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HomeMy WebLinkAboutWILLDAN HOMELAND SERVICES, AN OPERATING DIVISION OF WILLDAN GROUP, INC.-2016INCURANCG, ON FII,E WORK MAY PROCEED A-2016-254 UNTIL INSURANCE EXPIRES OLERK OF COUNCIL Q DATESEP 1, 3 PROFESSIONAL SERVICES AGREEMENT TO PROVIDE 4 GRANT PROJECT & FISCAL COORDINATOR SERVICES THIS AGREEMENT, made and entered into this 16th day of August, 2016 by and between WILLDAN HOMELAND SERVICES, an operating division of WILLDAN GROUP, Inc., a California corporation (hereinafter "Consultant"), and the City of Santa Ana, a charter city and municipal corporation organized and existing under the Constitution and laws of the State of California (hereinafter "City"). RECITALS A. City, acting through the Santa Ana Police Department in its capacity as a Core City and lead agency for the Anaheim / Santa Ana Urban Area under the Urban Areas Security Initiative ("UASI"), has applied for, received and accepted a grant from the federal Department of Homeland Security, Office of Domestic Preparedness, through the State of California, Office of Emergency Services, to enhance countywide emergency preparedness, hereinafter referred to as "the Grant". B. The City desires to contract with an expert in providing Grant Project and Fiscal Coordinator Services. C. Consultant represents that it has the necessary skills and experience to provide assistance in developing grant applications, invoicing and processing payment documents in compliance with grant policies, and maintaining guidelines and polices required by grant providers. D. In undertaking the performance of this Agreement, Consultant represents that it is knowledgeable in its field and that any services performed by Consultant under this Agreement will be performed in compliance with such standards as may reasonably be expected from a professional consulting firm in the field. NOW THEREFORE, in consideration of the mutual and respective promises, and subject to the terms and conditions hereinafter set forth, the parties agree as follows: SCOPE OF SERVICES Consultant shall develop and provide project and fiscal grant management services as set forth in Exhibit A, attached hereto and incorporated by reference. All services required hereunder shall conform in all respects to standards and regulations for funding by the U.S. Department of Homeland Security, and the California Office of Emergency Services. Consultant will be responsible for continued training to remain current on the management and reporting obligations required of the various Homeland Security Grant funds. 2. COMPENSATION a. City agrees to pay, and Consultant agrees to accept as total payment for its services an hourly rate as noted in the Cost Price Proposal — Exhibit B incorporated herein by reference. Additionally, Consultant shall be reimbursed for training, travel and materials which have been pre -approved, in writing, by City. The total amount of services under this Agreement shall be $132,020 plus $2,930 for a contingency if additional services are required that were not contemplated at the time of this Agreement. Use of the contingency funds is at the City's sole discretion. The total sum that can be expended under this Agreement shall not exceed $135,000. Funding for this Agreement is contingent upon grant funding. b. Payment by City shall be made within thirty (30) days following receipt of proper invoice evidencing work performed, subject to City accounting procedures. Payment need not be made for work which fails to meet the standards of performance set forth in the Recitals which may reasonably be expected by City. USE AND OWNERSHIP OF DOCUMENTS It is understood by and agreed to between the parties that all written papers or materials prepared pursuant to this Agreement, paid for with Grant fiords, or composed utilizing information provided by Santa Ana, shall be the property of Santa Ana and shall be delivered to Santa Ana upon completion of the set -vices hereunder. 4. TERM This Agreement shall continence on September 1, 2016 and terminate on August 31, 2017 unless terminated pursuant to Section 13 below. The Agreement shall have one (1) one year extension exercisable at the City's option. This Agreement is contingent upon grant funding being secured by the City. 5. INDEPENDENT CONTRACTOR Consultant shall, during the entire term of this Agreement, be construed to be an independent contractor and not an employee of the City. This Agreement is not intended nor shall it be construed to create an employer-employee relationship, a joint venture relationship, or to allow the City to exercise discretion or control over the professional manner in which Consultant performs the services which are the subject matter of this Agreement; however, the services to be provided by Consultant shall be provided in a manner consistent with all applicable standards and regulations governing such services. Consultant shall pay all salaries and wages, employer's social security taxes, unemployment insurance and similar taxes relating to employees and shall be responsible for all applicable withholding taxes. 6. INSURANCE Prior to undertaking performance of work under this Agreement, Consultant shall maintain and shall require its subcontractors, if any, to obtain and maintain insurance as described below: a. Commercial General Liability Insurance. Consultant shall maintain commercial general liability insurance naming the City, its officers, employees, agents, volunteers and representatives as additional insured(s) and shall include, but not be limited to protection against claims arising from bodily and personal injury, including death resulting therefrom and damage to property, resulting from any act or occurrence arising out of Consultant's operations in the performance of this Agreement, including, without limitation, acts involving vehicles. The amounts of insurance shall be not less than the following: single limit coverage applying to bodily and personal injury, including death resulting therefrom, and property damage, in the total amount of $1,000,000 per occurrence, with $2,000,000 in the aggregate. Consultant shall supply City with a fully executed additional insured endorsement in substantially the form attached hereto as Exhibit C upon execution of this Agreement. b. Business automobile liability insurance, or equivalent form, with a combined single limit of not less than $1,000,000 per occurrence. Such insurance shall include coverage for owned, hired and non -owned automobiles. c. Worker's Compensation Insurance. In accordance with the provisions of Section 3700 of the Labor Code, Consultant, if Consultant has any employees, is required to be insured against liability for worker's compensation or to undertake self-insurance. Prior to commencing the performance of the work under this Agreement, Consultant agrees to obtain and maintain any employer's liability insurance with limits not less than $1,000,000 per accident. d. If Consultant is or employs a licensed professional such as an architect or engineer: Professional liability (errors and omissions) insurance, with a combined single limit of not less than $1,000,000 per claim with $2,000,000 in the aggregate. e. The following requirements apply to the insurance to be provided by Consultant pursuant to this section: (i) Consultant shall maintain all insurance required above in frill force and effect for the entire period covered by this Agreement. (ii) Certificates of insurance shall be furnished to the City upon execution of this Agreement and shall be approved by the City. (iii) Certificates and policies shall state that the policies shall not be canceled or reduced in coverage or changed in any other material aspect without thirty (30) days prior written notice to the City. f. If Consultant fails or refuses to produce or maintain the insurance required by this section or fails or refuses to furnish the City with required proof that insurance has been procured and is in force and paid for, the City shall have the right, at the City's election, to forthwith terminate this Agreement. Such termination shall not affect Consultant's right to be paid for its time and materials expended prior to notification of termination. Consultant waives the right to receive compensation and agrees to indemnify the City for any work performed prior to approval of insurance by the City. INDEMNIFICATION Consultant agrees to and shall indemnify and hold harmless the City, its officers, agents, employees, and special counsel from liability for personal injury, or just compensation, arising out of claims for personal injury, including death, and claims for property damage, to the extent they arise from the negligent or willful misconduct in the performance of operations or errors or omissions of the Consultant or its contractors, subcontractors, agents, employees, or other persons acting on their behalf which relates to the services described in section 1 of this Agreement. 8. CONFIDENTIALITY If Consultant receives from the City information which due to the nature of such information is reasonably understood to be confidential and/or proprietary, Consultant agrees that it shall not use or disclose such information except in the performance of this Agreement, and further agrees to exercise the same degree of care it uses to protect its own information of like importance, but in no event less than reasonable care. "Confidential Information" shall include all nonpublic information. Confidential information includes not only written information, but also information transferred orally, visually, electronically, or by other means. Confidential information disclosed to either party by any subsidiary and/or agent of the other party is covered by this Agreement. The foregoing obligations of non-use and nondisclosure shall not apply to any information that (a) has been disclosed in publicly available sources; (b) is, through no fault of the Consultant disclosed in a publicly available source; (c) is in rightful possession of the Consultant without an obligation of confidentiality (d) is required to be disclosed by operation of law; or (e) is independently developed by the Consultant without reference to information disclosed by the City. 9. CONFLICT OF INTEREST CLAUSE Consultant covenants that it presently has no interests and shall not have interests, direct or indirect, which would conflict in any manner with performance of services specified under this Agreement. 10. NOTICE Any notice, tender, demand, delivery, or other communication pursuant to this Agreement shall be in writing and shall be deemed to be properly given if delivered in person or mailed by first class or certified mail, postage prepaid, or sent by telefacsimile or other telegraphic communication in the manner provided in this Section, to the following persons: To City: Clerk of the City Council City of Santa Ana 20 Civic Center Plaza (M-30) P.O. Box 1988 Santa Ana, CA 92702-1988 Fax number (7'14) 647-6956 With courtesy copies to: Santa Ana Police Department UASI / Homeland Security Division 60 Civic Center Plaza P.O. Box 1981 (M-97) Santa Ana, California 92702 Fax number (714) 245-8745 Attn: Brad Hadley and City Attorney City of Santa Ana 20 Civic Center Plaza (M-29) P.O. Box 1988 Santa Ana, California 92702 Fax number (714) 647-6515 To Consultant: Jim Bailey Willdan Homeland Solutions 2401 East Katella Avenue, Suite 220 Anaheim, California 92806 Office (714) 940-6389 Email: jbailey@willdan.coin A party may change its address by giving notice in writing to the other party. Thereafter, any communication shall be addressed and transmitted to the new address. If sent by mail, communication shall be effective or deemed to have been given three (3) days after it has been deposited in the United States mail, duly registered or certified, with postage prepaid, and addressed as set forth above. If sent by fax, communication shall be effective or deemed to have been given twenty-four (24) hours after the time set forth on the transmission report issued by the transmitting facsimile machine, addressed as set forth above. For purposes of calculating these time frames, weekends, federal, state, County or City holidays shall be excluded. 11. EXCLUSIVITY AND AMENDMENT This Agreement represents the complete and exclusive statement between the City and Consultant, and supersedes any and all other agreements, oral or written, between the parties. In the event of a conflict between the terms of this Agreement and any attachments hereto, the terms of this Agreement shall prevail. This Agreement may not be modified except by written instrument signed by the City and by an authorized representative of Consultant. The parties agree that any terms or conditions of any purchase order or other instrument that are inconsistent with, or in addition to, that terns and conditions hereof, shall not bind or obligate Consultant nor the City. Each party to this Agreement acknowledges that no representations, inducements, promises or agreements, orally or otherwise, have been made by any party, or anyone acting on behalf of any party, which are not embodied herein. 12. ASSIGNMENT Inasmuch as this Agreement is intended to secure the specialized services of Consultant, Consultant may not assign, transfer, delegate, or subcontract any interest herein without the prior written consent of the City and any such assignment, transfer, delegation or subcontract without the City's prior written consent shall be considered null and void. Nothing in this Agreement shall be construed to limit the City's ability to have any of the services which are the subject to this Agreement performed by City personnel or by other consultants retained by City. 13. TERMINATION This Agreement may be terminated by the City upon thirty (30) days written notice of termination. In the event that grant funding is not secured, City has the right to terminate the Agreement immediately upon exhaustion of the grant funds. Consultant shall be entitled to receive and the City shall pay Consultant compensation for all services performed by Consultant prior to receipt of such notice of tennination, subject to the following conditions: a. As a condition of such payment, the Chief of Police may require Consultant to deliver to the City all work product completed as of such date, and in such case such work product shall be the property of the City unless prohibited by law, and Consultant consents to the City's use thereof for such purposes as the City deems appropriate. b. Payment need not be made for work that fails to meet the standard of performance specified in the Recitals of this Agreement. 14. DISCRIMINATION Consultant shall not discriminate because of race, color, creed, religion, sex, marital status, sexual orientation, age, national origin, ancestry, or disability, as defined and prohibited by applicable law, in the recruitment, selection, training, utilization, promotion, termination or other employment related activities. Consultant affirms that it is an equal opportunity employer and shall comply with all applicable federal, state and local laws and regulations. 15. JURISDICTION - VENUE This Agreement has been executed and delivered in the State of California and the validity, interpretation, performance, and enforcement of any of the clauses of this Agreement shall be determined and governed by the laws of the State of California. Both parties further agree that Orange County, California, shall be the venue for any action or proceeding that may be brought or arise out of, in connection with or by reason of this Agreement. 16. PROFESSIONAL LICENSES Consultant shall, throughout the term of this Agreement, maintain all necessary licenses, permits, approvals, waivers, and exemptions necessary for the provision of the services hereunder and required by the laws and regulations of the United States, the State of California, the City of Santa Ana and all other governmental agencies. Consultant shall notify the City immediately and in writing of its inability to obtain or maintain such permits, licenses, approvals, waivers, and exemptions. Said inability shall be cause for termination of this Agreement. 17. CONSULTANT CERTIFICATIONS a. Federal Regulations — Recipient must comply with the government cost principles, uniform administrative requirements and audit requirements for federal grant program housed within Title 2, Part 200 of the Code of Federal Regulations. b. Debarment and Suspension — As required by Executive Orders 12549 and 12689, and 2 CFR §200.212 and codified in 2 CFR Part 200, Recipient must provide protection against waste, fraud, and abuse by debarring or suspending those persons deeured irresponsible in their dealings with the Federal government. C. Audit Records - With respect to all matters covered by this agreement all records shall be made available for audit and inspection by CITY, the grant agency and/or their duly authorized representatives for a period of three (3) years from the date of submission of the final expenditure report by the City of Santa Ana. For a period of three years after final delivery hereunder or until all claims related to this Agreement are finally settled, whichever is later, Recipient shall preserve and maintain all documents, papers and records relevant to the services provided in accordance with this Agreement, including the Attachments hereto. For the same time period, Recipient shall make said documents, papers and records available to City and the agency from which City received grant funds or their duly authorized representative(s), for examination, copying, or mechanical reproduction on or off the premises of Recipient, upon request during usual working hours. d. Recipient shall provide to City all records and infatuation requested by City for inclusion in quarterly reports and such other reports or records as City may be required to provide to the agency from which City received grant funds or other persons or agencies. e. Section 504 of the Rehabilitation Act of 1973 (Handicapped) - All recipients of federal fiords must comply with Section 504 of the Rehabilitation Act of 1973 (The Act). Therefore, the federal funds recipient pursuant to the requirements of The Act hereby gives assurance that no otherwise qualified handicapped person shall, solely by reason of handicap be excluded from the participation in, be denied the benefits of or be subject to discrimination, including discrimination in employment, in any program or activity that receives or benefits front federal financial assistance. The Recipient agrees it will ensure that requirements of The Act shall be included in the agreements with and be binding on all of its contractors, subcontractors, assignees or successors. f. Americans with Disabilities Act of 1990__N(ADA) Recipient must comply with all requirements of the Americans with Disabilities Act of 1990 (ADA), as applicable. g. Lobbyin+ and Political Activity - None of the fiords, materials, property, or set -vices provided directly or indirectly under this agreement shall be used for any partisan political activity, or to further the election or defeat of any candidate for public office, or otherwise in violation of the provisions of the "Hatch Act". h. Recipient will comply with all applicable lobbying prohibitions and laws, including those found in United States Code Title 31, § 1352, et seq., and agrees that none of the funds provided under this award may be expended by the Recipient to pay any person to influence, or attempt to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with any federal action concerning the award or renewal of any federal contract, grant, loan, or cooperative agreement. i. Recipient will comply, and all its contractors (or subrecipients) will comply, with all requirements of the Byrd Anti -Lobbying Amendment (31 U.S.C. 1352), as applicable. j. Non -Discrimination and Equal Opportunity - Recipient will comply, and all its contractors (or subrecipients) will comply, with Title VI of the Civil Rights Act of 1964, as amended; Section 504 of the Rehabilitation Act of 1964, as amended; Subtitle A, Title II of the Americans with Disabilities Act (ADA) (1990); Title IX of the Education Amendments of 1972; the Age Discrimination Act of 1975, as amended; Drug Abuse Office and Treatment Act of 1972, as amended; Comprehensive Alcohol Abuse and Alcoholism Prevention, Treatment and Rehabilitation Act of 1970, as amended; Section 523 and 527 of the Public Health Service Act of 1912, as amended; Title VIII of the Civil Rights Act of 1968, as amended; Department of Justice Non -Discrimination Regulations, 28 CFR Part 42, Subparts C, D, E, and G; and Department of Justice regulations on disability discrimination, 28 CFR Part 35 and 39. In the event a Federal or State court, Federal or State administrative agency, or the Recipient makes a finding of discrimination after a due process hearing on the grounds of race, color, religion, national origin, sex, or disability against a recipient of funds, the Recipient will forward a copy of the findings to CITY which will, in turn, subunit the findings to the Office of Civil Rights, Office of Justice Programs, U.S. Department of Justice. k. Recipient will comply, and all its contractors (or subrecipients) will comply, with all requirements of the Executive Order 11246 of September 24, 1965, entitled "Equal Employment Opportunity," as amended by Executive Order 11375 of October 13, 1967, and as supplemented in Department of Labor regulations (41 CFR chapter 60), as applicable. 1. Recipient will comply, and all its contractors (or subrecipients) will comply, with all requirements of the California Public Contract Code Section 10295.3, as applicable. M. Recipient will comply, and all its contractors (or subrecipients) will comply, with all requirements of the Copeland "Anti -Kickback" Act (18 U.S.C. 874) as supplemented in Department of Labor regulations (29 CFR Part 3), as applicable. n. Recipient will comply, and all its contractors (or subrecipients) will comply, with all requirements of the Davis -Bacon Act (40 U.S.C. 276a to 276a-7) as supplemented by Department of Labor regulations (29 CFR Part 5), as applicable. o. Recipient will comply, and all its contractors (or subrecipients) will comply, with all requirements of Sections 103 and 107 of the Contract Work and Safety Standards Act (40 U.S.C. 327-330) as supplemented by Department of Labor regulations (29 CFR Part 5), as applicable. p. Recipient will comply, and all its contractors (or subrecipients) will comply, with all applicable standards, orders or requirements issued under Section 306 of the Clean Air Act (42 U.S.C. 1857(h)), Section 508 of the Clean Water Act (33 U.S.C. 1368), Executive Order 11738, and the Environmental Protection Agency regulations (40 CFR part l5), as applicable. q. Recipient will comply, and all its contractors (or subrecipients) will comply, with all requirements of the Energy Policy and Conservation Act (Pub. L. 94-163, 89 Stat. 871), (53 FR 8078, 8087, Mar. 11, 1988, as amended at 60 FR 19639, 19645, Apr. 19, 1995), as applicable. r. Recipient will comply, and all its contractors (or subrecipients) will comply, with all requirements of Section 6002 of the Solid Waste Disposal Act, as amended by the Resource Conservation and Recovery Act, as applicable. S. Recipient agrees that the Department of Homeland Security shall have the authority to seek patent rights for any process, product, invention or discovery developed and paid for with funding through this Agreement based on the requirements of 37 CFR§ 401, as applicable. t. Recipient may copyright any books, publications or other copyrightable materials developed in the course of or under this Agreement. However, the federal awarding agency, State Administrative Agency (SAA) and City reserve a royalty -free, non-exclusive, and irrevocable license to reproduce, publish or otherwise use, and to authorize others to use, for federal government, SAA and/or City purpose: (1) the copyright in any work developed through this Agreement; and (2) any rights of copyright to which the subcontractor purchases ownership with support through this grant. The Federal government's, SAA's and City's rights identified above must be conveyed to the publisher and the language of the publisher's release form must ensure the preservation of these rights. 18. MISCELLANEOUS PROVISIONS a. Each undersigned represents and warrants that its signature herein below has the power, authority and right to bind their respective parties to each of the terms of this Agreement, and shall indemnify City fully, including reasonable costs and attorney's fees, for any injuries or damages to City in the event that such authority or power is not, in fact, held by the signatory or is withdrawn. b. All Exhibits referenced herein and attached hereto shall be incorporated as if fully set forth in the body of this Agreement. IN WITNESS WHEREOF, the parties hereto have executed this Agreement the date and year first above written. CITY OF SANTA ANA, a municipal Corporation of the State of California ATTEST: 0- MARIA D. HUIZAR DAVID CAVAZOS Clerk of the Council City Manager APPROVED AS TO FORM: SONIA R. CARVALHO City Attorney r Laura Rossini Senior Assistant City Attorney REC MME DE .,F I� APPROVAL: ILLDANHOMELAND SOLUTIONS CARLOS R Chief of Police Mike Hooper President and CEO EXHIBIT A GRANT PROJECT & FISCAL COORDINATOR SCOPE OF SERVICES EXIiIBIT A Grant Project & Fiscal Coordinator Job Description Reporting Relationships/Supervision Reports to the UASI Grant Coordinator and Administrator. Works in close coordination with Project Coordinators, Sub -Recipients, City Finance, and the California Office of Emergency Services. Liaison to the UASI Working Group (UAWG), UASI Steering Committee, UAWG Sub -Committees, and Orange County Intelligence Assessment Center (OCIAC) Fusion Center. Basic Function The Grant Project & Fiscal Coordinator plans, organizes, manages, and directs activities related to project management and the Financial and Audit Unit. Ensures successful integration of all aspects of projects, including technical, financial, legal, and political, to ensure that projects assigned stay on budget and on schedule. Ensures grant finances are in compliance, submits cash advances/requests in a timely manner, tracks expenditures and budgets, processes sub - recipient reimbursement requests, and manages detailed recordkeeping. Responsibilities Project Management and Coordination • Responsible for the management and oversight of all assigned project activities including but not limited to: contract management and milestone monitoring, ensuring compliance with all applicable rules and regulations, managing budgets, ensuring participation of all regional public safety agencies, and regular reporting. • Provide review of project applications, ensuring Authorized Equipment List (AEL) compliance. • Supports the coordination and implementation of the contracting process such Request for Proposal (RFP) development and creation, review, and processing of agreements. • Participates in grant application and investment justifications at regional, state and federal level. 0 Provides updates on project status and/or program goals/initiatives. • Provides briefings to the UASI Working Group, UASI Steering Committee, and UAWG Sub -Committees, and OCIAC Fusion Center. • Assists with entry of equipment items into Wisetrack Inventory System. Compile necessary documentation for attachment to each item in system. • Review of required documentation submitted by staff and sub -recipients to include project applications, EHP, CalOES approvals (including but not limited to Sole Source, Vehicle Approval, Emergency Operation Center approvals, and Aircraft/Watercraft Approval), quarterly reports, and project budgets. • Acts as liaison to OCIAC Fusion Center. • Attends planning and update meetings as requested or deemed necessary. • Provides programmatic and fiscal status reports (bi-weekly, monthly, and quarterly) to the UASI Grant Coordinator and OCIAC Director. Financial and Audit Management City Financial Procedures: • Upon receipt of grant award information, complete appropriation adjustment for attachment to the request for council approval, in order for new grant account number creation and budget allocations per object code. • Complete Lawson entry of Projects and Activities, in order to create budget allocations by project, and create Activity numbers that identify project and solution area as an accounting mechanism. • Process purchase orders and attach supporting documentation, such as invoices and packing slips, provide accounting information and grant to be charged, create reimbursement packet, and send to City Finance for vendor payment. • Process incoming invoices for contract vendors, attach supporting documentation, for creation of direct payment vouchers, create reimbursement packet, and send to Police Fiscal for payment. • Process sub -recipient reimbursement packets to check for required financial paperwork and completion, process sub -recipient invoices, create reimbursement packet, and send to Police Fiscal for payment. • Turn in bi-monthly timesheets for grant personnel, collect overtime chits, and turn into Police Fiscal for posting. Review monthly labor distribution reports, attaching appropriate timesheets, chits, and use P2K Payroll program to printout additional information as required. • Complete budget projections for each open Homeland Security Grant, including approved positions, and send completed budget to Police Fiscal for inclusion into the City Budget for each new fiscal year. • Upon close of grant, complete reconciliation of City General Ledger and all grant cash requests, completing necessary journal voucher to balance discrepancies. • Provide analytical support for project managers, grant manager, and grant administrator as needed. California Office of Emergency Services (CalOES) Procedures: • Ensure financial compliance with the grant and any financial directives set forth by the California Office of Emergency Services (previously the Office of Homeland Security) and the Department of Homeland Security. Liaison with local, state and federal agencies regarding financial matters related to the administration of the Homeland Security Grants. • Participates in grant application and investment justifications at regional, state, and federal level. • Assist and complete grant applications and grant modification requests via the California Office of Emergency Services workbook, confirming modifications to the internal project matrix, training and exercise rosters, approved project applications, and project descriptions are reflected in the workbook. • Complete grant cash requests and advances using the workbook, from compiled reimbursement packets, training packets, equipment ledger, and City General Ledger via LAWSON. Request City invoice, attach workbook, and send to the California Office of Emergency Services for reimbursement. • Once checks have been received from the State, add a copy to the cash request files, attach pertinent City invoice, and deliver to Treasury for deposit. • Work with City Accountant to calculate interest earned on cash advances, tracking vendor/sub-recipient payment, compared to advance check deposit date. Request check' to the Federal Department of Health and Human Services, for all interest earned on grant advances. + Maintain an updated database of all financial points of contact and conduct periodic on- site financial monitoring of Homeland Security Grant sub -recipients. • Conduct financial and budgetary analysis of General Ledger, Project and Activity Report, Labor Distribution Report, and Revenue Ledger report. • Prepares and submits bi-annual progress reports (BSIR) into the Federal Grant Reporting Tool UASI Giant Of,f ce Procedures • Attend Urban Area Security Initiative Working Group and Steering Committee meetings as programmatic and financial point of contact. • Update and revise Urban Areas Security Initiative Sub -Recipient Guidelines and Policies, to include new laws, odes, and requirements from DHS and Cal-OES, as well as updated Grant Office procedures for project managers and sub -recipients. • Update any Anaheim / Santa Ana UASI forms with each new grant year, including reimbursement forms, project applications, project modifications, monitoring forms, training forms, reporting forms, and others. • Keep in constant communication with grant project managers to ensure appropriate federal, state, and local requirements are being met and they meet grant deadlines. • Send out reminders when the Quarterly Project Status Reports are due, review for completeness, and forward to the appropriate office staff for review. • Provides programmatic and fiscal status reports (bi-weekly, monthly, and quarterly) to the UASI Grant Coordinator. Knowledge, Skills, and Abilities Full understanding of Federal and CalOES Homeland Security Grant Guidance and full understanding of the Anaheim/Swita Ana UASI Sub -recipient Grant Guidance. General knowledge of government contracting/procurement processes. Ability to manage project budgets. Ability to facilitate group meetings. Ability to research topics unfamiliar to their normal areas of expertise and experience (within Homeland Security Grant relevancy) and develop program/project plans. Ability to maintain good working relationships with all stakeholders within the UASI, state or outside agencies, other team members, staff and the community based stakeholders. Advanced verbal and written communication skills. Ability to solve problems. Above average political acumen. Knowledge of grant financial management requirements, and ability to read through the applicable code of federal regulations, OMB circulars, Environmental & Historic Preservation requirements, Cal-OES Strategic Goals & Objectives, Core Capabilities, Procurement and Purchasing Policies, and Travel Policies, for the Urban Area Security hiitiative (UASI) grants' and Homeland Security Grant Program (HSGP). Knowledge and ability to use LAWSON Financial Management System Software, P2K Payroll System Software, the Federal Grant Reporting Tool, and Microsoft programs such as Word, Excel, Outlook, PowerPoint, Publisher, and the WiseTrack Inventory tracking system/software. Knowledge of municipal government operations, City financial accounting techniques, procurement, budgetary processes and controls. Cost: See Cost Price Proposal EXHIBIT B WILLDAN HOMELAND SECURITY COST PRICE PROPOSAL Price Proposal to Perform Gantt Management Services I or the Clfi of Santrt .-fila, CITY OF SANT ANA Grant Project and Fiscal Coordinator Services COST PRICE PROPOSAL Performance Period September 01, 2016 through August 31, 2017 LABOR CATEGORY RATE HOURS TOTAL Labor Grant Project & Fiscal Coordinator Subtotal Time & Materials (T&M) Labor OTHER DIRECT COSTS Estimated Traeml and Training Subtotal Cost Reimbursable WILLI?AN Homeland Solutions $ 62.51 2,000 $ 125,020 2,000 $ 125,020 $ 7,000 $ 132,020 21P9(j9 q11 De ` DAT E'M 511.0 SYYY) THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(les) must be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsements). PRODUCER AOn Ri5k Insurance Services West, Inc. LOS Angeles CA Office CONTACT NAME: 11 (800) 363 jAlc nlo. Exp: (866) 283-]iZ2 ac. -0105 E-MML ADDRESS: 707 Wilshire Boulevard Suite 261)0 INSURER(5) AFFORDING COVERAGE NAIC N LOS Angeles CA 90017-0460 USA INSURED INSURER A: National Fire Ins. CO. of Hartford 20478 William Homeland Soluti 0115 INSURER e: The Continental Insurance Company 35289 2401 E. Katella Avenue, Ste. 220 Anaheim CA 92806 USA INSURER C: Lexington Insurance company 19437 INSURER P, INSURER E: INSURER F. DA AG WN O $1,000,000 PREMISES occurrence rCrVFRAaas CERTIFICATE NUMBER: 570060054695 REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. Limits shown are as requested INSR1 LINE LTR TYPE OF INSURANCE ASIDE INSO SUER WVD POLICY NUMBER MPO MIODM'YY M" LIMITS D X COMMERCIALOENERALLIAHILITV 20 civic Center Pl azo (M-30) PO Box 1988 Santa Ana CA 92702 USA EACH OCCURRENCE $1,000,000 CLAIMSMAOE X�OCCUR DA AG WN O $1,000,000 PREMISES occurrence MED EXP (Any one person) $15,000 PERSONAL &Any INJURY $1,000,000 GEN'L AGGREGATE LIMIT APPLIES PER GENERAL AGGREGATE $2,000,000 POLICY EPRO [X] LOC ECT PRODUCTS - COMPIOP AGG $2,000,000 OTHER'. A AUTOMOBILE LIABILITY 6020541619 11/09/201511/09/2016 COMBINED SINGLE LIMIT $1,000,000 Ea apedect BODILY INJURY( Per person) X ANY AUTO BODILY INJURY (Per accident) ALL OWNED SCHEDULED AUTOS AUTOS NDN-OWNED HIRED AUTOS AUTOS PROPERTY DAMAGE Per l acci0en UMEHOLLALIA9 OCCUR EACH OCCURRENCE AGGREGATE EXCESS LIAR CLAIMS -MADE H OED RETENTION IB.- WORKERS COMPENSATION AND EMPLOYEROLIABILIICY YIN ANY PROPRIETOR I PARTNER I EXECUTIVE FFICERIMEMBER EXCLUDED? EN In NH) NIA 6022641, Workers CompensdDIOn ADS 6020541572 Workers CompensatiOn CA 11/09 2015 11/09/2015 11/09/2016 11/09/2016IManaamry X PTATUTE ERH P.L. EACH ACCIDENT $1,000,000 E.L. DISEASE -EA EMPLOYEE 51,000,000 ye descrme unserDESCRIPTION OF OPERATIONS below E. L. DISEABE-POLICY LIMIT $1,000,000 Contractor Prof 028174912 Professional Liability 11/09/2015 11/09/2016 Per Claim $1,000,000 Aggregate 82,000,000 SIR $250,000 DESCRIPTION OF OPERATIONS LOCATIONS I VEHICLES (ACORD 101, Additional Remarks Schedule, may be attached If more space Is required) City of Santa Ana, its officers, employees, agents, volunteers and representatives are additional Insured as respects to General and Auto Liability policies; and the General Liabilitypolicies evidenced herein is primary and non-contributory to other insurance available) In accordance with the policy provisions. Crass Liability coverage applies to General Liability. (VIES). General Liability poll cy excludes claims arising out of the performance focal , erlIces. Independent Contractors are included as respect, General Liability. CERTIFICATE HOLDER CANCELLATION a o Go C O S m an n 0 a a r O a W A V N U ©1988-2814 ACORD CORPORATION. TAll rights reserved. ACORD 25 (2014101) The ACORD name and logo are registered marks of ACORD Ej d • T E, R. F - .yi d f,F Tan l^� SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. City of Santa Ana AUTHORIZED REPRESENTATIVE Attn: Clerk of the City Council 20 civic Center Pl azo (M-30) PO Box 1988 Santa Ana CA 92702 USA JYon JL�aYJar.�LtaRxee-nua��✓RJB a o Go C O S m an n 0 a a r O a W A V N U ©1988-2814 ACORD CORPORATION. TAll rights reserved. ACORD 25 (2014101) The ACORD name and logo are registered marks of ACORD Ej d • T E, R. F - .yi d f,F Tan l^� CNA C 1 (Ed.d. 02/ 02113) NOTICE OF CANCELLATION TO CERTIFICATE HOLDERS It is understood and agreed that: If you have agreed under written contract to provide notice of cancellation to a party to whom the Agent of Record has issued a Certificate of Insurance, and if we cancel a policy term described on that Certificate of Insurance for any reason other than nonpayment of premium, then notice of cancellation will be provided to such Certificate holders at least 30 days in advance of the date cancellation is effective. If notice is mailed, then proof of mailing to the last known mailing address of the Certificate holder on file with the Agent of Record will be sufficient to prove notice. Any failure by us to notify such persons or organizations will not extend or invalidate such cancellation, or impose any liability or obligation upon us or the Agent of Record. CC68021A (Ed. 02/13) Policy No: 5088210281 Page 1 of 1 Endorsement No: N/A Effective Date: 11 /09/20P '1A,T T E R E D Insured Name: Copyright CNA All Rights Reserved.%'i ra DO/YYYY) F LIABILITY INSUNCF)ATE(MM CERTIFICATE ORA E E VAD31I[2016 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER, THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED 'D REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. TYPE OF INSURANCE ADUL tNSD SUBR� MID IMPORTANT: If the certificate holder is an, ADDITIONAL INSURED, the policy(ies) must have ADDITIONAL INSURED provisions or be endorsed. POLICY EFF iMWDDi It SUBROGATION IS WAIVED, subject to the terms and conditions of thefloficy, certain policies may require an endorsement, A statement on Limits this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER CONTACT SAME: Aon Risk Insurance Services west, Inc. __1PH_6'fflf-­--­`­­—­ - FAx Los Anyeles CA Office _NVC.-No, ExII: (866) 289 71,'Y (AJC� No,L (HOW 163-0105 0) :2 707 wi shire Boulevard E-MAIL 0 suite 76111) A-2016-254 ADDRESS: Los Angeles CA 9,0017-0460 USA S1,000,04'1o INSURER(Si AFFORDING COVERAGE MAIC # INSURED . . . ...... .. iNSURER k Nationa0 Fire Ins. Ed. of Hartford 20479 will1dan HOrre1and So�utions . ..... ...... _. ­­ ...... . ........... . .. . ...... ----- — — INSURER 8: 'The Continental Insurance Coripany --- - ­- - 15289 2401, E. KarelIa Avenue, Ste. 220 Anah0m (A 92806 U5A TN RER C ex I ngton Insurance Company 1.9437 S 15, 110 INSURER D: INSURER Ei PERSONAL s, AC)V IN JURY INSURER F: COVERAGES CERTIFICATE NUMBER! 570064388611 REVISION, NUMRFR- THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE 0vMjRtb NAmiEb ABC vE FOP, THE POLICY PERIOD INDICATED. NOTWITHSTANDIi ANY REQUIREMENT TERM OR CONDITION OF ANY CONTRACT OR orHER DOCUMENT WIret RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED By THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE "TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POUCIES, LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. Limits shown are as requested INS R LTR TYPE OF INSURANCE ADUL tNSD SUBR� MID POLICY NUMBER POLICY EFF iMWDDi POLt EXP immdi)ON yyy Limits B X COMMERCIAL GENERAL LIABILITY EACH OCrURRENCE $1-000,000 C1,,A11W5-MAQE (-)C(,LO4 S1,000,04'1o ,,o personi MED EXP (AnyN S 15, 110 PERSONAL s, AC)V IN JURY _$I, 000, 000 - — - - -___ - -- 1,300. AGGREGATE LiMIT APPLES PER GENERAL AGGPEaArE 'S'2 , 0" poucy [E E JEcr Pic"x)UCTS - COMP�op 4i3r,", OTHER A AU to MOBILE LIABILITY 6020541619 1109 .6 //201 111019,12017 C OMBINED SFNGLE LIMIT 000, 1 1] ANYAUTO VVN E D SCi El) BODILY INJURY (Err ii,,cideril) AUrOS ()N� AUTOS PROPER1 Y DAMAGE HFREDAUTr)G NON-OiNNED ONLY AuTOS ON LY UMBRELLA LAB OCCUR EACH OCCUR R E NCE EXCESS i CLAMS4ADE AGGREr,47E 0171 FT11111 ­r,"I'll B WORKERS COMPENSA r ION AND b022647422 11/09/2011) 1110912U17 x CC H. EMPLOYERS' LIABILITY YiN A05 a ANY,PROIPMEPAR rNER EXECUI I 0 F F C ERIM EMBER E XCL i.) DE, it 1 NPA 60205411372 11/09/211016 11/0,19,�2017 L Lr i ACCCEN S 1, 000, 000 EL f.ASEASE-E4 EMPI.OYEE S 1, 000, 0 (Mandatoq its NH) CA 11 yes desimbe wsidev L L SCRiP TION OF OPERANONS b�eiow E s E � P ITTE Y L M T Tf­000, Ooo — C Arrh,t&Elrlqi Prof _J 02MI 7491.2 11/09/2016 11109,12017 Perclajin $1,000,000 — SIR applies Per p�oicy ternis & conditions Agg„,egate "T”, SIR S250,000 DESCRIPTION OF OPERATIONS jLOCATIONS VEHICLES lA00RD 1101 Additional Rentarks Schedule, may be attached if more space is requiirecf) RE:, Grant loaniagement Serviires. City of sainta Ana, irF offhZeirs,,pniployees, agents, volunteers and ir�ep resentatives are ai as Additional Tnsurt,�d with respect to the General Llal)I ty and Autoiv6bile 1.iability pollcies; and the General Liability policy evidenced herein is Primary ami Non ContribLitriry to Other insairance available, in accordance with the pol�cy provisions, Severabiilry of: Interests coverage is incIluded within the (3eneral Liability po,licy. CERTIFICATE HOLDER City of Santa Ana Atte; Clerk, of the City Council 20 Civic Center Plaza(m.-30) Po Box 1988. Santa Aria CA 92701 ILPSA SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE'THEREOF, soncE V41LL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. AUTHORVED REPRESENTATIVE @1988-2015 ACORD CORPORATION. All rights reserved. ACORD 25 (201610,3,) The ACORD name ands I r,e ir,egistered marks of ACORD ""I ell 7�7 il, r ell Policy NUrnber.' 5088210281 CNA PARAMOUNT Blanket Additional Insured - Owners, Lessees or Contractors - with, Prod ucts-Completed Operations Coverage Endorsement This endorsement modifies insurance provided under the following: COMMERCIAL GENERAL LIABILFY COVERAGE PART It is understood and agreed as follows� 1. The WHO IS AN INSURED section is amended to add as an Insured any person or organization whom the Named Insured is required by written contract to add as an additional insured on this coverage part, including any such person or organization, if any, specifically set forth on the Schedule attachment to this endorsement, However, such person or organization is an Insured onty with respect to such person or organization's hability,for: A. unless paragraph B. beNow applies,. 1, bodily injury, property damage, or personal and advertising injury caused in whole or in part by the acts or omissions by or on behalf of the Named Insured and in the performance of such Named Insured's ongoing operations as specified in such written contract; or 2. bodily injury or property damage caused in whole or in part by your work and included in the products. completed operations hazard, and only if a., the written contract requires the Named Insured! to provide the additional insured such coverage, and b. this coverage part provides such coveragile. B. bodily injury, property damage, or personal and adveirtising injury arising out of your work described in such written contract, but only if, 1. this coverage part provides coverage for bodily injury or property damage included within the products completed operations hazard; and 2. the, written contract specifically requires the Named Insured to provide additional insured coverage under the 11-85 or '10-01 edition of CG2010 or the 10-01 edition of CG2037. 11. Subject always to the terms and conditions of this policy, including the limits of insurance, the Insurer wull not provide such additional insured with: A. coverage broader than required by the written contract, or B. a higher firnit of insurance than required by the, written contract, m. 'rhe insurance granted by this endorsement to the, additional insured does not apply to bodily injury, property damage, or personal and advertising injury arising out o�f� X, the rendeiding of, or the failure to render, any professional architectural, engineering, or surveying services, including 1, the preparing, approving, or failing to prepare or approve maps, shop drawings, opinions reports surveys, field orders, change orders or drawings and specifications, and 2. supervisory, inspection, architectural or engineering activitiesor any prernises, or work for which the additional insured is specifically, listed as an additional insured on another endorsement attached to this coverage part. IVi Notwithstanding anything to the contrary in the section entitledCOMMERCIAL GENERAL LIABILITY CONDITION$, the Condition eintitlled Other Insurance, this insurance is excess of all other insurance available to, the additional insured whether on a primary, excess, contingent or any other basis. However, if this insurance is required by written Policy Nurnber� 5088210281 A CNA PARAMOUNJ Blanket Additional Insured - Owners, Lessees Contractors - with Products -Completed Operations Coverage Endorsement contract to be primary and non-contributory, this insurance wfll be primary and non-contiributory relative solely to insurance on which the additional insured is a named insured, V. Solely wifth respect to the insurance granted by thisi endorsement, the sechon entitled COMMERCIAL GENERAL LIABILITY CONDITIONS is amended as follows� The CondRion entitled Duties, In The Event of Occurrence, Offense,, Claim or Suit is amended with the addition of the following, Any additional insured pursuant to this endorsement will as soon as practicable, 1, give the Insurer written notice ofany claim, or any occurrence or offense which may result in a claiinn„ 2. except as provided in IParaigraph IV, of this enclorsernient, agree to make avaiilable any other insurance the additional insured has for any loss covered under this coverage part, 3. send the Insurer copies of all legail papers received, and otherwisle coopiera�te with the Insurer in the investigation, defense, or settlement of the clairn, and 4. tender the defense and inderrinity of any claim to any, other insurer or self insurer whose policy or program applies to a loss that the Insurer covers under this coverage part, However, if the written contract requires this insurance to be primary aind non-contributory, this paragraph (4) does not apply to insurance on which the additional insured is a named insured, The Insurer has no duty, to defend or indemnify an additillonail insured under this endorsement until the Insurer receives written notice of a claim from the additional insured, I. Solely with respect to the insurance granted by this endorsernent, the section entitled DEFINITIONS is amended to add the following definition Written contract means a written contract or written agreement that requires the Named Insured to make, a person or organization an additional iliISUred on this coverage part, provided the contract or agreerneft k is currently in effect or becomes effective during the term of this policy-, and B, was executed prior to: Any coverage granted by this endorsement shall apply solely to the extent permissible by law All other terms and conditions of the Policy remain unchanged This endorsement, which forms a part of and is for attachment to the Policy issued by the designated Insurers, takes effect on the effective date of said Policy at the hour stated in said Policy, unless ainiother effective date is shown beilow, and; expires concurrently with said Policy, rr CC68021 A (Ecl, 02/13� It is understood and agreed that: If you have agreed under written contract to provide notice of cancellation to a party to whom the Agent of Record has issued a Certificate of Insurance, and if we cancel a policy term described on that Certificate of Insurance for any reason other than nonpayment of prerniurn, then notice of cancellation will be provided to such Certificate holders at least 30 days in advance of the date cancellation is effective. If notice is mailed, then proof of mailing to, the last known, mailing address, of the Certificate holder on file with the Agent of Record will be sufficient to prove notice. My ure , I I y suicri �versorls or urganizamiz) VVIII I IUL UALVI lu U MEW• liability or obligation upon us or the Agent of Record. INA, T CC68021A (Ed. 02/13) Policy No: 6020541619 Page 1 of 1 Endorsement No.�N/A Effective Date: 11/09/2016 Insured Name: Copyright CNA AH Rights Reserved. CC68021 A C,wrNA (Ed. 02M) If you have agreed under written contract to provide notice of cancellation to a party to whom the Agent of Record has issued a Certificate of Insurance, and if we cancel a policy term described on that Certificate of Insurance for any reason other than nonpayment of premiium, then, notice of cancellation will be provided to such Certificate holders at least 30 days in advance of the date cancellation is effective. If notice is mailed, then proof of mailing to the last known mailing address of the Cerfificate holder on file with the Agent of Record will be sufficient to prove notice Any failure by us to notify such persons or organizations will not extend or invalidate such cancellation, or impose any liability or obligation upon us or the Agent of Record. Q CC68012 1 A (Ed. 02/13) Policy No: 5088210281 Page I of 1 Endorsement No; WA Effective Date: 11/09/2016 Insured Name: Copydght CNA AH Riog,hts Reserved CC68021A ��A (Ecl 02113) It is understood and agreed that: -Tlt Qafli;el d "llf.;Y Lt-rM Ut�K;Ilfe* *41 Mal Mflue Mr arly reason other than nonpayment of prerrilurn, then notice of cancellabon will be provided to such Certificate holders at least 30 days in advance of the date cancellation is effective, If notice is mailed, then proof gi address of the Certificate holder on! file with the Agent of Record will be sufficient to prove notice, Any faiiluire by us to notify such persons or organizations will not ex�tend or invalidate such cancellation, or impose any liability or obligation upon us or the Agent of Record. Policy No,: 6020541572 Endorsement No 'N/A Effective Date11/09/2016 Insured Name: Copyrigirli CNA All Rights Reserved CC68021A (Ed, 02/13) ON , I I NO -eaison other than nonpayment of premiumi, then notice of cancellation will be provided to such Certificate holders at least 30 days in advance of the date cancellation is effective. If notice is mailed, then proof of mailing to the last known mailing address of the Certificate holder on file with the Agent of Record will be sufficient to prove notice, Any failure by us to notify such persons or organizations will not extend or invalidate such cancellation, or impose any lilalbility or obligation upon us or the Agent of Record. 2 --- ---- ........ . . . . ....... . ...... . . ...... CC68021 A (Ed, 0211 3) Pohcy No: 6022647422 Page 1 of 1 Endorsement No: N/A Effective Date 111/09/2016 Insured Name, Copynght CNA All Rights Reserved.