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CITY COUNCIL MEETING DATE:
NOVEMBER 15, 2016
TITLE:
AMENDMENT TO AGREEMENT WITH WKE,
INC., FOR ENGINEERING CONSULTING
SERVICES FOR THE FAIRVIEW STREET
BRIDGE (PROJECT NO. 156827)
(STRATEGIC PLAN NO. 6, 1G)
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CITY rr:AEL�\R
CLERK OF COUNCIL USE ONLY:
APPROVED
❑
As Recommended
❑
As Amended
❑
Ordinance on 1" Reading
❑
Ordinance on 2nd Reading
❑
Implementing Resolution
❑
Set Public Hearing For
CONTINUED TO
FILE NUMBER
Authorize the City Manager and Clerk of the Council to amend the consultant agreement with
WKE, Inc., and extend the term by 36 months for a new expiration date of December 1, 2019,
with no changes to compensation, subject to nonsubstantive changes approved by the City
Manager and City Attorney.
DISCUSSION
Fairview Street is a north -south transportation corridor designated as a major arterial highway in
the City's Circulation Element of the General Plan. Currently the bridge on Fairview Street over
the Santa Ana River (Exhibit 1) is two lanes in each direction with no sidewalks or bike facilities.
On December 2, 2014, the City entered into an agreement with WKE, Inc., to provide engineering
services to rehabilitate the Fairview Street Bridge. The scope of the original agreement with
WKE, Inc., was to rehabilitate the bridge and add sidewalks for pedestrian safety, and also to
assist in exploring the possibility of securing additional grant funding to replace the bridge instead
of rehabilitating it. Since then, City staff and WKE, Inc., have been successful in applying for a
grant from the Caltrans Highway Bridge Replacement and Rehabilitation (HBRR) program. The
revised project scope replaces the two-lane bridge with a wider three -lane bridge, adding a raised
median, bike lanes, raised sidewalks, and barrier rails. The City is awaiting notification that funds
have been awarded and programmed for project construction. Council action to approve the
additional grant funding will be requested upon Caltrans' final funding programming, which is
anticipated by spring 2017.
The new bridge project requires revisions to technical documents that must address the added
scope and compliance with updated federal requirements of the HBRR program. The consultant
agreement with WKE, Inc., will expire on December 1, 2016, before the design of the new bridge
can be completed. The amendment (Exhibit 2) will extend the agreement for 36 months to allow
WKE, Inc., to provide design, environmental analysis, and construction support for the
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Amendment to the Agreement with WKE, Inc.
November 15, 2016
Page 2
replacement of the bridge on Fairview Street and associated improvements. The amended
agreement will expire on December 1, 2019.
STRATEGIC PLAN ALIGNMENT
Approval of this item supports the City's efforts to meet Goal #6 Community Facilities &
Infrastructure, Objective #1 (establish and maintain a Community Investment Plan for all City
assets), Strategy G (develop and implement the City's Capital Improvement Program in
coordination with the Community Investment and Deferred Maintenance Plans).
ENVIRONMENTAL IMPACT
There is no environmental impact associated with this action.
FISCAL IMPACT
There are no changes to the City's financial obligation as a result of this amendment at this time.
To date, a balance of $484,043 remains in the contract. The anticipated expenditure of these
remaining funds is as follows:
4Frd Mousavipour
Executive Director
Public Works Agency
FM/EWG/JG/ML
Exhibits: 1. Location Map
2. Amendment
$484,043
APPROVED AS TO FUNDS & ACCOUNTS:
Francisco Gutierrez
Executive Director
Finance & Management Services Agency
251-2
Anticipated
Account No.
Fiscal Year
Amount
05917660-66220
2016-17
$ 80,000
05917663-66220
2017-18
$ 50,000
05917660-66220
2017-18
$250,000
05917660-66220
2018-19
$104,043
4Frd Mousavipour
Executive Director
Public Works Agency
FM/EWG/JG/ML
Exhibits: 1. Location Map
2. Amendment
$484,043
APPROVED AS TO FUNDS & ACCOUNTS:
Francisco Gutierrez
Executive Director
Finance & Management Services Agency
251-2
'N
(NTS)
LEGEND:
17TH STREET
—PPi]dECT LOCATION
EXHIBIT 1
SANTA ANA TITLE;
`^ CITY COUNCIL AMENDMENT TO AGREEMENT WITH WKE INC.,
V,vi A AGENDA DATE: FAIRVIEW STREET BRIDG REHABLITIATION
�� NOV.. 15, 2o16 (PROJECT NO. 15-6827 NONGENERAL FUND)
PUBLIC WORKS ACENCV (Strategic Plan No. 6, 1, G) PAGE 1 OF 1
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THIS FIRST AMENDMENT to the above -referenced agreement is entered into on November 15, 2016 by and
between WKE, Inc., a California corporation ("Consultant'), and the City of Santa Ana, a charter city and
municipal corporation organized and existing under the Constitution and laws of the State of California ("City").
RECITALS
A. The parties entered into Agreement ##A-2014;348, dated December 2, 2014 ("Agreement"), by which
Consultant agreed to provide professional engineering design services for the City's planned improvements
to the Fairview Street Bodge.
&. The term of the Agreement is from December 2, 2014 through December 1, 2016, and the Agreement remains
in effect.
C. The parties have worked together to secure grant funding for the project and now wish to amend the
Agreement to extend its tern for an additional 3 -year period to allow for the completion of the project.
The Parties therefore agree:
Section 3, Term, is amended to extend the term of the Agreement for an additional 3 -year period, from
December 2, 2016 through December 1, 20I9.
2. Except as modified by this First Amendment, all terms and conditions of the Agreement shall remain in full
force and effect..
IN WITNESS WHEREOF, the parties hereto have executed this First Amendment to the Agreement on the date
and year first written above.
ATTEST
MARIA D. HUIZAR
Clerk of the Council
APPROVED AS TO FORM
SONIAR. CARVALHO
City Attorney
sy �JO .FUNK
Assistant City Attorney
RECOMMENDED FOR APPROVAL
Fred Mousavipour, Executive Director
Public Works Agency
Exhibit 2
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CITY OF SANTA ANA
DAVID CAVAZOS
City Manager
CONSULTANT
Name:
Title;
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