HomeMy WebLinkAbout22B - SPEC - AUTO TRANSFER SWITCHI
CITY COUNCIL MEETING DATE:
DECEMBER 6, 2016
TITLE:
CONTRACT AWARD TO EPOWER
NETWORK FOR REPLACEMENT OF
AUTOMATIC TRANSFER SWITCH
(SPEC 16-136)
(STRATEGIC PLAN NO. 6,2)
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CITY MANAGE'
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As Recommended
As Amended
❑ Ordinance on 1a' Reading
❑ Ordinance on 2"' Reading
❑ Implementing Resolution
❑ Set Public Hearing For
CONTINUED TO
FILE NUMBER
Authorize a one-time purchase and payment of purchase order to ePower Network for the
replacement of an Automatic Transfer Switch in the City Hall datacenter in an amount not to
exceed $18,831; and a $25,000 blanket contract for the term beginning December 1, 2016
through June 30, 2017, for maintenance and parts related to the emergency power system with
ePower Network for a total amount not to exceed $43,831, subject to non -substantive changes
approved by the City Manager and City Attorney.
DISCUSSION
On the evening of Tuesday, June 7, 2016, the City Hall datacenter experienced an electrical
power outage. The emergency power system, which includes the main generator, the
Uninterruptible Power Supply (UPS) and the Automatic Transfer Switch (ATS) was damaged due
to an unexpected water outflow coming from the first floor directly above the ATS. During this
outage, the water leak was remedied, but it was determined that the ATS and its internal
electrical components had been damaged beyond repair as a result of the water exposure.
During the troubleshooting process of the emergency power system, the immediate determination
was made to replace the damaged ATS equipment. Failure to replace the damaged ATS and its
aged electrical components would result in a loss of access to critical computing resources such
as Internet access, e-mail service, Wi-Fi service, payroll systems, financial applications, public
safety applications, file and printing services, and more, in the event another power interruption is
to occur.
For the period of June through November 2016, steps were taken to resolve and optimize the
issues related to the emergency power system outage including the utilization of a rental unit.
On October 3, 2016, quotes were solicited for a replacement Automatic Transfer Switch (ATS).
ePower Networks' quote of $18,831 was the lowest cost. The purchase of the replacement ATS,
when added to the vendor's fiscal purchases, will exceed the $25,000 aggregate limit.
22B-1
Contract Award to ePower Network for Replacement of Automatic Transfer Switch
December 6, 2016
Page 2
In order to make this purchase and cover any unforeseen additional costs throughout the balance
of the fiscal year, staff recommends maintaining the current blanket contract in the amount of
$25,000.
STRATEGIC PLAN ALIGNMENT
Approval of this item supports the City's efforts to meet Goal #6 - Community Facilities &
Infrastructure, Objective #2 (address deferred maintenance on City buildings and equipment).
FISCAL IMPACT
Funds for the ATS replacement purchase in the amount of $18,831 are available in FY 2016-17
Council Special Projects - Information Systems Datacenter Upgrades equipment account (no.
05010024-66400) and $25,000 for the blanket contract FY 2016-17 (December -June) in the
contract services -professional account (no. 05010024-62300).
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APPROVED AS TO FUNDS AND ACCOUNTS:
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Francisco Gutierrez Oo
Executive Director
Finance & Management Services Agency
22B-2