HomeMy WebLinkAbout25B - AGMT - PD SOFTWAREREQUEST FOR
COUNCIL ACTION
CITY COUNCIL MEETING DATE:
FEBRUARY 7, 2017
TITLE:
AGREEMENT AMENDMENT WITH
GEOSPATIAL TECHNOLOGIES FOR
ANNUAL SOFTWARE
MAINTENANCE AND SUPPORT FOR
THE POLICE DEPARTMENT'S
AUTOMATIC VEHICLE LOCATION
SYSTEM
{STRATEGIC PLAN NO. 11 5A}
A,Z�l 1 -
CITY ANAGER
RECOMMENDED ACTION
CLERK OF COUNCIL USE ONLY
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❑ As Recommended
[] As Amended
❑ Ordinance on 1s' Reading
❑ Ordinance on 2nd Reading
❑ Implementing Resolution
❑ Set Public Hearing For_
CONTINUED TO
FILE NUMBER
Authorize the City Manager and Clerk of the Council to execute a one -year agreement
amendment with GeoSpatial Technologies, Inc., for the period of December 16, 2016 through
December 15, 2017, for software maintenance and customer support in an amount of $20,898
plus a $5,000 contingency for a total not to exceed amount of $25,898, subject to non -
substantive changes approved by the City Manager and City Attorney.
DISCUSSION
On December 1, 2015, the City Council approved agreement A- 2015 -279 with GeoSpatial
Technologies, Inc. to provide software licensing, maintenance, and support for the Santa Ana
Police Department's Automatic Vehicle Location (AVL) system. This system enables the Police
Department to track its patrol cars and other marked vehicles. This AVL system software is
proprietary and owned by GeoSpatial Technologies, Inc. and can only be serviced by this
company.
This agreement allowed for two (2) one -year options for renewal of services. The Police
Department wishes to execute the first one -year renewal option with GeoSpatial Technologies,
Inc. for $20,898, plus a $5,000 for unanticipated expenditures, for a total not to exceed amount of
$25,898. The Police Department has a separate $36,500 agreement with GeoSpatial for the
maintenance and use of the Department's crime mapping software. GeoSpatial has performed
well under both agreements, and the Police Department is recommending approval of this AVL
software agreement amendment.
2513-1
GeoSpatial Agreement
February 7, 2017
Page 2
STRATEGIC PLAN ALIGNMENT
Approval of this item allows the City to meet Goal #1 - Community Safety, Objective #5, Provide
high quality Police and Fire /Emergency Medical Services response within the City of Santa Ana,
Strategy A, Monitor and report key performance goals such as standards of cover, response time
and location of apparatus (e.g. police units, fire trucks, etc.) to ensure agreed upon service levels
are met.
FISCAL IMPACT
Funds for this agreement in the amount of $25,898 are available in Police Department's
Information Services contract services account (no. 01114425 62300) for the following fiscal
years:
FY 2016 -17
12,190
FY 2017 -18
13,708
Total
25,898
CA
Carlos Rojas
Chief of Police
Santa Ana Police Department
Exhibit: 1. Agreement with GeoSpatial
APPROVED AS TO FUNDS AND ACCOUNT:
Francisco Gutierrez
Executive Director
Finance and Mgmt. Services Agency
25B -2
Exhibit 1
FIRST AMENDMENT TO SOFTWARE MAINTENANCE AND SITE LICENSE AGREEMENT
THIS FIRST AMENDMENT to the above - referenced agreement is entered into December 16, 2016 by
and between GeoSpatial Technologies, Inc., a California Corporation, (hereinafter "GST "), and the City
of Santa Ana, a charter city and municipal corporation organized and existing under the Constitution and
laws of the State of California (hereinafter "City ").
RECITALS
A. The parties entered into Agreement #A- 2015 -279 dated December 16, 2015 ( "Agreement "), by
which Consultant agreed to maintain and license automated vehicle locator ( "AVL") tracing
software and mobile mapping services.
B. The agreement provides for two one year options for renewal exercisable by mutual agreement
pursuant to the terms of section 3 of the agreement.
C. The City desires to renew the contract for one (1) year to terminate on December 15, 2017.
Now, therefore, in consideration of the mutual and respective promises, and subject to the terms and
conditions of said Agreement, except as herein modified, the parties agree as follows:
1. Section 2, Compensation is amended to add the following:
City agrees to pay, and Contractor agrees to accept as total payment for its services, the
rates and charges identified in the quote attached hereto as Exhibit "B" and incorporated
herein by reference. The total surn to be expended under this Agreement shall not exceed
$20,898.00 plus a $5,000 contingency to be used at the City's sole discretion for a total not
to exceed amount of $25,898.00.
2. Section 3, Term, is amended to add the following:
This Agreement shall commence on December 16, 2016 and terminate on December 15,
2017 with one (1) one year option for renewal exercisable by mutual agreement of the
parties unless terminated earlier in accordance with Section 12 of the Agreement.
3. Except as hereinabove modified, all terns and conditions of said Agreement shall remain in full
force and effect.
25B -3
IN WITNESS WHEREOF, the parties hereto have executed this First Amendment to the Agreement on
the date and year first written above.
ATTEST:
MARIA D. HUIZAR
Clerk of the Council
APPROVED AS TO FORM
SONIA R. CARVALHO
City orney
By:
Tamara Bogosian
Assistant City Attorney
RECOMMENDED FOR APPROVAL:
CARLOSROJAS
Chief of Police
25B -4
CITY OF SANTA ANA
GERARDO MOUET
Acting City Manager
GEOSPATIAL TECHNOLOGIES, INC.
By:
Hong Chou
Chief Technology Officer