HomeMy WebLinkAbout55B - RESO - FEDERAL AID GRANT FUNDS• .
CITY COUNCIL MEETING DATE:
FEBRUARY 7, 2017
TITLE:
RESOLUTION AUTHORIZING EXECUTION OF
PROGRAM SUPPLEMENT AGREEMENTS
REQUIRED BY MASTER AGREEMENT NO.
12- 5063F15 TO SECURE FEDERAL -AID
GRANTFUNDS
{STRATEGIC PLAN NO. 6, 1G)
CITY MANAGER
RECOMMENDED ACTION
CLERK OF COUNCIL USE ONLY:
APPROVED
❑ As Recommended
❑ As Amended
❑ Ordinance on 18' Reading
❑ Ordinance on 2n' Reading
❑ Implementing Resolution
❑ Set Public Hearing For
CONTINUED TO
FILE NUMBER
Adopt a resolution authorizing the Executive Director of the Public Works Agency to execute all
program supplement agreements required by Master Agreement No. 12- 5063F15 for Federal -Aid
Projects with the State of California Department of Transportation.
DISCUSSION
On October 18, 2016, the City Council approved a new Master Agreement for Federal -Aid
Projects with the California Department of Transportation (Caltrans), replacing the previous
Master Agreement which had been in place since 2007. Master Agreements are generally in
place for a period of approximately ten years. While the updated Master Agreement details new
grantee general requirements, subsequent Program Supplements allow the City to secure
specific grants by identifying precise grant amounts, their purpose, and timeline for completion.
The Program Supplements are time - sensitive and require execution by the City as the last step to
securing the grant and thereafter receive the funds. To facilitate this process, staff is requesting
approval of a resolution authorizing the Executive Director of the Public Works Agency to execute
all Program Supplements under the new Master Agreement No. 12- 5063F15. This is a standard
method used by local agencies to efficiently secure and receive funds, and to avoid any chance
of lapse. The prior Master Agreement had a similar authorizing resolution, and staff recommends
continuing that practice.
STRATEGIC PLAN ALIGNMENT
Approval of this item supports the City's efforts to meet Goal #6 - Community Facilities &
Infrastructure, Objective #1 (establish and maintain a Community Investment Plan for all City
assets), Strategy G (develop and implement the City's Capital Improvement Program in
coordination with the Community Investment and Deferred Maintenance Plans).
55B -1
Resolution for Program Supplement Agreements
For Revised Master Agreement No. 12- 5063F15
February 7, 2017
Page 2
ENVIRONMENTAL IMPACT
There is no environmental impact associated with this action.
FISCAL IMPACT
There is no fiscal impact associated with this action.
Executive Director
Public Works Agency
FM /EGW
Exhibit: 1. Resolution
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jmf 1124/17
RESOLUTION NO. 2017 -XXX
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
SANTA ANA AUTHORIZING THE EXECUTIVE DIRECTOR
OF THE PUBLIC WORKS AGENCY TO EXECUTE ALL
PROGRAM SUPPLEMENT AGREEMENTS REQUIRED BY
REVISED MASTER AGREEMENT NO. 12- 5063F15 WITH
THE CALIFORNIA DEPARTMENT OF TRANSPORTATION
FOR FEDERAL -AID PROJECTS
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SANTA ANA AS
FOLLOWS:
Section 1, The City Council of the City of Santa Ana hereby finds, determines
and declares as follows:
A. On October 18, 2016, the City Council approved the Revised Administering
Agency -State Master Agreement No. 12- 5063F15 for Federal -Aid Projects
with the California Department of Transportation (Caltrans), which provides
for the City's reimbursement of federally funded transportation projects.
B. The Revised Master Agreement No. 12- 5063F15 incorporates various
changes in regulations and policies.
C. Under the Revised Master Agreement No. 12- 5063F15, project - specific
Program Supplements are issued, and these Program Supplements
constitute the contractual basis for Caltrans to reimburse the City for
federally funded transportation projects.
Section 2. The City Council hereby authorizes the Executive Director of the
Public Works Agency to execute all Program Supplement Agreements required by
Revised Master Agreement No. 12- 5063F15.
Section 3. This Resolution shall take effect immediately upon its adoption by
the City Council, and the Clerk of the Council shall attest to and certify the vote adopting
this Resolution.
ADOPTED this 7th day of February, 2017.
Miguel A. Pulido
Mayor
EXHIBIT 1 Resolution No, 2017 -XXX
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APPROVED AS TO FORM:
Sonia R. Carvalho, City Attorney
By:
Jilin- M. Funk
Assistant City Attorney
AYES: Councilmembers
NOES: Councilmembers
ABSTAIN: Councilmembers
NOT PRESENT: Councilmembers
CERTIFICATE OF ATTESTATION AND ORIGINALITY
I, MARIA D. HUIZAR, Clerk of the Council, do hereby attest to and certify the attached
Resolution No. 2017 -XXX to be the original resolution adopted by the City Council of the
City of Santa Ana on February 7, 2017.
re
Clerk of the Council
City of Santa Ana `
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Resolution No. 2017 -XXX
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