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Home My WebLink About21A - EXTENSION M2 FUNDSREQUEST FOR COUNCIL ACTION CITY COUNCIL MEETING DATE: MARCH 7, 2017 TITLE: REQUEST FOR TIME EXTENSION OF MEASURE M2 COMPREHENSIVE TRANSPORTATION FUNDING PROGRAM FOR BRISTOL AND WARNER IMPROVEMENTS (PROJECT NOS. 1167417 136792 & 146842) (NON- GENERAL FUND) (STRATEGIC PLAN NO 6, 1G; 3, 2C) CITYMANAGER RECOMMENDED ACTION CLERK OF COUNCIL USE ONLY: APPROVED ❑ As Recommended D As Amended ❑ Ordinance on 1" Reading ❑ Ordinance on 2nA Reading ❑ Implementing Resolution ❑ Set Public Hearing For CONTINUED TO FILE NUMBER Authorize the Public Works Agency to request a one -time, two -year time extension of Measure M2 Comprehensive Transportation Funding Program for the following projects: 1. Construction funds for Bristol Street Improvements Project, Civic Center to Washington 2. Construction funds for Bristol Street Improvements Project, Warner to St. Andrew 3. Right -of -way funds for Warner Avenue Improvements Project, Main to Oak DISCUSSION Bristol Street is a major north -south transportation facility which is designated as a major arterial highway in the City's Circulation Element of the General Plan. Improving the 3.9 -mile Bristol Street segment from Warner Avenue to Memory Lane has been a long -term priority project that will be constructed in several phases. The project includes improvements of Bristol Street between Civic Center Drive and Washington Avenue — Phase 3A (Exhibit 1) — and Bristol Street between Warner Avenue and Saint Andrew Place — Phase 4 (Exhibit 2). Improvements include sidewalk, raised landscaped median, bike lanes, and widening the street from two to three lanes in each direction. Warner Avenue is a regionally significant arterial roadway providing east -west travel through the City (Exhibit 3). The existing conditions between Main Street and Oak Street have several unsafe features, including uncontrolled left turns, insufficient access to standards pursuant to the Americans with Disabilities Act (ADA), and no bike lanes. Substantial congestion occurs during peak periods, and it is expected that the level of service will worsen as traffic volumes increase resulting from the Tustin Legacy development currently under construction in the city of Tustin, along with other factors. Improvements include adding sidewalks, bike lanes, undergrounding 21A-1 Request for Time Extension of Measure M2 CTFP Funds for Bristol & Warner Street Improvement Projects March 7, 2017 Page 2 utilities, and widening the roadway from the existing four lanes to six lanes. In addition to the on- street, dedicated bike lanes (Class II) and ADA- compliant sidewalks, the proposal also includes a raised landscape median and a landscaped parkway buffer, both with drought tolerant plants. In accordance with Comprehensive Transportation Funding Program (CTFP) guidelines, the construction and right -of -way phases for these projects must be awarded by June 30, 2017. Staff recommends that the City Council authorize the Public Works Agency to request a one -time, two - year extension of Measure M2 CTFP funding for the following projects to avoid the grant awards from lapsing: Project Name Resolution for Funding Board of Directors Extension Application Amount Approval/ Request (Exhibit 4) Programmed Fiscal Year Bristol Street November 18, 2014 $2,485,597 April 27, 2015 Construction Improvements Res. No. 2014 -078 FY 2016 -17 FY 2019 -20 (Phase 3A) Bristol Street November 18, 2014 $5,629,845 April 27, 2015 Construction Improvements Res. No. 2014 -078 FY 2016 -17 FY 2019 -20 Phase 4) Warner Avenue November 17, 2015 $5,200,000 April 11, 2016 Right -of -Way Improvements Res. No. 2015 -063 FY 2016 -17 FY 19 -20 The Bristol Street project involves acquisition of 71 properties along the two segments. The Public Works Agency has made a diligent effort to negotiate and complete these acquisitions to meet the funding timeline. To date, the City has completed the acquisition of 52 of 71 parcels and relocation of 53 of 96 residents. Staff has continued to negotiate in good faith, but an impasse has been reached on numerous properties. The ongoing negotiations now put the schedule for award of a construction contract beyond the June 30, 2017, deadline. The Warner Avenue project received a portion of the right -of -way funding from Measure M2 CTFP for Fiscal Year 2016 -17. On December 6, 2016, the City Council adopted Resolution 2016 -090 (Exhibit 5) authorizing the Executive Director of Public Works to submit an application for the remainder of the required funding, in the amount of $12,618,000 for program Fiscal Year 2017 -18. The City will begin the right -of -way acquisition process once the necessary funding is secured in full. STRATEGIC PLAN ALIGNMENT Approval of this item supports the City's efforts to meet Goal #6 — Community Facilities & Infrastructure, Objective #1 (establish and maintain a Community Investment Plan for all City assets), Strategy G (develop and implement the City's Capital Improvement Program in coordination with the Community Investment and Deferred Maintenance Plans). 21A-2 Request for Time Extension of Measure M2 CTFP Funds for Bristol & Warner Street Improvement Projects March 7, 2017 Page 3 Approval of this item also supports the City's efforts to meet Goal #3 — Economic Development, Objective #2 (create new opportunities for business /job growth and encourage private development through new General Plan and Zoning Ordinance policies), Strategy C (support business development and job growth along transit corridors through the completion of critical transit plans /projects). ENVIRONMENTAL IMPACT In 1990, City Council approved the Bristol Street Final Environmental Impact Statement/Environmental Impact Report (FEIS /EIR No. 89 -01). Due to several minor design modifications in Phase 3A, which lies between Civic Center and Washington Street and Phase 4, which lies between Warner Avenue and St. Andrew Place, an Addendum to the FEIS /EIR were prepared and adopted pursuant to the California Environmental Quality Act by City Council on April 7, 2015. On September 1 2015, City Council approved the Warner Avenue Final Environmental Impact Statement /Environmental Impact Report (FEIS /EIR No. 89 -01). FISCAL IMPACT There is no fiscal impact associated with this action. Fr d Mousavipour Executive Director Public Works Agency FM /EWG /JG /ML Exhibit 1: Location Map — Bristol Phase 3A 2: Location Map — Bristol Phase 4 3: Location Map —Warner Avenue 4: Resolution No. 2014 -078 5: Resolution No. 2016 -090 21A-3 21A-4 WASHINGTON AVE J 12TH ST. 11 TH ST. 10TH ST. 9TH ST. CIVIC CENTER EXHIBIT 1 F- w O z SANTA ANA PROJECT 13 -6792 PWA CITY COUNCIL BRISTOL STREET IMPROVEMENTS - PHASE 3A AGENDA DATE: u MARCH 07, 2017 CIVIC CENTER TO WASHINGTON STREET wx is .on<s .asxcr 21A-5 PAGE 1 OF 1 z w Q U N 21A-6 4i U LL a I T. ANDREW PL. L-aj-,ANDREWPL. CAMDEN PL. La $T ANNE PL. EANNE ST GERTRUDE PL. -- F N J O f- Cn m i a �1 =rARl Tnm Pi N GLENW000 PL. CAMDEN PL NI I c� weeY a a W > a � O p W � N 2 O ~ N O Y d EXHIBIT 2 SANTA ANA PROJECT 11 -6741 u nCITY COUNCIL BRISTOL STREET IMPROVEMENTS — PHASE 4 MARCH 07,, 2017 WARNER AVENUE TO ST. ANDREW PLACE W lc M s + Ky 21A-7 PAGE 1 OF 1 N S 21A-8 JANAHURST LPL_j SANTA ANA VMA CH 07, 2017 . c. s: K. F- 0 EXHIBIT 3 PROJECT 14 -6842 WARNER AVENUE IMPROVEMENTS MAIN STREET TO OAK STREET 21A-9 F Y Q O N 2 W Q r PAGE 1 OF 1 w a > v) F w v> J LLJ r J a[ Z a a- r Q � U SANTA ANA VMA CH 07, 2017 . c. s: K. F- 0 EXHIBIT 3 PROJECT 14 -6842 WARNER AVENUE IMPROVEMENTS MAIN STREET TO OAK STREET 21A-9 F Y Q O N 2 W Q r PAGE 1 OF 1 21A -10 RESOLUTION NO. 2014-078 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA ANA APPROVING THE SUBMITTAL OF IMPROVEMENT PROJECTS TO THE ORANGE COUNTY TRANSPORTATION AUTHORITY FOR FUNDING UNDER THE COMPREHENSIVE TRANSPORTATION PROGRAM BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SANTA ANA AS FOLLOWS: Section 1: The City Council of the City of Santa Ana hereby finds, determines and declares as follows: A. The City of Santa Ana desires to Implement the transportation improvements listed below. B. The City of Santa Ana has been declared by the Orange County Transportation Authority to meet the eligibility requirements to receive Measure M "turnback" funds. C. The City's Circulation Element is consistent with the County of Orange Master Plan of Arterial Highways. D. The City of Santa Ana will provide matching funds for each project as required by the Orange County Comprehensive Transportation Funding Programs Guidelines. E. The Orange County Transportation Authority Intends to allocate funds for transportation improvement projects within the incorporated cities and the County. F. The City of Santa Ana will not use Measure M funds to supplant Developer Fees or other commitments. G. The City of Santa Ana will use Arterial Highway Rehabilitation Funding as a supplement to the existing pavement management program. Section 2: The City Council of the City of Santa Ana hereby requests the Orange County Transportation Authority allocate funds in the amounts specified in the City's application to the City of Santa Ana from the Comprehensive Transportation Programs. Said funds shall be matched by funds from Santa Ana as required and shall be used as supplemental funding to aid the City in the improvement of the following street(s): EXHIBIT 4 Resolution No. 2014 -078 Page 1 of 3 21A -11 PROJECT Westminster Avell71h St. Traffic Signal Synchronization Main St. Traffic Signal Synchronization Bear St. Traffic Signal Synchronization Fairview Ave, Widening from Wh St, to 16th St. Bristol St Widening: Civic Center to Washington Bristol St. Widening: Warner to St. Andrew PROGRAM FY TSSP 15116 TSSP 15/16 TSSP 15116 RCP 15116 & 17118 RCP 16117 RCP 16117 Section 3: The City Council appoints the City Manager, or the Executive Director of the Public Works Agency or his designee, as agent for the City of Santa Ana to conduct all negotiations, execute and submit all documents, Including but not limited to applications, agreements, amendments, payment requests and so on, which may be necessary for allocation of the requested funds to Santa Ana, Section 4: This Resolution shall take effect Immediately upon its adoptlon by the City Council, and the Clerk of the Council shall attest to and certify the vote adopting this Resolution. ADOPTED this 18th day of November 2014. APPROVED AS TO FORM: Sonle R, Carvalho, City Attorney M Resolution No. 2014 -078 Page 2of3 21A -12 AYES; Council members, Arnezc„Wa, Eenavldes, Martinez, Pulldo, Re nv a, to NO Counollmembers: ftrq(Q) AB$TAINP Counailmembers, None (Q) NOT PRE$ENT: Counolimembers; Tinalaro CERTIFICATE OF ORIGINALITY I, CVlaria D. Huizar, Clerk of the Counofl, do hereby oertify the attached Resolution No. 2014 -078 to be the original resolution adopted bythe City Council of the City of : onta Ana on November I8, 2014. Date-, 1'4LgL 1 /�y Clerk of the Council City of $4rita Ana. Peso[ution Np, Zl4 -0 a P49a3of3 21A -13 21A -14 Jmf 10/19/16 RESOLUTION NO, 2016 -090 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA ANA APPROVING THE SUBMITTAL OF IMPROVEMENT PROJECTS TO THE ORANGE COUNTY TRANSPORTATION AUTHORITY FOR FUNDING UNDER THE COMPREHENSIVE TRANSPORTATION PROGRAM BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SANTA ANA AS FOLLOWS: Set The City Council of the City of Santa Ana hereby finds, determines and declares as follows: A. The City of Santa Ana desires to implement the transportation improvements listed below. B. The City of Santa Ana has been declared by the Orange County Transportation Authority to meet the eligibility requirements to receive Measure M2 "Fair Share" funds. C. The City's Circulation Element is consistent with the County of Orange Master Plan of Arterial Highways. D. The City of Santa Ana will provide matching funds for each project as required by the Orange County Transportation Authority Comprehensive Transportation Funding Programs Guidelines, E. The Orange County Transportation Authority intends to allocate funds for transportation Improvement projects within the incorporated cities and the County. F. The City of Santa Ana will not use Measure M2 funds to supplant Developer Fees or other commitments, G. The City of Santa Ana will use Arterial Highway Rehabilitation Funding as a supplement to the existing pavement management program. Section 2. The City Council of the City of Santa Ana hereby requests the Orange County Transportation Authority allocate 'Funds in the amounts specified in the City's application to the City of Santa Ana from the Comprehensive Transportation Programs, Said funds shall be matched by funds from Santa Ana as required and shall be used as supplemental funding to aid the City in the improvement of the following street(s): EXHIBIT 5 Resolution No. 2016.090 21A -15 Page 1 of 3 )Mf 10/19/16 PROJECT PROGRAM FY Warner Ave. Improvements: Main St, to Orange Ave RCP 17118 Warner Ave. Improvements: Oak St. to Grand Ave RCP 17/18 Warner Ave, and Flower St. Intersection Improvements RCP 17/18 Bristol St. and Memory Ln. Intersection Improvements RCP 17118 Bear St. Traffic Signal Synchronization Project RCP 17/18 Section 3. The City Council appoints the City Manager, or the Executive Director of the Public Works Agency or his designee, as agent for the City of Santa Ana to conduct all negotiations, execute and submit all documents, including but not limited to applications, agreements, amendments, payment requests and so on, which may be necessary for allocation of the requested funds to Santa Ana, Section 4. This Resolution shall take effect immediately upon its adoption by the City Council, and the Clerk of the Council shall attest to and certify the vote adopting this Resolution, ADOPTED this 61h day of December, 2016. APPROVED AS TO FORM: Sonia R. Carvalho, City Attorney By: John M, Funk Assistant City Attorney AYES: Counoilmembers: Amezcua Benavides Reyna Sarmiento Tinalena (5) NOES: Counoilmembers: None (0) ABSTAIN: Counciimembers: None (0) NOT PRESENT: Counoilmembers: Martin z. Pulldo (2) Resolution No. 2018.090 Page 2 of 3 21A -16 imf 10/19/18 CERTIFICATE OF ATTESTATION AND ORIGINALITY I, MARIA D. HUIZAR, Clerk of the Council, do hereby attest to and certify the attached Resolution No. 2016-090 to be the original resolution adopted by the City Council of the City of Santa Ana on December 6, 2016, Date: C- '' -:�. Maria D, Huizar Clerk of the Council City of Santa Ana THE ORIGINAI,ON FILE IN TO 4(, . Resolution No, 2016.090 21A -17 Page 3 of 3 21A -18