HomeMy WebLinkAbout29A - PAYMENT 2016 ELECTIONREQUEST FOR
COUNCIL ACTION
CITY COUNCIL MEETING DATE:
MARCH 7, 2017
TITLE:
PAYMENT AUTHORIZATION TO COUNTY
OF ORANGE FOR COST ASSOCIATED
WITH THE 2016 GENERAL MUNICIPAL
ELECTION
(STRATEGIC PLAN NO. 4,3D)
C14 MANAGER
RECOMMENDED ACTION
El
As Recommended
0
As Amended
❑
Ordinance on 1®1 Reading
(
Ordinance on 2nd Reading
Implementing Resolution
®
Set Public Hearing For
CONTINUED TO
FILE NUMBER
Authorize payment in the amount of $101,037.33 to the County of Orange for payment of
consolidations services associated with the 2016 General Municipal Election held on November 8,
2016.
DISCUSSION
On August 6, 2016, the City Council approved the consolidation of election services with the County
of Orange and the Registrar of Voters Office to canvass election returns. The City has received an
invoice to cover the actual costs. It is important to note that the actual amount was approximately
$30,000 lower than estimated which is a result of the Registrar of Voters Office efforts to print
materials in -house and other efficiencies.
STRATEGIC PLAN ALIGNMENT
Approval of this item supports Strategic Plan Goal #4 - City Financial Stability, Objective #3 (explore
innovative revenue and cost recovery strategies), Strategy D (Establish a Committee of City staff to
explore innovative and cost recovery strategies (i.e. full cost recovery, receivership program, etc.).
FISCAL IMPACT
The invoice amount for the consolidation of the General Municipal Election is $101,037.33. Funds
for these administrative costs are available in the General Non - Departmental, Contractual Services
account no. 01105015 - 62300. FY 2016 -2017.
29A -1
Page 2
Payment Authorization to the County of Orange
March 7. 2017
Maria D. Huizar,
Clerk of the Council
Attachment: Invoice
APPROVED AS TO FUNDS AND
ACCOUNTS:
Francisco Gutierrez ..
Executive Director
Finance & Management Services Agency
29A -2
,ORANGE COUNTY TREASURER -TAX COLLECTOR
SHARI L. FREIDENRICH, CPA
P.O BOX 4005, SANTA ANA, CA 92702
City of Santa Ana- 1, 3, 5
20 Civic Center Plaza
Santa Ana, CA
Attention: City Clerk
7017 FED - 7 PM 3: 14
CITY OF SM
CLERK OF Cni
92701
i1e #:
R717
Invoice Date:
2/3/2017
Account #:
TOTAL COST OF
I
Agency:
ROV - 031
QUANTITY
DESCRIPTION
PRICE
AMOUNT
I
TOTAL COST OF
I
$101,037.33
$101,037.33
November Presidential General Election held on 11 -8 -16
I
See attached cost breakdown
I
I
I
i
TOTAL DUL
$101,037.33
Please detach original payment coupon. Do not staple, tape or clip your coupon to your check.
r +• � R717 ••• ••
I! 2/3/2017
' $101,037.33
MAKE CHECK PAYABLE TO: COUNTY OF ORANGE
MAILTO:
COUNTY OF ORANGE
ATTN:TREASURER -TAX COLLECTOR
P.O. BOX 4005
SANTA ANA, CA 92702 -4005
Friday, February 03, 2017
For Billing Questions contact:
PLEASE VISIT WW W,OCPAYMENT.COM TO PAY BY CREDIT CARD
VISADISC 3VER A s CViF.CKBONIC
29A -3
City of Santa Ana- 1, 3, 5
November Presidential General Election held on 11 -8 -16
Cost Based on Registered Cost Based on Mail
Voter % -AGE Ballot Precints % -AGE
0.9684% 0.6620%
OPERATION
Tally Center $906.24
Sample Ballot $13,143.50
Candidate Filing $28.18
Poll Officer Operations
$2,763.04
Phone Bank Operations
$1.68
Supplies
$1,998.47
Postage (Except VBM)
$3,143.87
Total Official Ballots
$2,627.57
Labor Spread by Mail Ballot Precinct
$14,177.66
Labor Spread by Voter Count
$21,485.82
Polling Place Rental
$307.50
Training Class Facility
$0.00
Outreach Activities
$76.54
Early Voting
$778.38
OUTSIDE LABOR
Precinct 1% Canvass Officier
$6,267.80
Agency Labor - Warehouse
$112.55
Workers
$0.00
Agency Labor - Voter Clerk
$421.51
CTS Translation
$290.13
Other
$0.00
SHARED COSTS BY BREAKDOWN (EXCLUDES
$39,533.47 $28,996.96
VBM)
$13,423.83
TOTAL OF SHARED COSTS (EXCLUDES VBM) $68,530.44
VOTE BY MAIL
Ballots /Supplies
$5,594.96
Postage
$1,193.01
Agency Labor VBM Data
$0.00
Entry
$2,034.31
Agency Labor VBM Processing
$0.00
In -House VBM Labor
$6,635.86
Labor (VBM Boards)
$0.00
TOTAL VOTE BY MAIL
$13,423.83
UNIQUE COSTS
Measure PP $7,654.83
Candidate Statements - Invoiced $10,330.00
Signature Verification $1,098.20
REGULAR OPERATIONS
Ballots /Sample Ballots
$15,771.07
Supplies and Legal Publications
$12,191.73
Postage
$3,143.87
Other Services and Supplies
$2,034.31
Labor
$36,487.69
Candidate Statements - Invoiced
$10,330.00
Measure
$7,654.83
TOTAL UNIQUE COSTS AND REGULAR $87,613.50
OPERATIONS (EXCLUDES VBM)
(See next page)
Friday, Fet,29AA
City of Santa Ana- 1, 3, 5
"INVOICE"
VOTE BY MAIL
Ballots /Supplies
Postage
Labor
REGULAR OPERATIONS AND UNIQUE COSTS
Ballots /Sample Ballots
Supplies and Legal Publications
Postage
Other Services and Supplies
Labor
Candidate Statements - Invoiced
Measure
TOTAL INVOICE
November Presidential General Election held on 11 -8 -16
COST PER VOTER @
$5,594.96
$1,193.01
$6,635.86 $13,423.83
$15,771.07
$12,191.73
$3,143.87
$2,034.31
$36,487.69
$10,330.00
$7,654.83 $87,613.50
$101,037.33
102,412 $0.99
Friday, Fet,29 Z
29A -6