HomeMy WebLinkAbout22B - SPEC - ELECTRICAL SRVSREQUEST FOR
COUNCIL ACTION
CITY COUNCIL MEETING DATE:
MARCH 7, 2017
TITLE:
CONTRACT AWARDS FOR
ELECTRICAL REPAIR AND
REHABILITATION SERVICES
(SPEC. NO. 17 -007)
{STRATEGIC PLAN NO. 611}
CITY ANAGER
RECOMMENDED ACTION
CLERK OF COUNCIL USE ONLY:
❑ As Recommended
❑ As Amended
❑ Ordinance on tat Reading
❑ Ordinance on 2nd Reading
❑ Implementing Resolution
❑ Set Public Hearing For
CONTINUED TO
FILE NUMBER
Award contracts for electrical repair and rehabilitation services for City water facilities for a two -year
period expiring March 31, 2019, with provisions for three one -year renewals exercisable by the City
Manager, in an annual aggregate amount not to exceed $600,000, subject to nonsubstantive changes
approved by the City Manager and City Attorney, with the following vendors:
Vendor
Inter - Pacific, Inc.
Leed Electric, Inc.
M. Brey Electric, Inc.
DISCUSSION
Location
Tustin
Santa Fe Springs
Beaumont
The Public Works Agency Water Resources Division operates and maintains 20 active water wells,
seven pumping stations and seven connections with Metropolitan Water District. To maintain a
smooth running water system, staff has upgraded many of the water facilities with electronic switch
gears, motor control centers (MCC), variable frequency drives (VFD) and programmable logic
controllers (PLC). These devices monitor and control the pumps and motors that produce the City's
potable water. Additionally, new energy efficient equipment reduces the amount of electricity the City
uses to power the water system pumps and motors. Rehabilitating and repairing aging pump and
well electrical components with new VFDs, MCCs, and PLCs will improve the water system operation,
overall system reliability, and energy efficiency.
Bids were advertised on January 5, 2017, on the City's online bid management and publication
system. A summary of the bid invitations and bids received is as follows:
270 Vendors were notified
2 Santa Ana vendors were notified
33 Vendors downloaded the bid packet
8 Bids received
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March 7, 2017
Page 2
Bids were received, opened on February 2, 2017, and evaluated (Exhibit 1). The bids received from
Inter - Pacific, Inc., Leed Electric, Inc., and M. Brey Electric, Inc., are responsive to the specifications
and meet the City's requirements. Staff recommends awarding contracts to the three vendors with
the lowest bids to allow for competitive quotes on any given job.
STRATEGIC PLAN ALIGNMENT
Approval of this item supports the City's efforts to meet Goal #6 — Community Facilities &
Infrastructure, Objective #1 (establish and maintain a Community Investment Plan for all City assets).
FISCAL IMPACT
Funds in the amount of $600,000 are available in FY 2016 -17 Water Utility Water Production and
Supply Account (No. 06017640 - 62300). Funding in the amount of $600,000 for the second year of the
contract will be budgeted and made available in FY 2017 -18 Water Utility Water Production and
Supply Account (No. 06017640 - 62300).
Upon exercising the three one -year renewal options, an annual amount of $600,000 will be budgeted
and made available in FY 2018 -19, FY 2019 -20, and FY 2020 -21 Water Utility Water Production and
Supply Account (No. 06017640 - 62300).
Executive Director
Public Works Agency
FM /NS /RR /sm /sp
APPROVED AS TO FUNDS & ACCOUNTS:
Francisco Gutierrez
Executive Director (�
Finance & Management Services Agency
228 -2
ABSTRACT OF BIDS
ELECTRICAL REPAIR AND REHABILITATION SERVICES M7
Bidder
Inter - Pacific Inc.
Leed Electric, Inc.
Baker Electric Inc
Location
Tustin
Santa Fe Springs
Escondido
Total
$498,047.70
$676,673.00
$801,573.00
AMTEK
Bidder Construction ACS Engineering Inc M. Brey Electric, Inc
Location Whittier Irvine Beaumont
Total $914,250.46 $812,700.00 $706,543.00
Houalla ABM Electrical Power
Bidder Enterprises, Ltd. Services, LLC
Location Newport Beach Irvine
Total $905,000.00 $1,096,691.00
EXHIBIT 1
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