HomeMy WebLinkAbout25D - AGMT - EQUIPMENT RENTAL SRVSREQUEST FOR
COUNCIL ACTION
CITY COUNCIL MEETING DATE:
MARCH 21, 2017
TITLE:
AGREEMENT WITH Al EVENT & PARTY
RENTAL FOR EQUIPMENT RENTAL
SERVICES FOR VARIOUS CITY EVENTS
(STRATEGIC PLAN NO. 5, 5C)
1
i °Ire* 1. tC
RECOMMENDED ACTION
CLERK OF COUNCIL USE ONLY:
/_1S:2001TAA 7
0 As Recommended
0 As Amended
0 Ordinance on tat Reading
0 Ordinance on 2 "a Reading
0 Implementing Resolution
0 Set Public Hearing For®
CONTINUED TO
FILE NUMBER
Authorize the City Manager and Clerk of the Council to execute an agreement with Al Event &
Party Rental for equipment rental services for city- hosted events in the amount not -to- exceed
$150,000, for a term of March 21, 2017 to December 31, 2017, with two, one -year renewal
options for an amount not -to- exceed $150,000 per year for a total amount not -to- exceed
$450,000, subject to non - substantive changes approved by the City Manager and City Attorney.
DISCUSSION
The City of Santa Ana, Parks, Recreation, and Community Services Agency (PRCSA) has been
working to bring together the elements needed to provide multiple city - produced events throughout
the year and recommends entering into agreements with various vendors to provide the necessary
equipment, stages, security, carnival rides, vendor booths, entertainment, and insurance for city -
produced events.
The Cinco de Mayo and Fiestas Patrias events have been attractions for the downtown community
and surrounding neighborhoods. These two events attract thousands of Santa Ana residents and
visitors from Orange County and the Southern California region. The purpose of the events is to
celebrate through a safe, family - friendly event that includes: live entertainment, food booths,
informational /resource booths, merchandise /service booths; cultural exhibits and carnival
rides /games.
The City also hosts several other events such as the 4th of July celebration, Shakespeare in the
park and Plaza Navidena.
On January 18, 2017 PRCSA issued a Request for Proposal (RFP) for various event services. An
evaluation committee consisting of representatives from PRCSA, Planning and Building Agency,
and the Police Department was assembled. The group was divided and assigned one or more
services to evaluate the submitted proposals. The proposals were evaluated based on experience,
2513-1
Agreement with Al Event and Party for
Equipment Rental Service for Various City Events
March 21, 2017
Page 2
understanding, capacity and price. The city received four proposals for equipment rental services.
The results are below.
Company
Score
Al Party Rental
300
Classic Rental
257
AIIStage
240
Universal Waste Systems (UWS)*
50
*UWS's proposal was limited to portable restroom rental and trash receptacles
The City recommends entering into an agreement with Al Event & Party Rental for equipment
rental services.
STRATEGIC PLAN ALIGNMENT
Approval of this item allows the City to meet Goal #5 - Community Health, Livability, Engagement &
Sustainability, Objective #5 (Promote a strong arts and culture infrastructure), Strategy C (Promote
arts and culture by partnering with artist groups and merchants to hold events celebrating art in
public plazas, parks and other City - controlled open space).
FISCAL IMPACT
Funds are available in the following account for the specified years:
Accounting Unit FY 16/17 FY 17/18
PRCSA- Recreation (no. 01113230- 62300)
q
Jeannie Jurado
Acting Executive Director
Parks, Recreation and Community
Services Agency
EXHIBITS: 1. Agreement —A1 Party
$150,000
FY 18/19 FY 19/20
$150,000 $80,000
APPROVED AS TO FUNDS AND ACCOUNT:
Francisco Gutierrez
Executive Director
Finance and Management Services Agency
25D -2
AGREEMENT WITH Al PARTY RENTAL TO PROVIDE PROVISION,
INSTALLATION AND REMOVAL OF RENTAL
EQUIPMENT FOR VARIOUS CITY EVENTS
THIS AGREEMENT is made and entered into this 2151 day of March, 2017 by and
between Al Party Rental ( "Contractor "), and the City of Santa Ana, a charter city and municipal
corporation organized and existing under the Constitution and laws of the State of California
( "City ").
RECITALS
A. The City desires to retain a contractor having special skill and knowledge in the field of
providing, installing, maintaining, and removing various equipment for various City
hosted events.
B. On January 18, 2017, the City issued a Request for Proposals for various event services.
C. The proposals were evaluated based on experience, understanding, capacity and price.
Contractor's proposal was rated the highest score, therefore, the City recommends
entering into an agreement with Al Party Rental for equipment rental services for
various City events.
D. In undertaking the performance of this Agreement, Contractor represents that it is
knowledgeable in this field and that any services performed by Contractor under this
Agreement will be performed in compliance with such standards as may reasonably be
expected from a professional firm in the field.
NOW THEREFORE, in consideration of the mutual and respective promises, and subject to the
terms and conditions hereinafter set forth, the parties agree as follows:
SCOPE OF SERVICES
Contractor shall provide, install, set -up, maintain and remove rental equipment for City
hosted events. City may request additional equipment or services during the term of this
Agreement at City's sole discretion. Said request shall be made and approved in writing,
executed by the Executive Director to the Contractor, detailing the additional equipment /services
to be provided and requiring an estimate from Contractor as to the cost of such additional
equipment/services.
There will be a penalty applied to the Contractor for not meeting the mutually agreed
event schedule at $500 per deficiency, such as timeliness. The Contractor will not be responsible
for any deficiency as a result of City action or acts of God, such as weather.
Page 1 of 7
25D -3
2. COMPENSATION
a. City agrees to pay, and Contractor agrees to accept as total payment for its services
One Hundred and Fifty Thousand Dollars ($150,000) for each annual term.
Contractor shall be paid for services performed under this Agreement at the rates and
charges identified in Exhibit A to this Agreement. The total sum to be expended
corder this Agreement shall not exceed Four Hundred and Fifty Thousand Dollars
($450,000) for the entire term of the Agreement, including any renewals.
b. Payment shall be made within forty -five (45) days following receipt of proper invoice
evidencing work performed, subject to accounting procedures. Payment need not be
made for work which fails to meet the standards of performance set forth in the
Recitals which may be expected by the City.
3. TERN[
This Agreement shall commence on March 21, 2017 and terminate on December 31,
2017, unless terminated earlier in accordance with Section 12, below. The term of this
Agreement may be extended for an additional two, one -year renewal options, by a writing
executed by the City Manager and the City Attorney.
4. INDEPENDENT CONTRACTOR
Contractor shall, during the entire term of this Agreement, be construed to be an
independent contractor and not an employee of the City. This Agreement is not intended nor
shall it be construed to create an employer- employee relationship, a joint venture relationship, or
to allow the City to exercise discretion or control over the professional manner in which
Contractor performs the services which are the subject matter of this Agreement; however, the
services to be provided by Contractor shall be provided in a manner consistent with all
applicable standards and regulations governing such services. Contractor shall pay all salaries
and wages, employer's social security taxes, unemployment insurance and similar taxes relating
to employees and shall be responsible for all applicable withholding taxes.
5. INSURANCE
Prior to undertaking performance of work under this Agreement, Contractor shall
maintain and shall require its subcontractors, if any, to obtain and maintain insurance as
described below:
a. Commercial General Liability Insurance. Contractor shall maintain commercial
general liability insurance naming the City, its officers, employees, agents,
volunteers and representatives as additional insured(s) and shall include, but not
be limited to protection against claims arising from bodily and personal injury,
including death resulting therefrom and damage to property, resulting from any
act or occurrence arising out of Contractor's operations in the performance of this
Agreement, including, without limitation, acts involving vehicles. The amounts
Page 2 of 7
25D -4
of insurance shall be not less than the following: single limit coverage applying to
bodily and personal injury, including death resulting therefrom, and property
damage, in the total amount of $1,000,000 per occurrence, with $2,000,000 in the
aggregate. Such insurance shall (a) name the City, its officers, employees, agents,
volunteers and representatives as additional insured(s); (b) be primary with
respect to insurance or self - insurance programs maintained by the City; and (c)
contain standard separation of insureds provisions.
b. Business automobile liability insurance, or equivalent form, with a combined
single limit of not less than $1,000,000 per occurrence. Such insurance shall
include coverage for owned, hired and non -owned automobiles.
C. Worker's Compensation Insurance. In accordance with the California Labor
Code, Contractor, if Contractor has any employees, is required to be insured
against liability for worker's compensation or to undertake self - insurance. Prior
to commencing the performance of the work under this Agreement, Contractor
agrees to obtain and maintain any employer's liability insurance with limits not
less than $1,000,000 per accident.
d. If Contractor is or employs a licensed professional such as an architect or
engineer: Professional liability (errors and omissions) insurance, with a combined
single limit of not less than $1,000,000 per claim with $2,000,000 in the
aggregate.
e. The following requirements apply to the insurance to be provided by Contractor
pursuant to this section:
(i) Contractor shall maintain all insurance required above in full force and
effect for the entire period covered by this Agreement.
(ii) Certificates of insurance shall be furnished to the City upon execution of
this Agreement slid shall be approved by the City.
(iii) Certificates and policies shall state that the policies shall not be cancelled
or reduced in coverage or changed in any other material aspect, by
consultant, without thirty (30) days prior written notice to the City.
(iv) Contractor shall supply City with a fully executed additional insured
endorsement.
f. If Contractor fails or refuses to produce or maintain the insurance required by this
section or fails or refuses to furnish the City with required proof that insurance
has been procured and is in force and paid for, the City shall have the right, at the
City's election, to forthwith terminate this Agreement. Such termination shall not
affect Contractor's right to be paid for its time and materials expended prior to
notification of termination. Contractor waives the right to receive compensation
Page 3 of 7
25D -5
and agrees to indemnify the City for any work performed prior to approval of
insurance by the City.
6. INDEMNIFICATION
Contractor agrees to defend, and shall indemnify and hold harmless the City, its officers,
agents, employees, consultants, special counsel, and representatives from liability: (1) for
personal injury, damages, just compensation, restitution, judicial or equitable relief arising out of
claims for personal injury, including death, and claims for property damage, which may arise
from the negligent operations of the Contractor or its contractors, subcontractors, agents,
employees, or other persons acting on their behalf which relates to the services described in
section 1 of this Agreement; and (2) from any claim that personal injury, damages, just
compensation, restitution, judicial or equitable relief is due by reason of the terms of or effects
arising from this Agreement. This indemnity and hold harmless agreement applies to all claims
for damages, just compensation, restitution, judicial or equitable relief suffered, or alleged to
have been suffered, by reason of the events referred to in this Section or by reason of the terms
of, or effects, arising from this Agreement. The Contractor further agrees to indemnify, hold
harmless, and pay all costs for the defense of the City, including fees and costs for special
counsel to be selected by the City, regarding any action by a third party challenging the validity
of this Agreement, or asserting that personal injury, damages, just compensation, restitution,
judicial or equitable relief due to personal or property rights arises by reason of the terms of, or
effects arising from this Agreement. City may make all reasonable decisions with respect to its
representation in any legal proceeding. Notwithstanding the foregoing, to the extent Contractor's
services are subject to Civil Code Section 2782.8, the above indemnity shall be limited, to the
extent required by Civil Code Section 2782.8, to claims that arise of, pertain to, or relate to the
negligence, recklessness, or willful misconduct of the Contractor.
7. CONFIDENTIALITY
If Contractor receives from the City information which due to the nature of such
information is reasonably understood to be confidential and /or proprietary, Contractor agrees that
it shall not use or disclose such information except in the performance of this Agreement, and
further agrees to exercise the same degree of care it uses to protect its own information of like
importance, but in no event less than reasonable care.
8. CONFLICT OF INTEREST CLAUSE
Contractor covenants that it presently has no interests and shall not have interests, direct
or indirect, which would conflict in any manner with performance of services specified Linder
this Agreement.
9. NOTICE
Any notice, tender, demand, delivery, or other communication pursuant to this
Agreement shall be in writing and shall be deemed to be properly given if delivered in person or
Page 4 of 7
25D -6
mailed by first class or certified mail, postage prepaid, or sent by fax or other telegraphic
communication in the manner provided in this Section, to the following persons:
To City: Clerk of the Council
City of Santa Ana
20 Civic Center Plaza (M -30)
P.O. Box 1988
With copies to:
Santa Ana, CA 92702 -1988
Fax: (714) 647 -6956
Parks, Recreation and Community Services Agency
City of Santa Ana
20 Civic Center Plaza (M -23)
P.O. Box 1988
Santa Ana, California 92702
Fax: (714) 571-4221
To Contractor: Al Party Rental
251 E. Front Street
Covina, California 91723
Phone: (866) 217 -2789/ FAX: (626) 967 -7572
A party may change its address by giving notice in writing to the other party. If sent by
mail, communication shall be effective or deemed to have been given three (3) days after it has
been deposited in the United States mail, duly registered or certified, with postage prepaid, and
addressed as set forth above. If sent by fax, communication shall be effective or deemed to have
been given twenty -four (24) hours after the time set forth on the transmission report issued by the
transmitting facsimile machine, addressed as set forth above. For purposes of calculating these
time frames, weekends, federal, state, County or City holidays shall be excluded.
10. EXCLUSIVITY AND AMENDMENT
This Agreement represents the complete and exclusive statement between the City and
Contractor regarding the subject matter therein, and supersedes any and all other agreements,
oral or written, between the parties. In the event of a conflict between the terms of this
Agreement and any attachments hereto, the terms of this Agreement shall prevail. This
Agreement may not be modified except by written instrument signed by the City and by an
authorized representative of Contractor. The parties agree that any terms or conditions of any
purchase order or other instrument that are inconsistent with, or in addition to, the terms and
conditions hereof, shall not bind or obligate Contractor nor the City. Each party to this
Agreement acknowledges that no representations, inducements, promises or agreements, orally
or otherwise, have been made by any party, or anyone acting on behalf of any patty, which are
not embodied herein.
Page 5 of 7
25D -7
11. ASSIGNMENT
Inasmuch as this Agreement is intended to secure the specialized services of Contractor,
Contractor may not assign, transfer, delegate, or subcontract any interest herein without the prior
written consent of the City and any such assignment, transfer, delegation or subcontract without
the City's prior written consent shall be considered null and void. Nothing in this Agreement
shall be construed to limit the City's ability to have any of the services which are the subject to
this Agreement performed by City personnel or by other Contractors retained by City.
12. TERMINATION
This Agreement may be terminated by the City upon thirty (30) days written notice of
termination. In such event, Contractor shall be entitled to receive and the City shall pay Contractor
compensation for all services performed by Contractor prior to receipt of such notice of termination.
13. NON - DISCRIMINATION
Contractor shall not discriminate because of race, color, creed, relation, sex, marital
status, sexual orientation, age, national origin, ancestry, or disability, as defined and prohibited
by applicable law, in the recruitment, selection, training, utilization, promotion, termination or
other employment related activities or in connection with any activities under this Agreement.
Contractor affirms that it is an equal opportunity employer and shall comply with all applicable
federal, state and local laws and regulations.
14. JURISDICTION - VENUE
This Agreement has been executed and delivered in the State of California and the
validity, interpretation, performance, and enforcement of any of the clauses of this Agreement
shall be determined and governed by the laws of the State of California. Both parties further
agree that Orange County, California, shall be the venue for any action or proceeding that may
be brought or arise out of, in connection with or by reason of this Agreement.
15. PROFESSIONAL LICENSES
Contractor shall, throughout the term of this Agreement, maintain all necessary licenses,
permits, approvals, waivers, and exemptions necessary for the provision of the services
hereunder and required by the laws and regulations of the United States, the State of California,
the City of Santa Ana and all other governmental agencies. Contractor shall notify the City
immediately and in writing of its inability to obtain or maintain such permits, licenses, approvals,
waivers, and exemptions. Said inability shall be cause for termination of this Agreement.
Page 6 of 7
25D -8
16. MISCELLANEOUS PROVISIONS
a. Each undersigned represents and warrants that its signature hereinbelow has the power,
authority and right to bind their respective parties to each of the terms of this Agreement, and shall
indemnify City fully, including reasonable costs and attorney's fees, for any injuries or damages to
City in the event that such authority or power is not, in fact, held by the signatory or is withdrawn.
b. All Exhibits referenced herein and attached hereto shall be incorporated as if fully set
forth in the body of this Agreement.
IN WITNESS WHEREOF, the parties hereto have executed this Agreement the date and year
first above written.
1M
MARIA D.HUIZAR
Clerk of the Council
APPROVED AS TO FORM:
SONIA R. CARVALHO
City Attorney
By. c
LISA STORCK
Assistant City Attorney
RECOMMENDED FOR APPROVAL:
JEANNIE JUARDO, Acting Executive Director
Parks, Recreation and Community Services Agency
CITY OF SANTA ANA
GERARDO MOUET
Acting City Manager
CONTRACTOR
Al Party Rental
Name:
Title:
Page 7 of 7
25D -9
PARTY EXHIBITA
Iff]
Status: Quote
Quote #: g18609
CELEBRATE WITH STYLE
2S1 E FRONT STREEET Fp 666. ye'ry7 2%6 Event Beg: Fri S /5/2017 7:OOPM
COVINA, CA 91723 Event End: Sun5/712017 9:30PM
AIPARTYRENTAL.COM F 626.967.7572 Operator: Herrera, Valerie
CITY OF SANTA ANA PARKS & REC 714. 9714258 Phone
20 CIVIC CENTER PLAZA Job Descr: CINCO DE MAYO EVENT 618 & 517
SANTA ANA, CA 92701
Ordered By: JOSE ROMO
Salesman: RENE MARTINEZ
Delivery and Pickup
Delivery: Fri5/5/2017 7:OOPM Contact: BILL SANDOVAL
Pickup Date: Sun 5/712017 9:30PM Phone: 714 -571 -4227
Location: SANTA ANA
Used at Address: 4TH & 5TH ON BRAODWAY ; SANTA ANA, CA 92707
Delivery Notes: DELIVERY: FRIDAY 5/5 7PM MUST BE READY BY 7AM
PICK UP: SUN 517 BE THERE AT 9:30PM
NOTE: NEED TO TAKE THE MULE
- CUSTOMER IS RESPONSIBLE FOR ALL NECESSARY PERMITS
REQUIRED FOR CANOPIES AND ELECTRICAL. CUSTOMER IS RESPONSIBLE
FOR ALL SAFETY
PACKAGES,
city
Items Rented Disc Amt /Disc( Disc%
Each
Price
VENDOR BOOTHS
15
BOOTHS
CANOPY, 10'X10', PAGODA. GREEN/WHITE
$80.00
$1,200.00
,s> 15- 10'X 10' X 8' GREEN & WHITE PAGODAS «"
15
CANOPY, 10'X10', PAGODA, REDPIVHT
i $80.00
$1,200.00
»> 15- 10% 10' X 8' RED & WHITE PAGODAS«"
18
CANOPY, 10'X10, PAGODA, WHITE
$80.00
$1,280.00
»> 16- 10' X10' WHITE PAGODAS «<
MUST BE INSTALLED ON LEVEL GROUND.
160
CANOPY, HARDWARE, BASE STEEL
$2.00
$320.00
35
SIDEWALL, 8'X10', WHITE
$15.00
$525.00
4
SIDEWALL, 8'X10', MESH WINDOW WHITE
$27.50
$110.00
#3.6 BOOTH- FULLY ENCLOSED WITH MESH
16
SIDEWALL, 8'X10', SOLID MESH BLACK
$27.50
$440.00
BOOTHS 3 -6 ENCLOSED & F6
2
SIDEWALL, 8'X10', MESH WINDOW WHITE
$27.50
$55.00
#F6 BOOTH
86
TABLE, 8'X 30"
j $8.70
$748.20
1 PER BOOTH -- 12 HOAG HOSPITAL
1111
MUST BE INSTALLED ON LEVEL GROUND:
BE
KWIK COVER18'WHITE
$3.95
$339.70
COVERS FOR VENDOR TABLES
161
CHAIR, SAMS, IVORY
$1.00
$181.00
2 PER BOOTH -33- HOAG HOSPITAL
MUST BE INSTALLED ON LEVEL GROUND.
9000 ALL CHAIRS & TABLES MUST BE STACKED IN THE SAME AREA
9001 AS DELIVERED TO AVOID ADDITIONAL CHARGES
CHAIR WEIGHT LIMIT IS 250LBS
30
LIGHT, 20OW ORTS
$11.00
$330.00
30
ELEC, CORD 25'
$5,50
$165.00
75
LIGHT, STRING FESTIVAL YELLOW
$7,50
$562.50
15 -- STRINGS
10
ELEC, CORD 50'
t $0.00
$0.00
15
ELEC, CORD 25'
$0.0
$0.00
_ GREEN CORDS
FOOD BOOTHS
14
CANOPY, 10X10, PAGODA, WHITE
$80.00
$1,120.00
»7 - -10'X 20'X 8'1«
MUST BE INSTALLED ON LEVEL GROUND.
Store Hours
Mon - Fri 9:00a4:00P Sat 10:00a -2:OOP
Modification # 3
Printodon F,Iffi4Bell
928:24AM software by Print- ofRental Software www.polnbaf rentarrarb
Contoni- Pawrrorpt(14)
25D -10
Quote #: 818609 CITY OF SANTA ANA PARKS & REC
Page 2 of 8
- _.....___....,.,.,..m .,
City
Items Rented Disc Amt l Disc% Disc%
e.Lh
Price
42
CANOPY, HARDWARE, BASE STEEL -�m
$2.00'
$84.00
6 BASES PER BOOTH
28
FENCE, PICKET 3'X8' WHITE
$15.00
$420,00
56
DRAPERY, HARDWARE, 3' UPRIGHT
i $0.00
$0.00
9
CANOPY, HARDWARE, BASE STEEL
$2.00
$18.00
24
LIGHT, 20OW ARTS
$11.00
$264,00
17
ELEC 30AMP OUTLET
$35.00
$595.00
8- US ARMY S. FOOD BOOTH
7
SIDEWALL, 6'X20' WHITE PTM TARP
$0.00
$0.00
FOR FOOD BOOTHS
HOT & COLD SINKS
900
SPECIALTY PARTY EQUIP
$1.75
$1,575.00
»> 900 -FENCE FOR MAIN STAGE - FREE STANDING FENCE «< INSTALL FENCE AT 4A to
85
CANOPY, HARDWARE, SAND BAGS
$3.00
$255.00
25
SIDEWALL, 6X20' WHITE PTM TARP
$20.00
$500.00
»> SCREENING FOR FENCE n<
>�> 50V OF 6' NIGH PTM TARPS «<
1
DELIVERY /PICKUP
$800,00
$80000
DELIVERY I PICKUP FOR RESTROOMS & SINKS
1
LABOR
$3,500.00
$3,500.00
RESTROOM SERVICE -- INCLUDES SAT AM (CARNIVAL. AREA) & SUNDAY -- COMPLETE
PUMP OF WASTE TANKS AND REFILL WITH FRESH WATER FOR SINKS
3
SPECIALTY SINK HOT &COLD
$600,00
$1,800,00
»> 3 -3 COMPARTMENT HOT /COLD SINKS SELF CONTAINED «<
12
SPECIALTY PARTY EQUIP
$100.00
$1,200.00
12- EXTRA WATER TANKS -- 4 PER SINK ( 6 FRESH & 6 WASTE PER SINK)
30
SPECIALTY TOILET
$80.00
$2,400.00
G- FOR SAPD - -MAIN STREET - -- 8 PER AREA-- -
3
SPECIALTY TOILET ADA
$125.00
.$375,00
6
SPECIALTY SINK COLD
$60.00
$300.00
» 5 - TWO STATION COLD SINK «<
( I -Q 4TH & SPURGEN FOR SIERRA MIST)
3
SPECIALTY SINK HOT &COLD
$255,001
$765.00
»>3- HOT &COLD SINKS «<
6
CANOPY, 10'X10, PAGODA, WHITE
$80.00
$480.00
»> 3- 10'X 20'X S PAGODAS - -OVER HOT /COLD SINKS «<
MUST BE INSTALLED ON LEVEL GROUND,
24
CANOPY, HARDWARE, BASE STEEL.
$2001
$48.00
8
SIDEWALL, B'X20' WHITE
$30,00
$240.00
8- 30' SECTIONS
8
SIDEWALL, B'X10', WHITE
$15.00
$120.00
6
LIGHT, 200W ORTS
$11.00
$66,00
6
ELEC, CORD 25'
$0.00
$0.00
6
TRASH CAN, STANDARD RD 32 GAL WILINER
$10.85'
$65.10
SUPPPORT
3
SPECIALTY PARTY EQUIP
� $20.04
$60.00
GREASE BARRELS- 1 AT EACH 3 COMPARTMENT SINK -1 AT EACH 14X20 CANOPY
I
4
SIDEWALL, 8'X10'. WHITE PTM TARP
I $15.00
$60.00
»> FOR UNDER GREASE BARRELS «<
i
1
SPECIALTY FORKLIFT
$1,200.007
$1,200.00
MAIN STAGE
7
TABLE, ROUND, 30"
$8.50
$59.50
MUST BE INSTALLED ON LEVEL GROUND,
7
TABLE, CKTL, 42" LEG
$2.50
$17.50
3
LINEN, RED, GARDEN, 120"
t $14,50
$43,50
REPLACEMENT CHARGE ON ALL BURNED, TORN OR STAINED LINEN.
3
LINEN, KELLY, GARDEN, 120"
$14.50
$43.50
1
LINEN, WHITE, GARDEN, 120"
$14.50
$14.50
REPLACEMENT CHARGE ON ALL BURNED, TORN OR STAINED LINEN.
21
SARSTOOL, BLACK SWVAL
$9.001
$189.00
2
COOLERS, ICE CHEST, IGLOO 150 QT.
( $15.00f(
$30.00
2
FAN, 30" PEDESTAL
$30.00
$60.00
6
TABLE, 8' X 30"
1 $8.70,
$52.24
MUST BE INSTALLED ON LEVEL GROUND.
2
LINEN, RED, TBLDRP, 8'
�
E $19001
i
$38.00
Store Hours
Mon - Fri 9:00a -5:00p Set 10:OOe -2.00p
Modification # 3
Printed On Ftl
2/2412017 9,24 24AM Software by PonR- o6ROntal s ftoe www.poin4of -rental corn
CWoa P..soTt (14)
25D -11
Quote #: g18609 CITY OF SANTA ANA PARKS & REC
Qty Items Rented Disc Amtl Disc% Disc%
2 LINEN, KELLY, TBLDRR 8'
2 LINEN, WHITE, TABLEDRAPE, 8'
800 A$TRO TURF, BLACK SO. FT.
"120%40' «,
1 CANOPY, 20'X20', EXPANDABLE, WHITE, KWIK
20' X 40'X 8' WHITE CANOPY
1 MIDDLE, 20'X20', WHITE
6 CANOPY, HARDWARE, WATER BARREL 55GAL
6 CANOPY, HARDWARE, WATER BARREL COVER 55G
66 CHAIR, SAMS, IVORY
SET UP IN FRONT OF STAGE— 3 ROWS OF 22 -- MUST BE SET UP & ZIPTIED
MUST BE INSTALLED ON LEVEL GROUND.
9000 ALL CHAIRS & TABLES MUST BE STACKED IN THE SAME AREA
9001 AS DELIVERED TO AVOID ADDITIONAL CHARGES
_ CHAIR WEIGHT LIMIT IS 250LBS
DRESSING R ® ®IVIJ
i CANOPY, 10'X20', EXPANDABLE, WHITE, KWIK
»> i - 10'X 40'X 8' W14 WALLS «<
2 MIDDLE, 10'X10'WHT KWIK
8 CANOPY, HARDWARE, BASE STEEL
5 SIDEWALL, B'X20' WHITE
3 SIDEWALL, 8'X10', WHITE
8 LIGHT, STRING FESTIVAL YELLOW
20 TABLE, 6' X 30"
20 KWIKCOVER/6'WHITE
DRESSING ROOM TABLES
4 SPECIALTY TOILET
2 SPECIALTY PARTY EQUIP
2, TWO STATION HAND WASHING SINK
60 CHAIR, SAMS, WHITE
»> STAGE AREA "I
MUST BE INSTALLED ON LEVEL GROUND
ALL CHAIRS & TABLES MUST BE STACKED IN THE SAME AREA
AS DELIVERED TO AVOID ADDITIONAL CHARGES
CHAIR WEIGHT LIMIT IS 250LBS
3 MIRROR, WARDROBE NATURAL WOOD
1 LADDER 6'
1 CLOTHES RACK
30 SPECIALTY PARTY EQUIP
30- HANGERS -- __„__,_
ELECTRICAL IPOWER
DELIVER FRIDAY 5 AM
1 GENERATOR,125KVA MQ POWER WHISPERWATT
1 GENERATOR,70KVA MQPOWER WHISPERWATT
I.. JYGkIHL 1 NHrt.l. 1. C4V r' _...
»> I - 70KVA GENI'S «<
1 SPECIALTY GENERATOR
50 KVA -- BEER GARDEN
1 FUEL FOR GENERATORS
GENNY FOR BEER GARDEN
15 ELEC 20AMP OUTLET
8- 20 AMP OUTLETS ( DISNEY)
10 ELEC 30AMP OUTLET
220AMP OUTLET FOR SAPD
4 ELEC, 50AMP TWISTLOCK W/ 50AMP
50 AMP OUTLETS 220 VOLT
1 ELECTRICAL DISTRIBUTION SYSTEM
>>> 136. 20 AMP OUTLETS «<
»> STAGE POWER HOOKUPS «<
»> 40 AMPS PER FOOD BOOTH c,<
100 ELEC, T CABLE RAMP 5 CHANNEL
1 FUEL FOR GENERATORS
,,> COST TO REFUEL GENERATORS e< ,FINAL T.B.D.
32 SPECIALTY PARTY EQUIP
»> 32 - WALKIE TALKIES W/ HEADSETS & BATTERIES & CHARGER «, DELIVER FRIDAY 6
AM
Store Hours Mon - Fri 9:00-5:00p Sat 10:00a -2:00p
PONO Or Fri 2124/2017 B 28 24A Software by Point- oLRental ea0ware www.polnt- ormntal.com
25D -12
$1
Page 3 of 6
Price
$38.00
$36.00
$384.00
$220.00
$209.00
$90.00
$30.00
$105.60
$165.00
$190.00
$1200
$150.00
$45.00
$352.00
$168.00
$40.00
$320.00
$120.00
$60,00
$15.00
$0.00
$16.65
$0,00
$60040
$800.00
$600.00
$600.00
$200.00
$525,00
$360.00
$400.00
$3,600.00
$1,200.00
$2,500.00
$1,056.00
Codification# 3
COnlMd- ParamSlpi(14)
Quote #: g18609 CITY OF SANTA ANA PARKS & REC
Page 4 of 8
mmm
Qty
Items Rented Disc Amt! Disc% Disc%
Each
Price
..�. 4
LABOR
$700.00
$2.80000
»> (2) Al MEN SAT 6AM - 9PM NEED MULE «
>>> (2) Ai MEN SUN 8AM - 8PM NEED MULE «
2
ELEC, 50AMP TWISTLOCK Wl SOAMP
$100.00
$200,00
- FOR MANNY
Al USE
80
FENCE, CHAIN LINK 6'H X 10'W
$1.00
$80.00
» 80' OF & HIGH FENCE «<
CHECK IN
Sth & MAIN
1
CANOPY, 10'X10, PAGODA, WHITE
$80.00
$80,00
»> 10'X10'X8' aa<
MUST BE INSTALLED ON LEVEL GROUND,
4
CANOPY, HARDWARE, BASE STEEL
$2.00
$8.00
1
TABLE, 8'X 30"
$8.70
$8.70
MUST BE INSTALLED ON LEVEL GROUND.
1
KWIK COVER18'WHITE
$2.00
$2.00
CHECK IN
4
CHAIR, SAMS, IVORY
$11
$400
MUST BE INSTALLED ON LEVEL GROUND.
9000 ALL CHAIRS & TABLES MUST BE STACKED IN THE SAME AREA
9001 AS DELIVERED TO AVOID ADDITIONAL CHARGES
CHAIR WEIGHT LIMIT IS 250LBS
STAGE -CITY COUNCIL
40
CHAIR, SAMS, WHITE
$100
$40,00
IN FRONT OF STAGE DROP OFF ONLY
MUST BE INSTALLED ON LEVEL GROUND
ALL CHAIRS & TABLES MUST BE STACKED IN THE SAME AREA
AS DELIVERED TO AVOID ADDITIONAL CHARGES
CHAIR WEIGHT LIMIT IS 250LBS
j BEER GARDEN
-SEE CONTRACT #22232
COMMAND POST
4
TABLE, 8' X 30"
$8.70
$34.80
MUST BE INSTALLED ON LEVEL GROUND,
12
CHAIR, SAMS, WHITE
$1.00
$12,00
MUST BE INSTALLED ON LEVEL GROUND
ALL CHAIRS & TABLES MUST BE STACKED IN THE SAME AREA
AS DELIVERED TO AVOID ADDITIONAL CHARGES
CHAIR WEIGHT LIMIT IS 250LBS
- -- GREEN ROOM #1 ---
I
CANOPY, 15'X15', WHITE, KWIK
$170.00
$17000
i- IS' X 15'X B' WHITE CANOPY
4
CANOPY, HARDWARE, BASE STEEL
$2.00
$800
3
51DEWALL, 8'X20' WHITE
$30.00
$9000
4
LIGHT, LED PAR•CAN
$35,00
$140.00
2
ELEC, CORD 50'MULTI BLACK
$0.00
$0.00
2
CHAIR, POLIWOOD, WHITE
$2.60
$5.20
225
ASTRO TURF, BLACK SQ. FT.
$0.48
$108,00
1 -15'X 16TURF
225
ASTRO TURF, LABOR INSTALL SOFT
$0.16j1
$3600
1
TABLE, 6' X 30"
$8.40{
$8.40
2
LINEN, BLACK, TABLEDRAPE, 6'
$19,251
$38.50
1- EXTRA FOR SUNDAY
i
COOLER, EVAPORATIVE OSCILLATING
$250.00:
$250.00
1
ELEC, CORD 50'
$0.00
$0.00
1
WATER HOSE 100'
$0001
$0.00
2
LOUNGE, LOVESEAT, WHITE,
$137.501
$275.00
1
TABLE, COFFEE WHITE 35"X22"
$38.501
$38,50
1
TABLE, SIDE WHITE 22 "X22"
$30.001
$3400
GREEN ROOM # 2 - --
€
1
CANOPY, 16'X15', WHITE, KWIK
$170,00
$170.00
1- 15' X 15' X & WHITE CANOPY
4
1 CANOPY, HARDWARE, BASE STEEL
$2.001
v $000
Store Hours
Mon - Fri 9:08-5 OOP Sat 10:002 -2:00p
Modification # 3
Printed On`62124!201/
82824AM epirviere by PON4oRRentel Bblw9ee wwwpolnbolnental.mm
Obntreol- Pamme.rpt(14)
25D -13
This is a Quote Only.
Thank you for the opportunity to assist you on your special event we greatly
appreciate your business.
By signing this quote you agree and acknowledge the Reservation Policy and Terms
& Conditions.
Quotes are valid for up to 30 days, price are subject to change at any time.
Thank you
--
Store Hours Mon -Fri 9:00a -5:00p Sat 10:00a-2:00p Modification # 3
PMted On Fd 22412017 9:28 24M Bofiwate by Poinbo6RenW Wwore www. poln4of.rental.com ContMetl Paamsrpt (14)
2501-14
Quote #: g18609 CITY OF SANTA ANA PARKS & REC
Page 5 of 6
n
.w
mPrice
Qty
Items Rented m Disc Amt I Disc%
Disc%
Each
m
3-
SIDEWALL, 8'X20' WHITE
$30.00
$90.00
4
LIGHT, LED PAR -CAN
$35.00
$140.00
2
ELEC, CORD 50'MULTI BLACK
$0.00
$0.00
2
LOUNGE, SECTIONAL, WHITE, 5 PC
$$00.00
$600.00
1- SET FOR EACH GREEN ROOM
2
LOUNGE, SOFA, WHITE, LEATHERETT, CRNR RT
$0.00
$0.00
2
LOUNGE, SOFA, WHITE, LEATHERETTE, MID
$0.00
$0.00
2
LOUNGE, SOFA, WHITE, LEATHERETT, CRNR LF
$0.00
$0.00
2
LOUNGE, SOFA, WHITE, LEATHERETT, END RT
$0.00
$0.00
2
LOUNGE, SOFA, WHITE, LEATHERETT, END LF
$0.00
$0.00
2
TABLE, COFFEE WHITE 35 "X22"
$25.00
$50.00
225
ASTRO TURF, BLACK SQ. FT.
$0.48
$108.00
1 -15' X 15' TURF
225
ASTRO TURF, LABOR INSTALL SC/PT
$0.16
$36.00
1
COOLER, EVAPORATIVE OSCILLATING
$250,00
$250.00
1
ELEC, CORD 5(T
$0,001
$0.00
1
WATER HOSE IOD'
$0.00
$0.00
2
TABLE, ROUND, 30"
$9.35
$16.70
MUST BE INSTALLED ON LEVEL GROUND.
2
TABLE, CKTL, 30" LEG
$0.00
$0.00
4
LINEN, BLACK, GARDEN, 90"
$10.75
$4100
2- EXTRA FOR SUNDAY
8
CHAIR, POLIWOOD, WHITE
$2.60
$20,60
4
TREE, PALM 7', ARECAARTIFICIAL
i
$0.00
$0.00
- -- CHECK- IN VIP - ----
1
CANOPY, 10X10, PAGODA, WHITE
580.00
$80.00
1 -10' X 10'X e' WHITE PAGODA
MUST BE INSTALLED ON LEVEL GROUND.
4
CANOPY, HARDWARE, BASE STEEL
$2.00
$8.00
1
SAFETY PACKAGE, CANOPY
$303.10
$303.10
3
CANOPY, HARDWARE, SIGN, EXIT LIGHTED
$0.00
$0.00
3
ELEC, CORD 25'
$0.00
$0.00
3
CANOPY, HARDWARE, SIGN, NO SMOKING,NOU1
$0.00
$0.1)0
25
CANOPY, HARDWARE, FIRE EXTINGUISHER
$0.00
$0.00
$100.00 REFILL FEE WILL BE CHARGED IF EXTINGUISHER IS DISCHARGED.
1
Delivery/Pickup
$600.00
$600.00
1
LABOR
$1,200.00
$1,200.00
FRIDAY NIGHT INSTALLATION
& SUNDAY PICKUP
This is a Quote Only.
Thank you for the opportunity to assist you on your special event we greatly
appreciate your business.
By signing this quote you agree and acknowledge the Reservation Policy and Terms
& Conditions.
Quotes are valid for up to 30 days, price are subject to change at any time.
Thank you
--
Store Hours Mon -Fri 9:00a -5:00p Sat 10:00a-2:00p Modification # 3
PMted On Fd 22412017 9:28 24M Bofiwate by Poinbo6RenW Wwore www. poln4of.rental.com ContMetl Paamsrpt (14)
2501-14
Quote #: 818609 CITY OF SANTA ANA PARKS & REC
Signature:
CITY OF SANTA ANA PARKS & REC
Store Hours Mon - Fri 9:00a -5:00p Sal 10:00a -2:00p
Printed On N 2124/2017 9 28 24ANI 9oftwareby Ponror- Reno[SoRware www.polnFOPrentnitom
25D -15
Page 6 of 8
Rental: (
$44,962.45
CA BUS: (
$2,986.86
Sales: I
$3,763.70
Delivery Charge: I
$800.00
Subtotal:
Sales Tax: ` $313.36 j
Total: $62,606.96
Paid: $0.00
Amount Ean -i ,806.06
Modlfioatlon R 3
Conuac4Params.rpl (1J7
25D -16