HomeMy WebLinkAbout25D - AGMT - DESIGN SRVSREQUEST FOR
COUNCIL ACTION
CITY COUNCIL MEETING DATE:
APRIL 4, 2017
TITLE:
AGREEMENT WITH DAVID VOLZ DESIGN FOR
THE SANTIAGO PARK GAS HOUSE AREA
DEVELOPMENT ARCHITECTURAL DESIGN
(PROJECT NO. 15 -2645)
(STRATEGIC PLAN NO. 6, 1G)
T
RECOMMENDED ACTION
CLERK OF COUNCIL USE ONLY:
❑ As Recommended
❑
As Amended
❑
Ordinance on 1s' Reading
❑
Ordinance on 2nd Reading
❑
Implementing Resolution
❑
Bet Public Hearing For
CONTINUED TO
FILE NUMBER
Authorize the City Manager and Clerk of the Council to execute an agreement with David Volz
Design for a two -year term beginning April 5, 2017, and expiring on April 4, 2019, with the option
for the City to grant up to two one -year renewal options exercisable by the City Manager and the
City Attorney, to provide consulting architectural design services for the Santiago Park Gas
House Area Development project, in the total amount not to exceed $225,019, which includes a
10 percent contingency for additional design analysis in the amount of $20,456, subject to
nonsubstantive changes approved by the City Manager and City Attorney.
DISCUSSION
Approval of this recommended action will allow staff to proceed with preparation of plans and
specifications (Contract Documents) for the project as identified in the FY 2016/17 Capital
Improvement Program. The contract documents will be used to competitively bid and construct
the project.
Santiago Park is a 35 -acre linear park located in northern edge of Santa Ana along Santiago
Creek (Exhibit 1). At the midpoint of the park is a large, barren area referred to as the "Gas
House" area, named for a small stone fagade structure which was built in the 1930s as part of the
Works Progress Administration (WPA) park improvements effort. This project involves renovation
of this structure and development of the surrounding site, which includes construction of an
amphitheater, installation of native riparian landscaping, automatic "smart' irrigation,
decomposed granite walkways, site amenities, and interpretive signage.
In October 2016, the Public Works Agency released a Request for Proposals (RFP) inviting
qualified firms to submit proposals for architectural design services. The RFP was posted on the
City website and forwarded to local chapters of the American Society of Landscape Architects
and American Institute of Architects for distribution to their membership.
25D -1
Agreement with David Volz Design for Consulting Architectural Design Services
April 4, 2017
Page 2
In November 2016, six proposals were received. The proposals were evaluated by personnel
from the Public Works Agency and the Parks, Recreation and Community Services Agency.
Each firm was rated according to its firm /team experience, understanding of need, relevant
project experience, schedule, references, and proposed cost and pricing data. The following is
the list of the firms and their respective evaluation scores:
Rank
Firm
Score
1
David Volz Design
89.8
2
David Evans & Associates, Inc.
86.3
3
Dougherty + Dougherty
79.5
4
IDS Group
79.3
5
SALT Landscape Architects
76.3
6
ANX /Aaron Neubert Architects, Inc.
53.8
Based on the ranking and proposed fee, staff recommends that the top firm, David Volz Design,
be retained to design the Santiago Park Gas House Area Development project for a fee in an
amount not to exceed $204,563, based on the schedule of rates and fees attached to the
contract (Exhibit 2). Staff requests authorization of a 10 percent design services contingency of
$20,456, which results in the total agreement amount not to exceed $225,019.
STRATEGIC PLAN ALIGNMENT
Approval of this item supports the City's efforts to meet Goal #6 - Community Facilities &
Infrastructure, Objective #1 (Establish and Maintain a Community Investment Plan for All City
Assets), Strategy G (Develop and Implement the City's Capital Improvement Program in
Coordination with the Community Investment and Deferred Maintenance Plans).
ENVIRONMENTAL IMPACT
There is no environmental impact associated with this action.
FISCAL IMPACT
Funds have been budgeted and are available for expenditure in the Residential Development
District 2 In -Lieu Funding Account (No. 31213261- 66220, Project 15- 2645). Any unspent,
encumbered balance will be carried forward into subsequent fiscal years as needed to fulfill the
agreement. Funds will be spent according to the spending plan below:
25D -2
Agreement with David Volz Design for Consulting Architectural Design Services
April 4, 2017
Page 3
Contract Period Fiscal Year Amount
FY 2016/17 (December — June) $146,645
FY 2017/18 (July —June) $78,374
J r
Fr Mousavipour
Executive Director
Public Works Agency
Jeannie Jurado
Acting Executive Director
Parks, Recreation & Community Services
Agency
FM/WEG /sf
Exhibits: 1. Project Location Map
2. Agreement
TOTAL: $225,019
APPROVED AS TO FUNDS & ACCOUNTS:
Francisco Gutierrez
Executive Director
Finance & Management Services Agency
25D -3
25D -4
PARKLN
N
PROJECT LOCATION
SANTA ANA
CITY PWA AGENDA APRIL, 4, D 001IE:
mic rusts AOuruY
EXHIBIT 1
PROJECT 15 -2645
SANTIAGO PARK
GAS HOUSE AREA DEVELOPMENT
25D -5
PAGE 1 OF 1
25D -6
EXHIBIT 2
CONSULTANT AGREEMENT
CITY OF SANTA ANA
This AGREEMENT is made and entered into this 5th day of April, 2017 by and between the City of
Santa Ana, California, a charter city and municipal corporation organized and existing under the
Constitution and laws of the State of California, (hereinafter "CITY ") and David Volz Design
(hereinafter "CONSULTANT ").
RECITALS
A. The CITY desires to retain a consultant having special skill and knowledge in the field of
Architectural and Landscape Architectural Design
B. CONSULTANT represents that CONSULTANT is able and willing to provide such services to
the CITY.
C. In undertaking the performance of this Agreement, CONSULTANT represents that it is
knowledgeable in its field and that any services performed by CONSULTANT under this
Agreement will be performed in compliance with such standards as may reasonably be expected
from a professional consulting firm in the field.
NOW THEREFORE, in consideration of the mutual and respective promises, and subject to the terms
and conditions hereinafter set forth, the parties agree as follows:
1. SCOPE OF SERVICES
CONSUL'T'ANT shall perform during the term of this Agreement, the tasks and obligations
including all labor, materials, tools, equipment, and incidental customary work required to fully and
adequately complete the services described and set forth in Scope of Services - Exhibit A, attached
hereto and incorporated by reference. The Scope of Services shall include a Schedule for the Delivery
of Services, which shall be delivered as prescribed, beginning upon the CITY's issuance of a Notice to
Proceed.
2. COMPENSATION
CITY agrees to pay, and CONSULTANT agrees to accept as total payment for its services for
CITY, an amount not to exceed $225,019 in accordance to rates and charge identified in Compensation
— Exhibit B, attached hereto and incorporated by reference. This includes a 10 percent contingency
amount of $20,456 which shall be expended at the sole discretion of the City. Compensation shall be
processed in accordance with Section 18.
3. TERM
This Agreement shall commence on the date first written above for a two -year term with the
option for the CITY to grant up to two (2) one -near renewal option(s) exercisable by the City Manager
and the City Attorney, unless terminated earlier in accordance with Section 15, below.
rev.mnei2m7 25D_7 Page 1 of
4. INDEPENDENT CONTRACTOR
CONSULTANT shall, during the entire term of this Agreement, be construed to be an
independent contractor and not an employee of the CITY. This Agreement is not intended nor shall it be
construed to create an employer - employee relationship, a joint venture relationship, or to allow the
CITY to exercise discretion or control over the professional manner in which CONSULTANT performs
the services which are the subject matter of this Agreement; however, the services to be provided by
CONSULTANT shall be provided in a manner consistent with all applicable standards and regulations
governing such services. CONSULTANT shall pay all salaries and wages, employer's social security
taxes, unemployment insurance and similar taxes relating to employees and shall be responsible for all
applicable withholding taxes.
5. OWNERSHIP OF MATERIALS
This Agreement creates a non - exclusive and perpetual license for CITY to copy, use, modify,
reuse, or sublicense any and all copyrights, designs, and other intellectual property embodied in plans,
specifications, studies, drawings, estimates, and other documents or works of authorship fixed in any
tangible medium of expression, including but not limited to, physical drawings or data magnetically or
otherwise recorded on computer diskettes, which are prepared or caused to be prepared by
CONSULTANT Linder this Agreement ( "Documents & Data "), CONSULTANT shall require all
subcontractors to agree in writing that CPl'Y is granted a non- exclusive and perpetual license for any
Documents & Data the subcontractor prepares under this Agreement. CONSULTANT represents and
warrants that CONSULTANT has the legal right to 'license any and all Documents & Data.
CONSULTANT makes no such representation and warranty in regard to Documents & Data which were
provided to CONSULTANT by the CITY. CI'T'Y shall not be limited in any way in its use of the
Documents and Data at any time, provided that any such use not within the purposes intended by this
Agreement shall be at CITY's sole risk.
6. INSURANCE
Prior to undertaking performance of work under this Agreement, CONSULTANT shall maintain
and shall require its subcontractors, if any, to obtain and maintain insurance as described below:
a. Commercial General Liability Insurance. CONSULTANT shall maintain commercial
general liability insurance naming the CITY, its officers, employees, agents, volunteers
and representatives as additional insured(s) and shall include, but not be limited to
protection against claims arising from bodily and personal injury, including death
resulting therefrom and damage to property, resulting from any act or occurrence arising
out of CONSULTANT's operations in the performance of this Agreement, including,
without limitation, acts involving vehicles. The amounts of insurance shall be not less
than the following: single limit coverage applying to bodily and personal injury,
including death resulting therefrom, and property damage, in the total amount of
$1,000,000 per occurrence, with $2,000,000 in the aggregate. Stich insurance shall (a)
name the CITY, its officers, employees, agents, and representatives as additional
insured(s); (b) be primary and not contributory with respect to insurance or self-insurance
programs maintained by the CITY; and (c) contain standard separation of insured's
provisions.
25D -8 Page 2 of 8
b. Business automobile liability insurance, or equivalent form, with a combined single limit
of not less than $1,000,000 per occurrence. Such insurance shall include coverage for
owned, hired and non -owned automobiles.
C. Worker's Compensation Insurance. In accordance with the provisions of Section 3700 of
the Labor Code, CONSULTANT, if CONSULTANT has any employees, is required to
be insured against liability for worker's compensation or to undertake self - insurance.
Prior to commencing the performance of the work under this Agreement,
CONSULTANT agrees to obtain and maintain any employer's liability insurance with
limits not less than $1,000,000 per accident.
d. If CONSULTANT is or employs a licensed professional such as an architect or engineer:
Professional liability (errors and omissions) insurance, with a combined single limit of
not less than $1,000,000 per claim with $2,000,000 in the aggregate.
e. The following requirements apply to the insurance to be provided by CONSULTANT
pursuant to this section:
i. CONSULTANT shall maintain all insurance required above in full force and
effect for the entire period covered by this Agreement.
ii. Certificates of insurance shall be furnished to the CITY upon execution of this
Agreement and shall be approved by the CITY.
iii. Certificates and policies shall state that the policies shall not be canceled or
reduced in coverage or changed in any other material aspect without thirty (30)
days prior written notice to the CITY.
iv. CONSULTANT shall supply CITY with a fully executed additional insured
endorsement.
f. If CONSULTANT fails or refuses to produce or maintain the insurance required by this
section or fails or refilses to furnish the CITY with required proof that insurance has been
procured and is in force and paid for, the CITY shall have the right, at the CITY's
election, to forthwith terminate this Agreement. Such termination shall not affect
CONSULTANT's right to be paid for its time and materials expended prior to
notification of termination. CONSULTANT waives the right to receive compensation
and agrees to indemnify the CITY for any work performed prior to approval of insurance
by the CITY.
7. INDEMNIFICATION
To the fullest extent permitted by law, CONSULTANT shall indemnify, defend and hold
harmless CITY, its officers, agents and employees (collectively, the "indemnified parties ") from and
against any and all claims (including, without limitation, claims for bodily injury, death or damage to
property), demands, obligations, damages, actions, causes of action, suits, losses, judgements, fines,
penalties, liabilities, costs and expenses (including, without limitation, attorney's fees, disbursements
and court costs) of every kind and nature whatsoever (individually, a claim; collectively, `claims "),
related to any work performed or services provided under this Agreement arising out of, relating to or
pertaining to the negligence, recklessness or willful misconduct of CONSULTANT, its principals,
officers, agents, employees, vendors, suppliers, contractors, Subcontractors, anyone employed directly or
indirectly by any of them or for whose acts they may be liable for any or all of them. Notwithstanding
25D -9 Page 3 of
the foregoing, nothing herein shall be construed to require CONSULTANT to indemnify the
indemnified parties from any claim arising from the sole negligence or willful misconduct of the
indemnified parties. This indemnity shall apply to all claims and liability regardless of whether any
insurance policies are applicable. The policy limits do not act as a limitation upon the amount of
indemnification to be provided by the CONSULTANT.
A. INTELLECTUAL PROPERTY INDEMNIFICATION
CONSULTANT shall defend and indemnify the CITY, its officers, agents, representatives, and
employees against any and all liability, including costs, for infringement of any United States' letters
patent, trademark, or copyright infringement, including costs, contained in the work product or
documents provided by CONSULTANT to the CITY pursuant to this Agreement.
CONSULTANT shall keep records and invoices in connection with the work to be performed
under this Agreement. CONSULTANT shall maintain complete and accurate records with respect to the
costs incurred under this Agreement and any services, expenditures, and disbursements charged to the
CITY for a minimum period of three (3) years, or for any longer period required by law, from the date of
final payment to CONSULTANT under this Agreement. All such records and invoices shall be clearly
identifiable. CONSULTANT shall allow a representative of the CITY to examine, audit, and make
transcripts or copies of such records and any other documents created pursuant to this Agreement during
regular business hours. CONSULTANT shall allow inspection of all work, data, documents,
proceedings, and activities related to this Agreement for a period of three (3) years from the date of final
payment to CONSULTANT under this Agreement.
10. CONFIDENTIALITY
If CONSULTANT receives from the CITY information which due to the nature of such
information is reasonably understood to be confidential and /or proprietary, CONSULTANT agrees that
it shall not use or disclose such information except in the performance of this Agreement, and further
agrees to exercise the same degree of care it uses to protect its own information of like importance, but
in no event less than reasonable care. "Confidential Information" shall include all nonpublic
information. Confidential information includes not only written information, but also information
transferred orally, visually, electronically, or by other means. Confidential information disclosed to
either party by any subsidiary and /or agent of the other party is covered by this Agreement. The
foregoing obligations of non-use and nondisclosure shall not apply to any information that (a) has been
disclosed in publicly available sources; (b) is, through no fault of the CONSULTANT disclosed in a
publicly available source; (c) is in rightfid possession of the CONSULTANT without an obligation of
confidentiality; (d) is required to be disclosed by operation of law; or (e) is independently developed by
the CONSULTANT without reference to information disclosed by the CITY.
11. CONFLICT OF INTEREST CLAUSE
CONSULTANT covenants that it presently has no interests and shall not have interests, direct or
indirect, which would conflict in any manner with performance of services. Conflict may be further
specified in Certifications - Exhibit C, attached hereto and incorporated in this Agreement by
reference.
25D -10 Page 4 of 8
12. DISCRIMINATION
CONSULTANT shall not discriminate because of race, color, creed, religion, sex, marital status,
sexual orientation, age, national origin, ancestry, or disability, as defined and prohibited by applicable
law, in the recruitment, selection, training, utilization, promotion, termination or other employment
related activities. CONSULTANT affirms that it is an equal opportunity employer and shall comply
with all applicable federal, state and local laws and regulations and as further specified in Certifications
- Exhibit C, attached hereto and incorporated in this Agreement by reference.
13. EXCLUSIVITY AND AMENDMENT
This Agreement represents the complete and exclusive statement between the CITY and
CONSULTANT, and supersedes any and all other agreements, oral or written, between the parties. In
the event of a conflict between the terms of this Agreement and any attachments hereto, the terms of this
Agreement shall prevail. This Agreement may not be modified except by written instrument signed by
the CITY and by an authorized representative of CONSULTANT. The parties agree that any terms or
conditions of any purchase order or other instrument that are inconsistent with, or in addition to, the
terms and conditions hereof, shall not bind or obligate CONSULTANT or the CITY, Each party to this
Agreement acknowledges that no representations, inducements, promises or agreements, orally or
otherwise, have been made by any party, or anyone acting on behalf of any party, which is not embodied
herein.
14. ASSIGNMENT
Inasmuch as this Agreement is intended to secure the specialized services of CONSULTANT,
CONSULTANT may not assign, transfer, delegate, or subcontract any interest herein without the prior
written consent of the CITY and any such assignment, transfer, delegation or subcontract without the
CITY's prior written consent shall be considered null and void. Nothing in this Agreement shall be
construed to limit the CITY's ability to have any of the services which are the subject to this Agreement
performed by CITY personnel or by other consultants retained by CITY.
15. TERMINATION
This Agreement may be terminated by the CITY upon thirty (30) days written notice of
termination. In such event, CONSULTANT shall be entitled to receive and the CITY shall pay
CONSULTANT compensation for all services performed by CONSULTANT prior to receipt of such
notice of termination, subject to the following conditions:
a. As a condition of such payrnent, the Executive Director may require CONSULTANT to
deliver to the CITY all work product(s) completed as of such date, and in such case such
work product shall be the properly of the CITY unless prohibited by law, and
CONSULTANT consents to the CITY's use thereof for such put-poses as the CITY deems
appropriate.
b. Payment need not be made for work which fails to meet the standard of performance
specified in the Recitals of this Agreement.
25D -11 Page 5 of
16. JURISDICTION - VENUE
This Agreement has been executed and delivered in the State of California and the validity,
interpretation, performance, and enforcement of any of the clauses of this Agreement shall be
determined and governed by the laws of the State of California. Both parties farther agree that Orange
County, California, shall be the venue for any action or proceeding that may be brought or arise out of,
in connection with or by reason of this Agreement.
17, PROFESSIONAL LICENSES
CONSULTANT shall, throughout the term of this Agreement, maintain all necessary licenses,
permits, approvals, waivers, and exemptions necessary for the provision of the services hereunder and
required by the laws and regulations of the United States, the State of California, the City of Santa Ana
and all other governmental agencies. CONSULTANT shall notify the CITY immediately and in writing
of its inability to obtain or maintain such pennits, licenses, approvals, waivers, and exemptions. Said
inability shall be cause for termination of this Agreement.
18. PAYMENTS & INVOICES
a. Payment by CITY shall be made within forty -five (45) clays following receipt of proper
invoice evidencing work performed, subject to CITY accounting procedures. Payment
need not be made for work which fails to meet the standards of performance set forth in
the Recitals which may reasonably be expected by CITY.
b. Invoices should be submitted on the 15th of each month and shall include the following
information at a minimum:
i. CONSULTANT's invoice number and CITY's agreement number
ii. Beginning and ending dates for services
iii. CITY Project and /or Task Order number and /or name (if applicable)
iv. Work site address /location (if applicable)
V. Tasks or deliverables completed and percentage ( %) of total services completed.
vi. Remaining Overall and Task Order budget available
19. MISCELLANEOUS PROVISIONS
a. Additional provisions, if any, are identified as Additional Provisions, Exhibit D, attached
hereto and incorporated into this Agreement by reference.
b. Each undersigned represents and warrants that its signature herein below has the power,
authority and right to bind their respective parties to each of the terms of this Agreement,
and shall indemnify CITY fully, including reasonable costs and attorney's fees, for any
injuries or damages to CITY in the event that such authority or power is not, in fact, held
by the signatory or is withdrawn.
C. All Exhibits referenced herein and attached hereto shall be incorporated as if fully set
forth in the body of this Agreement.
25D -12 Page 6 of 8
20. NOTICE
Any notice, tender, demand, delivery, or other communication pursuant to this Agreement shall
be in writing and shall be deemed to be property given if delivered in person or mailed by first class or
certified mail, postage prepaid, or sent by fax or other telegraphic communication in the manner
provided in this Section, to the following persons:
To CITY:
Clerk of the City Council
City of Santa Ana
20 Civic Center Plaza (M -30)
P.O. Box 1988
Santa Ana, CA 92702
Fax: (714) 647-6956
With courtesy copies to:
Executive Director, Public Works Agency
City Attorney
City of Santa Ana
City of Santa Ana
20 Civic Center Plaza (M -21)
20 Civic Center Plaza (M -29)
P.O. Box 1988
P,O. Box 1988
Santa Ana, CA 92702
Santa Ana, CA 92702
Fax: (714) 647-5635
Fax: (714) 647-6515
To CONSULTANT:
David Volz
President
David Volz Design Landscape Architects, Inc.
151 Kalmus Drive Suite M8
Costa Mesa, CA 92626
Fax: (714) 641 -1323
A party may change its address by giving notice in writing to the other party. Thereafter, any
communication shall be addressed and transmitted to the new address. If sent by mail, communication
shall be effective or deemed to have been given three (3) days after it has been deposited in the United
States mail, duly registered or certified, with postage prepaid, and addressed as set forth above. If sent
by fax, communication shall be effective or deemed to have been given twenty -four (24) hours after the
time set forth on the transmission report issued by the transmitting facsimile machine, addressed as set
forth above. For purposes of calculating these time frames, weekends, federal, state, County or CITY
holidays shall be excluded.
25D -13 Page 7 of
IN WITNESS WHEREOF, the parties hereto have executed this Agreement on the day and year first
above written.
ATTEST:
MARIA D. HUIZAR
Clerk of the Council
APPROVED AS TO FORM:
SONIA R. CARVALHO
City Attorney
J,-- IN FUNK
Assistant City Attorney
RECOMMENDED FOR APPROVAL:
FRED MOUSAVIPOUR
Executive Director
Public Works Agency
CITY OF SANTA ANA
GERARDO MOUET
Acting City Manager
CONSULTANT:
David Volz Design
DAVID VOLZ
President
Tax ID# 33 0835 124
25D -14
Page 8 of 8
EXHIBIT A
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David Vo|z Design will provide construction documents for public
bidding of Santiago Park Gas House Area development plans.
The basis of the design will ba the city supplied program and the
concept plan tobe developed in Task 1 below.
Task ^ Pre-Design
Initial project oervioeuvvi||inc|udmaxiteanalymis.xeViexwnfthe
preliminary plan and review of background documents. 4kirk-off
meeting with the city project staff will be held to review initial find-
ings, discuss the project scope, goals and obi0ciives, potential
elements and issues and schedule. The DVO team will facilitate
and lead three (3) concept planning meetings with the Park San-
tiago Neighborhood Association (P8NA) to obtain input and to
finalize a concept plan for this area.
Meetings ' Project Kick-off Meeting with city staff
Three (3) Concept Planning Meetings with P8NA
Presentation and review for approval bvthe
PRCSA
De|verab|en Synopsis of initial reviews and project oohedu|e
Upb) three (3) rendered concept plans for
Community review
Final Concept Plan for the area development
Task 2 - Design Development (60% plans)
The park design will bo developed based upon the approved con-
ceptual deoign.TheDVOtearn*/i{|undedokeiniUa|enQinoehng`
landscape architectural, and electrical engineering,
Meetings City Project Team Review Meeting
D*|Wmrubka* 50% construction documents, draft technical
specifications, opinion nf probable cost, lighting
layouts, ph0t0ol8irioo, materials submittal, Also,
site survey and utilities information will ba
submitted for city review.
Task 3A - Construction Documents (90% plans)
Construction documents will be updated based upon city guid-
ance after review of Design Development documents. The up-
dated plans will provide detailed engineering, landscape, irriga-
tion and construction layout plans. Plans shall include:
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SCOPE OF SERVICES
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Admiral Kidd Paik On, of Long Beach
Title Sheet
Civil Engineering
• Site Erosion Plan
• Parking lot at Valencia Avenue
• Horizontal and Vertical Control Plan
• Grading and on -site Drainage Plan
• Site Utility Plan
Architectural (Gas House and Restroom)
• Plans Elevations, Electrical, Plumbing details
Structural Engineering Details (Gas House and Restroom)
Plans, details
Structural calculations
Landscape Architecture
• Site Layout / Construction Plans and Details
(including plumbing)
• Site Sections, as applicable
• Planting Plans /Details /Notes
• Irrigation Plans /Details /Calculations /Notes
Electrical
Electrical Site Plan to include lighting and electrical outlets
Photometrics
Location of panels, switchgear, meters
Schedules
Details
Notes, specifications
Mr��ainps - City Project Team Review Meeting
( ohvei Hhiem, Construction Document submittal (90% and
100 %) for plan review by Park, Recreation and
Community Services Agency, Planning and
Building Agency and Public Works Agency, This
Construction Plan set will include technical
specifications and an updated opinion of probable
costs.
Task 38 - Final Conch- uction Documents (100%)
Construction plans, specifications, and estimate will be updated
based upon city reviews. The final design package will be read-
ied for bidding and construction
P.gnr;rfngs; f=inal Review Meeting with city project staff
, ,1" Turnover of files for city records and bidding.
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25D -16
to
Lo: Rios Pn,k, City of van L,ar.
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Admiral Kidd Paik On, of Long Beach
Title Sheet
Civil Engineering
• Site Erosion Plan
• Parking lot at Valencia Avenue
• Horizontal and Vertical Control Plan
• Grading and on -site Drainage Plan
• Site Utility Plan
Architectural (Gas House and Restroom)
• Plans Elevations, Electrical, Plumbing details
Structural Engineering Details (Gas House and Restroom)
Plans, details
Structural calculations
Landscape Architecture
• Site Layout / Construction Plans and Details
(including plumbing)
• Site Sections, as applicable
• Planting Plans /Details /Notes
• Irrigation Plans /Details /Calculations /Notes
Electrical
Electrical Site Plan to include lighting and electrical outlets
Photometrics
Location of panels, switchgear, meters
Schedules
Details
Notes, specifications
Mr��ainps - City Project Team Review Meeting
( ohvei Hhiem, Construction Document submittal (90% and
100 %) for plan review by Park, Recreation and
Community Services Agency, Planning and
Building Agency and Public Works Agency, This
Construction Plan set will include technical
specifications and an updated opinion of probable
costs.
Task 38 - Final Conch- uction Documents (100%)
Construction plans, specifications, and estimate will be updated
based upon city reviews. The final design package will be read-
ied for bidding and construction
P.gnr;rfngs; f=inal Review Meeting with city project staff
, ,1" Turnover of files for city records and bidding.
Dvft1 �
25D -16
SCOPE OF SERVICES
Task 4 - Bid Advertisement, Construction Administration,
Record Drawings
Assistance During Bidding
DVD will assist the city staff during bidding by answering "Re-
quests for Information" from the potential bidders, preparing
and distributing necessary addendum and assisting with the
bid evaluations
Construction Period Assistance
During construction David Volz Design will attend the pre -con-
struction meeting, review shop drawings and submittals, and
change orders, answer requests for information and make
site visits at key times during construction. DVD will provide
support as- needed to City staff, project manager, general
contractor and the City Inspector. DVD will attend the final
walk through of the project and provide a written final review
of the project.
As -Built Drawings
Once the project construction is complete DVD will prepare
as -built drawings for the city based on red lined plans of field
conditions provided by the construction contractor.
1raeting ; - Attend meetings as directed by city staff during
bidding and construction.
Cirilverables - Provide site reviews, RF'I responses, submittal
reviews and general assistance to the city's
construction management team.
11 1.1. _ 1.....- .. ..........................1...1
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2501-17
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FEE SCHEDULE
David Volz Design proposes the following Not to Exceed fee schedule to provide the services identified in this
proposal. The tasks listed below are offered at a fixed fee for the design services for identified program elements.
The services included in this spread sheet are project management, park design, landscape architecture, and
listed support services.
TASK 1 - PRE DESIGN
A. Landscape Architect - Project Management, Pre
Design
B. Civil Engineering
C. Architectural / Structural Engineering
D. Electrical Engineering
TASK 2 - DESIGN DEVELOPMENT (50% PLANS)
A. Landscape Architect - Project Management,
Design Development
B. Civil Engineering
C. Architectural / Structural Engineering
D, Electrical Engineering
PR
LA
PP
CT
AD
Total
$220
$193
$135
$121
$115
Hrs
Fee
8
8
8
12
2
38
J$ 6,066
$ 5,290
$ 2,523
$ 631
$ 14,510
30 40 40 40 1 12 162 1 $ 25,940
$ 17,825
$ 8,503
$ 2,126
$ 54,393
TASK 3A - CONSTRUCTION DOCUMENTS (90% PLANS)
A, Landscape Architect - Project Management,
Construction Documents 32 44 42 44 12 174 $ 27,906
B. Civil Engineering $ 31,223
C. Architectural / Structural Engineering $ 14,893
D. Electrical Engineering $ 3,723
$ 77,745
TASK 38 FINAL CONSTRUCTION DOCUMENTS
A. Landscape Architect - Project Management, Final
Construction Documents 2 8 1 6 8 2 26 1 $ 3,992
B. Civil Engineering $ 10,408
C, Architectural / Structural Engineering $ 4,964
D. Electrical Engineering $ 1,241
$ 20,605
Proposal to Provide Landscape Architectural Services for
Santiago Park Gas House, City of Santa Ana
25D -18
2/21/2017
FEE SCHEDULE
IIMIT .. ," _1 I ;
Ftd.cenpt. A,c -, u,,A
TASK 4 m BID ADVERTISEMENT, CONSTRUCTION ADMINSTRATION, RECORD DRAWINGS
A. Landscape Architect - Project Management, Bid
Advertisement, Construction Administration, 6 6 6 16 4 38 J$ 5,684
Record Drawings
B. Civil Engineering $ 2,760
C. Architectural / Structural Engineering $ 1,317
D. Electrical Engineering $ 329
$ 10,090
OPTIONAL:
Site Survey $ 9,545
Geotechnical (LGC Geotechnical) $ 16,675
REIMBURSABLES
Reimbursable expenses, printing, copying, postage, etc. Estimate $ 1,000
where identified included in proposed fee.
T01AL PROPOSED DESIGN FEE: a 204,563
ASSUMPTIONS:
1. Subconsultant services, civil engineering and electrical engineering, listed above include administrative mark-
up of 15 %.
2. Boundary and property line research if needed will required an additional fee.
Proposal to Provide Landscape Architectural Services for
Santiago Park Gas House, City of Santa Ana 2/21/2017
25D -19
EXHIBIT C
ATTACHMENT C
APPENDIX
ATTACHMENT 3 -1: NON - COLLUSION AFFIDAVIT
CERTIFICATIONS
CITY OF SANTA ANA
REQUEST FOR PROPOSALS
FOR
SANTIAGO PARK GAS HOUSE AREA DEVELOPMENT
RFP NO.: I6-040
NON - COLLUSION AFFIDAVIT
(Title 23 United States Code Section 112 and
Public Contract Code Section 7106)
To the CITY OF SANTA ANA DEPARTMENT OF PUBLIC WORKS
In accordance with Title 23 United States Code Section 112 and Public Contract Code 7106 the BIDDER declares that the bid
is not made in the interest of, or on behalf of any undisclosed person, partnership, company, association, organization, or
corporation; that the bid is genuine and not collusive or sham; that the BIDDER has not directly or indirectly induced or
solicited any other BIDDER to put in a false or sham bid, and has not directly or indirectly colluded, conspired, connived or
agreed with any BIDDER or anyone else to put in a sham bid, or that anyone shalt refrain from bidding; that the BIDDER has
not in any manner, directly or indirectly, sought by agreement, communication, or conference with anyone to fix the bid price
of the BIDDER or any BIDDER, or to fix any overhead, profit, or cost element of the bid price, or of that of any other
BIDDER, or to secure any advantage against the public body awarding the contract of anyone interested in the proposed
contract; that all statements contained in the bid are true; and, further, that the BIDDER has not, directly or indirectly,
submitted his or her bid price or any breakdown thereof, or the contents thereof, or divulged information or data relative
thereto, or paid, and will not pay, any fee to any corporation, partnership, company association, organization, bid depository,
or to any member or agent thereof to effectuate a collusive or sham bid.
Note: The above Non - collusion Affidavit is part of the Proposal. Signing this Proposal on the signature portion
thereof shall also constitute signature of this Non - collusion Affidavit. BIDDERS are cautioned that making a false
certification may subject the certifier to criminal prosecution,
Signed
State of California
County of (7VA%Q _,,
Subscribed and sworn to (or affirmed) before me on this 3L day ofocl�tjecr , 201L, by ( y CC t: l iOvrf
proved to me on the basis of satisfactory evidence to be the person(s) who appeared before me. (ftI C
Notary Public Signature Notary Public Seal
'City of Santa Ana RFP 16 -040
Page 24
25D -20
APPENDIX
ATTACHMENT 3 -2: NON - LOBBYING CERTIi+ICATION
CERTIFICATIONS
CITY OF SANTA ANA
REQUEST FOR PROPOSALS
FOR
SANTIAGO PARK GAS HOUSE AREA (DEVELOPMENT
RCP NO.: I6 -040
The prospective participant certifies, by signing and submitting this bid or proposal, to the best of his or her knowledge and
belief, that:
No federal appropriated fronds have been paid or will be paid, by or on behalf of the undersigned, to any
person for influencing or attempting to influence an officer or employee of any federal agency, a Member of
Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with
the awarding of any federal contract, the making of any federal grant, the making of any federal loan, the
entering into of any cooperative agreement, and the extension, continuation, renewal, amendment, or
modification of any federal contract, grant, loan, or cooperative agreement.
2. If any funds other than federal appropriated funds have been paid or will be paid to any person for
influencing or attempting to influence any officer or employee of any federal agency, a Member of Congress,
an officer or employee of Congress, or an employee of Member of Congress in connection with this federal
contract, grant loan, loan or cooperative agreement, the undersigned shall complete and submit a "Disclosure
of Lobbying Activities ".
This certification is a material representation of fact upon which reliance was placed when this transaction was made or
entered into. Submission of this certification is a prerequisite for making or entering into this transact on imposed by Section
1352, Title 31, U. S. Code. Any person who fails to file the required certification shall be subject to a civil penalty of not less
than $10,000 and not more than $100,000 for each such failure.
The prospective participant also agrees by submitting his or her bid or proposal that he or she shall require that the language of
this certification be included in all lower tier subcontracts, which exceed $100,000 and that all such sub recipients shall certify
and disclose accordingly.
Firm _� Ay t .. / c�. ° ,,//1.��_ L�5� f
Signed and Printed Na e::
��'iJ6,vi _ DIZ- _ —
Title
Date
City of Santa Ana RFP 15 -040
Page 25
25D -21
APPENDIX
ATTACHMENT 3 -3: NON-DISCRIMINATION CERTIFICATION
CERTIFICATIONS
CITY OF SANTA ANA
REQUEST FOR PROPOSALS
FOR
SANTIAGO PARK CAS HOUSE AREA DEVELOPMENT
REP NO.: 16 -040
The undersigned consultant or corporate officer, during the performance of this contract, certifies as follows:
The Consultant shall not discriminate against any employee or applicant for employment because of race,
color, religion, sex, or national origin. The Consultant shall take affirmative action to ensure that applicants
are employed, and that employees are treated during employment without, regard to their race, color,
religion, sex, or national origin. Such action shall include, but not be limited to, the following:
employment, upgrading, demotion, or transfer; recruitment or recruitment advertising; layoff or termination;
rates of pay or other forms of compensation; and selection for training, including apprenticeship. The
Consultant agrees to post in conspicuous places, available to employees and applicants for employment,
notices to be provided setting forth the provisions of this nondiscrimination clause.
2. The Consultant shall, in all solicitations or advertisements for employees placed by or on behalf of the
Consultant, state that all qualified applicants will receive consideration for employment without regard to
race, color, religion, sex, or national origin.
3. The Consultant shall send to each labor union or representative of workers with which he /she has a
collective bargaining agreement or other contract or understanding, a notice to be provided advising the said
labor union or workers' representatives of the Consultant's commitments under this section, and shall post
copies of the notice in conspicuous places available to employees and applicants for employment.
4. The Consultant shall comply with all provisions of Executive Order 11246 of September 24, 1965, and of
the rules, regulations, and relevant orders of the Secretary of Labor.
5. The Consultant shall furnish all information and reports required by Executive Order 11246 of September
24, 1965, and by rules, regulations, and orders of the Secretary of Labor, or pursuant thereto, and will permit
access to his /her books, records, and accounts by the administering agency and the Secretary of Labor for
purposes of investigation, to ascertain compliance with such rules, regulations, and orders.
6. hn the event of the Consultant's non - compliance with the nondiscrimination clauses of this contract or with
any of the said rules, regulations, or orders, the contract may be canceled, terminated, or suspended in whole
or in part and the Consultant may be declared ineligible for further Government contracts or federally
assisted construction contracts in accordance with procedures authorized in Execution Order 11246 of
September 24, 1965, and such other sanctions may be imposed and remedies invoked as provided in
Executive Order 11246 of September 24, 1965, or by rule, regulations, or order of the Secretary of Labor, or
as otherwise provided by law.
7. The Consultant shall include the portion of the sentence immediately preceding paragraph (1) and the
provisions of paragraphs (1) through (7) in every subcontract or purchase order unless exempted by rules,
regulations, or orders of the Secretary of Labor issued pursuant to Section 204 of Executive Order 11246 of
�v City of Santa Ana RFP 16 -040
Page 26
25D -22
M:lolloolum 1
ADDITIONAL PROVISIONS
NONE
25D -23
25D -24