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Home My WebLink About13A - COUNCIL CMTCITY OF l SPECIAL MEETING AGENDA Community Services City Council Committee Monday, March 27, 2017 — 5:00 p.m. CALL TO ORDER City Hall Ross Annex, Conference Room 1600 20 Civic Center Plaza, Santa Ana, California Committee Members: Councilmembers Benavides, Solorio, Villegas Staff: Gerardo Mouet, Acting City Manager, Jeannie Jurado, Acting PRCSA Exec. Director Recording Secretary: Ron Ono, Admin Services Manager PUBLIC COMMENTS - Members of the public are allowed three minutes to speak on agenda items or matters within the jurisdiction of the Committee. AGENDA ITEMS 1. Elect Chair and Vice Chair 2. Review By -Laws (direct staff to make changes as needed) 3. Review and Approve Proposed Meeting Schedule for this Committee 4. Approval of PREY Minutes of the January 25, 2016 Meeting 5. Discuss Name of Committee 6. Major City Produced Event Update (Strategic Plan no. 5.5c ) 7. Dan Young Soccer Complex and Centennial Park Programming Update (Strategic Plan no.2.2b) 8. Discuss CITY /SAUSD Joint Policy meeting (Strategic Plan no. 2.1c) 9. Discuss 2017 Youth & Young Adult Summer Internship Program: Options and Possible Action (Strategic Plan no. 2.3b) 10. Future Items for Committee Agenda Discussion If you need special assistance to participate in this meeting, please contact Michael Ortiz, City ADA Program Coordinator, at (714) 647 -5624. Please call prior to the meeting date, to allow the City enough time to make reasonable arrangements for accessibility to this meeting. (Americans with Disabilities Act, Title il, 28 CFR 35.102] Miguel A. Pulido, i Michele Martinez, i Vincent F. Sarmiento, I Jose solorlo, i P. David Benavides, i Juan Villages, i Sal Tinajero, Mayor i Mayor Pro Tom, ! Ward I Ward i Ward j Ward i Ward na n q,�n.a i Ward i ysamdamaxDSnntv.ena orn Isom arms -na mq oaena�a�asauxamaa,.aam ,v�mt,,.w,:.,:e i sr- nem¢ne, -nnamr i M -,"ec Stem City Hail, 20 Civic Center Plaza • P.O. Box 1988 • Santa Ana, California 92702 Mayor & Council Telephone: 714. 647.6900 • Agenda Item Inquiries: 714. 647.6520 • Webska: www.santa- ana.ora 13A -1 COMMITTEE MEMBER COMMENTS FUTURE AGENDA ITEMS ADJOURNMENT — The Community Services City Council Committee meeting schedule to be determined during the Council Committee meeting on March 27, 2017. If you need special assistance to participate in this meeting, please contact Michael Ortiz, City ADA Program Coordinator, at / (714) 647.5624. Please call prior to the meeting date, to allow the City enough time to make reasonable arrangements for t/ accessibility to this meeting. [Americans with Disabilities Act, Title II, 28 CFR 35.1021 Santa Ana City Council Migue! A. Pulido, I Michele Martinez, I Vincent F. Sanniento, ! Jose Salado, I P. David Benavides, I Juan Villegas, I Sal Tinalero, Meyer Mayor Pro Tern, Wardi ! Ward I Ward I Ward ! Ward MVUIIeMDSanlaane nm Word 2 VammIP situ MM1i,g aanl am ! Lou.tlNJU1�Hmlasua ! ! ! City Hall, 20 Civic Center Plaza • P.O. Box 1988 • Santa Ana, California 92702 Mayor & Councll Telephone:. 714. 647 -6900 • Agenda Item Inquiries: 714.6476520 • Website: www,santa•ana.org 13A -2 MINUTES OF A SPECIAL MEETING OF THE CITY COUNCIL COMMITTEE ON PARKS, RECREATION, EDUCATION AND YOUTH January 25, 2016 CALL TO ORDER Meeting convened at 5:47p.m. at Santa Ana City Hall Ross Annex Room 1600; 20 Civic Center Plaza, Santa Ana, California 92702. ATTENDANCE Council members Present Sal Tinajero (Chair) Roman Reyna Angelica Amezcua Staff Present: David Cavazos, City Manager Gerardo Mouet, Executive Director PRCSA Jorge Garcia, Sr. Management Assistant CMO Julie Castro - Cardenas, Sr. Management Assistant CMO John Funk, Deputy City Attorney Ron Ono, Administrative Services Manager Frank Arroyo, Sr. Management Analyst Jeannie Jurado, Community Services Manager Enrique Marban, Community Services Supervisor Sonia Batres, Community Events Supervisor Hiram Uribe, Graphic Designer PUBLIC COMMENTS: • Barbara Lamere thanked the City Manager and staff for meeting with her and others at Centennial Park to review the sidewalk and lighting conditions. She was sorry to hear it did not make the funding cycle. • City Manager indicated the funding for the sidewalk and lighting will be available after the sale of the Bristol property. • Chris Schmidt indicated he discuss the Windsor Ball Field fencing repair with Ron Ono and Enrique Marban and was please for see the repair has been completed. Pony League is starting to use Windsor ball fields. • Angie Cano thanked staff for attending Windsor Village Neighborhood Association meeting and indicated Centennial Park needs a Dog Park. PREY Meeting Page 1 January 25, 20t6 13A -3 c Cecilia Iglesias indicated the maintenance of Centennial Park needs to be improved. She also indicated support for a Dog Park in the back portion of Centennial Park. o APPROVAL OF MINUTES o Minutes of October 26, 2015 accepted as presented. FACILITY RESERVATION UPDATE • Enrique Marban presented an update of the Facilities Reservation. Indicated Santa Ana Pony now is able to use the fields at Rosita and Adams Park. Also accommodations are being made for the use of the concession stand and storage areas. Reservations for use of the Recreation Centers are made at the Center. Reservations for Special Events, Sporting Events, Showmobile, SA Stadium, Santiago and Fisher Log Cabin are made at Centennial Reservation office. • Councilmember Tinajero was pleased with the presentation, and commented about how Pony was not able to get into Adams Park Storage. • Councilmember Amezcua asked how long it will take to get the reservation process on -line. • Gerardo Mouet indicated we would need a couple of months to get it on -line. • Councilmember Tinajero thanked staff for the work to expand Rosita ballfield for older children. CHEPA'S PARK UPDATE • Ron Ono provided an update on Chepa's Park. He indicated the LED security lighting will be completed the week of 1/25/16 and SAPID is planning on releasing bids for the security camera in spring. Staff is exploring two options for the area behind the handball court and will be contacting the property owner behind the court. • Councilmember Tinajero indicated the only improvement from the last report is the installation of the LED lights. • Councilmember Amezcua asked about safety of staff when they use the storage area. Staff indicates they don't go to the storage area after hours; in addition the improved lighting will help with security. CITY PRODUCED EVENT UPDATE • Sonia Batres, the new Community Events Supervisor was introduced and she provided a background on herself. • Jeannie Jurado indicated the city will be bringing back the large carnival rides for the Cinco de Mayo Event. An RFP is being issued for a private producer with goals for them to cover all cost for the Fiesta Patrias Event. She indicated the new participation rules are being developed. She also identified the proposed events for 2016 and indicated Cinclovia Event will include the combination of two events (5K Run and the SOMOS Event). PREY Meeting Page 2 January 25, 2016 13A -4 o Councilmember Amezcua indicated she liked saving monies by combining the events, but enjoyed the 5 K Run. i OVERVIEW OF PARK IMPROVEMENT INVESTMENT • Frank Arroyo presented the major park improvement projects funding in 2016 which totaled $19,719,084. • City Manager indicated staff will provide detail information on the park improvement, including Library improvements to the City Council by council districts. PARTNERSHIP WITH SAUSD UPDATE o Gerardo Mouet presented a summary of the draft Irrevocable Trust Agreement. o Councilmember Tinajero indicated both ball diamonds from Segerstrom High School should be part of the Joint Use. o Gerardo Mouet clarified the $418,000 from adult soccer surcharge that it can only be used for a synthetic field and that City Council is considering at a future council meeting adding $500,000 for Segerstrom Joint Use discussion with the District. o Councilmember Amezcua indicated she needed more detail on Youth Service Provider Summit. • STAFF UPDATE AND COMMENTS o None • COMMITTEE MEMBER COMMENTS • Councilmember Tinajero indicated the Segerstrom construction and that the synthetic turf improvements and baseball field have started. • Councilmember Amezcua thanked staff for the great work. • Councilmember Tinajero also thanked staff and everyone for their hard work and the need to work together. • Councilmember Amezcua asked the City Manager to schedule a meeting with Supervisor Andrew Do about the land behind Kennedy Elementary School. • FUTURE AGENDA ITEMS o None. • ADJOURNED: 6:29 p.m. Gerardo Mouet Executive Director, PRCSA i., 't. !/ PREY Meeting Page 3 January 25, 2016 13A -5 13A -6