HomeMy WebLinkAbout22A - SPEC - WATER CHEMICALSREQUEST FOR
COUNCIL ACTION
CITY COUNCIL MEETING DATE:
APRIL 18, 2017
TITLE:
CONTRACT AWARD TO WATERLINE
TECHNOLOGIES FOR WATER
TREATMENT CHEMICALS AND SALT
(SPEC NO. 17 -020)
{STRATEGIC PLAN NO. 6, 1C}
C TY MANAGER
RECOMMENDED ACTION
CLERK OF COUNCIL USE ONLY:
APPROVED
❑ As Recommended
❑ As Amended
❑ Ordinance on 1 s' Reading
❑ Ordinance on 2nd Reading
❑ Implementing Resolution
❑ Set Public Hearing For_
CONTINUED TO
FILE NUMBER
1. Reject the bid from Commercial Aquatic Services, Inc. as nonresponsive.
2. Award a contract to Waterline Technologies for water treatment chemicals and salt for a one -
year period expiring April 30, 2018, with provisions for three, one -year renewal options
exercised by the City Manager, in an annual amount not to exceed $90,000, subject to non -
substantive changes approved by the City Manager and City Attorney.
DISCUSSION
The Parks, Recreation and Community Services and Public Works agencies require herbicides,
pesticides and fertilizers to control and eradicate weeds and insects, and to sustain abundant
plant growth and maintain healthy trees. Chemicals such as hydrochloric acid and sodium
hypochlorite are required to disinfect public swimming pools, water fountains, sewer system, and
water wells throughout the City. Additionally, the Public Works Water Resources staff uses salt in
a non - hazardous disinfection process at the well sites. This process ensures the City meets the
California Department of Public Health public drinking water regulations and makes the water
potable for human consumption. The contract is designed to provide quality products at
significant savings based on quantity pricing.
The notice inviting bids was advertised on February 27, 2017, on the City's online bid management
and publication system. A summary of the bid invitations and bids received is as follows:
331 Vendors were notified
28 Vendors downloaded the bid packet
2 Bids received
1 Bid received from a Santa Ana vendor
22A -1
Contract Award for Water Treatment Chemicals
April 18, 2017
Page 2
Two bids were received, opened on March 20, 2017 and evaluated. Commercial Aquatic Services,
Inc. is not certified by the National Sanitation Foundation (NSF). NSF certification assures water
treatment chemicals comply with all applicable drinking water regulations. As such, their bid is
considered nonresponse. Waterline Technologies, a Santa Ana vendor, is NSF certified and their
bid is responsive to the specifications and all other City requirements. This is the second time that
this item has been bid
STRATEGIC PLAN ALIGNMENT
Approval of this item supports the City's efforts to meet Strategic Plan Goal #6 — Community
Facilities & Infrastructure, Objective #1 (establish and maintain a Community Investment Plan for
all City assets), Strategy C (invest resources and technology to extend the service life of existing
infrastructure to protect the City's investment and support a high quality of life standard).
FISCAL IMPACT
Funds in the amount of $23,500 are available in FY 2016 -17 and will be budgeted and made
available in future fiscal year budgets for anticipated expenditure upon exercising the three one -
year renewal options as follows:
Department
Account No.
Anticipated Expenditure
FY
2016 -17
FY
2017 -18
FY
2018 -19
FY
2019 -20
FY
2020 -21
Water Utility Production &
Supply
06017640 -63001
$16,000
$65,000
$65,000
$65,000
$49,000
Park Maintenance
01113250 -63200
$3,000
$10,000
$10,000
$10,000
$7,000
Santa Ana Zoo
01113220 -63001
$3,000
$10,000
$10,000
$10,000
$7,000
Stores & Property Control
07601001 -12531
$1,500
$5,000
$5,000
$5,000
1 $3,500
Totals
$23,500
$90,000
1 $90,000
$90,000
1 $66,500
cl-,)A J k�
F4 Mousavipour
Executive Director
Public Works Agency
APPROVED AS TO FUNDS AND ACCOUNTS:
Francisco Gutierrez g
Executive Director a "
Finance and Management Services Agency
Jeannie Jurado
Acting Executive Director
Parks, Recreation & Community Services Agency
22A -2