HomeMy WebLinkAbout22B - SPEC - POLICE VEHICLESREQUEST FOR
COUNCIL ACTION
CITY COUNCIL MEETING DATE:
APRIL 18, 2017
TITLE:
CONTRACT AMENDMENT WITH
FAIRWAY FORD SALES, INC. FOR
POLICE INTERCEPTOR VEHICLES
(SPEC. NO. 16 -097)
{STRATEGIC PLAN NO. 6,2)
C Y MANAGER
RECOMMENDED ACTION
CLERK OF COUNCIL USE ONLY:
APPROVED
❑ As Recommended
❑ As Amended
❑ Ordinance on I" Reading
❑ Ordinance on 2ntl Reading
❑ Implementing Resolution
❑ Set Public Hearing For
CONTINUED TO
FILE NUMBER
Amend the contract with Fairway Ford Sales, Inc. to purchase two additional police Interceptor
vehicles in the amount of $65,100 plus a contingency of $3,255 for a total amount not to exceed
$68,355, subject to non - substantive changes approved by the City Manager and City Attorney.
DISCUSSION
The Finance and Management Services Agency, Facilities, Fleet Maintenance and Central
Stores Division is responsible for the acquisition, maintenance, repair, and replacement of
vehicles, trucks, and maintenance equipment. Currently the City fleet has a total of 518 vehicles
in its inventory as follows:
Department No. of Vehicles
Police 256
Non - Police 262
Total 518
Of this total, there are 90 Police Patrol vehicles in the City fleet. Due to the nature of police
enforcement, there are instances throughout the year that result in the patrol vehicles to become
inoperable. During the current fiscal year, there have been two vehicles that have been involved
in accidents in which the repair cost exceeds its value.
Beginning in FY 2015 -16, City departments began contributing funds into a newly created
Accident & Repair Replacement account. This account provides funding to cover the cost of
unanticipated repairs and replacements throughout the year. Additionally, the City's Risk
Management Insurance program assists in the replacement of vehicles involved in accidents with
an overall deductible of $25,000.
2213-1
Contract Amendment for Police Patrol Vehicles
April 18, 2017
Page 2
On October 4, 2016, City Council awarded a contract to Fairway Ford Sales, Inc. for the
purchase of 28 police Interceptor vehicles. Fairway Ford has agreed to honor the same pricing
for these two additional vehicles. To allow for unanticipated charges, a five percent contingency
has been included in the award amount. This pricing represents the best value to the City.
STRATEGIC PLAN ALIGNMENT
Approval of this item supports the City's efforts to meet Goal #6 — Community Facilities &
Infrastructure, Objective #2 (address deferred maintenance on City buildings and equipment).
FISCAL IMPACT
Funds in the amount of $68,355 are available in FY 2016 -17 Equipment Replacement account
(07510101- 66400).
APPROVED AS TO FUNDS AND ACCOUNTS:
Francisco Gutierrez 00
Executive Director
Finance and Management Services Agency
CL /sp
228-2