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HomeMy WebLinkAboutA1 EVENT & PARTY RENTAL-2017. City of Santa `na �• Clerk of the Cou . it coTc Office use only AGREEMENT TERMINATION FORM Please complete this form in its entirety when the attached agreement and all amendments (if any) are no longer in effect. Note: If your agreement is grant related, please ensure that all grant retention requirements City of Santa Ana have been satisfied prior to signing the termination form. oz N6 Is the agreement(s) a permanent record? Yes No Clerk of the Council Return form to the Clerk of the Council Office (M-30). Call 647-1520 if you have any questions. The agreement with No. '4` ,�� '�J C was completed on I� I and final payment has been made. (List all amendments. Use space below N needed.) / 'n {4— 011— 05-.a 0 Department: PQS-4 ! ��Yy-UV\�, 4—ao I -I_ Phone/Ext.: -�C k�—r Signature: Date: -71 �a i Revised: 10-18-16 A-2017-053 a. ED U LM LLJ � LC<CLU Q_r �0� LU ? a' ILA _ . :_-5 Lm AGREEMENT WITH Al PARTY RENTAL TO PROVIDE PROVISION, INSTALLATION AND REMOVAL OF RENTAL EQUIPMENT FOR VARIOUS CITY EVENTS THIS AGREEMENT is made and entered into this 21" day of March, 2017 by and between Al Party Rental ("Contractor"), and the City of Santa Ana, a charter city and municipal corporation organized and existing under the Constitution and laws of the State of California ("City"). RECITALS A. The City desires to retain a contractor having special skill and knowledge in the field of providing, installing, maintaining, and removing various equipment for various City hosted events. B. On January 18, 2017, the City issued a Request for Proposals for various event services. C. The proposals were evaluated based on experience, understanding, capacity and price, Contractor's proposal was rated the highest score, therefore, the City recommends entering into an agreement with Al Party Rental for equipment rental services for various City events. D. In undertaking the performance of this Agreement, Contractor represents that it is knowledgeable in this field and that any services performed by Contractor under this Agreement will be performed in compliance with such standards as may reasonably be expected from a professional firm in the field. NOW THEREFORE, in consideration of the mutual and respective promises, and subject to the terms and conditions hereinafter set forth, the parties agree as follows: SCOPE OF SERVICES Contractor shall provide, install, set-up, maintain and remove rental equipment for City hosted events. City may request additional equipment or services during the term of this Agreement at City's sole discretion. Said request shall be made and approved in writing, executed by the Executive Director to the Contractor, detailing the additional equipment/services to be provided and requiring an estimate from Contractor as to the cost of such additional equipment/services. There will be a penalty applied to the Contractor for not meeting the mutually agreed event schedule at $500 per deficiency, such as timeliness. The Contractor will not be responsible for any deficiency as a result of City action or acts of God, such as weather. Page ] of 7 �j 2. COMPENSATION a. City agrees to pay, and Contractor agrees to accept as total payment for its services shall not exceed One Hundred and Fifty Thousand Dollars ($150,000) for each annual term. Contractor shall be paid for services performed under this Agreement at the rates and charges identified in Exhibit A to this Agreement. The total sum to be expended under this Agreement shall not exceed Four Hundred and Fifty Thousand Dollars ($450,000) for the entire term of the Agreement, including any renewals. b. For each City -hosted event for which Contractor provides equipment and/or services, payment shall be made upon the provision of such equipment and/or services provided for that event, which shall ordinarily be the first day of the event unless otherwise agreed by the parties. Payment need not be made for work which fails to meet the standards of performance set forth in the Recitals, 3. TERM This Agreement shall commence on March 21, 2017 and terminate on December 31, 2017, unless terminated earlier in accordance with Section 12, below. The term of this Agreement may be extended for an additional two, one-year renewal options, by a writing executed by the City Manager and the City Attorney, 4. INDEPENDENT CONTRACTOR Contractor shall, during the entire term of this Agreement, be construed to be an independent contractor and not an employee of the City. This Agreement is not intended nor shall it be construed to create an employer-employee.relationship, a joint venture relationship, or to allow the City to exercise discretion or control over the professional manner in which Contractor performs the services which are the subject matter of this Agreement; however, the services to be provided by Contractor shall be provided in a manner consistent with all applicable standards and regulations governing such services. Contractor shall pay all salaries and wages, employer's social security taxes, unemployment insurance and similar taxes relating to employees and shall be responsible for all applicable withholding taxes. 5. INSURANCE Prior to undertaking performance of work under this Agreement, Contractor shall maintain and shall require its subcontractors, if any, to obtain and maintain insurance as described below: a. Commercial General Liability Insurance. Contractor shall maintain commercial general liability insurance naming the City, its officers, employees, agents, volunteers and representatives as additional insured(s) and shall include, but not be limited to protection against claims arising from bodily and personal injury, including death resulting therefrom and damage to property, resulting from any act or occurrence arising out of Contractor's operations in the performance of this Agreement, including, without limitation, acts involving vehicles. The amounts Page 2 of 7 Agreement, including, without limitation, acts involving vehicles. The amounts of insurance shall be not less than the following: single limit coverage applying to bodily and personal injury, including death resulting therefrom, and property damage, in the total amount of $1,000,000 per occurrence, with $2,000,000 in the aggregate. Such insurance shall (a) name the City, its officers, employees, agents, volunteers and representatives as additional insured(s); (b) be primary with respect to insurance or self-insurance programs maintained by the City; and (c) contain standard separation of insureds provisions. b. Business automobile liability insurance, or equivalent form, with a combined single limit of not less than $1,000,000 per occurrence. Such insurance shall include coverage for owned, hired and non -owned automobiles. C. Worker's Compensation Insurance. In accordance with the California Labor Code, Contractor, if Contractor has any employees, is required to be insured against liability for worker's compensation or to undertake self-insurance. Prior to commencing the performance of the work under this Agreement, Contractor agrees to obtain and maintain any employer's liability insurance with limits not less than $1,000,000 per accident. . d. If Contractor is or employs a licensed professional such as an architect or engineer: Professional liability (errors and omissions) insurance, with a combined single limit of not less than $1,000,000 per claim with $2,000,000 in the aggregate. e. The following requirements apply to the insurance to be provided by Contractor pursuant to this section: (i) Contractor shall maintain all insurance required above in full force and effect for the entire period covered by this Agreement. (ii) Certificates of insurance shall be furnished to the City upon execution of this Agreement and shall be approved by the City. (iii) Certificates and policies shall state that the policies shall not be cancelled or reduced in coverage or changed in any other material aspect, by consultant, without thirty (30) days prior written notice to the City. (iv) Contractor shall supply City with a fully executed additional insured endorsement. f. If Contractor fails or refuses to produce or maintain the insurance required by this section or fails or refuses to furnish the City with required proof that insurance has been procured and is in force and paid for, the City shall have the right, at the City's election, to forthwith terminate this Agreement. Such termination shall not affect Contractor's right to be paid for its time and materials expended prior to Page 3 of 7 notification of termination. Contractor waives the right to receive compensation and agrees to indemnify the City for any work performed prior to approval of insurance by the City. 6. INDEMNIFICATION Contractor agrees to defend, and shall indemnify and hold harmless the City, its officers, agents, employees, consultants, special counsel, and representatives from liability: (1) for personal injury, damages, just compensation, restitution, judicial or equitable relief arising out of claims for personal injury, including death, and claims for property damage, which may arise from the negligent operations of the Contractor or its contractors, subcontractors, agents, employees, or other persons acting on their behalf which relates to the services described in section 1 of this Agreement; and (2) from any claim that personal injury, damages, just compensation, restitution, judicial or equitable relief is due by reason of the terms of or effects arising from this Agreement. This indemnity and hold harmless agreement applies to all claims for damages, just compensation, restitution, judicial or equitable relief suffered, or alleged to have been suffered, by reason of the events referred to in this Section or by reason of the terms of, or effects, arising from this Agreement. The Contractor further agrees to indemnify, hold harmless, and pay all costs for the defense of the City, including fees and costs for special counsel to be selected by the City, regarding any action by a third party challenging the validity of this Agreement, or asserting that personal injury, damages, just compensation, restitution, judicial or equitable relief due to personal or property rights arises by reason of the terms of, or effects arising from this Agreement. City may make all reasonable decisions with respect to its representation in any legal proceeding, Notwithstanding the foregoing, to the extent Contractor's services are subject to Civil Code Section 2782.8, the above indemnity shall be limited, to the extent required by Civil Code Section 2782.8, to claims that arise of, pertain to, or relate to the negligence, recklessness, or willful misconduct of the Contractor. 7. CONFIDENTIALITY If Contractor receives from the City information which due to the nature of such information is reasonably understood to be confidential and/or proprietary, Contractor agrees that it shall not use or disclose such information except in the performance of this Agreement, and further agrees to exercise the same degree of care it uses to protect its own information of like importance, but in no event less than reasonable care. 8. CONFLICT OF INTEREST CLAUSE Contractor covenants that it presently has no interests and shall not have interests, direct or indirect, which would conflict in any manner with performance of services specified under this Agreement. 9. NOTICE Any notice, tender, demand, delivery, or other communication pursuant to this Agreement shall be in writing and shall be deemed to be properly given if delivered in person or Page 4 of 7 mailed by first class or certified mail, postage prepaid, or sent by fax or other telegraphic communication in the manner provided in this Section, to the following persons: To City: Cleric of the Council City of Santa Ana 20 Civic Center Plaza (M-30) P.O. Box 1988 Santa Ana, CA 92702-1988 Fax: (714) 647-6956 With copies to: Parks, Recreation and Community Services Agency City of Santa Ana 20 Civic Center Plaza (M-23) P.O. Box 1988 Santa Ana, California 92702 Fax: (714) 571-4221 To Contractor: Al Party Rental 251 E. Front Street Covina, California 91723 Phone: (866) 217-27891 FAX: (626) 967-7572 A party may change its address by giving notice in writing to the other party. If sent by mail, communication shall be effective or deemed to have been given three (3) days after it has been deposited in the United States mail, duly registered or certified, with postage prepaid, and addressed as set forth above. If sent by fax, communication shall be effective or deemed to have been given twenty-four (24) hours after the time set forth on the transmission report issued by the transmitting facsimile machine, addressed as set forth above. For purposes of calculating these time frames, weekends, federal, state, County or City holidays shall be excluded. 10. EXCLUSIVITY AND ,AMENDMENT This Agreement represents the complete and exclusive statement between the City and Contractor regarding the subject matter therein, and supersedes any and all other agreements, oral or written, between the parties. In the event of a conflict between the terms of this Agreement and any attachments hereto, the terms of this Agreement shall prevail. This Agreement may not be modified except by written instrument signed by the City and by an authorized representative of Contractor. The parties agree that any terms or conditions of any purchase order or other instrument that are inconsistent with, or in addition to, the terms and conditions hereof, shall not bind or obligate Contractor nor the City. Each party to this Agreement acknowledges that no representations, inducements, promises or agreements, orally or otherwise, have been made by any party, or anyone acting on behalf of any party, which are not embodied herein. Page 5 of 7 11. ASSIGNMENT Inasmuch as this Agreement is intended to secure the specialized services of Contractor, Contractor may not assign, transfer, delegate, or subcontract any interest herein without the prior written consent of the City and any such assignment, transfer, delegation or subcontract without the City's prior written consent shall be considered null and void. Nothing in this Agreement shall be construed to limit the City's ability to have any of the services which are the subject to this Agreement performed by City personnel or by other Contractors retained by City. 12. TERMINATION This Agreement may be terminated by the City upon thirty (30) days written notice of termination. In such event, Contractor shall be entitled to receive and the City shall pay Contractor compensation for all services performed by Contractor prior to receipt of such notice of termination. 13. NON-DISCRIMINATION Contractor shall not discriminate because of race, color, creed, relation, sex, marital status, sexual orientation, age, national origin, ancestry, or disability, as defined and prohibited by applicable law, in the recruitment, selection, training, utilization, promotion, termination or other employment related activities or in connection with any activities under this Agreement. Contractor affirms that it is an equal opportunity employer and shall comply with all applicable federal, state and local laws and regulations. 14. JURISDICTION - VENUE This Agreement has been executed and delivered in the State of California and the validity, interpretation, performance, and enforcement of any of the clauses of this Agreement shall be determined and governed by the laws of the State of California. Both parties further agree that Orange County, California, shall be the venue for any action or proceeding that may be brought or arise out of, in connection with or by reason of this Agreement. 15. PROFESSIONAL LICENSES Contractor shall, throughout the term of this Agreement, maintain all necessary licenses, permits, approvals, waivers, and exemptions necessary for the provision of the services hereunder and required by the laws and regulations of the United States, the State of California, the City of Santa Ana and all other governmental agencies. Contractor shall notify the City immediately and in writing of its inability to obtain or maintain such permits, licenses, approvals, waivers, and exemptions. Said inability shall be cause for termination of this Agreement. Page 6 of 7 16. MISCELLANEOUS PROVISIONS a. Each undersigned represents and warrants that its signature hereinbelow has the power, authority and aright to bind their respective parties to each of the terms of this Agreement, and shall indemnify City fully, including reasonable costs and attorney's fees, for any injuries or darnages to City in the event that such authority or power is not, in fact, held by the signatory or is withdrawn. b. All Exhibits referenced herein and attached hereto shall be incorporated as if fully set forth in the body of this Agreement. IN WITNESS WHEREOF, the parties hereto have executed this Agreement the date and year first above written, ATTEST. MARIA DBUIZAR. Clerk of the Council APPROVED AS TO FORM: SONIA R. C'ARVALFIO City Attorney LISA ,5T0RCK .Assistant City Attorney RECOMMENDED FOR APPROVAL: CITY OF SANTA ANA 'a� lt4� GERARDO MOIJIft Acting City Manager JEANNIE JUARDO, Acting Executive Director Parks, Recreation and Community Services Agency CONTRACTOR Al Party Rental Title: Page 7 of 7 EXHIBIT A �� Status: Quuo a #. gg18609B CELEBRATE Wi i-f STYLE 251 E FRONT STREET Event Beg: Fri 5/512017 7:00PM COVINA, CA 91723 8Ei6.2 i7"27$9 Event End: Sun S1712017 9:30PM A1PARTYRENTAL.00M F 626.967.7572 - Operator: Herrera, Valerie CITY OF SANTA ANA PARKS $ REC 714-871.4 , Customer #; 6499 5 258Phonen___W�,.. s 20 CIVIC CENTER PLAZA Job Descr: CINCO DE MAYO EVENT 616 & 517 i SANTA ANA, CA 92701 Ordered By: JOSE ROMO Salesman: RENE MARTINEZ Delivery and Pickup Delivery: Fri 5/ 5/2017 TOOPM Contact: BILL SANDOVAL Pickup Date: Sun 5/ 712017 9:30PM Phone: 714-571-4227 Location: SANTA ANA Used at Address: 4TH & 5TH ON BRAODWAY ; SANTA ANA, CA 92707 Delivery Notes: DELIVERY: FRIDAY 5/5 7PM MUST BE READY BY 7AM PICK UP: SUN 5/7 BE THERE AT 9:30PM NOTE: NEED TO TAKE THE MULE - CUSTOMER IS RESPONSIBLE FOR ALL NECESSARY PERMITS REQUIRED FOR CANOPIES AND ELECTRICAL. CUSTOMER IS RESPONSIBLE FOR ALL SAFETY PACKAGES. Qty Items Rented Disc Amt ! Disc% VENDOR BOOTHS j BOOTHS 15 CANOPY, 10'X10', PAGODA, GREEN / WHITE E ��> 15- 10% 10' X & GREEN & WHITE PAGODAS <<< 15 ! CANOPY, 10'X10', PAGODA, REDIWHT >>> 15- 10'X 10' X 8' RED & WHITE PAGODAS- 16 CANOPY, 10'X10, PAGODA, MITE � 16 - 10' XI U WHITE PAGODAS <<< MUST BE INSTALLED ON LEVEL GROUND. 160 CANOPY, HARDWARE, BASE STEEL 35 SIDEWALL, 8'X10', WHITE 4 SIDEWALL, 8'X10', MESH WINDOW WHITE #3.6 BOOTH— FULLY ENCLOSED WITH MESH 16 SIDEWALL, 8'X10', SOLID MESH BLACK BOOTHS 3. 6 ENCLOSED 8t F6 2 i SIDEWALL, 8'X19, MESH WINDOW WHITE #PB BOOTH 86 # TABLE, 8' X 30" 1 PER BOOTH-- 12 HOAG HOSPITAL 1 MUST BE INSTALLED ON LEVEL GROUND: 86 KWIK COVERI8'WHITE COVERS FOR VENDOR TABLES 161 CHAIR, SAMS. IVORY 2 PER BOOTH•33- HOAG HOSPITAL MUST BE INSTALLED ON LEVEL GROUND, 9000 ALL CHAIRS & TABLES MUST BE STACKED IN THE SAME AREA f 9001 AS DELIVERED TO AVOID ADDITIONAL CHARGES i OHAIR WEIGHT LIMIT IS 250LBS 30 LIGHT, 20OW QRTS 30 ELEC, CORD 25' 75 I LIGHT, STRING FESTIVAL YELLOW 15— STRINGS 10 ELEC, CORD 50' 15 ; ELEC, CORD 25' _ GREEN CORDS ' FOOD 8007`HS�� 14 € CANOPY, 10'X10, PAGODA, MITE »> 7-- 10'X 20' X 8' <<< I MUST BE INSTALLED ON LEVEL GROUND. Store Hours Mon F'ri 9100a 5.00p Sat 10:00a-2.00 NAM On FrI X2412017 9:2S.24AM Softnre by Point-oWenlal Sa@ware www,point-af-rental cam Disc% Price $1,200.00 $1,200.00 $1,260.00 $2.00i $320.00 $16.001 $525,00 $27.501 $110.00 1 $27,50 $440.00 1 $27,501 $55.00 $0.70? $748.20 $3.95 $339.70 $181.00 $11.001 $330.00 $5.50 $165A0 $7.5011 $562,50 $0.00 $0,00 $0.00 $1,120,00 Modification # 3 Contrad-Parama.rpt (14) Quota #: g18609 CITY OF SANTA ANA PARKS & RRC Page 2 of 6 v Qty I Items Rented Disc Amt 1 Disc% Disc% Each Price 42 CANOPY, HARDWARE, BASE STEEL __.. _,.-._- , [ 6 BASES PER BOOTH 26 ; FENCE, PICKET TX6'WHITE $16ow $420.OD 56 DRAPERY, HARDWARE, T UPRIGHT i $0.00 $0,00 9 CANOPY, HARDWARE, BASE STEEL $2 00� $18.00 24 i LIGHT, 20OW ARTS $11.001 $264.00 17 ELEC 30AMP OUTLET $35.001 $595.00 8- US ARMY & FOOD BOOTH i # 7 ; SIDEWALL, 6'X20' WHITE PTM TARP i $0.00� $0.00 FOR FOOD BOOTHS i . i t HOT & COLD SINKS 900 SPECIALTY PARTY EQUIP $1.75 $1,575.00 »> 900'FENCE FOR MAIN STAGE - FREE STANDING FENCE «< INSTALL FENCE AT 4A m 86 i CANOPY, HARDWARE, SAND BAGS $3.00 $255.00 25 I SIDEWALL, 6'X20' WHITE PTM TARP $20.001 $500,00 »> SCREENING FOR FENCE <<< $ >>> 500' OF 6' HIGH PTM TARPS «< E 1 DELIVERY ! PICKUP $800.00 DELIVERY ! PICKUP FOR RESTROOMS & SINKS I 1 LABOR $3,SOOAO $3.600.00 I RESTROOM SERVICE -- INCLUDES SAT AM ( CARNIVAL AREA) & SUNDAY -- COMPLETE PUMP OF WASTE TANKS AND REFILL WITH FRESH WATER FOR SINKS 3 SPECIALTY SINK HOT&COLD iii $600.CC $1,800.00 », 3 -3 COMPARTMENT HOT/COLD SINKS SELF CONTAINED «< 1 12 SPECIALTY PARTY EQUIP $100.00l $1,200.00 12• EXTRA WATER TANKS-- 4 PER SINK (6 FRESH & 6 WASTE PER SINK y I 30 SPECIALTY TOILET $80,0p� $2,400.00 i 6- FOR SAPD--MAIN STREET---- 6 PER AREA •- 3 SPECIALTY TOILET ADA $125,00; $375.00 5 3 SPECIALTY SINK COLD $e0,00€ $300.00 >>> 5 . TWO STATION COLD SINK <<< (1-Q 4TH & SPURGEN FOR SIERRA MIST) e 3 SPECIALTY SINK HOT&COLD t $255.001 $765.00 »r 3- HOT & COLD SINKS <<< P 6 CANOPY, 10'X1C, PAGODA, WHITE 3 $80.00! $480.00 »> 3- 10'X 20'X 8' PAGODAS --- OVER HOT/GOLD SINKS <<< { 1 MUST BE INSTALLED ON LEVEL GROUND, 24 CANOPY, HARDWARE, BASE STEEL $2.00 $48,00 8 I SIDEWALL, 8'X20' WHITE g)g $30.00 $240 00 1 8- 30' SECTIONS i 8 i SIDEWALL, e'X10', MITE $15.00 $12000 6 LIGHT, 200W ARTS $11A0s $66.00 5 ELEC, CORD 25' _ $0.00? $0.00 33 6 1 TRASH CAN, STANDARD RD 32 GAL WILINER _ I SUPPPORT 3 1 SPECIALTY PARTY EQUIP $20.001 $60.00 GREASE BARRELS-- 1 AT EACH 3 COMPARTMENT SINK---1 AT EACH 10X20 CANOPY 1 4 SIDEWALL, TX10', WHITE PTM TARP 1 i $15.00E $60.00 aa> FOR UNDER GREASE BARRELS <<< i 1 SPECIALTY FORKLIFT $1,200.0o? $1,200.00 MAIN STAGE 7 TABLE, ROUND, 30-1 $8.50 $59.50 i MUST BE INSTALLED ON LEVEL GROUND. ' 7 t TABLE, CKTL, 42" LEG $2.501 $17, 50 3 LINEN, RED, GARDEN, 120" $14.5d $43,50 REPLACEMENT CHARGE ON ALL BURNED, TORN OR STAINED LINEN, i s 3 ? LINEN, KELLY, GARDEN, 120" $14.50 $43.50 1 LINEN, WHITE, GARDEN, 120" $14.50 $14.50 REPLACEMENT CHARGE ON ALL BURNED, TORN OR STAINED LINEN. 21 BARSTOOL, BLACK SWIVAL $9AOj $189.00 2 COOLERS, ICE CHEST, IGLOO 150 QT. $15,00 $30.00 2 FAN, 30" PEDESTAL E $30.00k t $60,00 5 TABLE, 8' X 30" $8.7Dt $52-20 MUST BE INSTALLED ON LEVEL GROUND, 2 F LINEN, RED, TBLDRP, 8' 1 $19.00{ $38,Op Store Hours Mon - Fri 9=a 5,00p Sat 10-00a-2:90p _ Modification # 3 Printed On Frl 2l2412017 9:N:24AM 5otlware by Pw*cf-Rental Sottwnre www.ppinl-oFreotal com Contracl•ParaRls rpl (14) Quote #: g18609 CITY OF SANTA ANA PARKS & REC Page 3 of 6 Oty Items Rented Disc Amt! disc% Dist%? Ea& Price 2 j LINEN, KELLY, TBLDRP, 8' F =^A A W .s _ __,. .» $19 00 $38.00 2 i LINEN, WHITE, TABLEDRAPE, 8- s $19,0oi $38.00 800 E ASTRID TURF, BLACK SQ. FT, $0.48 $384.00 »> 20'X40' <<< f 1 i CANOPY, 201X201, EXPANDABLE, WHITE, KWIK $220,001 $220.00 20' X 40' X 6' WHITE CANOPY 1 MIDDLE, 20'X20', WHITE $209.00, $209.00 6 1 CANOPY, HARDWARE, WATER BARREL. 55GAL $15.00s $90.00 6 CANOPY, HARDWARE, WATER BARREL COVER 56G $5.00? $30.00 66 CHAIR, SAM$, IVORY $1.60 $105.60 SET UP IN FRONT OF STAGE-- 3 ROWS OF 22- MUST BE SET UP & ZIPTIED t MUST BE INSTALLED ON LEVEL GROUND. 9000 ALL CHAIRS & TABLES MUST BE STACKED IN THE SAME AREA i 9001 AS DELIVERED TO AVOID ADDITIONAL CHARGES d CHAIR WEIGHT LIMIT IS 250LBS t DRESSING ROOMS 1 CANOPY, 10'X20', EXPANDABLE, WHITE, KWIK 1165.00 $165.00 »> 1- 1 O'X 40'X 8' W14 WALLS «< 2 MIDDLE, 10'X10'WHT KWIK i $95.00( $190.00 6 1 CANOPY, HARDWARE, BASE STEEL 4 $2.OD} $12.00 5 ! SIDEWALL, 8'X20' WHITE $30,00i $150,00 3 510EWALL, 8X10', WHITE $15.00p $45.00 8 3 LIGHT, STRING FESTIVAL YELLOW $44.00$ $352.04 20 € TABLE, 6' X 30" € $8,40 $160.00 20 KWIK COVER/6-WHITE t $2.00 $40.00 DRESSING ROOD/ TABLES 4 SPECIALTY TOILET { $80.00, $320,00 2 i SPECIALTY PARTY EQUIP a $60.00 $120.00 2- TWO STATION HAND WASHING SINK 60 CHAIR, SAMS, WHITE $1.00 $80.00 p» STAGE AREA <<e< S i MUST BE INSTALLED ON LEVEL GROUND s s ALL CHAIRS & TABLES MUST BE STACKED IN THE SAME AREA AS DELIVERED TO AVOID ADDITIONAL, CHARGES CHAIR WEIGHT LIMIT IS 250LBS € 3 1 MIRROR, WARDROBE NATURAL WOOD g $15.00 1 < LADDER 6' $0.00 1 CLOTHES RACK i $16,651 $16.65 30 SPECIALTY PARTY EQUIP $0.00 $0.00 30- HANGERS i ELECTRICAL / POWER DELIVER FRIDAY 6 AM 1 ; GENERATOR, 1 25KVA MQ POWER WHISPERWATT $600.001 $600.00 1 GENERATOR,70KVA MQPOWER WHISPERWATT S $600.00` $600.00 I SPECIALTYPARTYEQUIP x $600.00 »> 1 - 70KVA GENI'S «< 1 SPECIALTY GENERATOR $600.001 $600.00 50 KVA--- BEEN GARDEN s 1 FUEL FOR GENERATORS $200.00a $200,00 GENNY FOR BEER GARDEN I 15 ! ELEC 20AMP OUTLET $35,00i $525,00 8- 20 AMP OUTLETS (DISNEY) 10 ; ELEC 30AMP OUTLET $35,00 $350.00 220 AMP OUTLET FOR SAPID 4 6 ELEC, 50AMP TWI$TLOCK W150AMP $100.001 $400,00 50 AMP OUTLETS 220 VOLT ELECTRICAL D€STRIBUTION SYSTEM ? $3,600A0 $3.600,00 i »> 136.20 AMP OUTLETS «< j »> STAGE POWER HOOKUPS «< >>> 40 AMPS PER FOOD BOCTH «< 100 ELEC, T CABLE RAMP 5 CHANNEL $12.0{7 $1,200.00 1 FUEL FOR GENERATORS $2,50100� $2,600.00 >>> COST TO REFUEL GENERATORS -FINAL T.B.D. 32 SPECIALTY PARTY EQUIP $33.00' $1,056.00 »> 32 - WALKIE TALKIES W/ HEADSETS & BATTERIES & CHARGER<<< DELIVER FRIDAY 6 AM Store Hours yMon Fri9:00a5.00 a __,. ...._s.- p Sat 10:00a-2.00p Modification # 3 Printed On Fp 212412011 9:28.24AM Software by Point -of -Rental Software www,polnbof-r ntal.com C001raQ-Pef3M$.rpl (14) Quote#: q18609 CITY OF SANTA ANA PARKS & REC ..... .......... ------- Page 4 of 6 City items Rented Dior Amt I Dlsc% Disc% Each: Price 4 LABOR 1 $700.06 $2.800.00 (2) Al MEN SAT 8AM - 913M NEED MULE <<< (2) Al MEN SUN BAM - 8PM NEED MULE 2 ELEC, 50AMP TWSTLOCK W1 50AMP $100.00j $200.00 FOR MANNY Al USE 80 FENCE, CHAIN LINK 61-1 X 10'W $1,00! $e0.00 >>> 80'OF VHIGH FENCE <<< CHECK IN 5th & MAIN I i CANOPY, 10'XIO, PAGODA. WHITE $8o,= $80.00 >>> I C'Xl 0'X8' <<< MUST BE INSTALLED ON LEVEL GROUND. 4 CANOPY, HARDWARE, BASE STEEL $2,003 28.00 1 TABLE, B'X 30" $8,701 $8.70 MUST BE INSTALLED ON LEVEL GROUND. I KWIK COVER/8'WHITE $2.= $2,00 CHECK IN 4 CHAIR, SAMS, IVORY $1,001 $4.00 MUST BE INSTALLED ON LEVEL GROUND. 90DO ALL CHAIRS & TABLES MUST BE STACKED IN THE SAME AREA 9001 AS DELIVERED TO AVOID ADDITIONAL CHARGES _ CHAIR WEIGHT LIMIT IS 250LBS STAGE- CITY COUNCIL 40 i CHAIR, SAMS, WHITE i $1.c0! $40.00 IN FRONT OF STAGE DROP OFF ONLY MUST BE INSTALLED ON LEVEL GROUND ALL CHAIRS & TABLES MUST BE STACKED IN THE SAME AREA As DELIVERED TO AVOID ADDITIONAL CHARGES CHAIR WEIGHT LIMIT IS 250LBS BEER GARDEN SEE CONTRACT #22232 - - ----------- --- - COMMAND POST 4 TABLE, 8'X 30" $8,701 $34.80 MUST BE INSTALLED ON LEVEL GROUND. 12 CHAIR, SAMS, WHITE j $1.001 $12.00 MUST BE INSTALLED ON LEVEL GROUND ALL CHAIRS & TABLES MUST BE STACKED IN THE SAME AREA AS DELIVERED To AVOID ADDITIONAL CHARGES CHAIR WEIGHT LIMIT IS 250LBS --- GREEN ROOM #1 1 CANOPY, 15'X15'. WHITE, KWIK $170.001 $170.00 1- 151 X 15'X &WHITE CANOPY 4 CANOPY, HARDWARE, BASE STEEL i $2,00£ $8,00 3 s SIDEWA4L, 8'X20'WHITE $30.00 $90.00 4 I LIGHT, LED PAR -CAN $35.00 $140.DO 2 ELEC, CORD 5O'MULTJ BLACK $O.OG 2 CHAIR, PO! i[WOOD. WHITE $1601 $&20 225 ASTRO TURF, BLACK SQ. 177. $0.481 $108.00 I- 15'X 15'TURF 225 ASTRO TURF, LABOR INSTALL SQIFT $0.16 $36.00 i TABLE, 6'X 30" $8.401 T $8,40 2 LINEN, BLACK, TABLEDRAPE, 6' $19r25' $38,5D 1- EXTRA FOR SUNDAY I COOLER, EVAPORATIVE OSCILLATING $250.00i $250,00 I ELEC, CORD SU s $uq $0= I WATER HOSE 100' $0.00 2 LOUNGE, LOVESEAT, WHITE, $137-50 $2715,00 I TABLE, COFFEE WHITE 35"X22" $38.501. $58,50 1 1 TABLE, SIDE WHITE 22"X22" $30.00i $30,00 i --- GREEN ROOM 9 2--- I 'CANOPY, 15'X15', WHITE, KWIK i $170.00,i $170.00 I- 15'X 1 5'X B'WH17E CANOPY 4 I CANOPY, HARDWARE, BASE STEEL Store Hours Mon - Fri 9:00a-5:00p Sat 101003-2:00p Modification # 3 Printed On R212412017 9:28:24AM software by Software www com Colracl-Flarawsapl 114) Quote #: g18609 CITY OF SANTA ANA PARKS & REC Page 8 of 6 Qty ; Items Rented Disc Amt ! Disc" __m.-.. _... ............ ..e 3 SIDEWALL, 8'X20' WHITE 4 LIGHT, LED PAR -CAN 2 ELEC, CORD 59MULTI BLACK 2 i LOUNGE, SECTIONAL, WHITE, 5 PC ti 1- SET FOR EACH GREEN ROOM 2 E LOUNGE, SOFA, WHITE, LEATHERETT, CRNR RT 2 : LOUNGE, SOFA, WHITE, LEATHERETTE, MID 2 LOUNGE, SOFA, WHITE, LEATHERETT, CRNR LF 2 LOUNGE, SOFA, WHITE, LEATHERETT, END RT 2 LOUNGE, SOFA, WHITE, LEATHERETT, END LF 2 f TABLE, COFFEE WHITE 35"X22" 225 ASTRQ TURF, BLACK SQ. FT. I. 15' X 15' TURF 225 g ASTRO TURF, LABOR INSTALL SOIFT 1 COOLER, EVAPORATIVE OSCILLATING 1 ELEC, CORD 50' 1 WATER HOSE 100' 2 TABLE, ROUND, 30" MUST BE INSTALLED ON LEVEL GROUND. 2 TABLE, CKTL, 30" LEG 4 LINEN, BLACK, GARDEN, 90" 2- EXTRA FOR SUNDAY 8 CHAIR, POLIWOOD, WHITE 4 ` TREE, PALM 7', ARECA ARTIFICIAL i --- CHECK- IN VIP ---- i 1 J CANOPY, 10'X10, PAGODA, WHITE j 1- 10' X 10' X 8' WHITE PAGODA MUST BE INSTALLED ON LEVEL GROUND. 4 CANOPY, HARDWARE, BASE STEEL t I SAFETY PACKAGE, CANOPY 3 # CANOPY, HARDWARE, SIGN, EXIT LIGHTED 3 E ELEC, CORD 25' 3 CANOPY, HARDWARE, SIGN, NO SMOKING,NOLIT 25 CANOPY, HARDWARE, FIRE EXTINGUISHER $100.00 REFILL FEE WILL BE CHARGED IF EXTINGUISHER IS DISCHARGED. 1 Oelive y/Piftp 1 3 LABOR i FRIDAY NIGHT INSTALLATION i & SUNDAY PICKUP Disc% This is a Quote Only. Thank you for the opportunity to assist you on your special event we greatly appreciate your business. By signing this quote you agree and acknowledge the Reservation Policy and Terms & Conditions. Quotes are valid for up to 30 days, price are subject to change at any time. Thank you MPrlce $90.D0 $140.00 $0.00 $e00.00 $0.00 $0.00 $0,00 $0.00 $0.00 $5D.00 $108.00 $36.00 $250,00 $0,00 $0.00 $10.70 $0.00 $4100 $20.80 $0,00 $80,00 $8,00 $303,10 $0.00 $0.00 $0A0 $am $000.00 $1,200.00 Store Hours Man - w'! 9:00a 5.00p Sat 10:00a-2:00p Modification # 3 Pdnl©d On Fr1212412017 9:20 24AM Software by Poini-ot-Rental 5o(Iware wvrwpoInt-Of-rental com Contract-f arams.rpt (14) Quota#: q18609 CITY OF SANTA ANA PARKS & REC Pages of 6 Signature: CITY OF SANTA ANA PARKS & REG Store Houriio n Fri 9:00 a -5 :00p Sat t 1 0 00 a -2 0 0 p Prinled On Fri 2124Y2011 9 28:24AM Software by Point-of-Reiw satiwAre ww. point-ar.reniai corn Rental: 1 $44,952.49 I CA BUS; *2,986.66 Sales., $3,753.70 Delivery Charge: $800.00 Subtotal: $52,492.71 Sales Tax; $313.35 Total: $52,806,06 Paid: $0.00 Amount Due: $62,806.06 Modification # 3 COnVact-PWa" (PI 114) AC"R�� CERTIFICATE OF LIABILITY INSURANCE DATE (MMIDDfYYYY) ��. 3/30/2017 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the pollcy(les) must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER Bolton & Company NAME: 3476 E. Foothill Blvd., Suite 100 Pasadena, CA 91107 PHONE FAX 1AL0,.NojEAtL . �?s) 799-7Dao _. _----- - IAfC. Ne�T _.L?6La�_21.17 - E-MAIL ADDRESS: INSURER 5 AFFORDING COVERAGE NAIC # INSURERA: New York Marine And General Insurance Co www,boltonco.com 0008309 16608 INSURED CWF, Inc. DBA: Al Party Rentals INSURER B : -- INSURERC: INSURER D INSURIERE: 251 B. Front Street Covina CA 91723 INSURER F : COVERAGES CERTIFICATE NUMRFR! aaanFgas REVISION NLJMRFR- THIS iS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWTHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES, LIMITS_ SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. IR TYPE OF INSURANCE ADDL SUBRI - _ POLICY NUMBER MM (POLICY LTR LT ! MMID�YMM - LIMITS A / COMMERCIAL GENERAL LIABILITY i CLAIMS MADE OCCUR / IPK201700007271 2/1/2017 i 2/1/2018 �EACHOCCURRENCE OAMAGE TO RENTED— PREMISES Ea occ r rce VIED EX (Any one person} 1$ 1,000,000 $ 5D0,000 $ 10,000 $ 1,000,000 u I PERSONAL & ADV INJURY GENERAL AGGREGATE PRODUCTS - COMP/OP AGG _ GEN'LAGGREGATE LIMIT APPLIES PER; $ $ 2,000,000LOCPDIcr $ OTHER: A AUTOMOBILE LIABILITY IAU201700011938 2/1/2017 2/1/2018 { EaaBodaDl}INGLELIMIT $ 1,000,000 $ ;ANY AUTO E BODILY INJURY (Per person) OWNED SCHEDULED AUTOS ONLY AUTOS HIRED �1 NON -OWNED �, i I — _ AUTOS ONLY ✓_ AUTOS ONLY i ; BODILY INJURY (Per accident) PROPERTY DAMAGE- �_(Per accident). $ $ $ i A UM13RELLALIA6 ✓ OCCUR UM201700003772 2/1/2017 2/1/2018 EACH OCCURRENCE $ 5,000,000 EXCESS LIAB CLAIMS -MADE ; i !! E AGGREGATE $ 5,000,0()0 - CED ? RETENTIONS10,000 $ j i I A WORKERS COMPENSATION AND EMPLOYERS' LIABILITY YIN I ANYPROPRIETORMARTNERIEXECUTIVE OFFiCER1MEMHER EXCLUDED? � !NIA (Mandatory in NHI i If yes, describe under DESCRIPTION OF OPERATIONS below I I WC2016000009970 i 11/1/2016 11/1/2017 I `srarurE ERH ' ELL, EACHACCIDENT --- , E.L. DISEASE - EA EMPLGYFEi I E.L. DISEASE - POLICY LIMIT ': $ _ 1,OGO,OOO $ 1 000 000 $ 1,000,000 I II 4 I DESCRIPTION OF OPERATIONS I LOCATIONS 1 VEHICLES (ACORD 101, Additional Remarks Schedule, may be attached If more space Is required) The certificate holder is included as an additional insured, but only as respects to claims arising out of the negligence aameda4++ Insured. GL Primary & Non -Contributory per form CG2026 attached. Additional Insured: The City of Santa Ana, it's officers, employees, agents, and representatives 5 t L:t:KI It•IL:A I t NULUt:K L;ANL;hLLA I I(JN City of Santa Ana Finance & Management Services Agency PO Box 1988 M 16 20 Civic Center Plaza Santa Ana CA 92702 SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. AUTHORIZED REPRESENTATIVE Jessica Porelta O 1988-2015 ACORD CORPORATION. All rights reserved. ACORD 25 (2016/03) The ACORD name and logo are registered marks of ACORD 349D5266 I C'WPINCA-01 1 0 -18 ALL Master Certificate I Tina A3ains 13/30/2017 10:24:08 AM {PDT) I Page 1 of 2 POLICY NUMBER! PK201700007271 COMMERCIAL GENERAL LIABILITY CG 20 26 04 13 THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY. ADDITIONAL INSURED - DESIGNATED PERSON OR ORGANIZATION This endorsement modifies insurance provided under the following: COMMERCIAL GENERAL LIABILITY COVERAGE PART SCHEDULE Name Of Additional Insured Person(s) Or Organization(s): Any person or organization when you and such person or organization have agreed in writing in a contract or agreement that such person or organization be added as an additional insured on your policy prior to performance of the agreement. Any Person or Organization as Required by Contract. It is agreed that this insurance is primary and non-contributory and that no insurance held or owned by the designated Additional Insured shall be called upon to cover a loss under said policy up to the limits of this policy if loss under this policy arises directly from work performed by Named Insured or if others performed on behalf of the Named Insured. A. Section II -- Who Is An Insured is amended to include as an additional insured the person(s) or organization(s) shown in the Schedule, but only with respect to liability for "bodily injury", "property damage" or "personal and advertising injury" caused, in whole or in part, by your acts or omissions or the acts or omissions of those acting on your behalf: 1. In the performance of your ongoing operations; or 2. In connection with your premises owned by or rented to you. However: 1. The insurance afforded to such additional insured only applies to the extent permitted by law; and 2. If coverage provided to the additional insured is required by a contract or agreement, the insurance afforded to such additional insured will not be broader than that which you are required by the contract or agreement to provide for such additional insured. B, With respect to the insurance afforded to these additional insureds, the following is added to Section III — Limits Of Insurance: If coverage provided to the additional insured is required by a contract or agreement, the most we will pay on behalf of the additional insured is the amount of insurance: 1. Required by the contract or agreement; or 2. Available under the applicable Limits of Insurance shown in the Declarations; whichever is less. This endorsement shall not increase the applicable Limits of Insurance shown in the Declarations. e,06,01` CG 20 26 0413 © Insurance Services Office, Inc., 2012 34905266 I CWFINCA-01 j 17-1a ALL MaateT Certificate I Tina Adams 1 3/30/2017 10:24:08 AM (PDT) [ Page 2 of 2 Page 1 of 1