HomeMy WebLinkAbout25E - AGMT - WATER QUALITY TESTINGREQUEST FOR
COUNCIL ACTION
CITY COUNCIL MEETING DATE:
CLERK OF COUNCIL USE ONLY:
MAY 2, 2017
TITLE: APPROVED
AMENDMENT TO WATER QUALITY TESTING ❑ As Recommended
AGREEMENT WITH CLINICAL LABORATORIES ❑ As Amended
OF SAN BERNARDINO ❑ Ordinance on 15' Reading
El Ordinance on Reading
[ NON - GENERAL FUND] ❑ Resolution
Resolution
(STRATEGIC PLAN NO. 5,610 & 6F) ❑ Set Public Hearing For
CONTINUED TO
FILE NUMBER
CIT AN DER--
RECOMMENDED ACTION
Authorize the City Manager and Clerk of the Council to execute an amendment to the agreement with
Clinical Laboratories of San Bernardino for domestic water quality testing services, increasing the contract
amount by $20,000 for lead sampling for a total amount not to exceed $440,000, subject to nonsubstantive
changes approved by the City Manager and City Attorney.
On January 18, 2017, the State Water Resources Control Board (SWRCB) Division of Drinking Water
amended the City of Santa Ana Domestic Water Supply Permit (Public Water System No. 3010038). The
amendment (Exhibit 1), in an order to protect public health, requires the City to test any Kindergarten
through 12`h grade school, served drinking water by the City, for lead in their water supply upon request.
The Lead and Copper Rule (LCR) requires the City to monitor drinking water at customers' taps. Schools
that are served by community water systems are generally not included in the LCR testing. While the City
takes active measures to remain below the Action Level (AL) for lead set by the US Environmental
Protection Agency (EPA) Primary Drinking Water Standards (PDWS), and to ensure City water is non-
corrosive, privately owned plumbing fixtures made with lead could still emit lead into the water of parcels
they serve. To identify such instances in local schools, staff proposes expanding testing commensurate
with new conditions of the City's amended permit.
Clinical Laboratories of San Bernardino, the City's current contracted vendor for water testing services (A-
2014 -131, Exhibit 2; and A- 2014 - 131 -01, Exhibit 3), has offered to expand their testing to schools in
response to the State's new testing mandate. Staff has identified 89 existing schools covered by the new
mandate and estimated the cost of additional testing to be approximately $10,000 based on pricing from
the current vendor (Exhibit 4) and the average number of tests anticipated for each school. The State will
notify these schools of their eligibility and the procedure to request testing from the City. Staff is preparing
a Request for Proposals (RFP) to create a viable testing plan and schedule for participating schools which
will depend upon the timing of school requests, requirements of the permit amendment, and availability of
staff to perform required sampling.
Testing will likely begin during the current agreement extension (1 of 2, A- 2014 - 131 -01) but may be
ongoing when it expires in June 2018. To ensure adequate funding and flexible timing for the necessary
25E -1
AMENDMENT TO WATER QUALITY TESTING AGREEMENT WITH CLINICAL LABORATORIES OF SAN
BERNARDINO
May 2, 2017
Page 2
work and expenditures, staff recommends Council approve this amendment (Exhibit 5) sufficient to
accommodate the range of possible implementation periods and schedules.
STRATEGIC PLAN ALIGNMENT
Approval of this item supports the City's efforts to meet Goal #5 - Community Health, Livability,
Engagement & Sustainability, Objective #6 (focus projects and programs on improving the health and
wellness of all residents), Strategy D (partner with the California Endowment, Schools, charitable
foundations and other non - profit organizations to implement health and wellness programing (including a
healthy Santa Ana website) based on quantifiable and measurable data); and, Strategy F (incorporate
health and wellness into all applicable policies and plans (e.g. General Plan, Comprehensive Economic
Development Strategy, Capital Improvement Plan, etc.)).
ENVIRONMENTAL IMPACT
There is no environmental impact associated with this action.
FISCAL IMPACT
Funds are available in the Water Quality & Measurement, Contract Services - Professional account
(06017644- 62300).
FYE Account Description Amount
17 !06017644 -62300 Professional Services $ 10,000
18 06017644 -62300 Professional Services $ 10,000
Total ;L� $20,000.
61� F Ga .
Fred Mousavipour
Executive Director
Public Works Agency
APPROVED AS TO FUNDS AND ACCOUNTS:
Francisco Gutierrez ,� p
Executive Director
Finance & Management Services Agency
FM:NS
Exhibits: 1. SWRCB Permit Amendment Letter dated January 18, 2017
2. Agreement with Clinical Laboratories of San Bernardino (A- 2014 -131)
3. First extension of agreement with Clinical Laboratories of San Bernardino (A -2014-
131-01)
4. Letter from Clinical Laboratories of San Bernardino dated January 23, 2017
5. First Amendment to Agreement A- 2014 -131
25E -2
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Water Boards
State Water Resources Control Board
Iffimo, d tAfnktvl wato
January 18, 2017
Mr. Nabil Saba
Water Resources Manager
City of Santa Ana, System No, 3010038
220 South Daisy Ave. Bldg A
Santa Ana, CA 82703
ISSUANCE OF PERMIT AMENDMENT 2017PA SCHOOLS
REQUIREMENTS FOR LEAD SAMPLING AT K -12 SCHOOLS
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The State Water Resource Control Board, Division of Drinking Water (Division) has issued a permit
amendment to the City of Santa Ana water supply permit. The enclosed permit amendment
establishes requirements for lead monitoring and lead sample result interpretation at Kindergarten
to 12* grade (K -12) schools served by your water system that have submitted a written request for
lead sampling related assistance. Full details of the new requirements for K -12 school lead
sampling and lead sample result interpretation are included In the enclosed permit amendment.
If your water system does not serve potable water to at least one K -12 school, this permit
amendment does not apply to your water system.
The Water System to whom a permit amendment is issued may fife a petition with the State Water
Resources Control Board (State Water Board) for reconsideration of the decision to issue the
permit amendment. Petitions must be received by the State Water Board within 30 calendar days
of the Issuance of the permit amendment. The date of issuance is the earlier of the date when the
permit amendment is mailed or served. If the 30th day fails on a Saturday, Sunday or state
holiday, the petition Is due the following business day. Petitions must be received by 5 p,m.
Information regarding filing petitions may be found at:
htto: / /www.waterboards.ca.gov /drinking water /orogramstpetitionstindex shtml
Please visit the Division's school lead
htto:/l www.waterboards.ca.govldrinkinq waterlcerttic(drinkind
for additional information Including frequently asked questions
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other important guidance.
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City of Santa Ana - 2 - January 18, 2017
If you have any questions, please contact the Lead Sampling for Schools Specialist at (916) 439•
5577 or email your question to DDW- PLUCoMaterboards.ca.gov
Sincerely,
ct�' C' P4-.
Oliver Pacifioo, RE,
District Engineer
Santa Ana District
Enclosure: 2017PA„Schocls
cc: Orange County Environmental Wealth (email)
21 Page
-141
A -2014 -131
INSURANCC ON FILE
WORK MAY PROCEED
UNTIL INSLIRANCE EXPIRES
CLERK OF GO COUNCIL (—
DATE: AU LE sff FOR P Ov1SION OF
WATER OjjALiTv TF J-INVx SERVICE
THIS AGREEMENT, made and entered into this 3d day of June, 2014 by and between
Clinical Laboratory of San Bernardino, [no., a California corporation (hereinafter "Consultant "),
y and the City of Santa Ana, a charter city and municipal corporation organized and existing under
! t the Constitution and laws of the State of California (hereinafter "City ").
1 RE' ITAI,S
A. The City desires to retain a consultant having special skill and knowledge in the field of
domestic water quality testing.
B. Consultant represents that Consultant is able and willing to provide such services to the City.
C. In undertaking the performance of this Agreement, Consultant represents that it is
knowledgeable in its field and that any services performed by Consultant under this
Agreement will be performed in compliance with such standards as may reasonably be
expected frotn a professional consulting firm in the field.
NOW THEREFORE, in consideration of the inutual and respective promises, and subject to the
terms and conditions hereinafter set forth, the parties agree as follows:
1. SCOPE OF SERVICES
Consultant shall provide domestic water quality testing in accordance with "Standard
Methods ", Title 22 of the California Code of Regulations, entitled "California Domestic Water
Quality and Monitoring Regulations ", and the Code of Federal Regulations, Such testing shall
include bacteriological quality, general physical quality, general mineral, nitrate /nitrite,
inorganics, fluoride, haloacetic acids and total ttiahalornethanes. All work shall be performer) in
accordance with City's Request for Proposals dated March 13, 2014, attached hereto as Exhibit
A, and incorporated by reference.
2. DELIVERY OF WORI�PROIDUCT - OWNERSHIP
Any and all records, papers, drawings, specifications, programs, systems and other
materials prepared by CONSULTANT, pursuant to this Agreement shall be the property of
CITY. CONSULTANT agrees to provide CITY with any such materials whenever requested to
do so.
3. CONIPENSATION
a. City agrees to pay, and Consultant agrees to accept as total payment for its services,
the rates and charges identified in Consultant's Fee Schedule, attached hereto as Exhibit B, and
incorporated by reference. The total sum to be expended under this Agreement shall not exceed
$140,000.00 during the term of this Agrectnent.
KTIZI-
b. Payment by City shall be made within thirty (30) days following receipt of proper
invoice evidencing work performed, subject to City accounting procedures. Payment need not be
made for work which fails to meet the standards of performance set forth in the Recitals which
may reasonably be expected by City,
4. TERM
This Agreement shall commence on June 3, 2014 and terminate on June 2, 2016, unless
terminated earlier in accordance with Section 13, below. The City may extend the term for two
(2) additional two- year periods for a stun not to exceed $140,000.00 for each of said periods upon
the exercise of an option executed by the City Manager and the City Attorney.
5. INDEPENDENT CONTRACTOR
Consultant shall, during the entire term of this Agreement, be construed to be an
independent contractor and not an employee of the City. This Agreement is not intended not
shall it be construed to create an employer - employee relationship, a joint venture relationship, or
to allow the City to exercise discretion or control over the professional manner in which
Consultant performs the services which are the subject matter of this Agreement; however, the
services to be provided by Consultant shall be provided in a manner consistent with all applicable
standards and regulations governing such services. Consultant shall pay all salaries and wages,
employer's social security taxes, unemployment insurance and similar taxes relating to employees
and shall be responsible for all applicable withholding taxes.
6. INSURANCE
Prior to undertaking performance of work under this Agreement, Consultant shall
maintain and shall require its subcontractors, if any, to obtain and maintain insurance as described
below:
a. Commercial General Liability Insurance. Consultant shall maintain commercial
general liability insurance which shall include, but not be limited to protection against claims
arising from bodily and personal injury, including death resulting therefrom and damage to
property, resulting from any act or occurrence arising out of Consultant's operations in the
performance of this Agreement, including, without limitation, acts involving vehicles. The
amounts of insurance shall be not less than the following: single limit coverage applying to bodily
and personal injury, including death resulting therefrom, and property damage, in the total
amount of $1,000,000 per occurrence. Such insurance shall (a) name the City, its officers,
employees, agents, volunteers and representatives as additional insured(s); (b) be primary with
respect to insurance or self - insurance programs maintained by the City; and (c) contain standard
separation of insureds provisions.
Is, Business automobile liability insurance, or equivalent form, with a combined single
limit of not less than $1,000,000 combined single limit. Such insurance shall include coverage
for owned, hired and non -owned automobiles.
c, Worker's Compensation Insurance. In accordance with the provisions of Section 3300
of the Labor Code, Consultant, if Consultant has any employees, is required to be insured against
liability for worker's compensation or to undertake self - insurance. Prior to commencing the
performance of the work under this Agreement, Consultant agrees to obtain and maintain any
employer's liability insurance with limits not less than $1,000,000 per accident.
•
d. Professional liability (errors and omissions) insurance, with a combined single limit
of not less than $1,000,000 per claim, and $2,000,000 in the aggregate.
e. The following requirements apply to the insurance to be provided by Consultant
pursuant to this section:
(i) Consultant shall maintain all insurance required above in full force and
effect for the entire period covered by this Agreement.
(ii) Certificates of insurance shall be furnished to the City upon execution of
this Agreement and shall be approved in form by the City Attorney.
(iii) Certificates and policies shall state that the policies shall not be canceled
or reduced in coverage or changed in any other material aspect without
thirty (3 0) days prior written notice to the City.
I. I£ Consultant fails or refuses to produce or maintain the insurance required by this
section or fails or refuses to furnish the City with required proof that insurance has been procured
and is in force and paid for, the City shall have the right, at the City's election, to forthwith
terminate this Agreement. Such termination shall not effect Consultant's right to be paid for its
time and materials expended prior to notification of termination. Consultant waives the right to
receive compensation and agrees to indemnify the City for any work performed prior to approval
of insurance by the City.
INDEMNIFICATION
Consultant agrees to and shall indemnify and hold harmless the City, its officers, agents,
employees, consultants, special counsel, and representatives from liability for personal injury,
damages, just compensation, restitution, judicial or equitable relief arising out of claims for
personal injury, including death, and claims for property damage, which may arise from the
negligence, recklessness or willful misconduct of the Consultant or its contractors,
subcontractors, agents, employees, or other persons acting on their behalf which relates to the
services described in section I of this Agreement. The Consultant further agrees to indemnify,
hold harmless, and pay all costs for the defense of the City, including fees and costs for special
counsel to be selected by the City, regarding any action by a third party asserting that personal
injury, damages, just compensation, restitution, judicial or equitable relief due to personal or
property rights arises by reason of the terns of, or effects arising from this Agreement. City may
make all reasonable decisions with respect to its representation in any legal proceeding.
8. CONFIDENTIALITY
P£ Consultant receives from the City information which due to the nature of such
information is reasonably understood to be confidential and/or proprietary, Consultant agrees that
it shall not use or disclose such information except in the performance of this Agreement, and
further agrees to exercise the same degree of care it uses to protect its own information. of like
importance, but in no event less than reasonable care. "Confidential Information" shall include
all nonpublic information. Confidential information includes not only written information, but
also information transferred orally, visually, electronically, or by other means. Confidential
information disclosed to either party by any subsidiary and /or agent of the other party is covered
by this Agreement. The foregoing obligations of non -use and nondisclosure shall not apply to
any information that (a) has been disclosed in publicly available sources; (b) is, through no fault
of the Consultant disclosed in a publicly available source; (c) is in rightful possession of the
Consultant without an obligation of confidentiality; (d) is required to be disclosed by operation of
law; or (e) is independently developed by the Consultant without reference to information
disclosed by the City.
9. CONFLICT OF INTEREST CLAUSE
Consultant covenants that it presently has no interests and shall not have interests, direct
or indirect, which would conflict in any manner with performance of services specified under this
Agreement.
10. NOTICE
Any notice, tender, demand, delivery, or other communication pursuant to this
Agreement shall be in writing and shall be deemed to be properly given if delivered in person or
mailed by first class or certified mail, postage prepaid, or sent by facsimile or other telegraphic
communication in the manner provided in this Section, to the following persons:
To City: Clerk of the City Council
City of Santa Ana
20 Civic Center Plaza (M -30)
P.O. Box 1988
Santa Ana, CA 92702 -1988
facsimile (714) 647 -6956
With courtesy copies to:
Public Works — Water Quality Coordinator
City of Santa Ana
220 S. Daisy Avenue (M -85)
Santa Ana, California 92703
facsimile (714) 647 -3345
and
City Attorney
City of Santa Ana
20 Civic Center Plaza (M -29)
P.O. Box 1988
Santa Ana, California 92702
facsimile (714) 647 -6515
To Consultant: Clinical Laboratory of San Bemadino
21881 Barton Road
Grand Terrace, California 92313
Facsimile (909) 825 -7693
A party may change its address by giving notice in writing to the other party. Thereafter,
any communication shall be addressed and transmitted to the new address. If sent by mail,
communication shall be effective or deemed to have been given three (3) days after it has been
deposited in the United States mail, duly registered or certified, with postage prepaid, and
addressed as set forth above. If sent by facsimile, communication shall be effective or deemed to
have been given twenty -four (24) hours after the time set forth on the transmission report issued
by the transmitting facsimile machine, addressed as set forth above. For purposes of calculating
these time frames, weekends, federal, state, County or City holidays shall be excluded.
•
11. EXCLUSIVITY AND AMENDMENT
This Agreement represents the complete and exclusive statement between the City and
Consultant, and supersedes any and all other agreements, oral or written, between the parties. hi
the event of a conflict between the terms of this Agreement and any attachments hereto, the terms
of this Agreement shall prevail. This Agreement may not be modified except by written
instrument signed by the City and by an authorized representative of Consultant. The parties
agree that any terns or conditions of any purchase order or other instrument that are inconsistent
with, or in addition to, the terms and conditions hereof, shall not bind or obligate Consultant nor
the City. Each party to this Agreement acknowledges that no representations, inducements,
promises or agreements, orally or otherwise, have been made by any party, or anyone acting on
behalf of any party, which are not embodied herein.
12. ASSIGNMENT
Inasmuch as this Agreement is intended to secure the specialized services of Consultant,
Consultant may not assign, transfer, delegate, or subcontract any interest herein without the prior
written consent of the City and any such assignment, transfer, delegation or subcontract without
the City's prior written consent shall be considered null and void. Nothing in this Agreement shall
be construed to limit the City's ability to have any of the services which are the subject of this
Agreement performed by City personnel or by other consultants retained by City.
13. TERMINATION
This Agreement may be terminated by the City upon thirty (30) days written notice of
termination. In such event, Consultant shall be entitled to receive and the City shall pay Consultant
compensation for all services performed by Consultant prior to receipt of such notice of termination,
subject to the following conditions:
a. Asa condition of such payment, the Executive Director may require Consultant to deliver
to the City all work product completed as of such date, and in such cas e such work product shall be
the property of the City unless prohibited by law, and Consultant consents to the City`s use thereof
for such purposes as the City deems appropriate.
b. Payment need not be made for work which fails to meet the standard of performance
specified in the Recitals of this Agreement.
14. DISCRIMINATION
Consultant shall not discriminate because of race, color, creed, religion, sex, marital
status, sexual orientation, age, national origin, ancestry, or disability, as defined and prohibited by
applicable law, in the recruitment, selection, training, utilization, promotion, termination or other
employment related activities. Consultant affirms that it is an equal opporhmity employer and
shall comply with all applicable federal, state and local laws and regulations.
15. JURISDICTION - VENUE
This Agreement and all questions relating to its validity, interpretation, performance, and
enforcement shall be government and construed in accordance with the laws of the State of
California. This Agreement has been executed and. delivered in the State of California and the
validity, interpretation, performance, and enforcement of any of the clauses of this Agreement
shall be determined and governed by the laws of the State of California. Both parties farther
agree that Orange County, California, shall be the venue for any action or proceeding that may be
brought or arise out of, in connection with or by reason of this Agreement.
16. PROFESSIONAL LICENSES
Consultant shall, throughout the term of this Agreement, maintain all necessary licenses,
permits, approvals, waivers, and exemptions necessary for the provision of the services hereunder
and required by the laws and regulations of the United States, the State of California, the City of
Santa Ana and all other governmental agencies. Consultant shall notify the City immediately and
in writing of her inability to obtain or maintain such permits, licenses, approvals, waivers, and
exemptions. Said inability shall be cause for termination of this Agreement.
17. MISCELLANEOUS PROVISIONS
a. Each undersigned represents and warrants that its signature hereinbelow has the power,
authority and right to bind their respective parties to each of the terms of this Agreement, and shall
indemnify City fully, including reasonable costs and attorney's fees, for any injuries or damages to
City in the event that such authority or power is not, in fact, held by the signatory or is withdrawn.
It. All Exhibits referenced herein and attached hereto shall be incorporated as if fully set
forth in the body of this Agreement.
IN WITNESS WHEREOF, the parties hereto have executed this Agreement the date and year
first above written.
ATTEST:
MARIA R. HUIZAR
Cleric of the Council
APPROVED AS TO FORM:
Sonia Carvalho
City AAorney
City Attorney
9'f =Ta A
CITY OF SANTA ANA
DAVID CAVAZOS
City Manager
CLINICAL LABORATORY OF
SAN BERNADINO
BOB GLAUBIG
Laboratory Director
Tax ID# 95, 2504498'
Agreement Exhibit A
REQUEST FOR PROPOSALS (RFP)
M
WATER QUALITY SAMPLING & TESTING SERVICES
RFP # 14.017
CITY OF SANTA ANA
Santa Ana Public Works Department
20 Civic Center Plaza
Santa Ana, CA 92701
Thomas Dix
Water Quality Coordinator
(714) 647.3316 Office
(714) 647 -3345 Fax
tdix Santa- ana.ora
KEY RFP DATES:
Issue Date: March 13 2014
Proposal Due Date: April 10, 2014 by 4:00 pm
Projected Award Date: May 20, 2014
RFP #14 -017 — Water Quality Sampling & Testing Services
20 11
Agreement Exhibit A�
NOTICE INVITING PROPOSALS
NOTICES HEREBY GIVEN that proposals will be received from qualified firms to provide Water Quality
Sampling & Testing Services. Responses to the Request for Proposals (RFP) will be accepted until
Thursday April 10, 2014 by 4:00 p.m. If further information is required, contact Tom Dix at (714)647 -3316
or Idix0santa- ana.org
All notifications, updates and addenda will be posted on the City's current bid management and publication
system page atwww,planetbids.com/portal/portal.cfm?CompanvlD=20137, Proposers shall be responsible
for monitoring the site to obtain information regarding this solicitatlon. Failure to respond to required
updates may result in a determination of a nonresponsive proposal.
The successful proposer must possess or obtain a valid California Department of Health Services approval
in accordance with Section 4025 of the Health and Safety Code to operate as an Approved Water
Laboratory prior to the scheduled award date of this contract.
MAILED, DELIVERED BY HAND, or COURIERED proposals will be accepted as follows:
City of Santa Ana
Tom Dix
Public Works Agency
4thFloor, Ross Annex
20 Civic Center Plaza
Santa Ana, CA 92701
It is the responsibility of the proposer to ensure that any proposals submitted shall have sufficient time to be
received by the City of Santa Ana prior to the proposal due date and time. Questions regarding this
Request for Proposals shall be made in writing via e-mail to Tom Dix at tdixPsanta-ana.org.
The receiving time In the Public Works Agency, 20 Civic Center Plaza, Santa Ana, CA 92701 Fourth
Floor, Ross Annex, will be the governing time for acceptability of proposals. Late proposals will
NOT be considered and will be returned to proposer unopened. Telegraphic, electronic, and facsimile
proposals will not be accepted.
ONLY SEALED RFP RESPONSES ARE ACCEPTABLE.
DO NOT E -MAIL RFP RESPONSES.
DO NOT FAX RFP RESPONSES.
RFP #14.017 —Water Quality Sampling & Testing Services
Page 2
4.y
Agreement Exhibit A
1
CITY OF SANTA ANA
REQUEST FOR PROPOSAL FOR WATER SAMPLING & TESTING SERVICES (RFP14.017)
TABLE OF CONTENTS
PAGE
I.
INTRODUCTION 4
IL
PERIOD OF CONTRACT 4
III.
OPTION OF RENEWAL 4
IV.
FISCAL NONFUNDING CLAUSE 4
V.
SCOPE OF SERVICES 4
VI.
GENERAL INFORMATION 5
VII.
PROPOSER RESPONSIBILITIES 5
VIII.
LICENSE REQUIREMENTS 5
IX.
INITIATION /KICK OFF MEETING 5
X.
CITY BUSINESS LICENSE 6
XL
ADDENDA 6
XII.
RULES FOR PROPOSALS 6
XIII.
E -MAIL COMMUNICATIONS AND INTERPRETATIONS /CLARIFICATIONS 6
XIV.
SUBMITTAL INFORMATION AND DEADLINE 6
XV.
SUBMITTAL REQUIREMENTS 6
XVI.
CONTRACTOR SELECTION — PROPOSAL AND EVALUATION 8
XVIL
PUBLIC RECORDS 8
XVIII.
PROTESTS 8
XIX.
INSURANCE REQUIREMENTS 9
EXHIBIT A —SCOPE OF SERVICES
10
EXHIBIT B— SAMPLE AGREEMENT
14
EXHIBIT C — PROPOSERS CERTIFICATION and PROPOSAL ITEM PRICING
21
EXHIBIT D — OFFERERS REFERENCES
23
EXHIBIT E— PROPOSERS STATEMENT
24
EXHIBIT F — CERTIFICATION OF NONDISCRIMINATION BY CONTRACTOR
25
EXHIBIT G— NONCOLLUSION AFFIDAVIT
27
EXHIBIT H — SAMPLE ADDITIONAL INSURED ENDORSEMENT
28
EXHIBIT I — CITY'S EMERGENCY NOTIFICAITON PLAN
29
EXHIBIT J — SAMPLE SITE TAP LOCATION INFORMATION
32
RFP #14 -017 —Water Quality Sampling & Testing Services
Page 3
230ji 3
CITY OF SANTA ANA
REQUEST FOR PROPOSAL FOR WATER SAMPLING & TESTING SERVICES (RFP14 -017)
INTRODUCTION
The City of Santa Ana is issuing this Request for Proposals (RFP) for Water Sampling & Testing
Services.The City operates a grade D5 domestic water distribution system with over 45,000
services, 450 miles of water main and a population of nearly 330,000 residents. The City of Santa
Ana requests the services of an analytical laboratory to provide timely, high - quality analytical
analysis of the City's domestic water system.
Analysis shall be in accordance with "Standard Methods ", Title 22 of the California Code of
Regulations entitled "California Domestic Water Quality and Monitoring Regulations ", and Code of
Federal Regulations, and shall consist of bacteriological quality, general physical quality, general
mineral, lead & copper, nitrate /nitrite, inorganics, fluoride, haloacetic acids and total
trihalomethanes.
II. PERIOD OF CONTRACT
Unless earlier terminated as allowed for in the agreement, contract term shall be for a period of two
years. The contract term is anticipated to commence after City Council award of this contract and
upon receipt and approval of all required insurance documents. The projectedcontraot award date
is May 20, 2014 and may be adjusted as necessary.
III. OPTION OF RENEWAL
The term of this agreementmay include provision for renewals as set forth in the Scope of Services,
attached as Exhibit A.
IV. FISCAL NONFUNDING CLAUSE
In the event sufficient budgeted funds are not available for a new fiscal period, the City shall retain
the right to notify the provider of such occurrence in writing at least thirty (30) days before the end of
the current fiscal period and terminate the contract on the last day of the current fiscal period
without penalty or expense to the City.
V. SCOPE OF WORK/SERVICES
The scope of work may include any and all work efforts related to the Water Quality Sampling &
Testing Servicesas set forth inEXHIBIT A - SCOPE OF SERVICES.
The contractor shall be an independent contractor capable of providing experienced, knowledgeable
and professional staff. The contractorshall be responsive and maintain excellent working
relationships with city residents, businesses, government officials and City staff. The contractor
shall provide adequate staffing levels at all times and adhere to established schedules.
RFP #14 -017 — Water Quality Sampling & Testing Services
Page 4
2 "PIT4
Agreement ExhibitA
The contractor shall comply with all federal, state and local laws, rules, regulations, ordinances, and
statutes, Including but not limited to Title 22 of the California Code of Regulations entitled "California
Domestic Water Quality and Monitoring Regulations ".
VI. GENERAL INFORMATION
A. The term of the contract will begin after the contract award by the City Council and approval
of required bonds (when required as specified in Exhibit A).
When determined appropriate, the City will provide information In Its possession relevant to
preparation of required information in RFP. The City will provide only the staff assistance
and documentation specificallyreferred to herein.
C. The proposer shall be responsible for retaining data, records and documentation for the
preparation of the required information. These materials shall be made available to the City
as requested by the City.
This RFP does not commit the City to pay costs incurred in preparation of a response to this
RFP. All costs incurred in the preparation of the proposal, the submission of additional
information, attendance at a preproposal conference, negotiations with City, and /or any
other aspect of a proposal prior to award of a written contract will be borne by the proposer.
The City reserves the right to accept or reject the combined or separate components of this
proposal in part or in its entirety or to waive any informality or technical defect in the
proposal.
All data, documents and other products used, developed, or produced during response
preparation of the RFP will become property of the City. All responses to the RFP shall
become property of the City. Proposer information identified as proprietary information shall
be maintained confidential, to the extent allowed under the California Public Records Act,
F. The City reserves the right to reject, replace and approve any and all subcontractors.All
subcontractor(s) shall be identified in the response to the RFP and the City reserves the
right to reject any subcontractor(s). Subcontractors shall be the responsibility of the prime
contractor and the City shall assume no liability of such subcontractors.
VII, PROPOSER RESPONSIBILITIES
The selected proposer will assume responsibilities for all services in its proposal. The selected
proposer shall identify a sole point of contact with the greatest knowledge in regard to the
requiredservice operations and contractual matters, including payment of any and all charges
resulting from the Agreement.
VIII. LICENSE REQUIREMENTS
In accordance with Section 3300 of the California Public Contract Code, the City has determined
that the proposer shall possess a license in the classification specified in the Notice Inviting
Proposals.
IX. INITIATIONXICK OFF MEETING
The successful proposer will be required to meet with City staff prior to commencement of services
or at any time as required by the City, to discuss and agree on operational issues including
transition of services and scheduling.
RFP #14 -017 — Water Quality Sampling & Testing Services
Page 5
A5�1 5
Agreement Exhlblt A I
X. CITY BUSINESS LICENSE
The selected proposer shall be required to obtain a City of Santa Ana Business license within thirty
(30) days of selection and must provide a copy to the City projects manager or designee prior to
commencing any work in Santa Ana.
XI. ADDENDA
Any subsequent changes in RFP from the date of preparation to date of submittal will result in an
addendum or amendment by the issuing office, Notification of such addendum or amendment shall
be effected by posting on City's website, as set forth in the Notice Inviting Proposals.
XII. RULES FOR PROPOSALS
The signer of the RFP must declare In writing that the only person, persons, company, or parties
interested in the proposal as principals are named therein; that the proposal is made without
collusion with any other person, persons, company, or parties submitting a proposal; that it is in all
respects fair and in good faith without collusion or fraud, and that the signer of the proposal has full
authority to bind the proposer (Exhibits D - G).
XIII, E -MAIL COMMUNICATIONSANDINTERPRETATIONS /CLARIFICATIONS
To facilitate the RFP process, proposers are required to monitor the City's bid management and
publication system page at www.iplanetbids.com /portal /portal.cfm ?ComnanylD =20137. No oral
Interpretations will be made by the City to any proposer as to the meaning of requirements identified
herein, including the Scope of Services and Terms and Conditions. Every request for such an
interpretation must be made in writing via e -mail to the projects managerno fewer than five
(5)business daysprior to the date and time set for opening of proposals. Significant interpretations
or clarification will be made by an addendum to this RFP, which will be posted to the website.
Addenda may become part of the agreement documents.
XIV. SUBMITTAL INFORMATION AND DEADLINE
Proposals are due to the City of Santa Ana, atthe date, time, and location set forth on the Notice
Inviting Proposals. Faxed and e-mail proposals will not be accepted.
XV. SUBMITTAL REQUIREMENTS
The RFP is intended to assess and evaluate each firm's capabilities as they apply to the proposed
project.
Submittal of Proposal
A. Five (5) copies of the response to the RFP shall be signed by a company official with the
power to bind the company.
B. One (1) cop of the submittal on a compact disc, USB flash drive or equivalent.
C. Structure your proposal to include the Scope of Services response, general time
implementation schedule, fees /contract price, and exhibits.
RFP #14 -017 —Water Quality Sampling & Testing Services
Page 6
2SETITud
Agreement Exhibit A
Each firm must address each of the following items in its response to the RFP:
A. Statement of Qualifications - In order to maintain uniformity, the Statement of
Qualificationsmust be limited to a MAXIMUM of 20 PAGES (excluding front and back covers,
section dividers and Exhibits E through G). The page limitation includes all appendices,
attachments, and supplemental information.
The following information is required:
1. Cover Letter— A letter signed by a principal or authorized representative who can
make legally binding commitments for the entity.
2. Firm and Personnel Experience: A profile of the firm's experience, including the
names and experience of personnel and subconsultants who will be providing
services. At a minimum, this should include the project manager /principal agent,
associates in charge when project manager /principal agent is unavailable, key
personnel, and an organization chart identifying only those who will perform work for
the proposed project and the percentage of each individual's time devoted to this
project. The project manager /principal agent shall be the primary contact person to
represent your firm and will be the person to conduct the presentation, if invited for an
interview.
3. Implementation Plan: Proposer shall submit a general description of the deliverables
and timelines to complete the project.
4. Laboratory Approval: Current approval from the California Department of Health
Services in accordance with Section 4025 of the Health and Safety Code to operate as
an "Approved Water Laboratory" must be submitted with the proposal. Copies of
ELAP certification for all proposed tests shall be provided.
B. EXHIBIT C -- PROPOSERS STATEMENT AND PROPOSAL ITEM PRICING
A separate sealedfee envelope including proposer's cost proposal shall be submitted
concurrently but under separate cover with the technical proposal. Costs shall be shown as
listed under Exhibit C. No fee envelopes shall be opened by City until the final ranking of
proposals has been completed.
C. EXHIBIT D — REFERENCES —The Proposer shall submit a list of agencies, past and present,
for whom you have provided work similar to that identified in this RFP (Exhibit A) for the last 5
years.
D. EXHIBIT E - PROPOSERS STATEMENT
EXHIBIT F — CERTIFICATION OF NONDISCRIMINATION BY CONTRACTOR
EXHIBIT G — NONCOLLUSION AFFIDAVIT
G. EXHIBIT H — SAMPLE ADDITIONAL INSURED ENDORSEMENT FOR
COMMERCIALGENERAL LIABILITY POLICY
H. The proposal must be completely responsive to the RFP. Any exceptions to the
requirements of this RFP must be included in the proposal. Such exceptions must be
Included as a separate element of the proposal entitled "Exceptions and Deviations." The
Eexecutive Director, in his sole and absolute discretion, may authorize or deny any
exceptions.
RFP #f14.017 — Water Quality Sampling & Testing Services
Page 7
71
Agreement Exhibi# A
The City reserves the right to reject any or all proposals submitted and no representation is
made hereby that any contract will be awarded pursuant to this RFP or otherwise. The City
reserves the right to waive minor inconsistencies in submitted Proposals.
XVI. CONTRACTOR SELECTION — PROPOSAL AND EVALUATION
The criteria for evaluating the proposals submitted will take the following items into consideration:
1. Firm Experience (35 %)
2. Personnel Experience (35 %)
3. Implementation Plan (30 %)
The proposals will be reviewed by a committee of City staff members. The committee will evaluate
proposers based on the response to the RFPand the City evaluation criteria set forth above. A final
score will be calculated for each submitted proposal and used to rank the proposers. The
committee mayinterview the top tier of proposers and recommend award of the contract to the
proposer who will providethe best quality service at minimum cost to the City. The City reserves the
right to negotiate pricing and for additional terms. City reserves the right to begin negotiations and
enter into a contract without interview or further discussions.
The committee will rank the proposers and select the top three (or top tier based on the natural
score break). The committee will open the fee envelopes after selection of top tier. The Council
recommendation will be based on the evaluation score and proposed fees of the top tier.
XVIL PUBLIC RECORDS
Proposals will become public record after award of contract. Proposer information identified as
proprietary information shall be maintained confidential, to the extent allowed under the California
Public Records Act.
XVIII, PROTESTS
Any protest must be submitted in writing to Executive Director of Public Works, City of Santa Ana,
20 Civic Center Plaza M -21, Santa Ana, CA 92701. Protests must be received by the City by 5:00
p.m, of the 5th business day following posting of the Request for Proposal or the results or Notice of
Intent to Award Contract, on the City's website. Hand delivered protests must be provided to the
receptionist in the City Hall Annex /Public Works Counter on the first floor of the City Hall Annex.
a. The initial protest document shall contain a complete statement of the basis for the
protest.
b. The protest shall refer to the specific portion of the RFP or winning proposal, which
forms the basis for the protest.
c. The protest shall include the name, address and telephone number of the person
representing the protesting party.
d. The party filing the protest shall concurrently transmit a copy of the Initial protest
document and any attached documentation to all other parties with a direct financial
interest, which may be adversely affected by the outcome of the protest. Such parties
shall include all other proposers who appear to have a reasonable prospect of receiving
an award depending upon the outcome of the protest.
RFP #14.017 -- Water Quality Sampling & Testing Services
Pa{ge�8
299— g ITO
Agreement Exhibit A
Should a written protest be filed in a timely fashion, a protest hearing shall be held before the
Executive Director of Public Works or designee within 10 business days following the City's receipt
of protest, or as soon thereafter as may be scheduled. All interested parties may appear and offer
testimony at this protest hearing. Formal rules of evidence shall not apply at this hearing, nor shall
testimony under oath be required. The burden of proof shall be on the party submitting the protest
to demonstrate that the staff's determination of the best value proposal is arbitrary and capricious,
or unsupported by substantial evidence in the record.
All proposer are advised that if you challenge the City's award of contract in court, you may be
limited to raising only those issues you or someone else raised at the public hearing described
above, or in written correspondence delivered to the Executive Director of Public Works at, or prior
to, the public hearing.
The Executive Director of Public Works or designee will Issue a written decision. If the Executive
Director of Public Works or designee determines that a protest is frivolous, the party originating the
protest may be determined to be irresponsible and that party may be determined to be ineligible for
future contract awards.
The procedure and time limits set forth In this paragraph are mandatory and are the proposer's sole
and exclusive remedy in the event of protest and failure to comply with these procedures shall
constitute a waiver of any right to further pursue the bid protest, including filing a Government Code
Claim or legal proceedings.
XIX. INSURANCE REQUIREMENTS
As a condition of, and throughout the term of the contract, the vendor shall have and maintain the
insurance described below. A certificate of insurance, naming the City of Santa Ana as an
additional insured, shall be provided to the Buyer before award:
Certificate of Insurance (Acord's 25 -S form no.) to include:
• General Liability -- $1,000,000 each occurrence
• Worker's Compensation — Within the limits required by the State of California
• Automotive Insurance -- $1,000,000 combined single limit
A notation in the Cancellation clause (in the bottom right hand corner) of the Certificate must be
made that the City will be mailed 30 days written notice of .policy cancellation and the references
removed or X'd through.
If the vendor allows their coverage to expire or their insurance is canceled at any time during the
contract, the vendor shall provide the Buyer with an updated, valid insurance certification. No
additional work shall be performed and no payments will be made until adequate proof of insurance
is provided.
RFP #1A -017 — Water Quallty Sampling & Testing Services
Page 9
2005—M-19
Agreement Exhibit A
EXHIBIT A
CITY OF SANTA ANA
REQUEST FOR PROPOSALS FOR WATER QUALITY SAMPLING & TESTING SERVICES
SCOPE OF SERVICES
DESCRIPTION AND SCOPE OF WORK
The City of Santa Ana is issuing this Request for Proposals (RFP) for Water Quality Sampling &
Testing Services.The City of Santa Ana requests the services of an analytical laboratory to provide
timely, high - quality analytical analysis of the City's domestic water system.
Analysis shall be in accordance with "Standard Methods ", Title 22 of the California Code of Regulations
entitled "California Domestic Water Quality and Monitoring Regulations ", and Code of Federal
Regulations, and shall consist of bacteriological quality, general physical quality, general mineral, lead
& copper, nitrate /nitrite, inorganics, fluoride, haloacetic acids and total trihalomethanes.
The City has 50 designated sample sites. All routine water samples will be drawn from these sites. In
addition the City has 10 designated sample sites for Fluoride analysis. Non - routine water samples
will be collected by the City in specially prepared bottles provided by the consultant to be collected
and tested by the consultant.
A. IMPLEMENTATION
City staff shall have the right to modify, reduce, or delete the services as needed by City.
2. BACTERIOLOGICAL QUALITY
(1) Routine: Samples shall be collected by the Consultant, in appropriate sterilized
bottles to which a chlorine reducing agent has been properly added, on a weekly
basis at 50 designated sample points.
Total coliform analyses are to be conducted using either the multiple tube
fermentation method analyzing a minimum of 100 -m1 of water either with using 5-
tube 20 -m1 portions or 10 -tube 10 -ml portions, the membrane filter technique, the
presence /absence (P -A) coliform test, or the minimal medium (Coliform) test.
Reporting of positive samples shall be based on the presence or absence of
coliforms in each sample rather than an estimation of coliform density.
Upon detecting that either a routine or repeat sample is either total coliform or
fecal coliform positive, or a sample is invalidated due to interference problems,
the Consultant shall notify the City within twenty-four hours. To complete the
notification, consultant must contact a live individual. Voice mail and faxed
notifications will only be a secondary means of notification. The appropriate
contact person for the City Is the Water Services Quality Inspector at (714) 647-
3341 or the Water Services Quality Coordinator at (714) 647 -3316. When voice
mail is used to leave a message, the Consultant shall contact the City's Dispatch
Office at (714) 647 -3380 between the hours of 7:00 a.m. and 3:30 p.m. If
notification is required during a weekend or holiday, the Water Services Quality
Inspector should be contacted at (714) 371 -6779. In addition, a copy of the City's
Emergency Notification Plan (Exhibit 1) is attached.
RFP #14 -017 —Water Quality Sampling & Testing Services
�lPaagee 10
29E-16
Agreement Exhibitt A�
In the event that the Consultant is unable to contact the City within 24 hours, the
Consultant shall notify the Department of Public Health, Drinking Water Field
Operations Branch, Santa Ana District, at (714) 558 -4410.
Upon detecting that a routine or repeat sample is total coliform positive, the
Consultant shall perform a fecal coliform test.
The Consultant shall, within twenty -four hours after notifying the City that a single
routine sample Is total coliform positive, collect three repeat samples. One shall
be from the same total coliform positive sample point. The other two locations
shall be determined by the City, one to be located within five service connections
upstream and the other within five service connections downstream of the total
coliform positive sample point.
If total coliforms are detected in any repeat sample, the Consultant must within
twenty -four hours, after notifying the City that a repeat sample is total coliform
positive sample, collect another set of repeal samples from the same locations.
(ii) Water Mains or System Repairs:Samples shall be collected by the City in
appropriate sterilized bottles provided by the Consultant to which a chlorine
reducing agent had been properly added, Sampling may consist of two samples
per month and shall be picked up by the Consultant at the City Corporate Yard
Meter Shop within twelve hours of notification. The Consultant shall notify the
City of the results by fax within four hours of the completion of the test.
(iii) Weils;Samples shall be collected by the City in appropriate sterilized bottles
provided by the Consultant to which a chlorine reducing agent has been properly
added. Sampling shall consist of twenty samples per month and shall be picked
up by the Consultant at the City Corporate Yard Meter Shop within twelve hours
of notification.
(iv) Customer Complaint Samples shall be collected by the City in appropriate
sterilized bottles provided by the Consultant to which a chlorine reducing agent
has been properly added. Sampling may consist of four samples per month and
shall be picked up by the Consultant at the City Corporate Yard Meter Shop
within twelve hours of notification.
3. HETEROTROPHIC PLATE COUNT
Routine samples shall be collected by the Consultant in appropriate sterilized bottles to
which a chlorine reducing agent has been added on a weekly basis at the same time
and at the same 50 designated sample points. Consultant shall use the necessary
dilutions to report the results at concentrations up to 500 colony forming units per
milliliter.
4. TOTAL CHLORINE RESIDUAL
Routinesamples shall be field analyzed by the Consultant on a weekly basis at the
same time and at the same 50 designated sample points. DPD me #hod of analysis and
the reading shall be made by the means of a colorimeter. Color disc is not acceptable.
Results must be reported to 0.1mg /l. Colorimeter must be calibrated per the
manufacturer's requirements. Documents showing the calibration shall be provided
upon request.
RFP #14 -017 —Water Quality Sampling & Testing Services
Page 11
"Olm-US2 1
Agreement Exhibit A
GENERAL PHYSICAL QUALITY
(1) Routine: the Consultant shall collect Samples in appropriate sample bottles on
a monthly basis at the 50 designated sample points. The analysis shall consist
of turbidity, odor, color, field pH, and temperature.
(ii) Customer Complaint, samples shall be collected by the City in specially
prepared sample bottles provided by the Consultant and may consist of four
samples per month and shall be picked up by the Consultant at the City
Corporate Yard Meter Shop within twelve hours of notification. The analysis shall
consist of turbidity, odor, and color.
6. GENERAL MINERAL
Samples shall be collected by the City in specially prepared sample bottles provided
by the Consultant and may consist of twenty samples on a yearly basis (as needed) and
shall be picked up the Consultant at the City Corporate Yard Meter Shop within twenty -
four hours of notification.
7. INORGANICS
Samples shall be collected by the City in specially prepared sample bottles provided
by the Consultant and may consist of twenty samples on a yearly basis (as needed) and
shall be picked up by the Consultant at the City Corporate Yard Meter Shop within
twenty -four hours of notification.
8. TRIHALOMETHANES
The City shall collect samples in specially designed sample vials containing a chlorine
reducing agent and sealed with TFE -faced septa and screw caps. It shall consist of
twelve samples on aguarterly basis beginning in February and shall be picked up by the
Consultant at the City Corporate Yard Meter Shop within twelve hours of notification.
9. HALOACETIC ACIDS
The City shall collect samples in specially designed sample vials containing crystalline
Ni which converts free chlorine to a combined chlorine residual and sealed with
TFE -Faced septa and screw caps. It shall consist of twelve samples on a quarterly basis
beginning in February and shall be picked up by the Consultant at the City Corporate
Yard Meter Shop within twelve hours of notification.
10. NITRATE /NITRITE
Samples shall be collected by the City in specially prepared sample bottles and shall
consist of six nitrate samples on a monthly basis and an additional six samples on a
quarterly basis. Nitrite samples shall consist of nine samples on a semi- annual basis,
The Consultant shall pick up samples at the City Corporate Yard Meter Shop within
twelve hours of notification.
Upon detecting nitrate level above the MCL of 45 mg /I as NCs is exceeded, the
Consultant shall notify the City within twenty -four hours. To complete the notification
consultant must contact a live individual. Voice mall and faxed notifications will only be a
secondary means of notification. The appropriate contact person for the City is the
RFP #14017 —Water Quality Sampling & Testing Services
Page 12
Agreement Exhibit A
Water Services Quality Inspector at (714) 647 -3341 or the Water Services Quality
Coordinator at (714) 647 -3316. When voice mail is used to leave a message, the
Consultant shall contact the City's Dispatch Office at (714) 647 -3380 between the hours
of 7:00 a.m. and 3:30 p.m. If notification is required during a weekend of holiday, the
Water Services Quality Inspector may be contacted at (714) 371 -6779. In addition, a
copy of the City's Emergency Notification Plan (Attachment A) is attached.
In the event that the Consultant is unable to contact the City within 24 hours, the
Consultant shall notify the Department of Public Health, Drinking Water Field Operations
Branch, Santa Ana District, at (714) 558 -4410.
11. FLUORIDE
Samples shall be collected by the Consultant, in appropriate sterilized bottles on
a monthly basis at 10 designated sample points.
B. REPORTS
(1) Name of the laboratory and either the person responsible for performing the
analysis or the laboratory director.
(ii) Date of report.
(iii) The analytical method used.
(iv) The name, date, and time of sampling and identification of the person who
collected the sample.
(v) Identification of the sample as a routino, repeat, replacement, or "other" sample
when appropriate
Chain of Custody:
The Consultant shall provide to the City chain of custody forms for each sample
collected by the City when the Consultant provides the necessary sample container.
RFP #14 -017 —Water Quality Sampling & Testing Services
Page 13
25E923
Agreement Exhibit B
�Ctlinical Laboratoly ofm ernardinop Inc
City of Santa Ana
220 S Daisy Ave, Building A
Santa Ana, CA 92703
Mt. Thomas Dix,
For additional related services not listed in the fee schedWe, Exhibit C, those services will be Performed
and compensated at an hourly rate of $50.00.
Thank you,
Robin Glenney
Project Manager /Bid Manager
Clinical Laboratory of Sari Bernardino, Inc,
Post Office Box 329 San Bernardino, Ot 92402 f909)82.%h93 Fnx (909)825.7696 BL,,tP NtanGer IO88
Agreement Exhibit B
EXHIBIT C
CITY OF SANTA ANA
REQUEST FOR PROPOSALS FOR WATER QUALITY SAMPLING & TESTING SERVICES
PROPOSERS CERTIFICATION and PROPOSAL ITEM PRICING
Certification - I certify that I have read, understand andagree to the terms and conditions of this Request for
Proposals. I have examined the Scope of Services (Exhibit A) and am familiar with the scope of work
locations. I am familiar with all the existing conditions and limitation that may Impact work requests. I
understand and agree that I am responsible for reporting any errors, omissions or discrepancies to the City for
clarification prior to the submission of my proposal.
Proposal Item Price • Pricing shall be basedon a(hourly cost, time and materials basis - see narrative) for
services described In Exhibit A. f=ee must be Inclusive of all costs, Including but not limited to, direct and
Indirect costs for labor, overhead, incidental supplies, travel, mileage, and fuel. Any special materials will be
purchased by the contractor only after discussed and authorized by the City projects manager or designee in
writing, Proposer shall attach a separate hourly rate schedule with hourly rates for staff time per lob
,plassffjaatfon. if the City requires additional related services not listed in the fee schedule below, those
services will be performed and compensated at time and materials costs as shown on the proposer's hourly
rate schedule submitted. Quantities listed below are annual estimates, the City reserves the right to increase
or decrease quantities as necessary,
LINE''
DESCRIP f10N
QUANTITY
UNIT
UNIT
PRICE
EXTENDED TOTi {�h
PRICE
Routine Weekly Samples collected and
1
tested by Consultant for Bacteriological
2,600
Each
$12.50
$32,500.00
Quality, Heterotrophic Plate Count and
Chlorine Residuale
Routine Monthly Samples collected and
2
tested by consultant for General
600
Each
$6,00
$3,600.00
Ph sisal Quality
3
Routine Monthly Samples collected and
1 ?0
Each
$8.00
$960.00
tested by consultant for Fluoride
Routine Quarterly Samples collected by
4
City and tested by Consultant for
48
Each
$6 oo
$2,880.00
Haloacetic Acids
Routine Quarterly Samples collected by
5
City and tested by Consultant for
48
Each
$30.00
$1,440.00
Trihalomethanes
Routine Monthly & Quarterly Samples
6
collected by City and tested by Consultant
96
Each
$16.00
$2,496.00
for Nitrates/Nitrftes
Non - Routine samples collected by City
and tested by Consultant for
7
Bacteriological Quality, Heterotrophic
100
Each
$9.00
$900.00
Plate Count and Chlorine Residuals
As- Needed
Non- Routine samples collected by City
8
and tested by Consultant for General
t 00
Each
$4.00
$400.00
Physical Quality As- Needed
RFP #14 -01 % — Water COuality Sampling & Testing Services
Page 21
2391-'25
Agreement Exhibit B
Clinical Laboratory of San Bernardino, Inc. Phone (909) 825.7693 Fax (909) 625 -7696
LEGAL NAME OF COMPANY PHONE AND FAX NUMBERS
21881 Barton Road, Grand Terrace, CA 92313
BUSINESS ADDRESS
Melinda Furnas Owner
PRINTED NAME OF AUTHORIZED AGENT a TITLE
8th, 2014 fur a8@Clinloal- lab.com
zo
95- 2504488 1088
FEDERAL ID NUMBER (IF APPLICABLE) ENVIRONMENTAL LABORATORY ACCREDIDA "PION
PROGRAM CERTIFICATE NUMBER (FLAP #)
THIS FORM MUST BE COMPI.ETt D ANb INCLUDEb WITH THE PROPOSAL.
C�
PROPOSALS THAT DO NOT CONTAIN THIS FORM WILL SE CONSIDERED NONRESPONSIVE.�
RFP #14.017 —Water Quality Sampling & Testing Services
Page 22
L 1226
Non - Routine samples collected by City
9
and tested by Consultant for General
60
Each
$75.00
$3,750.00
Minerals As -Needed
Non- Routine samples collected by City
10
and tested by Consultant for Inorganics
100
Each
$100.00
$10,000.00
As- Needed
Total
$58,926.00
Clinical Laboratory of San Bernardino, Inc. Phone (909) 825.7693 Fax (909) 625 -7696
LEGAL NAME OF COMPANY PHONE AND FAX NUMBERS
21881 Barton Road, Grand Terrace, CA 92313
BUSINESS ADDRESS
Melinda Furnas Owner
PRINTED NAME OF AUTHORIZED AGENT a TITLE
8th, 2014 fur a8@Clinloal- lab.com
zo
95- 2504488 1088
FEDERAL ID NUMBER (IF APPLICABLE) ENVIRONMENTAL LABORATORY ACCREDIDA "PION
PROGRAM CERTIFICATE NUMBER (FLAP #)
THIS FORM MUST BE COMPI.ETt D ANb INCLUDEb WITH THE PROPOSAL.
C�
PROPOSALS THAT DO NOT CONTAIN THIS FORM WILL SE CONSIDERED NONRESPONSIVE.�
RFP #14.017 —Water Quality Sampling & Testing Services
Page 22
L 1226
ACC>R'R"r CERTIFICATE OF
DATE(MMIOOIYVYY)
LIABILITY INSURANCE
01/31/2014
THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS
CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED SY THE POLICIES
BELOW, THIS CERTIFICATE OF INSURANCE OCES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED
REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER.
IMPORTANT: If the certificate holder Is an ADDITIONAL INSURED, the pohcy(los) must be endorsed. If SUBROGATION IS WAIVED, subject to
the terms and conditions of the policy, certain policies may requlre an endorsement. A statement on this cerilHpals does not confer rights to the
certificate holder In Ilau of sueh endorsement(s).
PRODUCER 1.909- 243 -8200
CO
NAME:
Nays of California Ii1KUrantle services - pntaric
P�pH�OyE
§M) „909243 -8200 INC.N.1 908.24,3 8201
Empire ra IV
3800
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pane nooU Curd, Suite 3400
Ontario, CA 91764
Pri0E1pGER
GU6T4MLR 12N :- _....._._ .................... ........... ... ... _... _.__.
Kelly Petersen - _ _
_ INSURER L6I APFOROING OOVERAGE, MAICB
INSURED
INSURERA: IRANSPORTATZON INS CO 20944
Clinical Laboratories OE San Bernardino, Inc.
INSURERA: HARTFORD GTR& IN CO '19682
P.O. Box 329
_
INSURERC CONTXNENTAL CAS CO _ .20441
San Bernardino, CA 92402
INS"Reer- ?L.... -"
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HIREDAU Q$ �..���
INSURER E1.:
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NONANINEO ADTOe
INSURER K
THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE SEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY RERIOD
INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT
OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS
CERTIFICATE MAY SE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS 9UBJEC'r TO ALL THE TERMS,
EXCLUSIONS AND CONDITIONS OF SUCH POLICIES, LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS,
IN9Rr _..._ .... SUek ... ... ... .. ...�..__� ......,.
L TYPI OP INSURANCE POLICY S%'F '
POLICYNI ER
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A OF,NERAL LIABILITY IC 4034939429 !i 02/01/1
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02 /DS /l8I EALH dI CIIRRENGG '41,000,000
I
X COMMERCIAL GENERAL LIABILITY
"OAMaoETORENTeb •.._.. .... .'.....'.
.pgrhll$.GA lEg "Renu,J'GV $ 104 00p
_EJ CLAJM6 MADE X!bCCUR
MED EXP IAT, One perepn) 610, 0D0
— _—
PERapNAL a NOY INJURY -5 I. D00,000
_
IGENERAL AGGIaEOFlTE g2 000,000
...... _.. _
GThN'L At"iGRHGATE LIMIT AP
.. - PLIES PER:
I
' PPOQUOT @•CQNIPlOP AOG I 000
`
PaLICY PRO.
TOT LOC
- -x000 ...... ..
B
A AUTOMOBILE LIABILITY 'C 40349393 02 0
A
41 i5; CQMHINEO BINDLE LIMITS 1r O0tl, pOq
i. (Ea SupMNn1).
?�... ANY AUTO • ["a
!I
SWAY INJURY
R'iV
ALL OWNED AUTOS I
: IPar parson) b
- — - -
BODILY
SCHILOLLEDAUTO5
INJURY IFler aor tlent) &
x ,I I'
HIREDAU Q$ �..���
(PRgPCRTY pAMAOC S
, PtlY wU9un0
y �ry
NONANINEO ADTOe
IE
A 'X - UMBflELLAL1Aa OCCUR :CUP4034939 02/01/14
02/01/15 EACH OCCURRENCE $ 5,000,000
•.... .. ".
EXCESS LIAR CLAIhtA•MACEI
��....____. ...... ...
._.� -.
GGREGAD 55 000,000 _.
A .,....... ._.... .... . ..
"_I OEtlUCTIULk
..
';
X I RETENTROB 0
5
H a OONIPEI A 41 02 /Og�yq
WEC BR0213
_
� f,brATU" OTi
AND EMPLOYERS'LI ABILIT V
—f11,
TORY.4IMB'.9.1 ER ...
ANY PROPEMBE Ir4•.
I G,L EACH ACCIDENT $1.,000,000
SNOLUDED[cuTlVe
OFFnO@PoMEM5ER F_NOLUOEC? iNIAI
(MandalarY In Nhq -
-.__-
- 1 ..
6 1,000,000
yy
' IpESCRIPPION OF OPERATIONS below
BL, O SEASE. POLICY LIMITED' $ 1, 000, 000
C Bro ads ono y -' IEEH27 61790 laimp iqa a 02
15 3, , Be 1 ,
DESCRIPTION OF OPSATIONal LDOATIDN9I VEHICLEA AIInaN ADDRD IUl, A0.tliliannt Ramarke Schbdu ,I mare epeae lx
rngldrl ('� '
Certificate Nolder is named as additional insured an respects
General Liability gar form Q -17957 -099 ati:ached.
10 day Danoellation for non payment of premium.
City of Santa A.G. SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE
THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN
Dept e£ Pub11e works THE WITH THE POLICY PROVINiONS,
220 S, Betsey Avenue
AUTHORIZED REPRE"N'I'ATIVB
Santa Ana, CA 92703
USA
ACampos d 1988.2009 ACORD CORPORATION. All rights roaerved,
ACORD 25 (2009/09) The ACORD name and logo are registered marks of ACORD
Clinical Laboratories of San Bernardino, Inc.
Policy #04034939429
G- 17957 -099
(Ed. 10/01)
IMPORTANT: THIS ENDORSEMENT CONTAINS DUTIES THAT APPLY TO THE ADDITIONAL
INSURED IN THE EVENT OF OCCURRENCE, OFFENSE, CLAIM OR SUIT. SEE PARAGRAPH
CA, OF THIS ENDORSEMENT FOR THESE DUTIES.
ALSO, THIS ENDORSEMENT CHANGES THE CONTRACTUAL LIABILITY COVERAGE WITH
RESPECTS TO THE "BODILY INJURY " OR "PROPERTY DAMAGE" ARISING OUT OF THE
"PRODUCTS- COMPLETED OPERATIONS HAZARD. " SEE PARAGRAPH B.3. OF THIS
ENDORSEMENT FOR THIS COVERAGE CHANGE.
THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY.
CONTRACTOR'S SCHEDULED AND BLANKET ADDITIONAL INSURED
ENDORSEMENT WITH LIMITED PRODUCTS - COMPLETED OPERATIONS
COVERAGE
This ondomement modifies insurance provided under the following:
COMMERCIAL GENERAL LIABILITY COVERAGE PART
Q0`r
Name of Person or Crganfzationr
City of Sane Ana
M,
(Coverage under Phis endorsement is not affected by an entry or lank of entry In the Sohodule above,)
A. WHO IS AN INSURED (Section III is amended to
Include ss an insured any person or organization,
including an parson or organization shown In the
sohadule above, (called additional Insured) whom you
are required to add as an additional insured on this
policy under a written contract or written agreement;
but the written contract or written agreement must be;
1, Currently in affect or becoming effective during the
term of this policy; and
2. Executed prior to the "bodily injury," "properly
damago," or "personal and advertising Injury."
B. The Insurance provided to the additional insured is
_ limited as follows:
Z=4 1. That person or organization is an additional
MISS Insured solely for liability duo to your negligence
and specifically resulting from "your work" for the
additional Insured which Is the subject of the
m written contract or written agreement. No
coverage applies to liability resulting from the sole
negligence of the additional insured.
2. The Limits of Insurance applicable to the
additional Insured are those specified In the
written contract or written agreement or In the
0.17957 -G99
(Ed. 10 /01)
l e�
Declarations of this policy, whichever is less.
These Limits of insurance are Inclusive of, and not
In addition to, the Limns of Insurance shown In the
Declarations.
3. The coverage provided to the additional insured
by this endorsement and paragraph f, of the
definillon of "Insured contract" under
DEFINITIONS (Section V) do not apply to "bodily
Injury" or "property damage" arising out of the
"produots- comploted operations hazard" unless
rsqulred by the written contract or written
agreement. When coverage does apply to "bodily
Injury" or "property damage" arising out of the
"products - completed operations hazard" such
coverage will not apply beyond:
a. The period of time required by the written
contract or written agreement; or
b. 5 years from the completion of "your walk" on
the project which is the subject of the written
contractor written agreement,
whichever is less,
4, The Insurance provided to the additional Insured
does not apply to "bodily Injury," "property
Page 1 of 2
G- 17967 -G99
(Ed, 10101)
damage," or "personal and advertising injury"
4. Other Insurance
arising out of an archltsoi's, anglneer's, or
b„ Excess Insurance
surveyor's rendering of or failure to render any
professional services Including:
This Insurance Is excess over any other
a. The preparing, approving, or telling to prepare
Insurance naming the additional Insured
or approve maps, shop drawings, opinions,
as or Insured whether primary, excess,
reports, surveys, field orders, change orders
contingent or on any other basis unless a
or drawings and specifications; and
written contract or written agreement
specifically requires that this Insurance be
b. Supervisory, or Inspection activities performed
either primary or primary and
to the insured's
as part of any related architectural or
noncontributing additional
engineering activities,
own coverage. This Insurance is excess
C. As respects the coverage provided under this
ever any other Insurance to which the
'additional Insured has been added as an
endorsement, SECTION IV — COMMERCIAL
additional Insured by endorsement.
GENERAL LIABILITY CONDITIONS are amended as
follows:
When this Insurance Is excess, we will
1. The fallowing Is added to the Duties In The Event
have no duty under Coverages A or B to
defend the additional Insured against any
of Occurrence, Offense, Claim or Suit Condition:
"suit' If any other Insurer has a duty to
9. An additional Insured under this endorsement
defend the additional Insured against that
will as soon as practicable:
"suit." if no other Insurer defends, we will
undertake to do so, but we will be onithed
(!) Give written notice of an occurrence or an
the additional d's fights against
Offense to us which may result in a claim
Y
al otheIn urers.
all those ether insurers.
or "auit" under this insurance;
(2) Tender the defense and Indemnity of any
Insurancie, Insurance
will Is excess over other
pay only our share of
claim or "suit" to us for a lose we cover
the amount of the Toss, if any, that
under this Coverage Part;
exceeds the sum of:
(d) Tender the defense and indemnity of any
(1) The total amount that all such other
claim or "suit" to any other Insurer which
insurance would pay for the loss in
also has insurance for a loss we cover
the absence of this insurance; and
under this Coverage Part; and
(2)
dUnder iall
(4) Agree to make available any other
insured amounts that other
Insurance which the additional Insured
Insurance,
has for a lass we cover under this
Coverage Part.
We will share the remaining loss, it any,
f. We have no duty to defend or Indemnify an
with any other Insurance that Is not
described in this Excess Insurance
additional insured under this endorsement
provision and was not bought specifically
until we receive written noftoe of a claim or
to apply In excess of the Limits of
°suit"" from the additional insured.
Insurance shown In the Declarations of
2. Paragraph 4.b. of the Other Insurance Condition is
this Coverage Part,
deleted and replaced with the following:
G- 17967 -G99 Pago 2 of 2
(Ed, 10/01)
1 w 9
1'D
Ac R" CERTIFICATE OF LIABILITY INSURANCE
DATE(MMIDDMYW)
3/30/2016
THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS
CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES
BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED
REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER.
IMPORTANT: If the certificate holder Is an ADDITIONAL INSURED, the pohcy(ies) must be endorsed, If SUBROGATION IS WAIVED, subject to
the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the
certificate holder In lieu of such endorsement(s).
PRODUCER
Cryystal & Company #OKI9767
CI BC Insurance Services LLC
CANT." Pabla_Barros
PHONE 310 -981 -0920 Fnx
'- Ewu -_-°—
601 S. Figueroa Street, Suite 4460
E-MAIL pabla barros c stalco.com
ADOSesa.___.._:_..__ ry -- - - --
INSURERMI AFFORDING COVERAGE
NAI'C p
LOs Angeles CA 90017
INSURER ATTrans ortation Insurance Come.,., ......
20494 .......
EgCH OCCURRENCE
INSURED CLINLA
INSURER a:Hartford Underwriters Insurance Com
30144 -
INSURER C:Continental Casualty Company
20443
Clinical Laboratory of San Bernardino, Inc-
INSURER 0:
P.0 BOX 329
San Bernardino CA 92402
PREMISE E =Lrne.ral
$100,000
INSURER E
$10,000
INSURER P
V0:011,11E�RCIIALIIENERAL
COVERAGES CERTIFICATE N' MBER' 1561096687 REVISION N BER:
THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD
INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM. OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS
CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS,
EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS,
- �...- �.._.,......_.._ -.__. �.._...
INSR
LTR
_�._,�...__�— ____._..
TYPE OF INSURANCE
A4S
INSD
WVD
—_` —_
POLICY NVMaER
POLICY EFF
mmfoo /YY
POLICY EXP
M11M10D
LIMITS
A
LIABILITY
50882081$8
2/'11201$
2!7/20'17
EgCH OCCURRENCE
$1CL
IM OCCUR
PREMISE E =Lrne.ral
$100,000
MELD EXP(Any one person)
$10,000
V0:011,11E�RCIIALIIENERAL
PERSONAL &AOV INJURY
$1,000,000
GENT AGGREGATE LIMIT APPLIES PER
GENERALAGGREGATE
$2,000,000
PRODUCTS - COMPIOP AGE
$2,000,000
X POLICY PRO D LOC
$
OTHER:
A
AUTOMOBILE LIABILITY
508$208224
21112016
211/2017
COMBINED 6 LIMIT
$1,000,000
BODILY INIU Par person)
$
X ANYAUTO
BODILY INdl1RV (Per acddenl}
3
X ALL OWNED SCLIEOULED
AUTOS AUTOS
A N-OWNED
X HIREDAUTDS AUTOS
PROPERTY -DA�I WGEv- - - -
Per accident)__ „ - „_ _
-_^
$
$
--
A
X
UMBRELLA LIAR
X
OCCUR
5088208269
2)112016
2/112017
EACH OCCURRENCE
$5,000,000
AGGREGATE
$5,000,000
EXCESS LIAR
CLAIMS-MADE
DED I 'X I RETENTION$
$
B
WORKERS COMPENSATION
AND EMPLOYERS' LIABILITY
ANY PROPRIETONPARTNEWEXECUTIVE YYtN
IOVOEOAN1623
21112016
214/2017
X I PER OTH
STATUT_ ” ""'
'
E.L EACH ACCIDENT
$1,000,000
E.L, DISEASE- EA EMPLOYE-
$1,000,000
OFFICENMEMBER EXCLUDED?
(Mandatary N NHI
E.L DISEASE - POLICY LIMIT
1 $1,000,000
IF yes, despdbe under
DESCRIPUONOF OPERATIONSbelaw
0
Environmental Professional Uab
EEF1276170923
2/1/2016
21#2017
$3,000,000 Per Claim $3,000,000 Agg
Claims Made Coverage
Deductible; $100,000
DESCRIPnON OF OPERATIONS I,LOCATIONS I VEHICLES (ACORD 101, Addltlanal Ramarks Schedule, may be anachad ri maro space Is regolretl)
City of Santa Ana, it's officers, employees, agents and representative are included as additional insured as respects to General Liability per
attached form #G17957H & G1 34802C.
City of Santa Ana
220 S. Daisy Avenue
Santa Ana, CA 92703
SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE
THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN
ACCORDANCE WITH THE POLICY PROVISIONS.
AUTHORIZED REPRESENTATIVE
(.I9...Fai'rRN Y GA`I)!Pr'�'M.M' <) -. M/ M.{Mraau.[J. r.^” "•�•+°J•^"A.t.yr''
All rights reserved.
ACORD 25 (2014)01) The ACORD name and logo are registered marks of ACORD
2SE930
l7
A - aratk.f I"S 1
G- 17957 -H
(Ed. 01113)
BLANKET ADDITIONAL INSURED - OWNER'S, LESSEES OR CONTRACTORS -
WITH PRODUCTS- COMPLETED OPERATIONS COVERAGE — LIMITED LIABILITY
It is understood and agreed that this endorsement arnends the COMMERCIAL GENERAL LIABILITY COVERAGE PART
as follows;
SCHEDULE (OPTIONAL)
Name of Additional Insured Persons Or Organizations
(As required by "written contract" per Paragraph A. below.)
Locations of Covered Operations
(As per the "written contract," provided the location is within the "coverage territory" of this Coverage Pan.)
A. Section II - Who Is An Insured is amended to include as an additional insured:
1. Any person or organization whom you are required by "written contract" to add as an additional insured on this
Coverage Part; and
2, The particular person or organization, if any, scheduled above.
B. The insurance provided to the additional insured is limited as follows:
The person or organization is an additional insured only with respect to liability for "bodily injury," "property
damage," or "personal and advertising Injury" and only to the extent caused by:
a. Your negligent acts or omissions, or the negligent acts or omissions of those acting on your behalf, in the
performance of your ongoing operations specified in the "written contract'; or
b. "Your work" that is specified in the "written contract" but only for "bodily injury" or "property damage" included
in the "products completed operations hazard," and only If:
(1) The "written contract" requires you to provide the additional insured such coverage„ and
s (2) This Coverage Part provides such coverage.
2. We will not provide the additional insured any broader coverage or any higher limit of insurance than:
a, The maximum permitted by law;
b. Required by the "written contract ";
c. Described in B.1. above; or
d. Afforded to you under this policy,
whichever is less.
3. Notwithstanding anything to the contrary in Condition 4. Other Insurance (Section IV), this insurance is excess of
all other insurance available to the additional Insured whether on a primary, excess, contingent or any other basis.
®_ But if required by the "written contract" to be primary and non - contributory, this insurance will be primary and non-
contributory relative to insurance on which the additional insured is a Named Insured.
4. The insurance provided to the additional insured does not apply to "bodily injury," "property damage," or "personal
o and advertising injury" arising out of:
G- 17957 -H (01/13)
Page 1 of 2
Copyrighl, CNA All Rights Reserved.
2�5� - l�
r'4..�c �- wk
A- -01-f . (''r f
G- 17957 -H
(Ed. 01113)
a. Acts or omissions of the additional insured, or of anyone, other than you, acting on the additional insured's
behalf.
b. The rendering of, or the failure to render, any professional architectural, engineering, or surveying services,
including:
(11) The preparing, approving, or failing to prepare or approve maps, shop drawings, opinions, reports,
surveys, field orders, change orders or drawings and specifications„ and
(2) Supervisory, Inspection, architectural or engineering activities; or
c. Any premises orwcrk for which the additional insured is specifically listed as an additional insured on another
endorsement attached to this Coverage Part,
C. SECTION IV— COMMERCIAL GENERAL LIABILITY CONDITIONS is amended as follows:
1. The Duties In The Event of Occurrence, Offense, Claim or Suit condition is amended to add the following
additional conditions applicable to the additional insured:
An additional insured under this endorsement will as soon as practicable:
(1) Give us written notice of an "occurrence" or an offense which may result in a claim or "suit" under this
insurance, and of any claim or "suit" that does result;
(2) Except as provided in Paragraph B.3 of this endorsement, agree to make available any other insurance the
additional insured has for a loss we cover under this Coverage Part;
(3) Send us copies of all legal papers received, and otherwise cooperate with us in the investigation, defense, or
settlement of the claim or "suit "; and
(4) Tender the defense and Indemnity of any ceirn or "suit" to any other insurer or self insurer whose policy or
program applies to a loss we cover under this Coverage Part. But If the "written contract" requires this
insurance to be primary and non - contributory, this provision (4) does not apply to insurance on which the
additional insured is a Named Insured.
We have no duty to defend or indemnify an additional insured under this endorsement until we receive from the
additional insured written notice of a claim or "suit"
D. Only for the purpose of the insurance provided by this endorsement, SECTION V — DEFINITIONS is amended to add
the following definition:
"Written contract" means a written contract or written agreement that requires you to make a person or organization an
additional insured on this Coverage Part, provided the contract or agreement:
1. Is currently in effect or becomes effective during the term of this policy; and
2. Was executed prior to:
a. The "bodily injury" or "property damage "; or
b. The offense that caused the "personal and advertising injury"
for which the additional insured seeks coverage under this Coverage Part.
All other terms and conditions of the Policy remain unchanged.
Page 2 of 2
Copyright, CNA All Rights Reserved. ,r✓
CNA
G-1
Ed. 112-0
THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY.
NONCONTRACTOR'S ADDITIONAL INSURED
ENDORSEMENT
This endorsement modifies insurance provided under the following:
COMMERCIAL GENERAL LIABILITY COVERAGE PART
A. WHO IS AN INSURED (Section II) is amended to
b. Controlling Interest
include as an insured any person or organization
(called additional insured) described in paragraphs
Any persons or organizations with a
2.a.through 2.g, below whom you are required to add
controlling interest in you but only with respect
as an additional insured on this policy under a written
to their liability arising out of:
contract or agreement but the written contract or
(1) Their financial control of you; or
agreement must be:
(2) Premises they own, maintain or control
1. Currently in effect or becoming effective during the
while you lease or occupy these
term of this policy; or
premises,
2. Executed prior to the "bodily injury,' "property
This insurance does not apply to structural
damage" or "personal injury and advertising injury," but
alterations, new construction and demolition
Only the following persons or organizations are
operations performed by or for such additional
additional insureds under this endorsement and
insured,
coverage provided to such additional Insureds is
c. Managers or Lessors of Promises
limited as provided herein:
A manager or lessor of premises but only with
a. State or Political Subdivisions
respect to liability arising out of the ownership,
A state or political subdivision subject to the
maintenance or use of that specific part of the
following provisions:
premises leased to you and subject to the
following additional exclusions:
g (1) This Insurance applies only with respect
S to the following hazards for which the
This insurance does not apply to:
state or political subdivision has issued a
(1) Any "occurrence" which taxes place
permit in connection with premises you
after you cease to be a tenant in that
own, rent, or control and to which this
premises; or
insurance applies:
�
(2) Structural alterations, new construction
(a) The existence, maintenance, repair,
or demolition operations performed by or
construction, erection, or removal of
on behalf of such additional insured.
advertising signs, awnings, canopies,.
cellar entrances, coal hoias,
d. Mortgagee, Assignee or Receiver
driveways, manholes, marquees,
A mortgagee, assignee or receiver but only
hoistaway openings, sidewalk vaults,
with respect to their liability as mortgagee,
R street banners„ or decorations and
assignee, or receiver and arising out of the
similar exposures; or
ownership, maintenance, or use of a premises
e (b) The construction, erection, or
by you,
o removal of elevators; or
This insurance does not apply to structural
(c) The ownership, maintenance, or use
aiterations, now construction or demolition
of any elevators covered by this
operations performed by or for such additional
insurance.
insured.
= (2) This insurance applies only with respect
e. Owners /Other Interests — Land is Leased
to operations performed by you or on your
An owner or other interest from whom land
behalf for which the state or political
has been leased by you but only with respect
— subdivision has issued a permit.
to liability arising out of the ownership.
"= This insurance does not apply to "bodily
maintenance or use of that specific pan of the
injury," "property damage" or "personal
land leased to you and subject to the following
— and advertising injury" arising out of
additional exclusions:
operations performed for the state or
This insurance does not apply to:
municipality.
G-1 34802-C
Pago 1 of 2
(Ed. 11104)
Jqjkk�,—
M05—M-38
(1) Any "occurrence" which takes peace after
you cease to lease that land; or
(2) Structural alterations, new construction or
demolition operations porformod by or on
behalf of such additional insured.
f. Co-owner of Insured Promises
A co -owner of a premises co -owned by you
and covered under this insurance but only B
with respect to the co- owners liability as co-
owner ol such premises.
g. Lessor of Equipment
G- 184802 -C
(Ed. 11/04)
Any person or organization from whom you
lease equipment. Such person or
organization are insureds only with respect to
their liability for "bodily injury," "property
damage;' w "personal and advertising Injury"
caused, in whole or in part by your
maintenance, operation or use of equipment
leased to you by such person or organization.
A persons or organization's status as an
insured under this endorsement ends when
their written contract or agreement with you
for such leased equipment ends.
With respect to the insurance afforded these
additional insureds, the following additional
exclusions apply:
This insurance does not apply:
(1) To any "occurrence" which takes place
after the equipment lease expires;, or
Cry .f
G-134 602-C
(Ed. 11/04)
(2) To "bodily injury" or "property damage"
arising out of the sole negligence of such
additional insured.
Any insurance provided to an additional
insured designated under paragraphs a.
through g. above does not apply to "bodily
injury" or "property damage" included within
the "products- complotod operations hazard."
As respects the coverage provided under this
endorsement, Paragraph 4.16. SECTION IV —
COMMERCIAL GENERAL LIABILITY CONDITIONS
is deleted and replaced with the following:
4. Other Insurance
b. Excess Insurance
This insurance is excess over:
Any other insurance naming the additional
insured as and insured whether primary,
excess, contingent or on any other basis
unless a written contract or agreement
specifically requires that this insurance be
either primary or primary and noncontributing.
Where required by written contract or
agreement, we will consider any other
insurance maintained by the additional
insured for injury or damage covered by this
endorsamont to be excess and
noncontributing with this insurance.
Page 2 of 2
a
I
a
4 ..
C/
INRURANU N01 ON FILE
MAYOR WORK MAY
Miguel A. P CLERK
MAYOR C
MAYOR PRO TC'M
Vincent F, `karmlent DATE:
COUNCIt.MEMBERS
Angelica Amoxoua
P. DIvirJ $91loyldos
Michele Mani noz
Roman Reps
Sal Tinijaro
CITY OF SANTA ANA
PUBLIC WORKS AGENCY
20 Clvla Center Ptaxa M36 % P.O. Box is88 M•36
Santa Ana, California 92702
w .sants- ana.orn
May 16, 2016
Clinical Laboratory of San Bernardino
21 881 Barton Road
Grant Terrace, CA 92313
tae: Agreement for Provision of Water Quality Testing Services
t °Consultant Agreement's F,xtension.
Lear Mr, Glaubig,
CITY MANAGER
David Cavazos
C TY ATTORNEY
Soine R. Corvalho
CLERK OF THE COUNCIL
Maria D. Flulzar
Pursuant to Agreement A- 2014 -131, entered by Clinical Laboratory of San Bernardino and the City of
Santa Ana, dated June 3, 2014, Section 4 "Turin," the time period o'k' said Agreement is hereby extended
firr an additional two (2) year period, through June 2, 2018, Addidortalty, consistent with Section 4 of
said Agreement, compcnsatiori for the new two (2) year period shall not exceed $140,000. The insurance
certi0oates are required to be extended and /or renewed to cover this extension. All other terms and
conditions of said Agreement remain unchanged and in Cull force and effect,
{Sinto y,
t'fie 4rSElVr 79UT
Executive Director
Publie Works Agency
APPROVED AS TO FORM:
Sonia R. Carvalho
City Attorney
e ioSandoa'jf Assistant City Attorney
C Clerk Of the COURCIl
CITY OF SANTA ANA
David. Cavazos
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Cleric of the Council
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Clinical Laboratory ator°y q f `hSan Bernardino, Inc -- -
January 23, 2017
Public Water System Client
Re: Lead Sampling in School Drinking Water Program
The recent announcement from the State Water Resources Control Board (SWRCB) ties outlined the
mandate for public water systems (PWS) to sample and analyze lead samples from K -12 schools within their
service area. This program is effective now through November 1, 2019. Below is a brief summary of the
major requirements of each PWS.
• Each PWS must submit to the SWRCB a list of all school names and addresses that are served through a
utility meter within their service area by .duly 1, 2017. This list shall be posted, by the PWS, on the
SWRCB school lead sampling site; littp: / /drine.ca.gov/lsics/
• The sampling requirement becomes effective once a written request is received by the PWS from a K -12
school within their service area. Response to this written request must occur within 60 days of request
receipt, A finalized sampling plan and sampling must occur within 90 days of request receipt.
• The PWS will sample 5 sites at each school requesting testing. Sampling will occur an Tuesday through
Friday, during a day school is in session and has been In session at least one day before the sampling
date,
• Samples will be collected as the first draw, after at least 6 hours of non use. Samples will be collected
into un- preserved, I liter, wide mouth, plastic, containers filled completely hill. Possible sample sites can
be faucets, fountains, coolers, bubblers, bottle filling stations, and filtered water sources. The school
staff should evaluate all possible sample sites and choose the busiest locations. Only cold water sources
should be sampled, and treated sampling sites (filtered, softened) should not be omitted from evaluation.
• Samples should be submitted to a laboratory, and preserved, within 14 days of sampling,
• Analytical results must be passed to the school within 2 days of receipt from the laboratory.
• Perform additional lead sampling, within 10 days, if any sample site exceeds the action level of 15 ppb.
• The PWS annual CCR should include the number of schools sainpled for lead within their service area.
Please visit the SWRCB Lead Sampling in Drinking Witter of California Schools site for detailed explanation
of the above topics, littp: / /driiic.ca.gov/lsics.
Clinical Laboratory will be offering the drinking water analysis of lead in schools for S 17.50 per sample.
All analyses will include the required containers, detailed analytical report, and electronic data transfer to
the State database. Please contact your laboratory Project Manager for additional Information or to request
containers.
Sincerely,
Bob Glaubig
Laboratory Director
Clinical Laboratory of San Bernardino, Inc.
(909) 525 -7693
le aubi a clinical- lnb.com
Past Office Box 329 Son Bernardino, CA 92402{9 t l31"ar (909)825 -7696 E'LAP R`uutber 1088
25E -38
FIRST AMENDMENT TO AGREEMENT FOR
PROVISION OF WATER QUALITY TESTING SERVICES
THIS FIRST AMENDMENT to the above - referenced agreement is entered into on May 2, 2017, . by and
between Clinical Laboratory of San Bernardino, Inc., a California corporation ( "Consultant "), and the
City of Santa Ana, a charter city and municipal corporation organized and existing under the
Constitution and laws of the State of California ( "City ").
RECITALS
A. The parties entered into Agreement #A- 2014 -131, dated June 3, 2014 ( "Agreement"), by which
Consultant agreed to provide domestic water quality testing services.
B. The original term of the Agreement was from June 3, 2014 through June 2, 201, G, and was extended
for an additional two -year period through June 2, 2018 by letter extension #A- 2014 - 131 -01. The
Agreement provides for one final two -year extension by a writing executed by the City Manager and
the City Attorney.
C, The parties wish to amend the Agreement to include additional funds for new state - mandated lead -
testing services to be provided by Consultant during the current extension period and the final
extension period if the final extension period is exercised by the City.
The Parties therefore agree:
1. Section 3, Compensation, is amended to include an additional $10,000 for services to be performed
by the Consultant during the current extension period of the Agreement and an additional $10,000
for services to be performed during the filial extension period if the final extension period is
exercised by the City, so that the total sure to be expended in each extension period under the
Agreement shall not exceed $150,000.
2. Except as modified by this First Amendment, all terns and conditions of the Agreement shall remain
in Rill force and effect.
IN WITNESS WHEREOF, the ,parties hereto have executed this First Amendment to the Agreement on
the date and year first written above.
ATTEST CITY OF SANTA ANA
MARIA D. HUIZAR GERARDO MOUET
Cleric of the Council Acting City Manager
-- Signatures continue on next page --
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APPROVED AS TO FORM CONSULTANT
SONIA R, CARVALHO
City Attorney
By: j- -
J M, FUNI{ Name
Assistant City Attorney Title:
RECOMMENDED FOR APPROVAL
FRET) MOUSIVAPOUR
Executive Director, Public Works Agency
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