Loading...
HomeMy WebLinkAboutNATIONAL RECREATION AND PARK ASSOCIATIONAPR 2 6 2017 P of RPA National Association and Park A�sociatian 0: ARCS (/) Silvia Cuevas MEMORANDUM OF UNDERSTANDING N-2017-039 This Memorandum of Understanding (MOU), dated April 3, 2017 (Effective Date), is made between National Recreation and Park Association, a Virginia-based not-for-profit 501(c)3 with a mailing address of 22377 Belmont Ridge Road, Ashburn, Virginia, 20148 (NRPA) and the City of Santa Ana, a charter city and municipal corporation organized and existing under the laws of the state of California, on behalf of the City's Parks, Recreation & Community Services Agency, a provider of park, recreation, or community services in Santa Ana, CA (Grantee). 1. Purpose The purpose of this MOU is to confirm approval of the terms governing the acceptance and use of Twenty Five Thousand ($25000) made available for the implementation of the Healthy Out -of -School Time Program Grant. This grant opportunity is the result of a partnership between NRPA and the Walmart Foundation to increase the number of healthy meals served to children in low-income communities, provide evidence - based nutrition education, implement the Healthy Eating and Physical Activity (NEPA) standards, and reduce food waste in park and recreation out-of-school time programs. Having been selected as a recipient of finding through this program, Grantee is required to accept the terms contained within this MOU in order to receive fielding as a grant recipient. 2. Grant Requirements 1. Direct grant funds to: a. Increase the number of healthy meals children in low-income communities receive through the Summer Food Service Program (SFSP), Child and Adult Care :Food Program (CACFP) or the National School Lunch Program (NSLP) at park and recreation sites during out-of-school times. b. Provide nutrition literacy to children and families that creates behavior change by teaching the importance of healthy eating. c. Implement nutrition and physical activity standards that increase access to healthier foods and increase opportunities for physical activity. d. Implement meal and program efficiencies that increase community sustainability. Provide a copy of your agency's W-9 along with this signed MOU by May 1, 2017. Complete the following items by May 15, 2017. No grant funds will be disbursed until each of these items are complete. a. Register your out-of-school time sites for NRPA's Commit to Health initiative and complete the Alliance for a Healthier Generation's Healthy Out -of -School Time Assessment and Action Plan for each of your out-of-school time sites where you plan to implement the HEPA standards. The assessment and action plan will be updated at the end of the grant period. b. Submit an updated program budget on the provided template 4. At least one representative of your agency must: a. Watch the pre-recorded grantee requirement training that outlines grantee responsibilities by April 15, 2017. Page 1 of 4 OAOF National Recreation INRPAand Park Association b. Attend a mandatory virtual training on May 4, 2017 from 12pm-4:30pm EST (it is recommended that several staff members join this training and you watch as a group). c. Attend a mandatory in-person training on September 25, 2017 in New Orleans ($1200 from your budget is designated for this training). 5. Implement the Foods of the Month nutrition literacy curriculum in your out-of-school time sites in the summer and fall of 2017. 6. If selected, participate in an evaluation of the grant activities to include administering surveys pre and post -program to children and staff, conducting focus groups and hosting a site visit for NRPA staff and local stakeholders. 7. Utilize NRPA's social media toolkit to promote grant throughout the year—this includes a template for a press release, social media posts and connections to local media. 8. If requested, participate in occasional conference calls with NRPA and other grantees. 9. If requested, participate in a phone interview with NRPA and consultants to share information on successes, challenges and lessons learned. 10. Share success stories, press releases, photos, videos, quotes, local media coverage and highlights throughout the grant period. 11. Submit a final report by January 12, 2018 (a template will be furnished by NRPA. 12. All funds will be distributed by NRPA. No matching funds are required. TIMELINE OF GRANT ACTIVITIES Activity Date of Completion Watch the grantee requirement training April 15, 2017 video that outlines responsibilities Provide a copy of your agency's W-9 and May 1, 2017 signed MOU Attend a mandatory virtual training from May 4, 2017 12 m-4:30 m EST Complete NRPA's Commit to Health May 15, 2017 registration of sites; Healthy Out -of -School Time Assessment and Action plan for each individual out-of-school time site Submit an updated program budget on the May 15, 2017 provided template Attend a mandatory in-person training in September 25, 2017 New Orleans Submit a final report to NRPA January 12, 2018 3. Promotion NRPA and the Walmart Foundation may use the Grantee and/or park names, photos, and/or information in connection with the program for promotional or other purposes, in any and all media, without limitation and without further payment, notification, or permission, except where prohibited by law. 4. Limits of Liability Page 2 of 4 golf "ice % tWAW N RPA National Recreation and Park Association NRPA and the Walmart Foundation or any of its respective parents, subsidiaries, affiliates, officers, directors or employees shall not be liable to Grantee and/or its affiliates for any liability of any kind relating to or arising out of participation in this program hereunder. S. Confidentiality During the term of this MOU, the parties may learn certain confidential information of each other. For purposes of this MOU, confidential information means the confidential and proprietary information, not generally known by non-party personnel, used by the disclosing party and which is proprietary to the disclosing party, and includes, without limitation, the disclosing party's trade secret or proprietary personnel, financial, marketing and business information, including strategic, operations and other business pians or forecasts, and confidential information provided by the disclosing party regarding its employees, customers, vendors, sponsors and other contractors. Confidential information shall not be disclosed to non-party personnel. 6. Tern The term of this MOU will commence on the Effective Date and shall continue until February 28, 2018. 7. Use of Grant Funds The Grantee shall use the full amount of the grant for the purposes set forth in Section 2. Unless otherwise agreed in writing by the Grantor, the Grantee shall return any portion of the grant and the income earned thereon that is not expended for such. purposes. The Grantee agrees not to use any portion of the grant or any income derived from the grant for the following: A. To carry on propaganda or otherwise attempt to influence legislation within the meaning of Section 4945(d)(1) of the Code; B. To influence the outcome of any specific public election or to carry on, directly or indirectly, any voter registration drive within the meaning of Section 4945(d)(2) of the Code; C. To provide a grant to an individual for travel, study, or similar purpose within the meaning of Section 4945(8) of the Code, without prior written approval of Grantor. Payments of salaries, other compensation, or expense reimbursement to employees of the Grantee within the scope of their employment do not constitute "grants" for these purposes and are not subject to these restrictions; D. Except as expressly may be authorized in the Grant Description, to provide a grant to any other organization without prior written approval of the Grantor; or B. To promote or engage in criminal acts of violence, terrorism, hate crimes, the destruction of any state, or discrimination on the basis of race, national origin, religion, military and veteran status, disability, sex, age, or sexual orientation, or support of any entity that engages in these activities. F. To travel to NRPA's Annual Conference or any other conference travel, without prior written approval of Grantor and excluding the $1200 of grant funds to be used for attending the pre- conference training. All unspent or uncommitted grant funds shall be invested in highly liquid investments (such as an interest-bearing bank account) with the primary objective being preserving the grant funds availability for the project. Any interest or other income generated by the grant funds must be applied to the purposes described in the Grant Description, Page 3 of 4 At 0,0 Natonal Recreation A" N R PAands Park Association S. Termination Either party may terminate this MOU at any time effective upon receipt of written notice by the other party of failure to perform. The non-performing party shall have sixty (60) days to cure its obligation. If the non-performing party fails to satisfactorily cure its obligation within this time this MOU will be terminated. Neither party shall be liable to the other by reason of termination of this MOU for compensation, reimbursement or daXnages for any loss of prospective profits on anticipated sales or for expenditures, investments, leases or other commitments relating to the business or goodwill of any of the parties, notwithstanding any law to the contrary. No termination of this MOU shall release the obligation to pay any sums due to the terminating party which accrued prior to such termination. Upon receipt of this signed form and your agency's W-9 a check will be issued for your grant funds minus $5,000 that will be distributed at the end of the grant period following completion of all grant activities. These parties have caused this MOU to be signed by their duly authorized representatives as of the date setforth below. National Recreation and Park Association IN Printed Name: Rebecca Wickline Title: Senior VP of Development Date: April 3, 2017 Approved as to form: Attest: r John M. Funk i Assistant City Attorney City of Santa Ana By: Printed Name: ROBERT C. CORTEZ Title: Deputy City Manager SPR 6 2017 Date: e Huizar e Council Recommeded for Approval: lil-Jeani ie Jurado Actini Executive Director Parks, Recreation, and Community Services Agency BUDGET - ATTACHEMENT Personnel • 6 Part-time Recreation Staff 6 staff at 20 hours per week x 10 For class and workshop weeks = $15,750 preparation/ implementation. Program marketing and Recruitment. Fieldtrip planning and supervision. Materials & Supplies • Educational materials $6000 Classroom supplies, healthy • Food supplies meals and snacks and office • Office supplies supplies. Contracts • Classroom equipment $3250 Balance blocks, exercise bands, • Fitness Equipment parachute, hoops, balls and • Educational Fieldtrips ropes. Tables and chairs. Bus reservations Total. $25,000.00 GRANT APPLICATION-ATTACHPMENT 2 NRPA/Walmart Foundation 2017 Healthy Out -of -School Time Gran"i Application p 2. Applicant Eligibility 1. Are you a local, municipal, regional, or state government agency (e.g., parr and recreation department) or federally recognized tribal community? Yes 3. Section I. Applicant Information 2. Applicant Information Agency Name City of Santa Ana Parks, Recreation & Community Services Agency Federal Identification Number 95-6000785 Director Jeannie Jurado Street Address 20 Civic Center Plaza Apt/Suite/office 2nd Floor City Santa Ana State CA Zip 92701 Director's Email Address ijurado@santa-ana.org Phone Number 714-571-4251 NRPA Member Number (enter NIA if you are not a member of NRPA) NIA 4. 3. Grant Application Contact First Name Willliam 5. Last Name Sandova[ Title Communfty Services Supervisor Organization Name City of Santa Ana Parks, Recreation & Community Services Agency Street Address 1825 W. Civic Cener Drive Apt/Suite/Office City Santa Ana State CA Zip 92701 Email Address wsandoval@santa-ana.org Phone Number (714)571-4258 4. What is the age of participants you serve in your out-of-school time (before/afterschool and summer) programs? Please provide a percentage for each to tota l 100. Infants (birth -2) : 0% Children (3-12) : 70% Teens (13-18) :30% Total :100% 5, What race/ethnicity are the participants you serve in your out-of-school time programs? Please provide a percentage for each to total 100. American Indian or Alaskan Native: 0% Asian and Pacific American Islander : 1 % African American or Black: 2% Hispanic or Latino: 95% White or Caucasian :2% Multi-ethnic :0% Total :100% 6. Section II. Out -of -School Time Programs 6. Please describe your out-of-school time programs. Do you offer both before/afterschool and summer programs? Are your programs enrolled or drop-in? How consistent is attendance in your programs? The Summer Day Camp offered during the suminer break period. Program consists of theme -based activities, health/fitness, excursions, recreation swim, games and sports. Program is offered to youth (kinder to 6th). The After School Adventures Program is a recreation based program offered during the traditional school year. Program provides services and activities such as homework assistance, arts & crafts, recreational games, chess instruction, and wellness exercises, 7. How many total children did your agency serve through ALL out-of-school time (before/afterschool and summer- not limited to meal program service) programs in 2016? Please provide your total enrollment number, counting each child only once. 384 s. Please provide your program schedule for 2017. Please list the start and end dates of your summer program in 2017:: Start July 5, 2017 & End August 25, 2017 Please list the start and end dates of your fall program in 2017:: Start August 14, 2017 & End June 11, 2018 7. Section III. Meal Programs 9. Does your agency currently provide meals and/or snacks to children through a USDA food service program? Yes If you do not currently serve meals through a USDA meal program (Summer Food Service Program, Child and Adult Gare Food Program, National School Lunch Program), please describe how this funding will help you to start a program at your out-of-school time sites. Have you taken steps to start a program? If yes, please describe the steps you've taken. 1o. Which USDA food service programs does your agency participate in? Please check all that apply. *If you serve meals/snacks that come to your site from another sponsor (school system, food bank, etc.) please verify with the sponsor which meal programs you participate in. For more information on the meal programs, please refer to the FACS document. Child and Adult Care Food Program (CACFP) Is your park and recreation agency the USDA sponsor of the SFSP? 11. Is your park and recreation agency the USDA sponsor of CACFP? If no, who is the CACFP sponsor?: Santa Ana Unified School District 12. At how many meal sites did your agency operate meal programs during out-of- school times (before/after school and summer) in 2016? 13. Please indicate the meal/snack and child numbers for your 2016 CACFP and SFSP programs (numbers should be for the 2016 calendar year). How many total meals did your agency serve through CACFP in 2016? :713622 How many total children did your agency serve through CACFP in 2016? : 7119 How many total meals did your agency serve through SFSP in 2016? :490318 How many total children did your agency serve through SFSP in 2016? :490318 14. Describe your agency's food service program and the benefits it provides your community. What challenges exist in meeting the hunger needs of your community? The City of Santa Ana currently collaborates with the Santa Ana Unified School District to implement the Summer Food Service Program. The program provides the opportunity for participants to participate in receiving a nutritious lunch during off school hours during the summer months. The lunch program is complimented with the annual Summer Day Camp program the City of Santa Ana holds, where fitness and health education are components of the day to day activities. The City of Santa Ana is committed to providing good nutrition and opportunities for physical activity. Our programs encourage kids to be active and to eat well. We are committed to encouraging our families to learn about Health and Nutrition so that they can live longer, healthier, more active lives. In order to help the families in our community live more enriched lives, we will provide workshops, activities and educational materials to them as tools to improve their wellbeing. Our plans to involve the selected target population in the development and implementation ofthe project will be done in the following ways: • Workshops. • Publicity and education through flyers and materials distributed to over 4,000 families. • Excursions for 200 participants. • Intergenerational workshops on nutrition and physical health. • Hands on demonstrations of nutrition, healthy eating and active living options. More than half of the children are of Hispanic heritage, and there is a growing incidence of childhood diabetes in this group. Many of the children in our area have poor eating habits. A recent study by the California Center for Public Health Advocacy analyzed diabetes death rates in California and found that there is a strong correlation between the prevalence of overweight children and number of diabetes deaths. If current trends continue, an estimated 33% of boys and 39% of girls born in 2000 will develop diabetes, primarily because of unhealthy eating and lack of physical activity. Poor diet and sedentary lifestyle are culprits in excess weight and contribute to diseases such as diabetes. Socioeconomic factors play an important role as well. Minority and low-income groups are much more likely to be overweight and obese and at greater risk of developing diabetes. As in our community we witness an increase in the number of children with diabetes and the number of children who are overweight we realize that our role is to educate our families and children in good nutrition and physical wellbeing. The challenges that exist include the lack of exercise programs and resources available to parents at the school level. The services will remain in effect after the funding has ended. We will continue to promote nutrition and fitness through youth sports classes, family fitness events and adult exercise classes. The City will continue to focus on promoting physical activities and healthy snacks. All our materials will be available in English and Spanish and we will look to expand our materials to the Vietnamese language as well. 15. blow will these grant funds help you to increase the number of meals/snacks served through your out-of-school time programs in 2017? If you do not currently have one, how will these grant funds help you start a meal program during your out- of-school time programming? This project's main focus will be on raising awareness of the benefits of good nutrition and adequate exercise. The target audience which is the community of Santa Ana is largely made up of families whose children receive the reduced and free lunches at their schools. As our community is an ethnically diverse one, we are sensitive to the fact that our materials need to be in three languages (English, Spanish and Vietnamese). The items we will produce consist of the following three programs/workshops: Poster Competition 1. Students will be encouraged to create posters that promote good nutrition and physical activity. These posters will be displayed in the Community Center. The winning poster will be framed, and will be used as a poster to promote all future nutrition and fitness workshops. Nutrition and f=itness 2. A four week program (two times a week) on diet and physical activity. This class will emphasize "We are what we eat". Children will see thatfood is a source of energy for their bodies and that some food has little nutritional value. Each activity related to nutrition will also have an activity related to physical health and well-being. The four week program will be divided into two one hour classes per week. Each class has a 30 minute nutrition segment and a 30 minute physical activity segment. The main emphasis in the program is that children see the correlation between nutrition and exercise. Children will have opportunities to learn about their diets and the value of food. From the Garden to the Table 3. Children will visit a local community garden on a regular basis and learn about gardening and harvesting at home. Upon returning to the community center they will learn how to create a small vegetable garden, and see how they can enjoy eating their own crops. In our experience, children do not appreciate fruit and vegetables because they do not know their value. We believe that children will attempt to eat more fruit and vegetables when they participate in its cultivation. Each child will learn how to grow a mini vegetable garden and how to care for it. The vegetables that they grow will be theirs to take home. 8. Section IV. Nutrition Literacy Implementation 16. Please describe your agency's experience and interest In implementing a nutrition literacy program. In our effort to better serve our city's youth and the need for better access to nutrition and physical education, we obtained the Coordinated Approach To Child Health (CATCH) Kids Club Curriculum in December of 2016. Being that other neighboring cities like Garden Grove who serve youth of similar demographics had also purchased the curriculum and had experienced positive results with the curriculum, we decided to look into the CATCH approach. The CATCH Kids Club Curriculum's approach is to unite multiple players in a child's life to create a community of health. CATCH strives to prevent childhood obesity and is supported by 25 years of research. The program aims to i mpact the messaging a child receives in physical education, the classroom, the home, and in our case, the afterschool program and the Summer Day Camp, to form an effective resource that impacts a child's choices outside of school. CATCH is designed to impact children's lives by enabling them to identify healthy foods, and by increasing the amount of moderate to vigorous physical activity (MVPA) children engage in each day. The CATCH aciivitles and trainings provides staff with the tools needed to increase students' MVPA, and the curriculum provides staff with simple suggestions of how to incorporate physical and nutrition activities into their lessons. 17. If your agency does not have 10 out-of-school time sites, you may still apply for a grant. If you have fewer than 10 sites, at how many sites will you implement the nutrition literacy curriculum? 6. 1s. How many children/staff do you anticipate reaching through implementation of the nutrition literacy curriculum? Child Number:. 200 Staff Number:: 19 9. Section V. Commit to Health 19. Please describe your agency's experience or interest with adopting/implementing healthy eating and/or physical activity standards in your out-of-school time programming. The City of Santa Ana Parks, Recreation and Community Services Agency's motto is Learn, Have Fun, Get Fit and Be Respectful. The Department has lived up to its expectation of fit and walkability as it has opened parks that are within walking distance, which also consist of amenities such as exercise equipment and walking/biking trails to name a few. Recently the division inaugurated Memory Lane Park. This beautiful park boasts impressive exercise equipment, located adjacent to a walking and bike trail. This park is complimented by the curriculum of the CATCH Program previously mentioned, as well as the City's efforts to continue with the adoption of the Strategic Plan on Health and Wellness and the opening of the Community Garden at EI Salvador Park. 10. Section 111. Additional Grant Elements 20. One of the grant goals is to implement meal and program efficlencles that increase community sustainability by addressing food waste within these meal programs. NRPA will provide each grantee with a best practices guide for reducing food waste in out-of-school time programs. Please describe your agency's interest in implementing new strategies and practices to reduce food waste (e.g. composting, share table, food donation, etc.). The approach the Parks, Recreation and Community Services Agency, will be to engage our neighborhood Association and collaborate with Non -Profits to develop buy -in and supportfor the project. Community Services Supervisors as well as Program Coordinators and Recreation Leaders, will assist in engaging the community through integrated marketing and outreach efforts, to learn about the practice of reducing food waste. 21. An important part of helping youth to develop healthy habits is to encourage those habits in the home. Please describe how your agency currently engages parents/caregivers in your out-of-school time programs and how you will engage them in the grant elements around nutrition and physical activity? Our vision is to create a framework detailing the importance of healthy eating habits, in order forthe community to gain knowledge of the program and how to reach the goal on healthy eating and exercising. The outreach will include alternative means of food resources such as cooking materials and gardening. This will also provide the residents who visit the parks and community centers with resources available to them in the areas of health and exercise. 22. NRPA will be conducting an evaluation to gather data and measure the level of increase in nutrition and healthy living knowledge and behavior as a result of the grant. If selected to participate, is your agency willing to host focus groups (the program staff and participants) and administer surveys as part of the evaluation? Yes 11. Budget 23. What is the total amount of cash grant funding you are requesting? Cash grant awards will typically range from $25,000 to $35,000. *Expenditures that support your out-of-school time programs, such as transportations, equipment, staffing, marketing, supplies, etc. are eligible expenses. The funding cannot be used to purchase food unless part of the nutrition education activities. In addition, NRPA will require at least one member of your staff to attend an In-person training on September 25th, 2017 in New Orleans (prior to NRPA's Annual conference). Each agency will be allowed to utilize up to $1,200 of grant funds to cover costs associated with attending the training (travel, lodging, food, etc.). Please budget accordingly and list this expense as a line item on your proposed budget in question #25. $35,000.00 24. List itemized anticipated expenses to reflect how the amount of funding requested above would be implemented for your out-of-school time programs. f=ood is not an eligible expense unless purchased as part of the nutrition literacy activities. In additions, NRPA will require at least one member of your staff to attend an in-person training on September 25th, 2017 in New Orleans (prior to NRPA's Annual conference). Each agency will be allowed to utilize up to $1,200 of grant funds to cover costs associated with attending the training (travel, lodging, food, etc.). Please budget accordingly and list this expense as a line item on your proposed budget. Please be sure that the total of expenses equals the amount requested above. 25. You have the option of uploading a letter from the head of your agency as evidence of their support of this grant application and the adoption of the HEPA standards at your out-of-school time sites. If you would like to include this letter of support, please upload it here. 12. Final page 26. Thank you for completing an application for a grant from N RPA. We will contact you if additional information is needed. Are you ready to submit your application? Yes Dollar Amount', Description Expense 24000 Personnel Expense i 500 Office Supplies Expense 500 Copying Expense ` 500.'. Printing Expense 500 Field Trips Expense 3000 Tables and Chairs Expense 2000 Fitness Equipment '. Expense 4000 Refrigerators Expense 25. You have the option of uploading a letter from the head of your agency as evidence of their support of this grant application and the adoption of the HEPA standards at your out-of-school time sites. If you would like to include this letter of support, please upload it here. 12. Final page 26. Thank you for completing an application for a grant from N RPA. We will contact you if additional information is needed. Are you ready to submit your application? Yes