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HomeMy WebLinkAbout13C - VARIOUS COUNCIL CMTSCITY OF SANTA ANA ECONOMIC DEVELOPMENT, INFRASTRUCTURE, BUDGET AND TECHNOLOGY COUNCIL COMMITTEE MEETING CANCELLATION NOTICE The regularly scheduled City Council Committee meeting scheduled for Monday, May 8, 2017 at 5:00 p.m. has been cancelled. The rescheduled date is Monday, May 15, 2017. DIf you need special assistance to participate in this meeting, please contact Michael Ortiz, City ADA Program Coordinator, at / (714) 647 -5624. Please call prior to the meeting date, to allow the City enough time to make reasonable arrangements for l� accessibility to this meeting. [Americans with Disabilities Act, Title II, 26 CFR 35.102] Miguel A Pulido Motdle Madlnez Monde Sandento Jose Solaro P. [)avid aenavides Juan Yllegas Sal Tnalaro Mayor Mayor Pro Tam, Ward 2 Ward Wad, Wad Ward Word mpulidcfulosanta -anamn mimardnezt ) sano- angora vsarmiento(asanla- ana.oro 'solonoPsanta-anaom dbenavides(dsantaana.ora 'Aleaas(dsantaanaorn stna'eroAsanta- anaxna City Hall, 20 Civic Center Plaza . P.O. Box 1988 • Santa Ana, California 92702 Mayor & Council Telephone: 714 -647 -6900 . Ageidjtg Infries: 714. 647-6520 • Website: www.santa- ana.ora 13C -2 CITY OF SANTA ANA 0 COUNCIL COMMITTEE MEETING AGENDA PUBLIC SAFETY, CODE ENFORCEMENT & NEIGHBORHOOD EMPOWERMENT March 14, 2017 5:30 P.M. CALL TO ORDER City Hall Ross Annex, Conference Room 1600 20 Civic Center Plaza, Santa Ana, California Committee Members: Councilmembers Solorio, Tinajero, Villegas Staff: Police Chief, OCFA Division Chief, Sr. Assistant City Attorney Recording Secretary: Eileen Greene PUBLIC COMMENTS - Members of the public are allowed three minutes to speak on agenda items or matters within the jurisdiction of the Committee. AGENDA ITEMS Elect Chair and Vice Chair 2. Review By -Laws (direct staff to make changes as needed) 3. Review and Approve Proposed Meeting Schedule for this Committee 4. Approval of Minutes of the 11 -22 -16 Meeting 5. Police Officer Hiring and Review Hiring Process (Update) — Deputy Chief Schnabl and Police Admin. Manager Robert Carroll {Strategic Plan Goal No. 1, 1 i }. aIf you need special assistance to participate in this meeting, please contact Michael Ortiz, City ADA Program Coordinator, at / (714) 647 -5624. Please call prior to the meeting date, to allow the City enough time to make reasonable arrangements for l� accessibility to this meeting. [Americans with Disabilities Act, Title II, 28 CFR 35.102] Santa Ana City Council Miguel A. Pulido, i Michele Martinez, I Vicente Saenienlo, I Jose Solorio, i P. David Benavides, i Juan villages, I Sal Tinajero, Mayor I Mayor Pro Tem, I Ward 1 I Ward 3 I Ward 4 I Ward 5 ! Ward 6 MPOmo�sante -a I Ward2 i Vearmlai,o(dsamaenxo,o I Jsob,bflsnrxe -ana om I oaeaaatlesr -samxw I Noe�esl� :amz- aaa.om i sTnalcof3vama.ana om I MA4 ninez2„ de 2s n.om City Hall, 20 Civic Center Plaza • P.O. Box 1988 • Santa Ana, California 92702 Mayor & Council Telephone: 714- 647 -6900 • Agenda Item in fries: 714- 647 -6520 • Website: www.santa- ana.orq 21 6. Homelessness Crisis (Discuss possible recommendations regarding public safety and public health issues) — Deputy Chief Valentin and Commander Ibarra {Strategic Plan Goal No. 5, 3d }. 7. Police Officer Body Cameras (Project Update regarding the implementation timeline) — Sergeant Michael Gonzalez {Strategic Plan Goal No.1, 1f and 3b }. 8. Integrated Software (Vendor: Tri Tech) — Deputy Chief Jim Schnabl and Police Systems Manager Boris Duran {Strategic Plan Goal No. 1, 2a }. 9. Update and Possible Options Regarding Implementation of Measure BB — Deputy City Manager Robert Cortez {Strategic Plan Goal No. 1, 1c }. 10. Implementation of State Second Dwelling Unit Ordinance — Action: Request direction on whether to continue to implement state ordinance or adopt city standards — Hassan Haghani / Candida Neal {Strategic Plan No. 5, 3 }. COMMITTEE MEMBER COMMENTS FUTURE AGENDA ITEMS — Patrol Staffing Schedules and Their Impacts on Patrol Officer Coverage and Staffing Costs (Discuss 3/12, 4/10, 518 and hybrid models) - Deputy Chief Valentin and Commander Gominsky {Strategic Plan Goal No. 1, 1f}. ADJOURNMENT — The Public Safety, Code Enforcement and Neighborhood Empowerment Council Committee meeting schedule to be determined during the Council Committee meeting on March 14, 2017. The complete Strategic Plan document is available at http: / /www.santa- ana.org /strategic- planning /. If you need special assistance to participate in this meeting, please contact Michael Ortiz, City ADA Program Coordinator, at (714) 647 -5624. Please call prior to the meeting date, to allow the City enough time to make reasonable arrangements for 1l�11v] accessibility to this meeting. (Americans with Disabilities Act, Title II, 28 CFR 35.102] Santa Ana City Council Miguel A. Pulido, I Michele Martinez, I Vicente Sanniento, i Jose Selene, i P. David Benavides, i Juan Villages, Sal Tinajero, Mayor I Mayor Pro Tern, I Ward 1 I Ward 3 I Ward 4 Ward 5 ! Ward 6 Mvmuor�eemo.o^ Ward 2 vsem,�,oraeomo -oreom I dson,arasao�an , oa000�deeroisomo --n dvoime :UUSeme -e i srnaie,wwsonw -goo om MManineXdfsanlewne om I I I I City Hall, 20 Civic Center Plaza . P.O. Box 1988 . Santa Ana, California 92702 Mayor & Council Telephone: 714 -647 -6900 . Agenda Item Inquiries: 714 -647 -6520 . Website: www.santa- ana.ora 13C -4 TELECONFERENCE INFORMATION: Councilmember Solorio will participate in the meeting via telephone conference call from Casa Munras Garden Hotel & Spa, 700 Munas Ave., Monterey, CA 93940. The Agenda will be posted at the teleconference location and meeting will be conducted in a manner that protects the rights of any party or member of the public appearing before the legislative body. CITY OF SANTA ANA COUNCIL COMMITTEE MEETING AGENDA PUBLIC SAFETY, CODE ENFORCEMENT AND NEIGHBORHOOD EMPOWERMENT May 9, 2017 5:30 P.M. CALL TO ORDER City Hall Ross Annex, Conference Room 1600 20 Civic Center Plaza, Santa Ana, California Committee Members: Councilmembers Solorio, Villegas, Tinajero Staff: Police Chief, OCFA Division Chief, Sr. Assistant City Attorney Recording Secretary: Eileen Greene PUBLIC COMMENTS - Members of the public are allowed three minutes to speak on agenda items or matters within the jurisdiction of the Committee. AGENDA ITEMS Adopt Items No. 1, 2 and 3 as Proposed Approval of Minutes of the 11 -22 -16 Meeting 2. Approval of Minutes of the 03 -14 -17 Meeting 3. Revised By -Laws to reflect Committee Name and Location of Meeting 4. Update and Recommended Changes to Measure BB — Candida Neal, Planning Manager, Planning & Building Agency {Strategic Plan Goal No.1, 1c} 5. Homelessness Crisis (Discuss possible recommendations regarding public safety and public health issues) — Deputy Chief Valentin and Commander Ibarra [Strategic Plan Goal No. 5, 3d} If you need special assistance to participate in this meeting, please contact Michael Ortiz, City ADA Program Coordinator, at (714) 647 -5624. Please call prior to the meeting dale, to allow the City enough time to make reasonable arrangements for accessibility to this meeting. [Americans with Disabilities Act, Title II, 28 CFR 35.102] Santa Ana City Council Miguel A. Pulido, I Michele Martinez, I Vicente Sannienlo, i Jose Solodo, I P. David Benavides, I Juan Villegas, r Sal Tinajero, Mayor Mayor Pro Tem, Ward 1 Ward 3 I Ward 4 Ward 5 Ward 6 Mwrm�semn.nn Ward DR— Adr30san,- ara.�n .ry a�asrms.,man,w i sr',a'em�aemo -e MMarline wnyam om City Hall, 20 Civic Center Plaza • P.O. Box 1988 • Santa Ana, California 92702 Mayor & Council Telephone: 714 - 647 -6900 • AgelPSI iiicBries: 714- 647 -6520 • Webstte: www.santa- ana.orq 21 6. Police Officer Hiring and Presentation of New Marketing Proposals (Update) — Acting Chief Schnab[ and Manager Carroll {Strategic Plan Goa[ No. 1, 1i) Patrol Staffing Schedules and Their Impacts on Patrol Officer Coverage and Staffing Costs (Discuss 3/12, 4/10, 5/8 and hybrid models) - Deputy Chief Valentin and Cmdr. Ken Gominsky (Strategic Plan Goal No. 1, 1f) 8. Graffiti Removal Program (Update and Discussion) — Pedro Guillen, Maintenance Services Manager, Public Works Agency and Sgt. Fidencio Zepeda {Strategic Plan Goal No. 1, 1f) 9. Santa Ana Police Department Website (Discuss what information should be included, i.e., crime statistics, etc.) — Acting Chief Schnab] and Chief TIO Jack Ciulla {Strategic Plan Goal No. 1, 2b) 10. Strategies to Prevent Use of Illegal Fireworks — Cmdr. Ken Gominsky {Strategic Plan Goa[ No. 1, 2d) COMMITTEE MEMBER COMMENTS FUTURE AGENDA ITEMS Update and Possible Options Regarding Implementation of Measure BB Police Officer Hiring Update ADJOURNMENT — The next Public Safety and Neighborhood Improvement meeting is scheduled for Tuesday, July 11, at 5:30 PM at the City Hall Ross Annex, Room 1600, 20 Civic Center Plaza, Santa Ana, CA. The complete Strategic Plan document is available at http: / /www.santa- ana.org /strategic - planning /. If you need special assistance to participate in this meeting, please contact Michael Ortiz, City ADA Program Coordinator, at (714) 647 -5624. Please call prior to the meeting date, to allow the City enough time to make reasonable arrangements for accessibility to this meeting. [Americans with Disabilities Act, Title II, 28 CFR 35.102] Santa Ana City Council Miguel A. Pulldo, Michele Martinez, 1 Vicente Sanniento, Jose Solaro, I P. David Benavides, I Juan Villegas, Sal Tinalero, Mayor I Mayor Pro Tern, 1 Ward 1 1 Ward 3 1 Ward 4 1 Ward 5 Ward 6 MP�neofta unu- ana.ora Ward vsa,mimiowsama- ena.o,o �soiomlasama.ana om I osenamaesrmaran�o -o„a o,o '• .IVnimosrmsama- ena.om '; sTOaie,orasooM -anaom , MMaaine�dsan�aena om , , , City Hall, 20 Civic Center Plaza . P.O. Box 1988 . Santa Ana, California 92702 Mayor 8 Council Telephone: 714- 647 -6900 . Agef3c:16iries: 714- 647 -6520 . Website: www.santa- ana.ore CITY OF SANTA ANA CITY COUNCIL COMMITTEE ON PUBLIC SAFETY AND NEIGHBORHOOD IMPROVEMENT MINUTES CALL TO ORDER: ATTENDANCE: STAFF PRESENT: PUBLIC SPEAKERS: PUBLIC COMMENTS November 22, 2016 Ross Annex, Room 1600 City Hall, 20 Civic Center Drive Santa Ana, California 5:45 PM Council Committee members: David Benavides Sal Tinajero David Cavazos, CMO Carlos Rojas, PD Dave Anderson, OCFA Tamara Bogosian, CAO Sandra Schwarzmann, CAO Sergio Vidal, FMSA Jose Gonzalez, PD Michael Gonzalez, PD Robert Carroll, PD Julie Castro - Cardenas, CMO Jorge Garcia, CMO Eileen F. Greene, Recording Secretary Chris Schmidt Connie Hamilton Ryan Smolar Chris Schmidt, resident Windsor Neighborhood Association, comments on several items including the contract with Chapman University regarding Community Oriented Policing, approval for hiring a Community Affairs officer for the office in City Hall, and creating a bronze 13C -7 bust in retired Community Affairs Officer Jose Vargas' image. He would like to get it installed in the police station during national COP week in late 2017. Connie Hamilton, resident Southcoast Neighborhood Association, comments positively on the customer service survey. She was happy progress is being made to hire additional officers and feels that the customer service survey will assist in transparency. Ryan Smolar, works for Downtown, Inc., commented on item No. 2, the surplus budget allocation. Mr. Smolar is grateful for police presence and the partnership established between business owners and police in the Downtown area. Mr. Smolar wants to advocate for more business districts throughout the city. Downtown, Inc. will provide support and the City of Long Beach would provide technical support. There were two e- comments received: 1) Angie Blas' comment was reference Item #2, Surplus Budget. Ms. Blas said she believes that this item also pertains to neighborhood improvement and that the community needs to be involved. 2) A letter from the POA President addressing Item #3, alternative patrol schedules. AGENDAITEMS 1. Approval of Minutes of 9 -27 -16 Meeting Motion: Approve the Minutes of 9 -27 -16 meeting. MOTION: Tinajero SECOND: Benavides VOTE: AYES: Benavides, Tinajero NOES: None (0) Motion carries. 2. F/Y 16/17 Budgeted Surplus Allocation (Discussion regarding the distribution of surplus funds) — Sergio Vidal, Asst. Executive Director, Finance and Management Services Agency {Strategic Plan Goal No. 4, 3b and 3c} Sergio Vidal, Asst. Executive Director, FMSA, reported on the City's proposed surplus allocation plan for F/Y 15 -16 which includes disbursement of $9.1M. Asst. Director Vidal pointed out which programs were approved at the City Council meeting on 9 -20 -16 and 13C -8 explained the amount of funds going to other programs in the future. One final item, allocation of funds to Public Safety will be determined at the 12/20/16 City Council Meeting. RECOMMENDED ACTION: Chairman Benavides directs staff to compose a report addressing allocation of surplus funds with the full spectrum of ideas to be presented to the full Council at the December 20th City Council meeting. He had the following recommendations for investment of such funds: ➢ capital improvement projects such as parks or a skate parks, ➢ crime prevention and intervention programs, referring to the PAAL program and other after - school education programs, ➢ Committee has entered into discussions with the SAUSD about piloting joint use programs. 3. Patrol Scheduting/Staffmg (Alternative schedules to maximize patrol staffing.) — Chief Carlos Rojas {Strategic Plan Goal No. 1, if } Chief Rojas briefs the committee members on research done on alternative patrol schedules as was requested at the last Public Safety Meeting. He provides a report based on sample patrol schedules from the COPS office. Four sample schedules are provided with features for each one. These schedules would be subject to negotiations with the POA. Time off is not included; this is strictly informational. Chief Rojas reports that he has authorized overtime to staff adequately. RECOMMENDED ACTION: City Manager will have the patrol scheduling/staffing report put on the December 20a' City Council Agenda as a Receive and File item. 4. Police Officer Hiring (Update on recruitment and hiring of police officers.) — Deputy Chief James Schnabl {Strategic Plan Goal No. 1, lil Deputy Chief Schnabl furnished the number of police officer hires and separations for the past three years. He cites the number of officers currently in the Police Academy and the FTO Program. Deputy Chief Schnabl reported on recent process improvements which increased efficiency in many areas allowing the Department to streamline and expedite the hiring process. He reviewed the Sensis Marketing Agreement which was approved by the City Council. 5. Customer Service Survey Options (Innovation and efficiency to improve customer service.) — Commander Jose Gonzalez (Strategic Plan Goal No. 1, 1 and Goal 7, 1) 13C -9 Commander Gonzalez mentioned the mission and vision statements of the Police Department which are to provide professional services to the community. In order to measure how the Department is doing regarding service to the public, a customer service survey is being considered. He advised that the Department received over 10,000 calls for service a month. The survey would send out random surveys, focusing on those individuals reporting quality of life issues. Information received would be evaluated with a projected start date of January, 2017. 6. Police Officer Body Cameras (Project update regarding the implementation timeline.) — Sergeant Michael Gonzalez {Strategic Plan Goal No. 1, if and 3b} Sergeant Mike Gonzalez provides an update on the body worn program. After a brief overview, he reviews the testing process. Reports that Taser has been the vendor selected and, once the contract is approved, training will begin in January. Patrol and traffic will be the priority and the training is done incrementally. COMMITTEE MEMBER COMMENTS Committee member Tinajero stated that the issue of patrol scheduling continues to be of concern as City Council members are receiving information from the POA President that the Department is operating below minimum staffing levels. He requested this be on the negotiating table during the next cycle. Benavides requested the report be brought to the full council members. Committee members continue to be supportive of the police recruit hiring and are excited about creating a customer service survey in order to begin a dialog and exchange ideas with community residents and business operators. Chairman Benavides remarked that across the board, he saw the Police Department creating efficiencies and doing things in a more expedited manner. Committee members believe the implementation of the police body worn cameras will elevate the feeling of trust between the community and police; Chairman Benavides requested that information is disseminated to the public once the program is in place. ADSOURNMENT — 6:48 P. C LOS ROJAS Chief of Police 13C -10 CITY OF SANTA ANA CITY COUNCIL COMMITTEE ON PUBLIC SAFETY, CODE ENFORCEMENT & NEIGHBORHOOD EMPOWERMENT MINUTES CALL TO ORDER: ATTENDANCE: MEMBERS ABSENT: March 14, 2017 Ross Annex, Room 1600 City Hall, 20 Civic Center Drive Santa Ana, California 5:30 PM Council Committee members: Jose Solorio Juan Villegas Sal Tinajero STAFF PRESENT: Gerardo Monet, CMO Carlos Rojas, PD Dave Anderson, OCFA Tamara Bogosian, CAO Robert Cortez, CMO James Schnabl, PD Yessenia Aspeitia, PD Eileen F. Greene, Recon David Valentin, PD Ruben Ibarra, PD Michael Gonzalez, PD Robert Carroll, PD Hassan Haghani, PBA Candida Neal, PBA ling Secretary PUBLIC SPEAKERS: Chris Schmidt, resident, Windsor Neighborhood Assoc. Peter Katz, President, Com -Link Ed Murashe, resident Melahat Rafiei, Principal, Progressive Solutions Consulting Mike Tardiff, resident Susan Vanderoos, resident, Washington Square Neighborhood PUBLIC COMMENTS Chris Schmidt, resident Windsor Neighborhood Association, happy the name of Committee has changed to focus on neighborhoods. Mr. Schmidt remarked that the quality of life has gone down in his neighborhood due to parking issues and other activities. His neighborhood is not zoned for 13C -11 commercial activity. Mr. Schmidt suggests having Code Enforcement officers working on alternate weekends. A public comment on Item 3 (Proposed Meeting Schedule) was made by unknown resident who questioned having only four meetings a year. Chairman Solorio and Vice Chairman Villegas both stated that special meetings would be considered throughout the year, depending on items raised. Peter Katz, President of Com -Link comments on Item 6, Homelessness. He is continually getting complaints from all 64 homeowner associations regarding the public safety in this city. The civic center, the riverbed, the Downtown businesses and neighborhoods are all being affected; property values going down. Asking this Committee to request County Supervisor Do and Homeless Czar Susan Price come to City Council because they need to be held accountable. Ed Murashe, Floral Park Association, comments on Item 9 (Measure BB). He brings up three issues: homeless issue in the creek bed, traffic issues, and the dispensaries. He would like to see the fine raised for businesses being a public nuisance so it targets the dispensaries. Floral Park is having their home tour coming up on March 29 -30th. Melahat Rafiei representative of the Santa Ana Cannabis Association, makes a public comment on Item 9 (Measure BB). Her Association represents the permitted dispensaries in the city. They want to continue working with law enforcement and the City to abide by the law and regulations of the ordinance. They are asking for some operational changes to the ordinance. She is very pleased that there is open communication with City staff and City leaders and policymakers on this issue. Mike Tardiff, resident, comments on Item 10 (Second Dwelling Ordinance). He would like the City to have its own ordinance rather than going by State law as it pertains to granny flats. Santa Ana needs to develop a more restrictive ordinance than the State. New updated State law provides for wiggle room for cities to formulate an ordinance to fit their individual needs. Peter Katz, President of Com -Link, comments on Item 10 (Second Dwelling Ordinance). Mr. Katz supports an additional City ordinance because Santa Ana is a very dense city, parking is already an issue, and the State law would cause problems between neighbors. A parking commission could administratively deal with parking issues and suggested a slumlord task force. Public Comment by Susan Vanderoos, resident, Washington Square neighborhood, addresses item No. 10. The ordinance allows for some response by the City. She questions protection for Santa Ana citizens and is concerned because granny flat can go up to 1200 sq. feet in someone's backyard. Property values have gone down. 13C -12 AGENDA ITEMS 1. Elect Chair and Vice Chair First Motion: Elect Juan Villegas as Committee Vice Chair. MOTION: Solorio SECOND: Villegas VOTE: AYES: Villegas, Solorio NOES: None (0) ABSENT: Tinajero Motion carries. Second Motion: Elect Jose Solorio as Committee Chair. MOTION: Villegas SECOND: Solorio VOTE: AYES: Solorio, Villegas NOES: None (0) ABSENT: Tinajero Motion carries. 2. Review By -Laws A discussion of the committee by -laws was held. Chairman Solorio states that the City Council modified the name of the Committee and City Attorney Bogosian asked for a revision on Article V, Section A to reflect the meeting place. Changes will be made by the City Attorney's Office. A motion is made to approve the By -Laws with the changes suggested. MOTION: VOTE: Solorio AYES: NOES: ABSENT: Motion carries. SECOND: Villegas Solorio, Villegas None (0) Tinajero 13C -13 3. Review and Approve Proposed Meeting Schedule for this Committee Chief Rojas provides two options for the meeting schedule for this Committee: Option 1 would fall on the 2nd Tuesday of every other month; Option 2 would fall on the 4`h Tuesday of every other month. The meetings proposed were for the remainder of calendar year 2017 and did not include tonight's meeting. A motion is made to approve Option No. 1. MOTION: Solorio SECOND: Villegas VOTE: AYES: Solorio, Villegas NOES: None (0) ABSENT: Tinajero Motion carries. 4. Approval of Minutes of the 11 -22 -16 Meeting Chairman Solorio postpones this item until the next meeting when Committee member Tinajero returns. 5. Police Officer Hiring and Review Hiring Process (Update) — Deputy Chief Schnabl and Police Admin. Manager Robert Carroll [Strategic Plan Goal No. 1, 11 Police Admin. Manager Robert Carroll briefed the Committee with a power point presentation updating police officer recruitment and reviewing the hiring process. Information on vacancies, sworn positions added since FY 2014/15, and officers hired/separated from 2014 -2016 was provided. Manager Carroll discussed the Sensis marketing campaign which was approved by the City Council in June, 2016, and will launch in March, 2017. ACTION: Chairman Solorio: Acting City Manager Mouet, Police Chief Rojas, and the Sensis marketing firm develop a goal for how many individuals the Police Department wants to hire this year. Although the goal with Sensis was 65 from April, 2017 to April, 2018, convert that into a calendar year goal. Also determine how many officers will be retiring after 50 so forecasting between hiring and separations can be done. 13C -14 b. Homelessness Crisis (Discuss possible recommendations regarding pAbiic saf�ty';and public health issues.) — Deputy Chief Valentin and Commander Ibarra {Strategic Plan Goal No. 5,3d) Commander Ruben Ibarra directed attention to the homelessness crisis and how it affects visitors, businesses, community, homeless, and anyone in the city of Santa Ana. He discussed the safe sleep program at the Courtyard and the H.E.A.R.T. Program (Homeless Evaluation Assessment Response Team) which continues to focus on providing services and resources to the homeless population, with an emphasis on mental health training. The Police Department works with Public Works and Community Development agencies on clean -up. ACTION: Vice Chair Villegas: Staff provide to this Committee information on how many sex offenders are living in the Civic Center. ACTION: Chairman Solorio: City has declared this a public health crisis and some specific recommendations came out of that declaration. Chairman Solorio would like to see a combination of this presentation and these comments combined with the recommendations and the outcomes from that initial hearing at the Council level. Bring this issue back to a City Council meeting to report back on the progress being made as well as to take additional comments and recommendations. Staff figure out how to allocate the $300,000 be expended this fiscal year to address the homeless crisis. Chairman Solorio: when the homelessness issue is brought back to City Council, invite Supervisor Andrew Do and Homeless Czar Susan Price, and the Orange County Employees' Association. Chairman Solorio: want more information and open data shared on the Police Department's website. Police Department staff work with IT to move forward with these initiatives. 13C -15 Chairman Solorio directs Acting City Manager Monet to set up a follow -up meeting with the City Attorney, the Police Chief, Councilmember Villegas and himself to set up some legal angles to minimize the homelessness issue. Vice Chair Villegas: requests that Staff provide how many calls for service at the Courtyard and who responds. He wants it on record that Mayor Pulido was right when he said that he didn't want to create the service center in that location because it would bring a lot of people from outside. Chairman Solorio: before the next Committee meeting, he wants to coordinate with Acting City Manager Monet to see when we might have a presentation to the full Council on the overall status of prior recommendations, thoughts and ideas that came out of this meeting. (Item 9 was taken out of order.) 9. Update and Possible Options Regarding Implementation of Measure BB — Deputy City Manager Robert Cortez (Strategic Plan Goal No. 1, 1 c) Deputy City Manager Robert Cortez delivered a power point presentation regarding a Measure BB update and options going forward for the City. Manager Cortez briefs the Committee on the history of Measure BB, when it received voter approval which made Santa Ana the first city in Orange County to implement a medical marijuana program. A lottery was conducted and allows 20 permitted dispensaries. City Council approved a Medical Marijuana Task Force for enforcement efforts. Manager Cortez explained adjustments that are being considered to the Measure BB Ordinance, as well as options that require policy level consideration. Manager Cortez provided highlights of industry priorities. ACTION: Chairman Solorio requests that this item be put on the Agenda on a regular basis. Encourage regular scheduling and participating in the roundtable discussion with industry members to work closely with stakeholders. Vice Chair Villegas: have staff look into hiring more code enforcement officers. Villegas wants it on the record, look into hiring more full time people to work on these dispensaries. Agrees that there is a medical need, but the City needs to be responsible. 13C -16 7. Police Officer Body Cameras (Project update regarding the implementation timeline.) — Sergeant Michael Gonzalez (Strategic Plan Goal No. 1, if and 3b) Sergeant Mike Gonzalez provides an update on the body worn camera program. Sgt. Gonzalez briefly touches on the RFP process, the vendor who has been chosen, and a pilot program initiated in the Fall of 2016. He explains the Body Worn Camera plan of action and milestones as it pertains to the training and implementation timeline. In addition, Sgt. Gonzalez provides video footage of a body camera used by officers in Civic Center, and by gang detectives during a vehicle search. 8. Integrated Software (Vendor: Tri Tech) — Deputy Chief Jim Schnabl and Police Systems Manager Boris Duran (Strategic Plan Goal No. 1, 2a) Deputy Chief Schnabl reviews a presentation given to the Public Safety Committee several years ago which outlined problems the Police Department was facing regarding future growth and use of technology. Deputy Chief Schnabl gives an overview of systems purchased back in the late 80's /early 90's which can no longer operate efficiently. Tri-Tech is the vendor of the new Integrated Software, and the Department is focusing on the Records Management System with a go -live date of November, 2017. The integrated software will allow better communication between systems, move toward a paperless workflow, eliminate redundant data entry, is a cost - savings and will provide more effective law enforcement to the community. ACTION: Chairman Solorio: wants Police staff to think about implementing an e -mail or text message assigned to the person handling non - emergency calls in Communications. An e -mail can be documented and have some clarity about what is being asked for. 10. Implementation of State Second Dwelling Unit Ordinance — Acton: Request direction on whether to continue to implement State ordinance or adopt City standards — Executive Director Hassan Haghani/Planning Manager Candida Neal {Strategic Plan No. 5,31 Executive Director of Planning and Building Agency Hassan Haghani gives an oral report regarding granny flats and the new State law enacted on January I". Prior to that action, Planning Manager Candida Neal, along with staff and the City's Attorney's Office created a draft ordinance that completely complied with State law. Many people were opposed to it, yet others wanted us to put rent control on these units. Public requirements on two far ends and staff being so busy re- writing granny flats ordinance and zoning issues, it was decided to simply implement the State ordinance as is until such time that the City Council gives direction. Implement the State law and use City language as a guideline. 13C -17 ACTION: Chairman Solorio: Staff will forward the State law, as well as the draft ordinance, to this Committee for review. A dialogue then continues regarding this item. City Attorney Bogosian: Mr. Chairman, the action was to request direction on whether to continue to implement the State Ordinance or adopt City standards so are the Committee members tabling this action item for the next meeting? Chairman Solorio responds that the Committee is not prepared today to say there are findings to support specific criteria stating there is a current threat to health and safety with the granny flats. Chairman Solorio directs Staff to review and consider that as a potential option. If there is in fact some leeway in saying that findings may merit a moratorium, there is time to do additional research to fine tune an existing ordinance. Today we are not making a formal recommendation but I do expect the Acting City Manager, the City Attorney's Office and Planning & Building to look at what might be necessary for a moratorium and what time is needed to do the studies. City Attorney Bogosian: the recommendation to the City Attorney's Office is to table this item to the Agenda on May 91h and the City will continue to implement the State law. Recommendation: Chairman Solorio suggests a city -wide parking needs assessment and parking management plan, perhaps by an outside contractor. Villegas agrees that the City hire someone whose sole job is to analyze the parking for the entire city and if a permit parking area can be implemented. COMMITTEE MEMBER COMMENTS Vice Chair Villegas remarked that he was glad to have the meeting early rather than later. He said that there are a lot of items to tackle and there may be additional meetings other than the scheduled ones. Chairman Solorio thanks the Chief, Acting City Manager, those who put together the presentations, attendees and neighborhood leaders. Encourage the activity here and at regular City Council meetings. Chairman Solorio asked if anyone has any suggestions for future Agenda items, to e-mail them to the Committee. He said that it was an honor for 13C -18 Councilmember Villegas and me to be part of the first Public Safety, Code Enforcement and Neighborhood Empowerment Council Committee Meeting. FUTUREITEMS Graffiti Program — cost, schedule, issues with the City's graffiti removal program Crime stats data on the Police Department's website Status of Hiring in the Police Department Homelessness Crisis Implementation of Measure BB Update on My Santa Ana app Discuss Crime Prevention program Non - emergency text or e-mail feature Parking Needs Assessment / Parking Management Plan Citywide ADJOURNMENT — 8:30 P.M. CAI Chief of Police 13C -19 13C -20 D CITY OF SANTA ANA SPECIAL MEETING AGENDA Youth, Education & Community Services City Council Committee Monday, April 24, 2017 — 6:15 p.m. CALL TO ORDER City Hall Ross Annex, Conference Room 1600 20 Civic Center Plaza, Santa Ana, California Committee Members: Councilmembers Benavides, Solorio & Villegas Staff: Gerardo Mouet, Acting City Manager; Jeannie Jurado, Acting PRCSA Exec. Director Recording Secretary: Ron Ono, Admin Services Manager PUBLIC COMMENTS - Members of the public are allowed three minutes to speak on agenda items or matters within the jurisdiction of the Committee. AGENDA ITEMS Approval of Community Services Minutes of the March 27, 2017 Meeting 2. Santa Ana THRIVE CLT Update (Strategic Plan no. 5.3a) 3. Catalina 2017 Update (Strategic Plan no. 2.2a) 4. Dan Young Soccer Complex and Centennial Park Field Realignment Update (Strategic Plan no.2.2b) 5. Discuss CITY /SAUSD Joint Policy meeting (Strategic Plan no. 2.1 c) 6. Future Items for Committee Agenda Discussion If you need special assistance to participate in this meeting, please contact Michael Ortiz, City ADA Program Coordinator, at (714) 647 -5624. Please call prior to the meeting date, to allow the City enough time to make reasonable arrangements for accessibility to this meeting. [Americans with Disabilities Act, Title II, 28 CFR 35.102] Santa Ana City Council Miguel A Pulido, i Michele Marlinez, i Vicente Sarmiento, i Jose Solodo, I P. David Benavides, 1 Juan Villages, i Sal Tinaiero, Mayor i Mayor Pro Tem. i Ward i Ward i Ward 4 I Ward I Ward rrwrmnusania.nna nm i Ward i vsamn'emaASxaaru wn i ,so onwssn�aaM, av i oecnaviaezrmaanra -a�a ao { ,vn�.. <. :,ma { srnnemaaama -ana om i ununine:a�samaare as i i i i i City Hall, 20 Civic Center Plaza . P.O. Box 1988 . Santa Ana, California 92702 Mayor & Council Telephone: 714- 647.6900 . A Jn30 m ftlies: 714. 647.8520 • website: www.santa- ana.ore FUTURE AGENDA ITEMS ADJOURNMENT — The next regular meeting of the Recreation, Education & Community Services City Council Committee meeting schedule for Monday July 24, 2017 at 5:30pm City Hall Ross Annex Room 1600. If you need special assistance to participate in this meeting, please contact Michael Ortiz, City ADA Program Coordinator, at ( (714) 647 -5624. Please call prior to the meeting date, to allow the City enough time to make reasonable arrangements for V - -' accessibility to this meeting. [Americans with Disabilities Act, Title II, 28 CFR 35.102] Santa Ana City Council Miguel A. Pulido, I Michele Martinez, I Vicente Sarmiento, 1 Jose selodo. I P. David Benavides, i Juan Villegas, 1 Sal Tinajero, Mayor I Mayor Pro Tem, I Ward 1 I Ward 3 1 Ward 4 I Ward 5 i Ward 6 nivmnximsmmaana om i Ward Doan i nrurmre =as.ma.a�...am I i i i City Hall, 20 Clvic Center Plaza . P.O. Box 1988 . Santa Ana, California 92702 Mayor & Council Telephone: 714- 647 -6900 - Agenda Item Inquiries: 714. 647.6520 - Website: www.santa- ana.org 13C -22 MINUTES OF A SPECIAL MEETING OF THE COMMUNITY SERVICES COUNCIL COMMITTEE March 27, 2017 CALL TO ORDER Meeting convened at 5:04 p.m. at Santa Ana City Hall Ross Annex Room 1600; 20 Civic Center Plaza, Santa Ana, California 92702. ATTENDANCE Council members Present Juan Villegas Jose Solorio David Benavides (Absent) Staff Present: Gerardo Mouet, Acting City Manger Jeannie Jurado, Acting Executive Director PRCSA Robert Cortez, Deputy City Manager Jorge Garcia, Sr. Management Assistant CMO Julie Castro - Cardenas, Sr. Management Assistant CMO Ron Ono, Administrative Services Manager Juan Lara, Acting Community Services Manger Enrique Marban, Community Services Supervisor Hiram Uribe, Graphic Designer PUBLIC COMMENTS: o None AGENDA ITEMS 1. ELECT CHAIR AND VICE CHAIR • Motion by: Councilmember Solorio to appoint Councilmember Villegas as Chair. Seconded by: Councilmember Villegas. ■ Motion approved. • Motion by Councilmember Villegas to appoint Councilmember Jose Solorio as Vice Chair. Councilmember Solorio agreed to be Vice Chair, unless Councilmember Benavides is interested. Seconded by: Councilmember Solorio. ■ Motion approved. 2. REVIEW BY -LAWS • Reviewed PREY by -laws. Approved by -laws with committee new name change. • Motion by: Councilmember Villegas. Seconded by Councilmember Solorio ■ Motion approved. Community Services Committee Meeting Page 1 March 27, 2017 13C -23 3. REVIEW AND APPROVE PROPOSED MEETING SCHEDULE • Reviewed quarterly meeting schedule. Recommended approval with the addition of Special meetings as needed. • Motion by Councilmember Solorio. Seconded by Councilmember Villegas. ■ Motion approved. 4. APPROVAL OF PREY MINUTES • PREY Minutes of January 25, 2016 was reviewed and the new committee members noted they were not members at time. Committee administratively accepted the minutes as presented. • Motion by: Councilmember Villegas Second by: Jose Solorio ff Motion approved. 5. NAME OF COMMITTEE • Councilmember Solorio indicated the name "Community Services Committee" should reference "Education and Youth ". Recommended the name "Community Services Committee" be changed to "Youth, Education & Community Services Council Committee ". • Motion by Councilmember Villegas. Seconded by Councilmember Solorio ■ Motion approved. 6. MAJOR CITY PRODUCED EVENT UPDATE • Acting Executive Director Jurado presented the various events, agreements and programs. Indicated the headliners for Cinco de Mayo. • Acting City Manager Mouet indicated staff is working on the Downtown agreements to program some of the events on Saturday with the Art Walk. City will program the Sunday Event. Working with Downtown on the 2018 Fiesta Event due to possible impact of the street car construction work. • Councilmember Solorio indicated if the City seeks sponsorships and if we obtained sufficient funding for the events? Also does the event have an Official Marshall and what is the process? Suggested the Attorney General as a possibility. • Acting City Manager Mouet indicated there isn't sufficient sponsorship to cover the cost of the event. • The Dia de los Ninos event is scheduled for Saturday April 22, 2017 that will also include the Earth Day Celebration. The event is free and the area has been increased, with volunteers planting a tree and drought tolerant plants. Educational materials will be provided on Water Conservation and the Ground Water system. 7. DAN YOUNG SOCCER COMPLEX AND CENTENNIAL PARK PROGRAMMING UPDATE o Community Services Supervisor Enrique Marban presented an update on the Dan Young Soccer Complex. Renovation of the synthetic turf on fields #2 and Community Services Committee Meeting Page 2 March 27, 2017 13C -24 #4, the soccer organizations and schools being served. Centennial Park is used for Special Events and the park also includes Joint use of Godinez Fundamental High School, Centennial Adult Education Center and the Skate Park. • Councilmember Solorio asked questions on the Skate Park and operations. • Acting City Manager Mouet addressed issues of vandalism, graffiti, signage, and control by older individuals. Indicated the agreement with OCWD will be providing renovation of the existing restroom to include an office for city staff, higher fencing and security cameras at the skate park to properly manage the use of the skate park. • Councilmember Solorio asked if there are capital improvement needs at Godinez High School and Acting City Manager indicated the possibility of installing synthetic turf on the Godinez Football /Soccer Field. Thought of using the $418,000 soccer surcharge funding to install synthetic turf on Godinez football field, but the interest got re- focused to another school and the item is still pending. • Councilmember Solorio indicated he heard interest from soccer leagues to realign the existing soccer fields to include additional smaller fields at DYSC and the park. Do what can be done administratively to accommodate additional fields at minimal cost? Would like to agenize this at a future meeting for further discussion. Also would like to look at future revenue bond to pay for improvements. 8. DISCUSS 2017 YOUTH & YOUNG ADULT SUMMER INTERNSHIP PROGRAM UPDATE • Sr. Management Assistant Jorge Garcia presented an historical overview of the City Internship Program. Hired over 100 interns. Typically high school students are hired during the summer and college students are hired year round. • Councilmember Villegas asked the type of assignments the interns perform? • Mr. Garcia indicated high school interns are assigned clerical work whereas graduate students are assigned higher level projects and recruitments are done in April. • Councilmember Solorio recommended we connect with the schools and college so we all work together or combine our intern programs. There is a $250,000 partnership program with Lathrop school. We should look into combining the programs. • Councilmember Villegas indicated there should be some control on the use of facilities to minimize any damages. 9. DISCUSS CITY /SCHOOL JOINT POLICY MEETING o Acting City Manager Mouet indicated we have a number of Joint Use facilities with the SAUSD and the City /School meet to discuss any issues. The SAUSD sends 2 representatives and the City sends 3 representative of this committee. The Joint Use Policy meetings are usually held after the Council Community Services Committee Meeting Page 3 March 27, 2017 13C -25 committee meetings. Administratively we have a lot of joint use agreements with different terms and both organizations are considering developing one master joint use agreement. The previous City Manager implemented an idea of a deferred maintenance fund of new joint use agreement, whereby each organization to budget $75,000 each year into an irrevocable fund. Our share is in our current budget. 10. FUTURE ITEMS FOR COMMITTEE AGENDA o City owned lots and a comprehensive process for non - profits to use them. Process to make available the sale of city property and put proceeds into a maintenance fund. o Discussion on plans for old Rescue Mission site. COMMITTEE MEMBER COMMENTS o None MEETING ADJOURNED: 6:18 P.M. 'K Ron Ono, Recording Secretary Community Services Committee Meeting Page 4 March 27, 2017 13C -26