HomeMy WebLinkAbout22B - SPEC - FIRE ALARM SYSREQUEST FOR
COUNCIL ACTION
CITY COUNCIL MEETING DATE:
MAY 16, 2017
TITLE
CONTRACT AWARD TO SIMPLEX
GRINNELL-LP FOR FIRE ALARM
SYSTEMS MAINTENANCE AND ..
TIME CLOCKS AND SUPPLIES"'
(SPEC NO. 17 -049) ''' ''' ' _ "
(STRATEGIC PLAN NO. 6, 1G)
Wirt
RECOMMENDED ACTION
CLERK OF COUNCIL USE ONLY:
APPROVED
❑ As Recommended
❑ As Amended
❑ Ordinance on 1s' Reading
❑ Ordinance on 2n° Reading
❑ Implementing Resolution
❑ Set Public Hearing For
FILE NUMBER
Award a contract to Simplex Grinnell LP for fire alarm systems maintenance and time clock
supplies for a six -month period expiring November 30, 2017 in an amount not to exceed $45,000,
subject to non - substantive changes approved by the City Manager and City Attorney.
DISCUSSION
City facilities are equipped with fire alarm systems for the protection of life and property. The fire
alarm systems require inspection, preventive maintenance and repairs to ensure continued
operation. Additionally, the alarm systems are tested regularly in accordance with the State of
California Fire Marshall regulations and National Fire Protection Association rules.
On June 17, 2013 the City Council awarded a one year contract with provisions for three one -
year renewals to Simplex Grinnell LP for fire alarm systems maintenance. That contract will
expire June 16, 2017. While Simplex Grinnell LP holds proprietary ownership of the software
used in the fire alarm systems throughout the City, some of the equipment could be serviced by
other vendors. Staff is currently evaluating other vendor options, which may include a request for
proposals, to ensure the most efficient and cost effective solution is utilized in awarding future
contracts. As such, staff recommends awarding a six -month contract to Simplex Grinnell LP to
allow for uninterrupted service and State regulations compliance while staff completes this
process.
STRATEGIC PLAN ALIGNMENT
Approval of this item supports City's efforts to meet Strategic Plan Goal #6 — Community
Facilities & Infrastructure, Objective #1 (establish and maintain a Community Investment Plan for
all City assets), Strategy G (develop and implement City's Capital Improvement Program in
coordination with the Community Investment and Deferred Maintenance Plans).
22B -1
Contract Award for Fire Alarm Systems Maintenance
May 16, 2017
Page 2
FISCAL IMPACT
Funds in the amount of $7,500 are available-in FY 2016 -17 in the Building Maintenance account
(07310100- 62300). Funds in the amount of $37,500 will be budgeted and made available in the
same account for FY 2017 -18.
APPROVED AS TO FUNDS AND ACCOUNTS:
Francisco Gutierrez pp
Executive Director
Finance and Management Services Agency
DS /sp
228 -2