HomeMy WebLinkAbout22C - SPEC - PICKUP TRUCKREQUEST FOR
COUNCIL ACTION
CITY COUNCIL MEETING DATE:
MAY 16, 2017
TITLE:
CONTRACT AWARD TO REYNOLDS
BUICK, INC., FOR A PICKUP
TRUCK WITH UTILITY BODY
(SPECIFICATION NO. 17 -038)
(STRATEGIC PLAN NO. 6,2)
C NAGER
RECOMMENDED ACTION
CLERK OF COUNCIL USE ONLY:
APPROVED
❑ As Recommended
❑ As Amended
❑ Ordinance on 1`' Reading
❑ Ordinance on 2ntl Reading
❑ Implementing Resolution
❑ Set Public Hearing For
CONTINUED TO
FILE NUMBER
Authorize a one -time purchase and payment of a purchase order to Reynolds Buick, Inc., for the
purchase of one % -ton pickup truck with a utility body in an amount not to exceed $64,968, and a
five percent contingency of $3,248, for a total amount not to exceed of $68,216, subject to
nonsubstantive changes approved by the City Manager and City Attorney.
DISCUSSION
The Finance and Management Services Agency, Facilities, Fleet Maintenance and Central
Stores Division, is responsible for the acquisition, maintenance, repair, and replacement of
vehicles, trucks, and maintenance equipment. The City's Vehicle Replacement Policy provides
guidelines and criteria for determining when vehicles need replacement. These criteria include
vehicle age, mileage, maintenance costs, and safety history. As a result of reviewing the City's
replacement criteria, a % -ton utility truck purchased in 2006 with usage totaling 172,208 miles
has been identified for replacement. This utility truck is assigned to the Public Works Water
Division and is utilized as their evening and weekend "call out" truck. Included in the purchase is
the construction and installation of a utility body to store tools and equipment to service
emergency call -out needs.
The Notice Inviting Bids was advertised on March 27, 2017, on the City's online bid management
and publication system. A summary of the bid invitations and bids received is as follows:
24 Vendors were notified
8 Vendors downloaded the bid packet
2 Bids received
1 Bid received from Santa Ana vendor
22C -1
Contract Award for Utility Truck
May 16, 2017
Page 2
Two bids were received and opened on April 25, 2017, and evaluated. The results are as
follows:
Vendor
Guarantee Chevrolet Motors, Inc.
Reynolds Buick, Inc.
Location Amount
Santa Ana $73,023.40
Covina $64,967.08
The higher bid from Guarantee Chevrolet, Inc., includes the local vendor preference discount.
The lower bid received from Reynolds Buick, Inc., is responsive to the specifications and meets
the City's requirements. To allow for unanticipated charges, a five percent contingency has been
included in the award amount.
STRATEGIC PLAN ALIGNMENT
Approval of this item supports the City's efforts to meet Goal #6 — Community Facilities &
Infrastructure, Objective #2 (address deferred maintenance on City buildings and equipment).
FISCAL IMPACT
Funds in the amount of $68,216 are available in the FY 2016 -17 Water Systems Maintenance
Account (No. 06017641- 66400).
Freq Mousavipour
Executive Director
Public Works Agency
FM /CL/ds /sp
APPROVED AS TO FUNDS AND ACCOUNTS:
Francisco Gutierrez p
Executive Director /�✓
Finance & Management Services Agency
22Ci -2