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HomeMy WebLinkAbout25F - AGMT - PARK CUSTODIAL SRVSREQUEST FOR COUNCIL ACTION CITY COUNCIL MEETING DATE: MAY 16, 2017 TITLE: AGREEMENT WITH VALLEY MAINTENANCECORPORATION FOR CUSTODIAL SERVICES AT CITY PARKS (STRATEGIC -PLAN. NO. 6, 1 B) — - C TICMANA(�',ER RECOMMENDED ACTION CLERK OF COUNCIL USE ONLY: APPROVED ❑ As Recommended ❑ As Amended ❑ Ordinance on 151 Reading ❑ Ordinance on 2ntl Reading ❑ Implementing Resolution ❑ Set Public Hearing For CONTINUED TO FILE NUMBER Authorize the City Manager and Clerk of the Council to execute an agreement with Valley Maintenance Corporation to provide park restroom and park building custodial services at City parks in an annual amount not to exceed $263,684, which includes a 10% contingency, for a two - year term from June 1, 2017 through May 31, 2019, with two, one -year renewal options. In addition, the contract will include a start-up cost of $6,278 in the first year of the contract, for a total cost of $1,061,014 over the term of the contract, including renewals, subject to non - substantive changes approved by the City Manager and City Attorney. The Parks, Recreation and Community Services Agency (PRCSA) divides the city into four maintenance districts. The PRCSA provides custodial services at park restrooms and at various park buildings through a contractor. On March 8, 2017, PRCSA issued a Request for Proposal (RFP) for custodial services, which was posted on PlanetBids. The Agency received two proposals from interested companies. An evaluation committee consisting of two representatives from PRCSA -Park Maintenance reviewed and rated the proposals. The proposals were evaluated according to the criteria listed in the RFP: references, fee and qualifications. The results of the RFP evaluation were as follows: Company Score Valley Maintenance Corporation 200 Merchants Building Maintenance 175 City staff recommends entering into an agreement with Valley Maintenance Corporation. At the start of the agreement the contractor will deploy additional resources to perform custodial 25F -1 Agreement with Valley Maintenance Corporation May 16, 2017 Page 2 services above and beyond the routine services that will be performed. The cost startup service will be $6,278. STRATEGIC PLAN ALIGNMENT Approval of this item allows the City to meet Goal #6 - Community Facilities & Infrastructure, Objective #1 (Establish and maintain a Community Investment Plan for all City assets), Strategy B (Equitably maintain existing streets and associated assets in a state of good repair so they are clean, safe and aesthetically pleasing for all users). FISCAL IMPACT Funds are available in the following accounts for the specified years of the initial term: Accounting Unit PRCSA- Stadium Total FY 16/17 FY17/18 FY18/19 ` 13210 - 62300) $ 3,514 $ 33,720 28,252 $263,684 $ 30,y10 $241,710 Funds are available in the following accounts for the specified years of the two, one -year renewal terms: Unit FY 18/19 FY19/20 FY20/21 PRCSA- Stadium (no. 01113210 - 62300) $ 2,810 $ 33,72U $ 3u,ulu PRCSA -Park Maintenance (no 01113250 - 62320) $ 19,164 $229,964 $210,800 Total $ 21,974 $263,684 $241,710 Gerardo Mouet Executive Director Parks, Recreation and Community Services Agency EXHIBIT: 1. Agreement APPROVED AS TO FUNDS AND ACCOUNTS: Francisco Gutierrez �yy Executive Director Finance and Management Services Agency 25F -2 AGREEMENT WITH VALLEY MAINTENANCE, CORP. FOR JANITORIAL SERVICES AT PARK RESTROOMS & PARK BUILDINGS THIS AGREEMENT is made and entered into this I" day of June, 2017 by and between Valley Maintenance Corp. ( "Contractor "), and the City of Santa Ana, a charter city and municipal corporation organized and existing under the Constitution and laws of the State of California ( "City"). RECITALS A. On March 8, 2017, the City issued Request for Proposal No. 17 -031, by which it sought proposals from qualified firms for high quality janitorial maintenance services at City park restrooms and park buildings. B. Contractor submitted a responsive proposal that was selected by the City. Contractor represents that it is able and willing to provide the services described in the Scope of Work for park restrooms and park buildings that were included in RFP No. 17 -031 that is attached to this Agreement in its entirety, along with Addendum No. 1, as Exhibit A. C. In undertaking the performance of this Agreement, Contractor represents that it is knowledgeable in its field and that any services performed by Contractor under this Agreement will be performed in compliance with such standards as may reasonably be expected from a professional consulting firm in the field. NOW THEREFORE, in consideration of the mutual and respective promises, and subject to the terms and conditions hereinafter set forth, the parties agree as follows: 1. 2. SCOPE OF SERVICES Contractor shall perform those services set forth in Exhibit A to this Agreement. Contractor's proposal is incorporated herein by reference. COMPENSATION a. City agrees to pay, and Contractor agrees to accept as total payment for its services the rates and charges identified in Exhibit B. The total sum to be expended under this Agreement shall not exceed - $263,685 annually during the term of this Agreement, including any renewal option periods. This annual amount includes a 10% contingency for services as may be performed by Contractor at the sole discretion of City. b. The Compensation for the first year of the Agreement shall include an additional start-up cost of $6,278 which will cover additional clean -up work to bring the City park restrooms and park buildings up to a standard level. Therefore, the Compensation for the first year of said Agreement shall not exceed $269,962. c. Payment by City shall be made within forty -five of days (45) days following receipt of proper invoice evidencing work performed, subject to City accounting procedures. Payment need not be made for work that fails to meet the standards of performance set forth in the Recitals which may reasonably be expected by City. 25F -3 3. TERM This Agreement shall commence on June 1, 2017 and terminate on May 31; 2019, unless terminated earlier in accordance with Section 15, below. The term of this Agreement may be extended for two (2) additional one -year option periods by a writing executed by the City Manager and the City Attorney. 4. INDEPENDENT CONTRACTOR Contractor shall, during the entire term of this Agreement, be construed to be an independent contractor and not an employee of the City. This Agreement is not intended nor shall it be construed to create an employer- employee relationship, a joint venture relationship, or to allow the City to exercise discretion or control over the professional manner in which Contractor performs the services which are the subject matter of this Agreement; however, the services to be provided by Contractor shall be provided in a manner consistent with all applicable standards and regulations governing such services. Contractor shall pay all salaries and wages, employer's social security taxes, unemployment insurance and similar taxes relating to employees and shall be responsible for all applicable withholding taxes. 5. OWNERSHIP OF MATERIALS This Agreement creates a non - exclusive and perpetual license for City to copy, use, modify, reuse, or sublicense any and all copyrights, designs, and other intellectual property embodied in plans, specifications, studies, drawings, estimates, and other documents or works of authorship fixed in any tangible medium of expression, including but not limited to, physical drawings or data magnetically or otherwise recorded on computer diskettes, which are prepared or caused to be prepared by Contractor under this Agreement ( "Documents & Data "). Contractor shall require all subcontractors to agree in writing that City is granted a non - exclusive and perpetual license for any Documents & Data the subcontractor prepares under this Agreement. Contractor represents and warrants that Contractor has the legal right to license any and all Documents & Data. Contractor makes no such representation and warranty in regard to Documents & Data which were provided to Contractor by the City. City shall not be limited in any way in its use of the Documents and Data at any time, provided that any such use not within the purposes intended by this Agreement shall be at City's sole risk. 6. BONDS Contractor shall supply a payment bond in the amount of fifty percent (50 %) of the awarded total annual contract amount of the proposal prior to execution of the Agreement. Upon receipt of the payment bond, the proposal deposit will be returned. The proposal deposit is subject to be forfeited if Contractor fails to execute the written Agreement and furnish the required payment bond, or to satisfy any other conditions present within a reasonable time as determined by the City. The payment bond is to be renewed annually and submitted by the Contractor in the amount of 50% of the annual contract amount. 7. INSURANCE Prior to undertaking performance of work under this Agreement, Contractor shall maintain and shall require its subcontractors, if any, to obtain and maintain insurance as described below: a. Commercial General Liability Insurance. Contractor shall maintain commercial general liability insurance naming the City, its officers, employees, agents, volunteers and representatives as additional insured(s) and shall include, but not be limited to protection 25F -4 against claims arising from bodily and personal injury, including death resulting therefrom and damage to property, resulting from any act or occurrence arising out of Contractor's operations in the performance of this Agreement, including, without limitation, acts involving vehicles. The amounts of insurance shall be not less than the following: single limit coverage applying to bodily and personal injury, including death resulting therefrom, and property damage, in the total amount of $1,000,000 per occurrence, with $2,000,000 in the aggregate. Such insurance shall (a) name the City, its officers, employees, agents, volunteers and representatives as additional insured(s); (b) be primary and not contributory with respect to insurance or self - insurance programs maintained by the City; and (c) contain standard separation of insureds provisions. b. Business automobile liability insurance, or equivalent form, with a combined single limit of not less than $1,000,000 per occurrence. Such insurance shall include coverage for owned, hired and non -owned automobiles. c. Worker's Compensation Insurance. In accordance with the California Labor Code, Contractor, if Contractor has any employees, is required to be insured against liability for worker's compensation or to undertake self - insurance. Prior to commencing the Performance of the work under this Agreement, Contractor agrees to obtain and maintain any employer's liability insurance with limits not less than $1,000,000 per accident. d. If Contractor is or employs a licensed professional such as an architect or engineer: Professional liability (errors and omissions) insurance, with a combined single limit of not less than $1,000,000 per claim with $2,000,000 in the aggregate. e. The following requirements apply to the insurance to be provided by Contractor pursuant to this section: (i) Contractor shall maintain all insurance required above in full force and effect for the entire period covered by this Agreement. Certificates of insurance shall be furnished to the City upon execution of this Agreement and shall be approved by the City. Certificates and policies shall state that the policies shall not be canceled or reduced in coverage or changed in any other material aspect without thirty (30) days prior written notice to the City. (iv) Contractor shall supply City with a fully executed additional insured endorsement. f. If Contractor fails or refuses to produce or maintain the insurance required by this section or fails or refuses to furnish the City with required proof that insurance has been procured and is in force and paid for, the City shall have the right, at the City's election, to terminate this Agreement. Such termination shall not affect Contractor's right to be paid for its time and materials expended prior to notification of termination. Contractor waives the right to receive compensation and agrees to indemnify the City for any work performed prior to approval of insurance by the City. 8. INDEMNIFICATION Contractor agrees to and shall indemnify and hold harmless the City, its officers, agents, 25F -5 employees, consultants, special counsel, and representatives from liability: (1) for personal injury, damages, just compensation, restitution, judicial or equitable relief arising out of claims for personal injury, including death, and claims for property damage, which may arise from the negligent operations of the Contractor or its, subcontractors, agents, employees, or other persons acting on their behalf which relates to the services described in section 1 of this Agreement; and (2) from any claim that personal injury, damages, just compensation, restitution, judicial or equitable relief is due by reason of the terms of or effects arising from this Agreement. This indemnity and hold harmless agreement applies to all claims for damages, just compensation, restitution, judicial or equitable relief suffered, or alleged to have been suffered, by reason of the events referred to in this Section or by reason of the terms of, or effects, arising from this Agreement. The Contractor further agrees to indemnify, hold harmless, and pay all costs for the defense of the City, including fees and costs for special counsel to be selected by the City, regarding any action by a third party challenging the validity of this Agreement, or asserting that personal injury, damages, just compensation, restitution, judicial or equitable relief due to personal or property rights arises by reason of the terms of, or effects arising from this Agreement. City may make all reasonable decisions with respect to its representation in any legal proceeding. Notwithstanding the foregoing, to the extent Contractor Services are subject to Civil Code Section 2782.8, the above indemnity shall be limited, to the extent required by Civil Code Section 2782.8, to claims that arise out of, pertain to, or relate to the negligence, recklessness, or willful misconduct of the Contractor. 9. RECORDS Contractor shall keep records and invoices in connection with the work to be performed under this Agreement. Contractor shall maintain complete and accurate records with respect to the costs incurred under this Agreement and any services, expenditures, and disbursements charged to the City for a minimum period of three (3) years, or for any longer period required by law, from the date of final payment to Contractor under this Agreement. All such records and invoices shall be clearly identifiable. Contractor shall allow a representative of the City to examine, audit, and make transcripts or copies of such records and any other documents created pursuant to this Agreement during regular business hours. Contractor shall allow inspection of all work, data, documents, proceedings, and activities related to this Agreement for a period of three (3) years from the date of final payment to Contractor under this Agreement. 10. CONFIDENTIALITY If Contractor receives from the City information which due to the nature of such information is reasonably understood to be confidential and/or proprietary, Contractor agrees that it shall not use or disclose such information except in the performance of this Agreement, and further agrees to exercise the same degree of care it uses to protect its own information of like importance, but in no event less than reasonable care. "Confidential Information" shall include all nonpublic information. Confidential information includes not only written information, but also information transferred orally, visually, electronically, or by other means. Confidential information disclosed to either party by any subsidiary and /or agent of the other party is covered by this Agreement. The foregoing obligations of non -use and nondisclosure shall not apply to any information that (a) has been disclosed in publicly available sources; (b) is, through no fault of the Contractor disclosed in a publicly available source; (c) is in rightful possession of the Contractor an obligation of confidentiality; (d) is required to be disclosed by operation of law; or (e) is independently developed by the Contractor without reference to information disclosed by the City. 11. CONFLICT OF INTEREST CLAUSE Contractor covenants that it presently has no interests and shall not have interests, direct or 25F -6 indirect, which would conflict in any manner with performance of services specified under this Agreement. 12. NOTICE Any notice, tender, demand, delivery, or other communication pursuant to this Agreement shall be in writing and shall be deemed to be properly given if delivered in person or mailed by first class or certified mail, postage prepaid, or sent by fax or other telegraphic communication in the manner provided in this Section, to the following persons: To City: Clerk of the City Council City of Santa Ana 20 Civic Center Plaza (M -30) P.O. Box 1988 Santa Ana, CA 92702 -1988 Fax 714- 647 -6956 Copies to: To Contractor: Gerardo Mouet Executive Director Parks, Recreation, and Community Services Agency City of Santa Ana 20 Civic Center Plaza M -23 P.O. Box 1988 Santa Ana, California 92702 Valley Maintenance Corp. 3660 Wilshire Blvd Los Angeles, CA 90010 (213) 388 -3370 A party may change its address by giving notice in writing to the other party. Thereafter, any communication shall be addressed and transmitted to the new address. If sent by mail, communication shall be effective or deemed to have been given three (3) days after it has been deposited in the United States mail, duly registered or certified, with postage prepaid, and addressed as set forth above. If sent by fax, communication shall be effective or deemed to have been given twenty -four (24) hours after the time set forth on the transmission report issued by the transmitting facsimile machine, addressed as set forth above. For purposes of calculating these time frames, weekends, federal, state, County or City holidays shall be excluded. 13. EXCLUSIVITY AND AMENDMENT This Agreement represents the complete and exclusive statement between the City and Contractor regarding the subject matter therein, and supersedes any and all other agreements, oral or written, between the parties. In the event of a conflict between the terms of this Agreement and any attachments hereto, the terms of this Agreement shall prevail. This Agreement may not be modified except by written instrument signed by the City and by an authorized representative of Contractor. The parties agree that any terms or conditions of any purchase order or other instrument that are inconsistent 25F -7 with, or in addition to, the terms and conditions hereof, shall not bind or obligate Contractor or the City. Each party to this Agreement acknowledges that no representations, inducements, promises or agreements, orally or otherwise, have been made by any party, or anyone acting on behalf of any party, which are not embodied herein. 14. ASSIGNMENT Inasmuch as this Agreement is intended to secure the specialized services of Contractor, Contractor may not assign, transfer, delegate, or subcontract any interest herein without the prior written consent of the City and any such assignment, transfer, delegation or subcontract without the City's prior written consent shall be considered null and void. Nothing in this Agreement shall be construed to limit the City's ability to have any of the services which are the subject to this Agreement performed by City personnel or by other consultants retained by City. 15, TERMINATION This Agreement may be terminated by the City upon thirty (30) days written notice of termination. In such event, Contractor shall be entitled to receive and the City shall pay Consultant compensation for all services performed by Contractor prior to receipt of such notice of termination, subject to the following conditions: a. As a condition of such payment, the Executive Director may require Contractor to deliver to the City all work product completed as of such date, and in such case such work product shall be the property of the City unless prohibited by law, and Contractor consents to the City's use thereof for such purposes as the City deems appropriate. b. Payment need not be made for work that fails to meet the standard of performance specified in the Recitals of this Agreement. 16. NONDISCRIMINATION Contractor shall not discriminate because of race, color, creed, religion, sex, marital status, sexual orientation, age, national origin, ancestry, or disability, as defined and prohibited by applicable law, in the recruitment, selection, training, utilization, promotion, termination or other employment related activities or in connection with any activities under this Agreement. Contractor affirms that it is an equal opportunity employer and shall comply with all applicable federal, state and local laws and regulations. 17. JURISDICTION - VENUE This Agreement has been executed and delivered in the State of California and the validity, interpretation, performance, and enforcement of any of the clauses of this Agreement shall be determined and governed by the laws of the State of California. Both parties further agree that Orange County, California, shall be the venue for any action or proceeding that may be brought or arise out of, in connection with or by reason of this Agreement. 18. PROFESSIONAL LICENSES Contractor shall, throughout the term of this Agreement, maintain all necessary licenses, permits, approvals, waivers, and exemptions necessary for the provision of the services hereunder and required by the laws and regulations of the United States, the State of California, the City of Santa Ana and all other 25F -8 governmental agencies. Contractor shall notify the City immediately and in writing of its inability to obtain or maintain such permits, licenses, approvals, waivers, and exemptions. Said inability shall be cause for termination of this Agreement. 19. MISCELLANEOUS PROVISIONS a. Each undersigned represents and warrants that its signature herein below has the power, authority and right to bind their respective parties to each of the terms of this Agreement, and shall indemnify City fully, including reasonable costs and attorney's fees, for any injuries or damages to City in the event that such authority or power is not, in fact, held by the signatory or is withdrawn. b. All Exhibits referenced herein and attached hereto shall be incorporated as if fully set forth in the body of this Agreement. IN WITNESS WHEREOF, the parties hereto have executed this Agreement the date and year first above written. ATTEST: Maria D. Huizar Clerk of the Council APPROVED AS TO FORM: SONIA R. CARVALHO City Attorney By. Lisa Storck Assistant City Attorney RECOMMENDED FOR APPROVAL: Gerardo Mouet Executive Director Parks, Recreation, and Community Services Agency CITY OF SANTA ANA Robert Cortez Deputy City Manager CONTRACTOR: Name: Title: 25F -9 EXHIBIT A-' Appendix ATTACHMENT 1 SCOPE OF WORK CITY OF SANTA ANA REQUEST FOR PROPOSALS RFP NO.: 17 -031 Description of Work It is the intent of this agreement to continually improve the quality of the facilities. The Contractor shall provide all labor, training, materials, tools, equipment, transportation, hauling, dumping, chemicals and other items needed to perform high quality park janitorial maintenance pursuant to the terms defined herein. This RFP identifies facilities in to two groups, park mstrooms and park buildings. Park buildings include community centers (including gymnasium, if applicable) and other facilities that are not stand -alone restroom -only structures, which are considered park restrooms. The Contractor shall provide all park restroom janitorial maintenance at work sites listed herein, including, but not limited to cleaning, scrubbing, polishing, toilets, urinals, doors, walls, floors, ceilings, windows, partitions, dispensers, hand rails plumbing fixtures, and replacing burned out lights, lens covers, removing foreign materials i.e. paper wads stuck to ceilings, walls, etc. In addition, the Contractor shall clean the exterior of the building surfaces including the walls, roof, windows, etc. and, other services required to maintain the work sites in a safe, attractive and useable condition. The Contractor shall provide all park building janitorial maintenance at work sites listed herein, including, but not limited to cleaning, scrubbing, polishing of windows, desks, cabinets, computers, phones, kitchen appliances, hanging amenities (clocks, pictures, Knox boxes, etc.),toilets, urinals, doors, walls, floors, ceilings, windows, partitions, dispensers, hand rails plumbing fixtures, and replacing burned out lights at the contractors expense, lens covers, removing foreign materials i.e. paper wads stuck to ceilings, walls, etc. In addition, the Contractor shall clean the exterior of the building surfaces required to maintain the work sites in a safe, attractive and useable condition. Contractor understands that it is assuming maintenance responsibility of the parks/locations "as is" and is responsible for improving all aspects of the parks facilities to the quality described in these specifications and interpreted by the City's Representative. Proposers shall be responsible for monitoring the site to obtain information regarding this solicitation. EXHIBIT A 25F -10 1.0 DEFINITIONS 1.1 "City's Representative" shall mean the Executive Director of Parks, Recreation and Community Services designated representative. 1.2 "Cleaning" shall mean the practice of thoroughly removing all stains, foreign materials, mineral deposits, etc. to achieve a high quality "like new" appearance. 1.3 "Sanitizing" shall mean to disinfect (eradicate disease causing agents) by use of germicidal or other approved disinfecting products. 1.4 "Polishing" shall mean, following cleaning, using products to enhance the "shine" of the surface being polished. 2.0 AGREEMENT START -UP See Addendum 3.0 PARK RESTROOM MAINTENANCE Routine maintenance shall include but not be limited to the following services performed at the Work Sites listed in Attachment 3 -6. 3.1 Daily Cleaning Schedule 3.1.1 Restock all supplies daily so dispensers are completely full. Replace vandalized dispensers with approved manufacturer and model dispensers to Park Maintenance specifications upon discovery. Dispensers will be provided by the City. 3.1.2 Flush toilets and urinals prior to finishing and add approved products. 3.1.3 Check toilets and urinals for stoppages and use plunger and /or hand auger to unplug. Note that the should the Contractor be unsuccessful in unplugging the toilet or urinal causing the City to unclog the unit, and the clog is unplugged by plunger and /or hand auger, the cost for this service will be deducted from the Contractor's next monthly invoice. 3.1.4 If stoppages cannot be unplugged or if other plumbing problems are noticeable, notify the City's Representative immediately. Contractor shall remove all waste from the clogged urinal/commode, clean the urinal /commode and place a plastic waste receptacle liner over the unit to protect it from use until a Plumber can clear the clog. 3.1.5 Remove all stains, dust, litter, debris and otherwise foreign matter on all interior surfaces including doors, sills, partitions, floors, walls, ceilings, etc. This includes, but not limited to, wads of paper stuck on ceilings, tape, etc. 3.1.6 Empty, clean and sanitize receptacles inside and out. 25F -11 3.1.7 Sweep and mop entire floor with approved germicidal cleanser /solution. Hosing out restrooms is not an acceptable practice. 3.1.8 Clean and sanitize all surfaces, including walls, doors, partitions, door /window jambs, vents, light fixtures, ceilings, etc. Tile floors and walls shall be cleaned and polished. 3.1.9 Clean, sanitize interior and exterior of washbasins and around all fixtures to remove mineral deposits, water spots, dirt, grim, and any other unclean condition. Polish all metal fixtures surfaces, inside and out, including but not limited to toilets, urinals, plumbing, sinks, flush valves, mounting plates, dispensers, nuts, screws, traps, hose bibs, water connections, handrails, mirrors, etc. using approved products. 3.1.10 Clean and disinfect benches using approved germicidal cleanser. 3.1.11 Inspect and replace burned out lights at the Contractor's expense inside and outside the building using approved products. 3.1.12 Clean and disinfect lockers (inside, outside and tops) using approved germicidal cleanser. Throw away any trash found in unlocked lockers or on top of lockers. 3.1.13 Clean and sanitize shower walls, fixtures and curtains using approved germicidal cleanser. 3.1.14 Pick -up, clean, sanitizes and removes trash and debris, including but not limited to feces, urine, paper, within 10' feet of the building in each direction. 3.1.15 Clean exterior of the buildingtroof free of all stains, dirt, grime, sand, or other foreign materials including paper wads, confetti, tape, slap tags, cob webs, dust, etc. within 10' of the building. 3.1.16 Turn off lights once work is completed. 3.1.17 Clean and polish exterior of the building amenities (attached) including but not limited to drinking fountains, lights, Knox boxes, plaques, windows (except Stadium Press Box), etc. of dirt, grime, all foreign materials including paper wads, confetti, tape, slap tags, cob webs, dust, etc. 3.1.18 Clean interior windows free of dirt, grime, tape, smudges, streaks, etc. to achieve a clear glass condition. This includes Stadium Press Box. 3.2 Weekly Cleaning Schedule — Restrooms, Showers and Locker Rooms 3.2.1 Polish all tiles surfaces using approved product to achieve a high quality appearance. 3.2.2 Inspect shower curtains. If curtains are worn, the Contractor shall replace them at his own expense with a shower curtain product acceptable to the City's Representative. 3.2.3 Clean light fixtures and protective coverings inside and out using approved germicidal cleanser. 3.3 Monthly Cleaning Schedule — Restrooms, Showers and Locker Rooms 3.3.1 Clean and resurface floor surfaces using approved products per the manufacturer's specifications. 3.3.2 Use pumice stone or other product/tool to remove mineral buildup from around fixtures in the restroom. 3.3.3 Pressure wash all exterior wall and pavement surfaces to remove dirt, dust, debris, stains, etc. to within 10' of the building. 25F -12 3.3.4 Scrub floors and base boards completely clean of dirt, grim, stains, etc. using a power walk- behind floor scrubber and hand held power scrubber being careful not to damage flooring. 3.4 Bi- Annual Cleaning Schedule 3.4.1 Pressure wash roofs to remove dirt, dust, debris, stains, etc. 4.0 PARK BUILDING MAINTENANCE- GENERAL Routine maintenance shall include but not be limited to the following services performed at the Work Sites listed in Attachment 3 -6. SPECIAL NOTICES -All furniture moved by the Contractor's employees during the performance of any services shall be returned to its appropriate location. All items such as trash receptacles or desk chairs that are moved to enable cleaning underneath or around them shall be returned to their appropriate location. Work areas shall be secured and equipment placed to prevent passage by the general public and City staff. All such work areas shall be denoted as such. Work areas and equipment shall remain under this state /condition until all work is complete, equipment is vacated and passage is safe for all. The proper quantity and type of safety warning signs, such as "Caution — Wet Floor" shall be placed by the Contractor's employees each time such conditions exist that would warrant placement of such signs. Signs are to be picked up and stored in the appropriate janitor room once the condition no longer exists to warrant such signs. 4.1 Daily Cleaning Schedule 4.1.1 Restock all supplies daily so dispensers are completely full. Replace vandalized dispensers with approved manufacturer and model dispensers to Park Maintenance specifications upon discovery. Dispensers will be provided by the City. All supplies shall be provided by the contractor 4.1.1 Flush toilets and urinals prior to finishing and add approved products. Replace waterless urinal filters with approved urinal manufacturer's cartridges as often as necessary to prevent foul odors and urine back -up. Waterless urinal filters shall be provided by the Contractor and shall be per the waterless urinal manufacturer's specified cartridge. 4.1.2 Check toilets and urinals for stoppages and use plunger and /or hand auger to unplug. Note that the should the Contractor be unsuccessful in unplugging the toilet or urinal causing the City to unclog the unit, and the clog is unplugged by plunger and/or hand auger, the cost for this service will be deducted from the Contractor's next monthly invoice. 4.1.3 If stoppages cannot be unplugged or if other plumbing problems are noticeable, cover the urinal /commode with a trash liner then notify the City's Representative immediately, 4.1.4 Remove all stains, dust, litter, debris and otherwise foreign matter on all interior surfaces including doors, sills, partitions, floors, walls, ceilings, windows, etc. This includes, but not limited to, wads of paper stuck on ceilings, tape, etc. 4.1.5 Empty, clean and sanitize receptacles inside and out. Replace plastic waste receptacles liners so they are neat in appearance. 25F -13 4.1.6 Carpeting & Rugs- Vacuum all carpeted -rug areas wall -to -wall including areas immediately adjacent walls and other obstacles. Contractor may elect to sweep these areas out by hand first before vacuuming. 4.1.7 Tile and other resilient floors and walls shall be swept, mopped using approved germicidal cleansers, and buffed/polished to a non - streaked consistent in appearance luster. 4.1.8 Clean, dust and sanitize all surfaces inside and out, including walls, blinds, drapes, book cases, books, doors, partitions, door /window jambs, vents, light fixtures, ceilings, windows, window sills, mirrors, computers, telephones, speakers, wall boards, pictures, etc. 4.1.9 Clean, sanitize interior and exterior of kitchen appliances, cabinets, washbasins, floor drains, and around all fixtures to remove mineral deposits, water spots, dirt, grim, and any other unclean condition. Polish all metal fixtures surfaces, inside and out, including but not limited to toilets, drinking fountains, urinals, plumbing, sinks, flush valves, kitchen vent hoods, mounting plates, dispensers, nuts, screws, traps, hose bibs, water connections, handrails, mirrors, etc. using approved products. 4.1.10 Kitchens & break rooms -Wash and dry dishes and put away. Clean and sanitize counter tops, tables (surface and hardware, legs, etc.), vending machines, display cases, etc. 4.1.11 Furniture - Clean, dust, vacuum, disinfect and polish furniture including but not limited to chairs, tables, cabinets, computers, televisions, exterior of potted plant pots, etc. using approved germicidal cleanser. 4.1.12 Lamps (lighting replacement) - Inspect and replace burned out interior and exterior lights at the Contractor's expense using approved products. 4.1.13 Locker Room -Clean and disinfect lockers (inside, outside and tops) using approved germicidal cleanser. Throw away any trash found in unlocked lockers or on top of lockers. Clean, sanitize and polish wood benches and metal hardware. 4.1.14 Showers -Clean and sanitize shower walls, fixtures and curtains using approved germicidal cleanser. 4.1.15 Exterior of Building Pick -up, clean, sanitizes and removes trash and debris, including but not limited to feces, urine, paper, within 10' feet of the building in each direction. 4.1.16 Exterior Building Service -Clean exterior of the building free of all foreign materials including paper wads, confetti, tape, slap tags, cob webs, dust, etc. 4.1.17 Outside Patios, Balconies and Building Entryways- Remove cobwebs from overhead surfaces, lights and other amenities affixed to the building entryway areas. This would include cleaning the exterior of glass and metal doors, door thresholds and hardware. Remove any litter, cigarette butts or bird droppings. 4.1.18 Entrance Glass, Mirrors and Workstation Glass- Thoroughly clean both sides of all surrounding building entry door glass and entry doors for a uniform appearance free of all smudges, fingerprints, stains, streaks, lint, etc. Remove any paper and/or tape. Clean all mirrors in restrooms, locker rooms and fitness center in the same manner as noted above. Spot clean workstation and /or partition glass daily as needed. 4.1.19 Entrance Mats - Remove moisture, wet or dry soil, and any debris from carpeted, rubber and /or other material mats. Ensure mats are properly positioned on the floor. 25F -14 4.1.20 Stain Removal on Carpet, Upholstery, Partition Panels and Walls -Clean and/or remove all stains as quickly as they are discovered so as not to allow them to set into the fabric. If the stain is a coffee spill, use a contractor- supplied product similar to Interface Coffee Breaker and follow the manufacturer's recommended procedures. Do not blot or attempt to extract. Simply spray the affected area(s). 4.1.21 Remove slap tags, graffiti and any other materials used to deface the building and it amenities. 4.1.22 Replace burned out lights (at the contractor's expense) Turn off lights once work is completed. 4.1.23 "Offices, Stadium Press Box, Closets, Storage Rooms," Restrooms, Showers and Locker Rooms 4.2 Weekly Cleaning Schedule 4.2.1 Spray and Buffing of Hard Floors -Clean and restore a uniform glass and protective finish to resilient tile or terrazzo floors that are finished with a floor finish. All chairs, trash receptacles, etc., shall be tilted or moved where necessary to spray buff underneath. The entire floor shall have a uniform coating of floor finish. All spray buff solution shall be removed from baseboards, furniture, trash receptacles, etc. 4.2.2 Dusting of Ceiling, Atrium Ledges, Lunchroom Drywall Ledges and HVAC Wall Vents -Clean all HAVAC vents and area immediately surround them. Dust all atrium ledges at the glass /wood railing areas and at the atrium stairs. Dust lunchroom drywall edges. Care shall be taken not to spread dust into the air. 4.2.3 High Dusting- Remove dust, cobwebs, oily film, etc., from all fixtures and surfaces above 11 feet from the floor surface. This would include lights, grills, light fixtures, pipes, sprinkler systems, cables, ledges, walls, atrium wood and ledges, ceilings, vents, etc. Care shall be taken not to spread dust into the air. 4.2.4 Inspect shower curtains, If curtains are worn, the Contractor shall replace them at his own expense with a shower curtain product acceptable to the City's Representative. 4.2.5 Clean light fixtures and protective coverings inside and out using approved germicidal cleanser. 4.3 Monthly Cleaning Schedule 4.3.1 Carpeted Floors -Pile lift carpet floors in all areas. 4.3.2 Carpeted Floors — Bi- Monthly* - Spin bonnet all carpeted floors every two (2) months. *(calculate to monthly cost for bidding purposes). January; March; May; July; September and November. 4.3.3 Tile Floors -Spray buff all tile floors. 'Clean and resurface floor surfaces using approved products per the manufacturer's specifications. 4.3.4 Use pumice stone or other product/tool to remove mineral buildup from around fixtures in the restroom. 4.3.5 Pressure -wash all exterior wall and pavement surfaces to remove dirt, gum, dust, debris, stains, etc, to within 50' of the building. 4.4 Quarterly Cleaning Schedule 25F -15 4.4.1 Tile Floors — Strip and wax all tile floors quarterly. *(calculate to monthly cost for bidding purposes) 4.5 Bi- Annual Cleaning Schedule 4.5.1 Clean roofs free of leaves and all other debris. 4.5.2 Pressure washes metal roofs to remove dirt, dust, debris, stains, etc. 4.5.3 Carpeted Floors — Semi - Annually* - Extract clean carpeted floors two (2) times per year. *(calculate to monthly cost for bidding purposes) April and October 4.5.4 Scrub floors and base boards completely clean of dirt, grim, stains, etc. using a power walk - behind floor scrubber and hand held power scrubber being careful not to damage flooring. 5.0 PARK BUILDING MAINTENANCE - GYMNASIUM A high level appearance and a safe surface underfoot require scheduled, daily preventive maintenance. 5.1 Gymnasium General -Daily Maintenance 5.1.1 Clean walls and doors free of smudges, ball marks, and any other marks. 5.1.2 Clean any fixtures and/or appurtenances by wiping them free of marks, dust or any other unclean material. 5.1.3 Clean bleachers of trash, spills, stains, dust, dirt etc. Wipe down bleachers handrails. 5.1.4 Clean, sanitize and polish all steel surfaces including but not limited to metal hardware, door handles /plates, etc. 5.1.5 Clean all interior and exterior door glass. 5.1.6 Polish all panic bars and kick rails. 5.2 Gymnasium General - Weekly Maintenance 5.2.1 Clean up and organize storage areas. 5.2.2 Dust off vents and other appurtenances up to 12' high. 5.2.3 Clean and disinfect wall coverings dust, marks, etc. up to 12' high 5.2.4 Clean up and organize the storage area. 5.2.5 Dust off vents and other appurtenance above 12' high. 5.2.6 Wipe down baseboards free of dust, marks, etc. 5.2.7 Clean walls above 12' high. 5.2.8 Clean basketball backboards free of smudges, ball marks, dust, etc. 5.3 Gymnasium General - Yearly Maintenance 5.3.1 Dust off and clean hanging ducts, score boards, etc. Note, that the Contractor shall be responsible for the annual cleaning of the Salgado Gym duct work. Should the Contractor elect to sub - contract this work, they shall notify the City and the City shall instruct the sub- contractor on the process to become a City vendor. The sub- contractor shall be approved by City Purchasing as a City vendor before performing any work. 5.4 Gymnasium Floor Maintenance — Daily 25F -16 5.4.1 Matting- Contractor shall provide and replace as often as necessary U.S. Matt & Rubber Corporation entrance guard mats (or approved equal) at each outside and inside entry door directly leading into the gymnasium. The mats will be sized to cover the entire width of all doors in order to protect the gymnasium floor from dirt, moisture and other materials harmful to the gymnasium floor. 5.4.2 Dust Mopping -An essential element of preventive maintenance of wood sports flooring is daily dust mopping. The contractor shall use Algoma Mop Manufacturers "Mariner' mops (or approved equal) that has been treated with Hillyard Super Hil- Tone®, Hil- Mist ®, or Hil- Treat®, to remove dirt and grit that acts like sandpaper underfoot in wearing away the gloss and protective coating on the flooring. The contractor shall clean the entire gymnasium wood floor surface daily. The contractor shall treat the dust mops by following the label directions. Never treat a dust mop and immediately use it. The contractor shall rotate dust mops daily. The contractor shall always brush out or vacuum the dust mops after each daily use, retreat the mop, and hang overnight for the next use. 5.4.3 Spot Mopping and Damp Mopping -The contractor shall also provide daily preventive maintenance of gymnasium wood sports flooring by removing spills and soil that daily dust mopping does not remove. It is important to remove spills as soon as possible to prevent slips and falls. For removal of blood, fecal matter, urine, and other potentially infectious materials as outlined in OSHA Regulation 29 CFR 1910.1030, the contractor shall use the Hillyard Bodily Fluid Disposal Kit (Item No. HIL0018204) 5.5 Gymnasium Floor Maintenance — Bi- Weekly 5.5.1 Mop the entire gym floor once every two weeks using a ratio of 1 gallon warm water to 1 cup white vinegar to 1 cup of rubbing alcohol. Change water frequently to avoid mopping with dirty water, thereby, spreading dirt and grime around the gym floor. 5.6 Tools Required 5.6.1 "Wet Floor" signs 5.6.2 Mop bucket with wringer 5.6.3 Clean rayon mop with handle 5.6.4 Autoscrubber 5.6.5 Hillyard Super Shine -All® 5.7 Procedures 5.7.1 Set out "Wet Floor" signs. 5.7.2 Mix Super Shine -All at 2 oz. per gallon of water in a mop bucket, or I oz. per gallon in an autoscrubber. 5.7.3 For spills, soak mop in the solution, wring out, and mop the floor area while absorbing the spill. 25F -17 5.7.4 Re -soak the mop in the cleaning solution, wring out, and mop the area a second time. 5.7.5 When damp mopping the entire floor, change the cleaning solution when it becomes cloudy with dirt. NOTE: Do not mop heavy amounts of cleaning solution onto the floor. 5.7.6 If autoscrubbing, use a new white pad. 5.7.7 Allow the floor to dry thoroughly before removing "Wet Floor" signs. 5.8 Spot Removal 5.8.1 Remove heel marks, gum, stains, etc. daily being careful to not damage the floor. Areas affected by removal of marks, gum, stains, etc, shall be refinished following Hillyard's refinishing specifications. 6.0 Approved Supplies 6.1 Restroom 6.1.1 Toilet Tissue - Acclaim White Singlefold Interfolded Bath Tissue # 10101— 00 6.1.2 Scott Bathroom Roll Tissue, item # 05102 20, 4.4 x4.5 inches. 6.2 Approved Cleaning Supplies 6.2.1 For cleaning urinals and commodes Colossus #1605 6.2.2 For cleaning polished and brushed chrome Sheila Shine 6.2.3 Metal/Chrome polish Sheila Shine 6.2.4 Disinfectant Versatile #180 7.0 BUILDING SECURITY The Contractor's shall provide the City at the beginning of the agreement a matrix listing the name of his/her custodians, what buildings they will service, what time the buildings will be serviced, what vehicles they drive (make, model and license number). This information will be copied to the Santa Ana Park Rangers and the Santa Ana Police Department for security purposes. The contractor shall keep all exterior doors locked during the performance of work or as otherwise directed and shall ensure that all doors are locked at the end of the shift unless otherwise noted. Offices with security systems shall have them activated immediately after work is completed in that area. The Contractor shall be responsible for any lost keys, card keys and any inherent damages (i.e., re- keying of whole facility). This cost shall be withheld from contractor's payment(s). The decision to re -key the whole facility is solely that of the City's Representative. 25F -18 8.0 EQUIPMENT USAGE There shall be no usage of City equipment, telephones, or facilities by the contractor's staff. The City may ask the contractor to remove staff from the site if they are found to be in violation of this policy. Electrical power (110) volts will be furnished by the City at existing power outlets for the contractor's use to operate such equipment as is necessary in the conduct of his work. The Contractor shall be responsible for any damage caused to the electrical outlets and their covers caused by the improper disconnection of equipment. Cold water will also be made available as necessary for cleaning. 9.0 EXTRA WORK It is the City's intent to keep parks and other public recreational sites in a beautiful and exceptionally well maintained condition. This specification is designed to continuously improve parks and public recreational sites. It is with this intent in mind that the City's Representative may consider authorizing extra work. Extra work will not be initiated without written authorization. In emergency situations, a not to exceed price may be submitted by contractor via e -mail for review /approval by City. The City's Representative may request that the Contractor submit proposals for extra work in order to improve the grounds - landscape in the contract sites. The Contractor shall submit proposals using the City's Proposal for Extra Work Spreadsheet. The Contractor shall complete the spreadsheet in its entirety using his/her proposed extra work pricing (that is a part of this agreement) in order for the proposal to be considered. City reserves the right to request materials /equipment receipts with invoices. All labor shall be quoted on a "not to exceed" basis and City will only pay for labor actually incurred. City will pay up to 15% mark -up on parts and materials. 10.0 CITY INSPECTION The Director's Representative shall regularly inspect City property subject to this Agreement. If said inspection results in discovery of work that is not performed in the manner, and to the professional degree set forth in the Specifications, The Contractor agrees that the City shall; 1) withhold from Contractor's next monthly payment, the City's actual or estimated cost of performing the work; or, 2) hire a contractor or City staff to perform the work not performed and then withhold from the Contractor's next monthly payment the City's actual cost for performing the work to bring the property into conformance with the specifications. Additionally, City shall impose liquidated damages of up to $300.00 per inspection, per park, per item specified herein not performed, per day not meeting the specifications during any such inspection. Furthermore, it is not the Director's Representatives responsibility to inform the Contractor when work specified in the specifications was not performed or that deficiencies exist. It is the Director's Representatives responsibility to inspect the properties to verify that work was performed to the specified level of quality and time frame followed by reporting that the work was performed satisfactorily or not. It is the Contractor's responsibility to provide adequate supervision and staffing to perform all aspects specified in this agreement. Should the Director's Representative create Power Point punch lists, essentially performing the Contractor's Supervisor's responsibilities /duties of determine what work needs to be performed in accordance with the agreement specificaitons, the City shall deduct $300 per Power Point punch list from the Contractor's monthly invoice. 25F -19 Consultant ResDOnsibilities' 1.0 GENERAL CONDITIONS 1.1 Local Office -The Contractor shall maintain a physical office within the 714 area code (local office). The local office shall be open Monday through Friday 8:00 a.m. to 5:00 p.m, with a company representative present at all times. Answering services or mobile telephones will not be considered a local office. 1.2 Outside the Scope of Work- Damage or malfunction to plant material or irrigation system equipment (from valve to water meter), with the exception of irrigation heads and lateral lines, by any of the following may be considered outside the scope of this Agreement: -Acts of God -Civil Disorder - Vehicle Collision (excluding Contractor and its employees and subs) - Excavation or re- surfacing of the street -Power failures - Underground wiring damage Contractor will not be considered responsible for replacement. Contractor must prove to the satisfaction of Director that one of the above occurred in order to be excused from Performing under the Agreement. 1.3 Scheduling of Work 1.3.1 The Contractor shall provide park janitorial maintenance and be responsible for locking up the restrooms at the designated park closing time Monday through Sunday. The schedule may be modified at the City Representative's request. 1.3.2 The Contractor shall establish schedules of "routine work" to be followed in the performance of this contract. Schedules listing the name and size of specific crews performing daily, weekly, monthly, annual and periodic maintenance shall be submitted to the City's Representative each month. A copy of these schedules shall be provided to the City's Representative prior the performance, and any changes in scheduling shall be reported in writing. The schedule shall include days of the week and what person/crew will be performing specific work in accordance with the specification. Each person/crew will be identified and list the number of employees by job classification. Once the initial schedule of "routine work" is completed the Contractor shall notify the City's Representative in writing before any changes are made. 10 UNIFORMS AND VEHICLES IDENTIFICATION 2.1 The Contractor shall provide to all field personnel a standard uniform including but not limited to uniform company hats, collared work shirts, pants, jackets, cold weather vests and ANSI approved safety shoes. All uniforms will be marked by patch, silk screen or embroidery with the company name and logo or other form of identification. 2.2 All equipment shall be clearly identified on both sides and rear of the vehicles as belonging to the Contractor, well maintained, in excellent working condition, be clean in appearance and without extensive visible damage, dirt graffiti etc. In addition, all 25F -20 vehicles shall have the company's name, contractor's license number and contact information clearly identified on both sides and the rear of the vehicle. 2.3 The Director's Representative reserves the right to direct the Contractor to remove an employee or piece of equipment for not meeting high maintenance and appearance standards. 3.0 SAFETY REQUIREMENTS 3.1 All work performed under this contract shall be completed with maximum safety as the priority above all other requirements. The Contractor shall be incompliance with his/her companies City annual approved Illness and Injury Prevention Program. 3.2 All work performed under this contract shall be performed in strict compliance with all federal, state and local safety laws, regulations or other authoritative mandates that protect workers and the general public from, including but not limited to, blood home pathogens, hazardous waste identification and transport and pesticide use and reporting 3.3 In the event unsafe work is observed by City staff or otherwise reported, the Director's Representative may at his discretion order the Contractor to stop performing and pay all costs and or damages resulting from the delay. 3.4 Each year the contractor shall submit for approval their updated Injury and Illness Prevention Program (IIPP). As a part of this document the contractor shall include the OSHA mandated annual safety training schedule and the certified trainers for the calendar year. In addition, the contractor shall submit previous years OSHA safety training certificates verifying each employee completed the mandated annual OSHA safety training. For new employees, the contractor shall provide the employee, as a part of their new employee orientation, mandated OSHA annual training courses and submit their certificates of completion prior to the new employee being assigned to Santa Ana. 4.0 SAFETY NOTIFICATION 4.1 If Contractor identifies a potential safety issue, Contractor shall: 4.1.1 Notify the public that potentially unsafe conditions exist by installing yellow "Caution Tape" and "A" frame barricades or equal substitute around the condition. 4.1.2 Notify the Director's Representative of the condition first by phone and then in writing (e -mail is acceptable) including digital photographs of the potential safety concern. Once the Contractor has notified the City and the public of the condition, as specified above, Contractor shall have no further responsibility regarding the condition. 5.0 PROPERTY DAMAGE Any damage to private property caused by Contractor shall be immediately reported to the property owner. Contractors shall pay for any damage caused to private property in performing this agreement. 25F -21 6.0 ACCESS TO PRIVATE PROPERTY Prior to any work involving private property, the Contractor shall notify the City of the proposed work and obtain all necessary permits and/or consent required from City and/or property owner 7.0 PROTECTION AND RESTORATION OF EXISTING IMPROVEMENTS The Contractor shall protect City and/or private property adjacent to work areas including sprinkler systems, drain pipes, lawns, brick work, plantings, masonry work, fences, walls, sidewalks, street paving, etc., located on either public or private property. Contractor shall, at its expense, replace any property that is removed or damaged, other than property pre- approved for removal. Contractor shall abide by the City's "Policy for Driving on Park Property" (See Attachment 4). 8.0 MONTHLY REPORTS Prior to contract commencement, and by the first of every month thereafter, Contractor shall submit to the City's Representative: 1) a detailed annual, monthly and weekly work schedule consistent with task frequencies in Exhibit A -1; 2) time sheets of employees assigned to the contract areas; 3) names and titles of all persons working on the project and their qualifications; and 4) type and quantities of equipment, materials and/or chemicals to be used on the project. The information contained in the above referenced documents shall be updated with any new information as changes occur. The City's Representative shall be immediately notified of any changes to the above information. The information contained in the above referenced documents shall be updated with any new information as changes occur. The Director's Representative shall be immediately notified of any changes to the above information. Failure to submit a report by the first of each month shall result in a fine of $100.00 per day for each report submitted late. 9.0 WATER CONSERVATION The City will pay for water used by Contractor pursuant to this agreement. Should the amount of water used be considered excessive and the City Representative can quantify what is considered normal water use from excessive then the Contractor shall pay the cost of the excess water. 10.0 SPECIFICATIONS INTERPRETATION The intent of these specifications is known by the City of Santa Ana and SAPRF. Any questions relating to the interpretation of these specifications must be addressed, in writing, prior to the start of work. The Contractor agrees that interpretations of this contract after the start of work are at the sole discretion of the Director's Representative, and the Contractor shall abide by all such interpretations 11.0 PROTECTION OF EXISTING FACILITIES AND STRUCTURES 11.1 The Contractor shall exercise due care in protecting from damage all existing facilities, structures, and utilities, both above surface and underground on the City's property. Any damage to City, Santa Ana Park and Recreation Facilities (SAPRF), or private property caused by the Contractor's neglect shall be corrected and paid for by the Contractor at no cost to the City of Santa Ana or SAPRF. The City of Santa Ana and /or Director's Representative shall make the determination of fault. The Director's Representative 25F -22 reserves the right to issue a Stop Work Notice if the Contractor does not promptly repair any damage, within twenty -four (24) hours of the damage incurred. 11.2 If the Directors Representative requests or directs the Contractor to perform work in a given area, it will be the Contractor's responsibility to verify and locate any underground systems (i.e. utility lines) and take responsibility for taking reasonable precaution when working in these areas. 11.3 Contractor shall call Underground Alert (800) 422 -4133) at least two working days prior to digging for line locations. Any damage or problems shall be reported immediately to the Director's Representative and the City of Santa Ana. If the Contractor discovers something unexpected or a unique problem occurs, he should stop work and immediately contact an authorized Director's Representative for a timely resolution of the problem. 12.0 SUBSTITUTIONS Whenever a specific type of material is specified, no substitutions shall be allowed without written consent of the SAPRF representative. 13.0 CERTIFICATION & APPLICATION OF MATERIALS 13.1 All materials shall be delivered on the site in original containers. Materials shall be subject to inspection by the Director's Representative. The Director's Representative will not approve materials not meeting the SAPRF standards, and Contractor shall return any such non - satisfactory items at his/her cost. 13.2 No materials shall be applied prior to the Director's Representative verifying the specified quantities of materials. Furthermore, should the Contractor apply materials before the Director's Representative verifies correct materials and quantities, the Contractor shall not receive credit for the applied materials. The Contractor shall then reorder and deliver the materials, thereby not receiving credit for the applied materials. 14.0 CONTRACTOR NEGLECT Any damage to the City of Santa Ana, SAPRF, or private property, which has been determined to be due to the Contractor's neglect, shall be corrected at no additional cost to the City of Santa Ana or the SAPRF. 15.0 CONSTRUCTION EQUIPMENT The Contractor shall take all necessary precautions for safe operation of his equipment and the protection of the public from injury and damage from such equipment. 16.0 SOUND CONTROL REQUIREMENTS The Contractor shall comply with all local sound control and noise level rules, regulations and ordinances that apply to any work performed pursuant to the Contract. Each internal combustion engine used for any purpose on the job or related to the job shall be equipped with a muffler of a type recommended by the manufacturer of such equipment. No internal combustion engine shalt be operated on the project without said muffler. Full compensation for conforming to the requirements of this section shall be considered as included in the prices paid for the various contract items of work involved and no additional compensation will be allowed therefore. Sounds, such as loud music, that are not related to the project, shall be kept at levels so as to not disturb the general public. 25F -23 17.0 INQUIRIES AND COMPLAINTS The Contractor shall maintain an office at some fixed place and shall maintain a telephone thereat, listed in the telephone directory in his own name or in the firm name by which he is most commonly known. Furthermore, the Contractor shall, at all times, have some responsible person(s), employed by the Contractor, to take the necessary action regarding all inquiries and complaints that may be received from the City of Santa Ana, Director's Representative, and/or private citizens during normal working hours. Whenever immediate action is required to prevent impending injury, death or property damage to the facilities being maintained, the Director's Representative may, after reasonable attempt to notify the Contractor cause such action to be taken by the SAPRF work force. All costs of any such action shall be charged against the Contractor, or the Director's Representative may deduct such cost from any amount due to Contractor. All complaints shall be abated as soon as possible after notification, to the satisfaction of the City of Santa Ana and/or Director's Representative. If any complaint is not abated within a reasonable time, the Director's Representative shall be notified immediately of the reason for not abating the complaint followed by a written report to the Director's Representative within five (5) days. If the complaints are not abated within the time specified or to the satisfaction of the Director's Representative, the Director's Representative may correct the specific complaint and the total cost incurred by the SAPRF will be deducted and forfeit from the payments owing to the Contractor from the SAPRF. Such cost shall include all SAPRF staff time required to resolve the problem and appropriate overhead charges 18.0 NOTIFICATION OF LOCATIONS OF WORK The Contractor shall notify the Director's Representative when the contractor's crews will be working within the SAPRF. Said notifications will be made on a daily basis by telephone, cell phone, fax, or by weekly written schedules which specify the entire weeks work locations. 19.0 WORK FORCE The D'irector's Representative may evaluate each of the Contractor's staff and if he /she finds that a Contractors employee or sub - contractor's employee is not performing or has not completed the required OSHA mandated safety training to the satisfaction of the Director's Representative, the Director's Representative shall require the Contractor to remove the employee from work sites at his or her discretion within 24 hours of written notice. 20.0 MATERIALS The Director's Representative shall approve or reject all materials delivered to the work site. In addition, the Contractor shall not apply any materials until the Director's Representative inspects the materials to confirm they are correct per specifications and, when required by the Environmental Protection Agency, have the Safety Data Sheets that are placed on the premises of the property where the materials shall be applied. Note that the Director's Representative may stay at the work site to confirm that all materials are applied correctly and in the quantities specified. Materials applied by the Contractor prior to the Director's Representative inspecting the materials shall be considered not applied. Therefore, the Contractor shall not be given credit towards the quantity of the specified material required to be applied by the specification. The Contractor shall then be required to deliver the specified quantity of material to the work site 25F -24 and, following the Director's Representatives approval, apply the materials in the presence of the Director's Representative: Prior to the application or use of any materials the Contractor shall submit to the Director's Representative a minimum 48 hours before delivery to the work site a list of all materials and/or chemicals that may be used pursuant to the terms of this Agreement. The list shall include the name of the product, the products specifications, and the quantity of materials, prescribed method of use /application, Safety Data Sheets and chemical analysis where applicable, recommended usage and any other manufacturer's data that may be pertinent. The list must be submitted before any materials /chemicals are used pursuant to this Agreement. Pesticides including but not limited to: Insecticides, fungicides, herbicides, algaecides, aviacides, and rodenticides shall be of the best quality obtainable and available on the market, properly labeled with guaranteed analysis, and brought to the job site in the manufacturer's original container. Materials shall as specified herein, matching those existing at the work site, or as specified by the Director's Representative. All materials delivered to the site shall be accompanied by a packing slip or other form from the vendor indicating the specific commodity delivered and the quantity. 21.0 TRASH DISPOSAL AND RECYCLING All organic waste (including leaves, grass clippings, brush, branches, and tree parts) resulting from work performed under this contract shall be disposed of pursuant to the requirements of the Santa Ana Municipal Code (SAMC) Chapter 16. Organic waste cannot be taken to a landfill. Every month, the Contractor shall submit receipts from licensed composters /green waste recycling facilities, to the Director listing the tons of organic waste recycled and the names and addresses of the composting or processing companies. As an alternative, the City may allow Contractor to dispose of green waste and trash in bins provided by the City. The City will determine the amount of green waste and trash allowed to be dumped in these bins based on historical amounts. Any additional disposal fees must be paid by Contractor. At no time will the contractor be allowed to dispose of trash or green waste that was not collected as part of this contract. If the City finds that the contractor is disposing of trash from other contracts, the City will discontinue this service for the contractor and the contractor will be required to pay for their own trash service.\ 25F -25 Citv Responsibilities 1.0 CITY - DIRECTOR'S AUTHORITY The Director's Representative is the only person authorized to direct changes in any of the requirements under the Agreement and, not withstanding any provisions contained elsewhere in the Agreement, and said authority remains solely in the Director's Representative. In the event that the Contractor effects any such changes at the direction of any person other than the Director's Representative, the changes will be considered to have been made without authority and solely at the risk of the Contractor. In addition, the Director's Representative shall have the authority to accept/reject materials, workmanship and to make changes in work or schedule, when the City determines that no extra costs are involved. The Director's Representative shall also have the authority to suspend portions of the specifications and withhold the cost of the suspended portion of the agreement at his/her discretion. The intent of these specifications is known by the City of Santa Ana. Any questions relating to the interpretation of these specifications must be addressed, in writing, prior to the start of work. When the performance of the work or completion per schedule is determined to be sub - standard or not on schedule, the Director's Representative may recommend that all or a portion of payment be withheld. In addition, the Director's Representative shall have the option to hire another qualified contractor to perform any portion of the work specified and withhold payment in the amount of the cost to hire the qualified contractor. Payment to be withheld shall be deducted from the next or subsequent monthly payment due, or if the amount is insufficient to cover payment, the Contractor shall be liable for said deficiency and will be billed accordingly. The Director's Representative shall decide all questions and/or interpretations, which may arise as to the interpretation of the quality of work, manner of performance, completion per schedule, acceptable fulfillment of the Agreement by the Contractor, interpretation of the specifications, and compensation, including completion of work by alternate sources. Special Requirements See - ATTACHMENT 4: ADDITIONAL PROVISIONS 25F -26 APPENDIX ATTACHMENT 5: QUALITY STANDARDS 25F -27 ! .^ | \ W 7� Cl) \ m � f 4.1 v �& ƒd _ / / � � � . } � � . ..� . - El! q �� } iml Ono � �. 25F -29 P CUD O 00 9D ao j W co 4 �~ i Ct a cz �� r� .' )'Z,, 3 " ��/� Qi C'V cn a { •fy V�yil -I�---+I +�}p�b�'fux��. a.� - � g�'t U'Y`tiv �[4 4 D � x , `�'a fy{� t, °S E '� F € • Cy � �V.J} � r ro rd r i 4; 25F -30 :2 � � m � � 2 5t / i9 t2 \\ \) \ 1 =4 } n k //\ / } r4 :2 � � m � � 25F-32 of ro § � 'ErT:$ § k�2\ = u > ƒ \ 'k 4 .ƒ ƒ 7 - r4 Q ) ) � n n co 0 co k2v 0 /k §36 25F-32 j {) p' f i l 3 9(� �i. t F rr Y 25F -33 s 25F -33 MAYOR Miguel A. Pulido MAYOR PRO TEM Michele Martinez COUNCILMEMBERS P. David Benavides Vicente Sanniento Jose Sclorio Sal Tinaiero Juan Villegas CITY OF SANTA ANA 20 Civic Center Plaza . P.O. Box 1968 Santa Ana, California 92702 714- 647 -6900 www Santa -ana o a ACTING CITY MANAGER Gerardo Mouet CITY ATTORNEY Sonia R. Carvalho CLERK OF THE COUNCIL Maria D. Huizar March 27, 2017 Page 1 of 1 ADDENDUM NO.1 REQUEST FOR PROPOSAL FOR PARK RESTROOM AND PARK BUILDING CUSTODIAL SERVICES RFP NO: 17 -031 DATE DUE: APRIL 5, 2017 AT 5:00 P.M. Notice is hereby given that the City of Santa Ana, Parks, Recreation and Community Services Agency has made certain modifications, additions and/or deletions, in the specifications to RFP NO: 17 -031 FOR PARK RESTROOM AND PARK BUILDING CUSTODIAL SERVICES. This addendum shall become part of the original Request for Proposal. Attachment 1 -Scope of Work Paragraph 2.0 AGREEMENT START -UP (page 11) shall be deleted and replaced with the following: 2.0 AGREEMENT START -UP Beginning from the start date of the agreement and for a period corresponding to the Start -Up Schedule (to be provided by the Proposer and Labeled Attachment 3 -8) the Contractor shall visit each building and park restroom to provide a one -time start-up service. The Contractor shall provide extra labor, equipment, materials, at a cost to the City identified in Attachment 3 -6 Fee Proposal, to raise the quality of janitorial maintenance to the level specified in the agreement/specifications. Following the Contractor's start-up at each building /park restroom, the City Representative will meet with the Contractor to inspect the facility and either approve or cite the areas within the specifications where the Contractor shall provide further quality janitorial maintenance. If at the end of the start-up period the Contractor has not completed the start-up service to the satisfaction of the City's Representative, the City shall withhold the City's estimated cost of performing this service from the Contractor's start-up cost invoice. Specifically, the Contractor shall complete the following tasks, in addition to the routine services identified in Attachment 1 -Scope of Work Paragraphs 3.0-5.0, to the satisfaction of the Director's Representative: SANTA ANA CITY COUNCIL M,.d A. Pulido W6horr hvrr! z Vicenlasarnienlo Jas. Solana P. Davld Benavides Juan Vinegars Sal T.O. Maya, Wybr Pro Tem, Ward 2 Ward Ward Ward e,pWitlaolsanla- ane.om l,tlma ?naz o] Wards Wards v Ignlzp 32lmioosnrrana Ora deade (an - -ana em MI a= sdna'er.misant aM 25F -34 Page 2 of 9 2.1 PARK RESTROOM, SHOWERS 8, LOCKERROOM MAINTENANCE 2.1.1 Remove all stains, dust, litter, debris and otherwise foreign matter on all interior surfaces including doors, sills, partitions, floors, walls, ceilings, etc. This includes, but not limited to, wads of paper stuck on ceilings, tape, etc. 2.1.2 Clean and sanitize receptacles inside and out. 2.1.3 Clean, sanitize and polish all surfaces, including walls, doors, partitions, door /window jambs, vents, light fixtures, ceilings, etc. Tile surfaces and walls shall be cleaned and polished. 2.1.4 Clean, sanitize interior and exterior of washbasins and around all fixtures to remove mineral deposits, water spots, dirt, grim, and any other unclean condition. Polish all metal fixtures surfaces, inside and out, including but not limited to toilets, urinals, plumbing, sinks, flush valves, mounting plates, dispensers, nuts, screws, traps, hose bibs, water connections, handrails, mirrors, etc. using approved products. 2.1.5 Clean and disinfect benches using approved germicidal cleanser. 2.1.6 Inspect and replace burned out lights at the Contractor's expense inside and outside the building using approved products. 2.1.7 Clean and disinfect lockers (inside, outside and tops) using approved germicidal cleanser. Throw away any trash found in unlocked lockers or on top of lockers. 2.1.8 Clean, sanitize and polish shower walls, fixtures and curtains using approved germicidal cleanser and products. 2.1.9 Clean exterior of the building /roof free of all stains, dirt, grime, sand, or other foreign materials including paper wads, confetti, tape, slap tags, cob webs, dust, etc. within 10' of the building. 2. 1.10 Clean and polish exterior of the building amenities (attached) including but not limited to drinking fountains, lights, Knox boxes, plaques, windows (except Stadium Press Box), etc. of dirt, grime, all foreign materials including paper wads, confetti, tape, slap tags, cob webs, dust, etc. 2.1.11 Clean interior windows free of dirt, grime, tape, smudges, streaks, etc. to achieve a clear glass condition. This includes Stadium Press Box. 2.1.12 Polish all tiles surfaces using approved product to achieve a high quality appearance. 2.1.13 Inspect shower curtains. If curtains are worn, the Contractor shall replace them at his own expense with a shower curtain product acceptable to the City's Representative. 2.1.14 Clean light fixtures and protective coverings inside and out using approved germicidal cleanser. 2.1.15 Clean and resurface floor surfaces using approved products per the manufacturer's specifications. 2.1.16 Use pumice stone or other product/tool to remove mineral buildup from around fixtures in the restroom. 2.1.17 Pressure wash all exterior wall and pavement surfaces to remove dirt, dust, debris, stains, etc. to within 10' of the building. 2.1.18 Scrub floors and base boards completely clean of dirt, grim, stains, etc. using a power walk- behind floor scrubber and hand held power scrubber being careful not to damage flooring. 2.1.19 Pressure wash roofs to remove dirt, dust, debris, stains, etc. 25F -35 Page 3 of 9 2.2 PARK BUILDING & STADIUM MAINTENANCE 2.2.1 Remove all stains, dust, litter, debris and otherwise foreign matter on all interior surfaces including doors, sills, partitions, floors, walls, ceilings, windows, etc. This includes, but not limited to, wads of paper stuck on ceilings, tape, etc. 2.2.2 Empty, clean and sanitize receptacles inside and out. Replace plastic waste receptacles liners so they are neat in appearance. 2.2.3 Clean, dust and sanitize all surfaces inside and out, including walls, blinds, drapes, book cases, books, doors, partitions, door /window jambs, vents, light fixtures, ceilings, windows, window sills, mirrors, computers, telephones, speakers, wall boards, pictures, etc. 2.2.4 Clean, sanitize interior and exterior of kitchen appliances, cabinets, washbasins, floor drains, and around all fixtures to remove mineral deposits, water spots, dirt, grim, and any other unclean condition. Polish all metal fixtures surfaces, inside and out, including but not limited to toilets, drinking fountains, urinals, plumbing, sinks, flush valves, kitchen vent hoods, mounting plates, dispensers, nuts, screws, traps, hose bibs, water connections, handrails, mirrors, etc. using approved products. 2.2.5 Kitchens & break rooms -Wash and dry dishes and put away. Clean and sanitize counter tops, tables (surface and hardware, legs, etc.), vending machines, display cases, etc. 2.2.6 Furniture- Clean, dust, vacuum, disinfect and polish furniture including but not limited to chairs, tables, cabinets, computers, televisions, exterior of potted plant pots, etc. using approved germicidal cleanser. 2.2.7 Lamps (lighting replacement)- Inspect and replace burned out interior and exterior lights at the Contractor's expense using approved products. 2.2.8 Locker Room - Clean and disinfect lockers (inside, outside and tops) using approved germicidal cleanser. Throw away any trash found in unlocked lockers or on top of lockers. Clean, sanitize and polish wood benches and metal hardware. 2.2.9 Showers — Clean, sanitize and polish shower walls, fixtures and curtains using approved germicidal cleanser. 2.2.10Outside Patios, Balconies and Building Entryways- Remove cobwebs from overhead surfaces, lights and other amenities affixed to the building entryway areas. This would include cleaning the exterior of glass and metal doors, door thresholds and hardware. Remove any litter, cigarette butts or bird droppings. 2.2.11 Entrance Glass, Mirrors and Workstation Glass - Thoroughly clean both sides of all surrounding building entry door glass and entry doors for a uniform appearance free of all smudges, fingerprints, stains, streaks, lint, etc. Remove any paper and /or tape. Clean all mirrors in restrooms, locker rooms and fitness center in the same manner as noted above. Spot clean workstation and /or partition glass daily as needed. 2.2.12 Entrance Mats - Remove moisture, wet or dry soil, and any debris from carpeted, rubber and /or other material mats. Ensure mats are properly positioned on the floor. 2.2.13 Stain Removal on Carpet, Upholstery, Partition Panels and Walls -Clean and /or remove all stains as quickly as they are discovered so as not to allow them to set into the fabric. If the stain is a coffee spill, use a contractor - supplied product 25F -36 Page 4 of 9 similar to Interface Coffee Breaker and follow the manufacturer's recommended procedures. Do not blot or attempt to extract. Simply spray the affected area(s). 2.2.14 Remove slap tags, graffiti and any other materials used to deface the building and it amenities. 2.2.15 Replace burned out lights (at the contractor's expense) Turn off lights once work is completed. 2.2.16 Spray and Buffing of Hard Floors - Clean and restore a uniform glass and protective finish to resilient tile or terrazzo floors that are finished with a floor finish. All spray buff solution shall be removed from baseboards, furniture, trash receptacles, etc. 2.2.17 Dusting of Ceiling, Atrium Ledges, Lunchroom Drywall Ledges and HVAC Wall Vents -Clean all HAVAC vents and area immediately surround them. Dust all atrium ledges at the glass /wood railing areas and at the atrium stairs. Dust lunchroom drywall edges. Care shall be taken not to spread dust into the air. 2.2.18 High Dusting- Remove dust, cobwebs, oily film, etc., from all fixtures and surfaces above 11 feet from the floor surface. This would include lights, grills, light fixtures, pipes, sprinkler systems, cables, ledges, walls, atrium wood and ledges, ceilings, vents, etc. Care shall be taken not to spread dust into the air. 2.2.19 Inspect shower curtains. If curtains are worn, the Contractor shall replace them at his own expense with a shower curtain product acceptable to the City's Representative. 2.2.20 Clean light fixtures and protective coverings inside and out using approved germicidal cleanser. 2.2.21 Use pumice stone or other product/tool to remove mineral buildup from around fixtures in the restroom. 2.2.22 Pressure -wash all exterior wall and pavement surfaces to remove dirt, gum, dust, debris, stains, etc. to within 50' of the building. 2.2.23 Tile Floors — Strip and wax all tile floors 2.2.24 Clean roofs free of leaves and all other debris. 2.2.25 Pressure washes metal roofs to remove dirt, dust, debris, stains, etc. 2.2.26 Scrub floors and base boards completely clean of dirt, grim, stains, etc. using a power walk- behind floor scrubber and hand held power scrubber being careful not to damage flooring. 2.3 PARK BUILDING MAINTENANCE - GYMNASIUM 2.3.1 Clean walls and doors free of smudges, ball marks, and any other marks. 2.3.2 Clean any fixtures and /or appurtenances by wiping them free of marks, dust or any other unclean material. 2.3.3 Clean bleachers of trash, spills, stains, dust, dirt etc. Wipe down bleachers handrails. 2.3.4 Clean, sanitize and polish all steel surfaces including but not limited to metal hardware, door handles /plates, etc. 2.3.5 Clean all interior and exterior door glass. 2.3.6 Polish all panic bars and kick rails. 2.3.7 Clean up and organize storage areas. 2.3.8 Dust off vents and other appurtenances up to 12' high. 2.3.9 Clean and disinfect wall coverings dust, marks, etc. up to 12' high 2.3.10 Clean up and organize the storage area. 25F -37 Page 5 of 9 2.3.11 Dust off vents and other appurtenance above 12' high. 2.3.12 Wipe down baseboards free of dust, marks, etc. 2.3.13 Clean walls above 12' high. 2.3.14 Clean basketball backboards free of smudges, ball marks, dust, etc. 2.3.15 Dust off and clean hanging ducts, score boards, etc. Note, that the Contractor shall be responsible for the annual cleaning of the Salgado Gym duct work. Should the Contractor elect to sub - contract this work, they shall notify the City and the City shall instruct the sub - contractor on the process to become a City vendor. The sub - contractor shall be approved by City Purchasing as a City vendor before performing any work. 2.3.16 Gymnasium Floor Maintenance Matting- Contractor shall provide and replace as often as necessary U.S. Matt & Rubber Corporation entrance guard mats (or approved equal) at each outside and inside entry door directly leading into the gymnasium. The mats will be sized to cover the entire width of all doors in order to protect the gymnasium floor from dirt, moisture and other materials harmful to the gymnasium floor. 2.3.17 Gymnasium Floor Maintenance -Mop the entire gym floor using a ratio of 1 gallon warm water to 1 cup white vinegar to 1 cup of rubbing alcohol. Change water frequently to avoid mopping with dirty water, thereby, spreading dirt and grime around the gym floor. 25F -38 Page 6 of 9 Attachment 3 -6 shall be deleted and replaced with the following: ATTACHMENT 3 -6: FEE PROPOSAL REQUEST FOR PROPOSALS RFP NO.: 17 -031 Certification - I certify that I have read, understand and agree to the terms and conditions of this Request for Proposals. I have examined the Scope of Services and am familiar with the scope of work locations. I am familiar with all the existing conditions and limitation that may impact work requests. I understand and agree that I am responsible for reporting any errors, omissions or discrepancies to the City for clarification prior to the submission of my proposal. Proposal Item Price - Provide costs for Custodial Services. Fee must be inclusive of all costs, including but not limited to, direct and indirect costs for labor, overhead, incidental supplies, travel, mileage, and fuel. Start -Uo �...._ .. ,� wmuames selecrea uhaer this RFP The proposer warrants that the prices, terms and conditioned quoted will be valid for a period of 120 days from the date the proposal is due, in order to allow time to award an agreement. The City reserves the right to delete one or more sites from this contract with 30 days written notice. It is the City's intent to award an agreement to two or more companies in order to divide up the districts among multiple companies. "`Round off Amounts to $5'' "' A. PARK RESTROOM MAINTPNAMr -= eeovineo 1 Add Address Start -U Cost CosUMonth. Cam esino 3311 W. 5th St. Edna 2140 W. Edna Dr. El Salvador 1825 W. Civic Center Dr. Riverview 1823 W 19th St. Rosita 706 N. Newhope St. District 2 Angels 914 W. 3rd St. Cabrillo 1820 E. Fruit St. Fisher Restroom 2501 N. Flower St. Fisher Cabin 2501 N. Flower St. Lo an/Che a's 1009 N. Custer St. Portola 1750 E. Santa Clara Ave. 25F -39 Page 7 of 9 PARK BUILDING MAINTENANCE SERVICES RR "A" 510 E. Memory Lan Cost/Yr. 1 o RR "B„ fo 510 E. Memory Lane NDistrict Rosita- Salgado Center 706 N. Newhope St. o Cabin 510 E. Memory Lane osita - Salgado Pool District 3 osita - Salgado Gym Delhi 2314 S. Halladay St. srct 2 Madison 1434S. Standard Ave. 1 Logan Center 1009 N. Custer St. Memorial 2102 S. Flower St. 2 Santiago Nature Center 510 E. Memory Lane Sand ointe 3700 S. Birch St. 3 Santiago Lawn Bowling Center- Both Levels District 4 Adams 2101 W Warner Ave. Centennial "A„ 3000 W. Edinger Ave. Centennial "B„ 3000 W. Edinger Ave. Centennial "C" 3000 W. Edinger Ave. Centennial HGHS 3000 W. Edinger Ave. DYSC "A" includes locker room 3000 W. Edinger Ave. and restrooms DYSC "B" 3000 W Edinger Ave. Herita a 4812 W Camille St. Jerome 2101 W Mcfadden St. Santa Anita 300 S. Figueroa St. Thornton 1801 W Segerstrom Ave. Windsor 2915 W. La Verne Ave. Total PARK BUILDING MAINTENANCE SERVICES 25F -40 Address Start-Up Cost Cost/Yr. 1 NDistrict Rosita- Salgado Center 706 N. Newhope St. osita - Salgado Pool 706 N. Newhope St. osita - Salgado Gym 706 N. Newhope St. srct 2 1 Logan Center 1009 N. Custer St. 2 Santiago Nature Center 510 E. Memory Lane 3 Santiago Lawn Bowling Center- Both Levels 510 E. Memory Lane 25F -40 Page 8 of 9 4 Garfield Community Center 501 N. Lacy Avenue 1 Maintenance Supervisor 6 Stadium -Press Box/West &East Restrooms/West & East Concession Bld /Locker Rooms 602 N. Flower Street $ 3 7 Willard Intermediate District 3 N. Parton StJ15 St. 4 Journeyman Electrician 1 Memorial Center 2102 S. Flower St. $ 6 2 Memorial Pool 2102 S. Flower St. Apprentice Plumber $ 3 Sandpointe 3700 S. Birch St. 9 Apprentice Painter 4 Cypress Center 625 S. Cypress Ave. District 4 1 Centennial Office - Offices, Restrooms, Training Rooms Centennial Road Total C. HOURLY SERVICES A. Labor Hourly Wage 1 Maintenance Supervisor $ 2 Maintenance Service Leadworker $ 3 Maintenance Service Laborer $ 4 Journeyman Electrician $ 5 Apprentice Electrician $ 6 Journeyman Plumber $ 7 Apprentice Plumber $ 8 Journeyman Painter $ 9 Apprentice Painter $ 25F -41 Page 9 of 9 Printed Name of Authorized Agent Title Signature of Authorized Agent Date 25F -42 n Services Cost By Square Foot Per Month —Park Restroom enance By Square Foot Per Month —Park Building nance V By Square Foot Per Month — Gym Maintenance By Square Foot Per Job — Pressure Wash Exterior es i.e. Wails, Roofs, Entrances, Areas Around s /Restrooms, Stadium Bleachers, Etc. Printed Name of Authorized Agent Title Signature of Authorized Agent Date 25F -42 PYHIRIT B ' Park Restroom Cuctnrlial District 1 Address Start-Up CostlYear Cost Cam esino 3311 W. 5th St. $ 88 $ 4,224 Edna 2140 W. Edna Dr. $ 88 $ 4,224 El Salvador 1825 W. Civic Center Dr. $ 88 $ 4,224 Riverview 1823 W. 19th St. $ 88 $ 4,224 Rosita 706 N. Newho a St. $ 88 $ 4,224 District 2 Angels 914 W. 3rd St. $ 88 $ 4,224 Cabrillo 1820 E. Fruit St. $ 88 $ 4,224 Fisher Restroom 2501 N. Flower St. $ 88 $ 4,224 Fisher Cabin 2501 N. Flower St. $ 88 $ 4,224 Logan /Che a's 1009 N. Custer St. $ 88 $ 4,224 Portola 1750 E. Santa Clara Ave. $ 88 $ 4,224 Santiago RR "A" 510 E. Memory Lane $ 58 $ 2,760 Santiago RR "B" 510 E. Memory Lane $ 58 $ 2,760 Santiago Cabin 510 E. Memory Lane $ 50 $ 2,400 District 3 Delhi 2314 S. Halladay St. $ 99 $ 5,184 Madison 1434 S. Standard Ave. $ 99 $ 5,184 Memorial 2102 S. Flower St. $ 99 $ 5,184 Sandpointe 3700 S. Birch St. $ 99 $ 5,184 Di District 4 Adams 2101 W. Warner Ave. $ $ 5,184 Centennial "A" 3000 W. Edinger Ave. $ $ 4,800 Centennial "B" 3000 W. Edinger Ave. $ d94 $ 4,800 Centennial "C" 3000 W. Edinger Ave. $ $ 4,800 Centennial HGHS 3000 W. Edinger Ave. $ $ 5,184 DYSC "A" includes locker room and 3000 W. Edinger Ave. $ 124 $ 6,480 restrooms DYSC'B" 3000 W. Edinger Ave. $ 69 $ 3,600 Heritage 4812 W. Camille St. $ 99 $ 5,184 Jerome 2101 W. Mcfadden St. $ 99 $ 5,184 Santa Anita 300 S. Figueroa St. $ 99 $ 5,184 Thornton 1801 W. Segerstrom Ave. $ 99 $ 5,184 Windsor 12915 W. La Verne Ave. $ 99 $ 5,184 Total $ 2,698 $ 135,888 EXHIBIT B 25F -43 Park Building Custodial 25F -44 Address Start-Up Cost Cost/Year District 1 1 Rosita- Salgado Center 706 N. Newhope St. $ 166 $ 7,944 2 Rosita - Salgado Pool 706 N. Newho a St. $ 134 $ 1,620 3 Rosita - Salgado Gym 706 N. Newho a St. $ 1,156 $ 7,500 District 2 1 Logan Center 1009 N. Custer St. $ 109 $ 5,220 2 Santiago Nature Center 510 E. Memory Lane $ 105 $ 5,040 3 Santiago Lawn Bowling Center -Both Levels 510 E. Memory Lane $ 118 $ 5,640 4 Garfield Community Center 501 N. Lac Avenue Y $ 170 $ 8,160 6 Stadium -Press Box/West & East Restrooms/West & East Concession 81dg /Locker Rooms 602 N. Flower Street $ 704 $ 33,720 7 Willard Intermediate N. Parton St. 115th St. $ 90 $ 4,620 District 3 1 Memorial Center 2102 S. Flower St. $ 225 $ 7,200 2 Memorial Pool 2102 S. Flower St. $ 320 $ 3,600 3 Sandpointe 3700 S. Birch St. $ 50 $ 2,400 4 Cypress Center 625 S. Cypress Ave. $ 45 $ 2,160 District 4 1 Centennial Office - Offices, Restrooms, Training Rooms Centennial Road $ 188 $ 9,000 Total $ 3,580 $ 103,824 25F -44 C. HOURLY SERVICES A Labor Hourly Wage 1 Maintenance Supervisor $38 2 Maintenance Service Leadworker $28 3 Maintenance Service Laborer $24 4 Journeyman Electrician $42 5 Apprentice Electrician $42 6 Journeyman Plumber $42 7 Apprentice Plumber $42 8 Journeyman Painter $36 9 Apprentice Painter $36 B Add -On Services Cost 1 Price By Square Foot Per Month — Park Restroom Maintenance $1.10 1 Price By Square Foot Per Month — Park Building Maintenance $0.13 2 Price By Square Foot Per Month — Gym Maintenance $0.05 3 Price By Square Foot Per Job — Pressure Wash Exterior Surfaces i.e. Walls, Roofs, Entrances, Areas Around Buildings /Restrooms, Stadium Bleachers, Etc. $0.45 25F -45 25F -46