Loading...
HomeMy WebLinkAbout25G - AGMT - GENERAL PLAN UPDATE SRVSREQUEST FOR COUNCIL ACTION CITY COUNCIL MEETING DATE: MAY 16, 2017 TITLE: AMEND AN AGREEMENT FOR PLANNING AND ENVIRONMENTAL SERVICES WITH IBI GROUP FOR THE SANTA ANA GENERAL PLAN CIRCULATION ELEMENT UPDATE (STRATEGIC PLAN NOS. 3,2A; 5,61B) C`MANAGER RECOMMENDED ACTION CLERK OF COUNCIL USE ONLY: APPROVED ❑ As Recommended ❑ As Amended ❑ Ordinance on 1" Reading ❑ Ordinance on 2nd Reading ❑ Implementing Resolution ❑ Set Public Hearing For CONTINUED TO FILE NUMBER Authorize the City Manager and Clerk of the Council to execute an amendment to the agreement with IBI Group to prepare the General Plan Circulation Element update, for a period no longer than May 2017 to November 2018 for an additional total amount of $156,716. The total contracted amount for the Circulation Element including the revised agreements is $736,961, subject to non - substantive changes approved by the City Manager and City Attorney. DISCUSSION Assembly Bill 1358 (AB 1358), the 2008 California Complete Streets Act, requires that cities prepare a comprehensive update to their General Plan Circulation Element to incorporate the concepts of "Complete Street" design if it is determined that a substantial change has been, or will be, made to the Element. A Complete Street is one that supports the development of a balanced, multimodal transportation network that serves all users, whether they are driving, walking, bicycling or taking transit. In 2011, the City Council approved an agreement with IBI consulting team for $500,000 to assist in the preparation of the General Plan Circulation Element update. The IBI Group's team of subconsultants includes Alta Planning, PlaceWorks (formerly The Planning Center), and Cornerstone Communications. While an amendment to the contract was approved for $33,000 in October 2014 and $80,245 in December 2015 to complete the project, the Circulation Element Update was placed on hold to produce the Safe Mobility Santa Ana Plan (SMSA). In January 2017, City Council directed City staff to incorporate the policy recommendations from SMSA into Circulation Element Update including the additional street reclassifications for potential "road diets" to promote safe travel. These policy changes require further traffic impact analysis, modeling and transit mitigation studies to support an amendment to Orange County Transportation Authority's (OCTA) Master Plan of Arterial Highways. The amended scope will also address new regulatory requirements, including California Environmental Quality Act (CEQA) SB 743 to transition to Vehicle Miles Traveled transportation analysis, and more detailed evaluation of greenhouse gas emission and air quality considerations. The proposed contract 25G -1 Amend an Agreement with IBI Group May 16, 2017 Page 2 amendment (Exhibit 1), not to exceed $123,716, will allow for completion of an updated traffic model, technical studies, refinements to the policy framework, and completion of the required environment impact report analysis for the expanded scope of the Circulation Element Update. ENVIRONMENTAL IMPACT The awarding of a contract for preparation of an environmental impact report and General Plan update is statutorily exempt from CEQA. STRATEGIC PLAN ALIGNMENT Approval of this item supports the City's effort to meet Goal #3 - Economic Development, Objective #2 (Create new opportunities for business /job growth and encourage private development through new General Plan and Zoning Ordinance policies), Strategy A (Complete_a___ _ comprehensive update of the City's General Plan including the development of policies and T implementation measures that directly relate to equitable economic development); and Goal #5 - Community Health, Livability, Engagement & Sustainability, Objective #6 (Focus projects and programs on improving the health and wellness of all residents), Strategy B (Incorporate the improvement of walking and biking lanes as well as the development of a citywide bike master plan into the Circulation Element of the City's General Plan). FISCAL IMPACT Funds in the amount of $33,000 are available for this amendment in the following accounts: $18,000 is available in the Planning and Building Agency Contractual Services account (01116510- 62300) and $15,000 in the Public Works Agency Select Street- Construction Fund (05917663- 66220, Project No. 126754). Funds in the amount of $123,716 are available for this amendment in the Air Quality Improvement Contractual Services account (03116510- 62300). a ?-Hassan Hagh6ni., AI P Executive Director Planning and Building Agency �O 6 � - o'---- Frep Mo saCprbur Executive Director - Public Works Agency MM:rb M:\ REPORTS \CC \RFCA Amend Contract 51617.doc Exhibit: 1. Amended Agreement APPROVED AS TO FUNDS AND ACCOUNTS: ,�- Francisco Gutierrez Executive Director F,6 (o11� i,+ ,pj) Finance & Management Services Agency 25G -2 THIRD AMENDMENT TO PROFESSIONAL SERVICES AGREEMENT WITH IBI GROUP THIS THIRD AMENDMENT TO AGREEMENT, made and entered into this 16`x' day of May, 2017, by and between IBI GROUP, a California general partnership ( "Consultant "), and the City of Santa Ana, a charter city and municipal corporation organized and existing under the Constitution and laws of the State of California ( "City "). RECITALS A. City and Consultant entered into Agreement #A- 2011 -198, dated September 13, 2011, for a consultant having special skill and knowledge in the field of circulation element updates and related services ( "said Agreement "). B. On October 21, 2014, the; Scope of Services and the Compensation clauses of said Agreement were amended. C. On December 15, 2015, the Scope of Services and Compensation clauses of said Agreement were - amended, and the Term was extended through June 30, 2017. D. The Parties now desire to add additional funds, revise the Scope of Services, and extend the Term of said Agreement in order for Consultant to complete an updated traffic model, technical studies, refinements to the policy framework, and completion of the required environmental impact report analysis for the expanded scope of the Circulation Element Update. NOW THEREFORE, in consideration of the mutual and respective promises, and subject to the terms and conditions of said Agreement, except as herein modified, the parties agree as follows: 1. Section 1, SCOPE OF SERVICES, shall be amended to include those services necessary to complete the circulation element, as set forth in more detail in Consultant's Amendment Proposal No. 5 — Circulation Element Update dated April 27, 2017, attached hereto as Exhibit A and incorporated herein by this reference. 2. Section 3, COMPENSATION, the relevant portion of said section shall be amended to increase the compensation by $156,716, such that the total sum to be expended under this Agreement shall not exceed $736,961 during the extended Term of this Agreement. 3. Section 4, TERM, shall be amended to extend the Term for eighteen (18) months from July 1, 2017 through December 31, 2018. 4. Except as hereinabove modified, all terms and conditions of said Agreement shall remain in full force and effect. Exhibit 1 25G -3 IN WITNESS WHEREOF, the parties hereto have executed this Third Amendment to Agreement the date and year first above written. ATTEST: MARIA D. HUIZAR Clerk of the Council APPROVED AS TO FORM: SONIA R. CARVALHO City Attorney By: Lisa Storck Assistant City Attorney RECOMMENDED FOR APPROVAL: Hassan Haghani, Executive Director Planning & Building Agency CITY OF SANTA ANA ROBERT CORTEZ Deputy City Manager Consultant IBI GROUP DAVID CHOW, P.E. AICP Regional Director 25G -4 EXHIBIT A SCOPE OF SERVICES 25G -5 IBI Group IN 18401 Van Karmen Avenue —Suite 110 Irvine CA 92612 USA tel 9498335588 fax 949 833 5511 April 27, 2017 Melanie McCann City of Santa Ana 20 Civic Center Plaza, Ross Annex M -20 Santa Ana, CA 92702 AMENDMENT PROPOSAL NO. 5 - CIRCULATION ELEMENT UPDATE This letter proposal details IBI Group's request for an amendment under our contract with the City of Santa Ana for the Circulation Element Update project. Over the last six years, the draft circulation element has gone through significant changes, including a new vision, completion of the Santa Ana Safe Mobility Plan, changes to the policy framework and roadway designations. OCTA modeling updates, work by the city on two separate Complete Street studies, advancement of a fixed - guideway /streetcar system and BRT routes, and incorporation of Complete Street principles. This proposed scope of work reflects the items from our meeting that included IBI Group, Placewotks, and City staff on December 7, 2016 and subsequent coordination with City staff. The amendment covers tasks to update and complete the traffic study, EIR, and planning and public participation support for the Circulation Element. The updates to both the Circulation Element and EIR are based on a proposed new roadway network scenario, updated OCTA modeling and new modal split, regulatory changes (e.g., air quality/GHG requirements, S8743, etc.), integrating related plans (Safe Mobility Santa Ana Plan, and complete street plans (Downtown and Central Santa Ana Transit Zone plans), additional meetings and extended project management efforts. PROJECT REVISIONS AND REGULATORY UPDATES Over the last six years, the draft circulation element has gone through significant changes, including a new vision, completion of the Santa Ana Safe Mobility Plan, changes to the policy framework and roadway designations, OCTA modeling updates, work on the Bikeway Master Plan and Pedestrian Opportunity Area Plan, and incorporation of Complete Street principles among others. The updated Circulation Element is also subject to new regulatory requirements, including SB 743 which will transition transportation analysis under the California Environmental Quality Act (CEQA) from level of service to a VMT (vehicle miles travelled) metric. Subsequent to our previous work, the City has adopted a Climate Action Plan (2015) and the project is also now subject to updated air quality and GHG regulations and modeling tools. The following revised scope of work is intended to address these and other key changes. The tasks listed below correspond to the tasks assigned in the original scope of services for this contract. The proposed budget for completing this work is attached to this letter. Task 4: Evaluation of Master Streets and Highways Plan This task involves work efforts that will be completed by IBI Group to analyze a new Circulation Element roadway network scenario that includes the deletion of a future roadway along the Pacific Electric Right -of -Way (PE ROW) from the MPAH arterial roadway network, as well as IBI Group is a group of rims providing professional services 25G -6 Iel Group City of Santa Ana —Apnl 27. 2017 modifications to the OCTA model assumed mode split for automobiles, bicycles, and pedestrians. The traffic analysis will include analysis of the previously identified 78 study intersections and 52 roadway segments. IBI Group will coordinate with OCTA to provide inputs for a single new OCTAM regional travel demand model run to develop updated Year 2040 traffic forecasts that include the deletion of the PE ROW and mode split modifications (as well as all previous modifications to the MPAH roadway network identified by the city in the original contract and Amendments No. 1 and No. 2). This model run will utilize the new version of OCTAM, which results in a change in the traffic study horizon year from 2035 to 2040. This will require updates to the baseline future no project traffic analysis as well. IBI Group will post - process the updated model forecasts obtained from OCTA to update our June 2016 draft traffic study for both the 2040 no project and with project scenarios. Based on comments received from OCTA, the traffic analysis will also be amended to incorporate analysis of transit travel times and performance on up to 10 corridors within the City of Santa Ana. This analysis will be based on transit travel time and performance data provided to IBI Group by OCTA, and will be summarized as a distinct section within the updated traffic impact study. In addition to the preparation of an updated traffic impact analysis for the Circulation Element update, IBI Group will also work with the City to develop a proposed Vehicle Miles Traveled (VMT) threshold and analysis procedures for incorporation into the Circulation Element and the city's traffic impact standards. Traffic impact guidelines may be refined to reflect the Governor's Office of Planning and Research (OPR) recommendation to replace traditional level of service with VMT as the primary measure of transportation impacts. IBI Group will provide the city with a technical memo summarizing recommendations related to establishing a VMT threshold and VMT analysis procedures. IBI Group will incorporate a VMT analysis into the traffic impact study. VMT data will be derived from travel patterns extracted from the OCTAM regional travel demand model. The approach to calculating citywide VMT targets will be consistent with the OPR's Revised Proposal on Updates to the CEQA Guidelines on Evaluating Transportation Impacts in CEQA, Implementing Senate Bill 743 (January 2016). This task also assumes time for attendance at up to two additional meetings with OCTA staff to discuss the mode split modifications and VMT estimates. Additionally, IBI Group has incorporated an additional $13,115 into the budget for this task to cover the work efforts previously incurred and approved by the City in our Amendment dated October 2014 that was approved by City Council, but not executed by the City. Task 8: Prepare CEQA Document The tasks associated with restarting and updating the CEQA environmental analysis work are described below. Task 8.1: Prolect Initiation We have not included additional hours for this task. The updated project description is fairly comprehensive, and the work to understand and update the description is included in Task 2— Notice of Preparation (e.g. project description update), Task 5— Screencheck EIR, and Task 11— Project Management. 25G -7 IB1 Group City of Santa Ana —Apfil 27. 2017 Task 8.2: Initial StudvMOP The Initial Study was previously completed and the NOP released on April 4, 2014. The scope of work and cost estimate for this amendment assumes PlaceWorks will not update the Initial Study, which helps to expedite the schedule and reduce costs for the project. Although an Initial Study assists in determining the requirement for an EIR and the contents for the analysis, it is not, a CEQA requirement. We recommend that we prepare an updated NOP that includes a reasonably comprehensive, updated project description, including support graphics, to enable agencies and the public to make recommendations regarding the scope of the EIR. The NOP will also describe updates to the environmental checklist, and outline the topics anticipated to be included in the EIR. This will include Tribal Cultural Resources per AB 52 adopted in September 2016. The Draft EIR will defensibly substantiate the exclusion of topics not addressed in the EIR. When the new scoping meeting date is determined, we will reissue the NOP for the 30 -day public review. Task 8.3: Public Scoolno Meeting Due to the lapse of time and substantial updates to the Circulation Element, a new scoping meeting is recommended. PlaceWorks will coordinate the meeting and prepare notices and appropriate supporting materials. We will prepare a PowerPoint presentation and conduct the meeting (if desired by the City). This task also includes preparing a summary of comments received at the meeting to be included in the EIR. Task 8.4a: Air Quality /Greenhouse Gas Emissions Since our original proposal in 2011, Santa Ana has adopted a Climate Action Plan (2015); the legislature passed Senate Bill 743 for alternative transportation metrics (e,g., VMT) and Senate Bill 32 for new GHG reduction targets for year 2030; newer air quality and GHG modeling tools were released (EMFAC2014 and CaIEEMod 2016); and new air quality and GHG reduction plans were prepared (SCAG's 2016 RTP /SCS, CARB's 2017 Scoping Plan Update, SCAQMD's 2016 AQMP). Because the original scope of work for air quality and GHG emissions impacts was primarily qualitative and was prepared prior to release of these additional plans and regulations, a contract amendment is necessary to cover the additional requisite discussion needed in the EIR. In addition, technical staff has been involved in several conference calls with IBI and the City since 2011 to discuss coordinating the environmental processing of the City's Climate Action Plan (adopted in 2015) and Circulation Element Update, which expended the remaining budget). Additional work not included in our original scope includes a consistency analysis of the proposed project with the plans identified above. Finally, PlaceWorks will need to quantify air quality and GHG emissions benefits of the project based on an estimate of future VMT provided by IBI Group and compared to existing condition, along with revisions to the existing work already completed. Task &4b: Noise The scope of work has not been modified for this task. The cost estimate increase is related to changes in staff and billing rates. Optional Task: Biological Resources Our original scope of work assumed a programmatic approach to the Circulation Element and did not include a technical assessment of potential biological resource impacts. Subsequent, proposed improvements along the Santiago Creek Trail become controversial, and the potential to impact sensitive biological resources was identified. If such improvements are included in the updated Circulation Element, the EIR will need to include an environmental assessment of impacts 25G -8 IBI Group City of Santa Ana — Apnl 27. 2017 to the creek. PlaceWorks will retain Glenn Lukos Associates (GLA) to conduct a preliminary biological evaluation. Existing maps, documents, and correspondence relative to the proposed project will be reviewed and analyzed. New information requirements will be identified and strategies for acquiring this information will be determined. The California Natural Diversity Database will be consulted to determine whether any sensitive species and /or communities are known to occur on or near the property. Any sensitive biological resources identified for the site or its near vicinity will be evaluated for their potential to occur on -site and will be discussed in the final letter report. A field team of regulatory specialists will complete an overview of US Army Corps of Engineers jurisdictional boundaries within the project site. The field team will investigate specific conditions relating to jurisdictional criteria such as evidence of ordinary high water marks, wetland vegetation indicator species, hydric soils, and appropriate hydrology, all as outlined in the 1987 US Army Corps of Engineers Wetland Delineation Manual. These data will be recorded on the aerial photograph for use in preparing a future formal jurisdictional delineation, maps, and a letter report. A field team of regulatory specialists will provide an overview of potential California Department of Fish and Wildlife (CDFW) jurisdictional boundaries within the project site. All intermittent and ephemeral streams, rivers, creeks, dry washes, sloughs, blue -line streams, and watercourses with subsurface flows; canals, aqueducts, irrigation ditches, and other means of water conveyance; and lakes will be examined for indicators of CDFW jurisdiction. A biologist will conduct a site reconnaissance of the property to determine whether any sensitive species and /or communities are likely to occur on -site. If any sensitive species or potential habitat or sensitive communities are identified on -site, their presence will be noted and locations provided on a site map. GLA will prepare a letter report to document the findings concerning Corps and CDFW potential jurisdiction on the site. The report will document the extent of potential jurisdiction, assess wetland - related biological resources, and discuss permitting strategies. Documentation will consist of color photographs of representative potential jurisdictional areas (and non - jurisdictional areas that could be mistaken for jurisdiction) and a draft overlay map indicating the potential jurisdictional areas that correspond to the aerial photograph provided by the client. The letter report will include the results of the CNDDB review, soil map review, and site survey. Any sensitive species and /or communities identified on site or with the potential to occur on the property will be discussed. If necessary, a site map depicting the locations of sensitive species and /or communities will be provided. Included in the report will be recommendations for additional focused surveys if it is determined that such surveys are warranted. The letter report will also include a preliminary impact analysis of the project (e.g., bike trail) on potential Corps /CDFW jurisdiction and biological resources and mitigation measures. Task 8.5: Screencheck Draft EIR This task involves reviewing, revising, and updating the Draft EIR sections that were previously completed and completing the final sections for review by the City. Additional analysis may be required for topics that have experienced changes in the existing physical conditions or regulatory environment. Tribal Cultural Resources. As required by state law, this new section of the EIR will evaluate the potential for implementation of the Circulation Element improvements to impact tribal cultural resources and will discuss state laws and regulations protecting resources. Also, SB 743 was passed by the state since our contract was approved by the City in 2011. Once the guidelines are prepared and adopted, "automobile delay, as described solely by level of service of similar measures of vehicular capacity or traffic congestion, shall not be considered a 25G -9 IBI Group City of Santa Ana -April 27. 2017 significant impact on the environment" (Public Resources Code Section 21099[b][2]). At this time it is anticipated that the updated guidelines will be adopted in early 2018, and that the guidelines will include a 2 -year opt -in for lead agencies to implement new significance thresholds and metrics to evaluate transportation impacts. As discussed with the City at our December 7, 2016 meeting, we believe that there are numerous advantages to address SB 743 in the Circulation Element and for the EIR to comply with the new requirements. The approach we discussed is for the City to adopt new significance thresholds as soon as possible (initiating this task early 2017), in order that the new thresholds can be utilized in the EIR. The EIR can then rely on the numerous advantages (particularly for a transit -rich City like Santa Ana). The additional scope of work will include additional addressing both SB 743 thresholds, describing level of service standards (which no longer will be CEQA significance thresholds), and analyzing the impact of the Circulation Element on VMT compared to existing conditions (analysis to be quantified by IBI). The EIR will also highlight the anticipated environmental review for future development projects relative to transportation, and include graphics and standards for which projects would be assumed to result in less than significant transportation impacts (e.g., within % mile of transit station, etc.). Other areas that require updating include: population and employment, regional plans (e.g., land use and planning), consistency with the 2016 RTPISCS, and integration of the additional project components. These components have the potential to affect other sections (e.g., aesthetics [trails], land use and planning, population and housing, transportation, hazards [emergency evacuation routes], police and fire services). Tasks 8.8 Draft EIR This task has not been initiated. Changes to the cost estimate, if any, involve changes in staff and billing rates (the same number of hours has been allocated for these tasks). Tasks 8.7 Response to Comments/Final EIR This task has not been initiated. Changes to the cost estimate, if any, involve changes in staff and billing rates (the same number of hours has been allocated for these tasks). Tasks 8.8 Mitigation Monitoring and Reporting Plans This task has not been initiated. Changes to the cost estimate, if any, involve changes in staff and billing rates (the same number of hours has been allocated for these tasks). Tasks 8.9 Findings of Fact, SOC and HOD This task has not been initiated. Changes to the cost estimate, if any, involve changes in staff and billing rates (the same number of hours has been allocated for these tasks). Task 8.10: Meetings and Public Hearings PlaceWorks staff has attended several project status and kick -off meetings, along with the CEQA scoping meeting, and has expended 65 percent of the Task 10 budget. This task includes attendance at the following meetings not included in our original budget: 3rd kick -off meeting, 2nd scoping meeting, and 5 additional CEQA progress meetings. We have also included three planning meetings to discuss the Element. 25G -10 IBI Group City of Santa Ana —April 27. 2017 Task 8.11: Protect Management and Coordination This task includes continuing project management and coordination throughout the remainder of the element preparation and CEQA process. The cost estimate for this task is based on the estimated schedule included in this amendment. If the schedule is extended beyond PlaceWorks' control, we may requested an augment for this task. Task 9: Prepare Updated Circulation Element The majority of the requested budget amendment for this task involves additional work that will be undertaken by Placeworks to update the Circulation Element to incorporate enhancements to the city's vision and policies, projects, and programs identified in recent local planning efforts related to mobility, safety, and complete streets. The original circulation element contract was approved in 2011 and authorized PlaceWorks to briefly review goals and policies for the Circulation Element for a cost of $1,680. Based on subsequent discussions, Amendment #1 (approved in June 2014) added $5,180 to prepare a vision and to expand the policy framework. IBI also submitted a subsequent Amendment #2 to the City, which added $19,630, to complete remaining edits to the policy framework, prepare four maps, and make 3 powerpoint presentations. This amendment was approved by City Council, but the contract amendment was not executed by the City, so this scope of work includes a request to re- authorize this $19,630 on top of the scope items noted below. In 2014, the Circulation Element was put on hold while significant local studies were being prepared or finalized. Now that the City has restarted the project in 2017, several tasks in the $19,630 amendment remain relevant — namely final revisions to the Circulation Element, mapping, and public presentations. However, we also found that additional work was needed to complete the project based upon the completion of many local and regional studies, changes in state law, and conversations about project direction. To that end, we have proposed the following tasks to complete the project. 9a. Due Diligence As mentioned earlier, almost a dozen local and regional studies were completed while the Circulation Element was on hold. Additional studies are also underway, including the Harbor Corridor Transit Study and OCTA Transit Master Plan. This task therefore involves the review and synthesis of the significant local and regional studies completed since the last draft of the Circulation Element (2014). Based on our in initial survey of studies, this review includes the following: Active Transportation Plans D Pedestrian and Bicycle Master Plan (2014) » Safe Mobility Santa Ana Plan (2016) n Golden Loop and OCTA 70/30 Plan (2017) OCTA Commuter Bicycle Plan » Districts 1 and 2 Bikeway Strategy (2013) D OC Complete Streets Initiative Transit and Complete Streets D Downtown Transit Complete Streets Plans (2016) » Central Santa Ana Complete Streets Plans (2016) 25G -11 BI Group City of Santa Ana —April 27. 2017 » OCTA Long Range Transportation Plan (2014) » OCTA Transit Route amendments (2016) » OCTA Transit Master Plan (to the extent available) » Central Harbor Blvd Transit Corridor Study To reduce the cost of this review, City staff will provide excerpts that represent significant implications for either the Technical Appendix or the Policy Framework. We will incorporate text into both documents. 9b. Technical Appendix The next task will be to revise the Technical Appendix to the Circulation Element, Prior to commencement, we anticipate that the City will have reviewed the current materials, discussed options, and decided upon the extent of revision necessary. In our review, we have identified several sections that need updating: • Revision of bicycle and pedestrian narrative. This would include the identifying and discussing bicycle routes, current and planned mileage, safety information, Golden Loop, and safe routes to schools. • High Quality Transit Areas. A map of HQTAs and TPA should be provided as well as narrative discussing potential opportunities and their ramifications for land uses. • Transit Routes. Narrative on new transit routes, existing and planned, should be revised as well as any future improvements that will impact Santa Ana. • Complete Streets Plans. The current Technical Appendix does not address this topic. Revisions will be needed to incorporate the Downtown and Central Santa Ana complete street plans. • Levels of Service. This section will need to be revised per City staff direction to incorporate any new developments in multimodal levels of service 9c. Policv Framework The current policy framework of the Circulation Element contains a vision, five goals, and 45 policies that support the vision. While the policy framework is significant in coverage and many of the priorwork remains relevant, final revisions are needed to complete the policy, particularly from tasks 12a and 12b. Since the majority of the policy framework remains relevant and timely, we will focus our final work effort on three topics— active transportation, levels of service, and transit opportunities. To complete this task, we assume that City staff will provide direction for necessary revisions to the policy framework and any supplemental policy documents or direction needed to expedite the completion of this task. Our scope assumes that IBI, in concert with City staff, will develop implementation programs and potential funding for the programs. Once complete, IBI would provide PlaceWorks with a final copy of the identified programs and PlaceWorks would incorporate them into the final Circulation Element. 9d. Circulation Element Maos The current series maps in the Circulation Element are produced using Adobe Illustrator software. In Amendment #2, we originally proposed to complete up to 4 maps in Adobe Illustrator. However, from subsequent discussions, it appears that up to 12 maps will require revisions under PlaceWorks' scope. We anticipate that 12 maps will need revision. 25G -12 IBI Group City of Santa Ana —April 27, 2017 Policy Framework Maps Exhibit 1: Master Plan of Highways Exhibit 2: Fixed Guideway Plan Exhibit 3: Bicycle Master Plan Exhibit 4: Pedestrian Opportunity Plan Exhibit 5: Transit Policy Exhibit 6: High Quality Transit/Transit Priority Technical Appendix Maps Exhibit A -2: CMP Roadway Network Exhibit A -3: Truck Routes Exhibit B -1: Proposed MPAH Changes Exhibit B -7: High Frequency Transit Corridors Exhibit B -8: Existing Bikeways We have identified three options for completing revisions. Under option #1, we will amend 12 maps in Adobe Illustrator with a single set of edits provided by the City. However, the maps will have limited use. If the maps are produced in GIS, they would offer the City flexibility to mix and match, as desired, with any other GIS -based layers produced for the general plan. If this flexibility is desired, Option 2 is for the City to digitize the data and then transfer the data to PlaceWorks for placing it on a base map and illustration. Options 3 is for PlaceWorks to digitize the data, create the maps, and customize them in Illustrator. 9e. Revisions to the Circulation Element We expect that the draft Circulation Element and Technical Appendix will require some revisions. While the original Amendment #2 focused on revisions to the policy framework, we assume that this task will be expanded to cover both the policy framework and the technical appendix. In making our cost estimates, we assume that City staff will provide a single consolidated set of all revisions requested. To ensure we understand the revisions, we would anticipate meeting with you to review the revisions. This will allow us to hear and discuss the comments with you so as to expedite completion of this task. 9f. Staff Meetinos This task involves three meetings. We anticipate that the project team would meet with you at the outset to define expectations, exchange information, identify issues, and officially commence the work. The second meeting would be to discuss new City land use and regulatory developments that affect the policy framework. This would include discussions on VMT /LOS and land use framework. The third meeting would be held midway through the project to review revisions to the Technical Appendix and policy framework for the Circulation Element. A fourth and final meeting would be to discuss the public presentation. 9g. Public Hearings The project will conclude with hearings before elected and appointed bodies. PlaceWorks will prepare and present a powerpoint on the circulation element at three venues —the Transportation Subcommittee, Planning Commission, and City Council. The powerpoint is intended to be user - friendly, filled with photos, and suitable for nontechnical audiences. IBI will be present to answer technical questions. We assume that the powerpoint presentation will be prepared once, with generally the same material for each audience. PlaceWorks is available to make extra presentations on a time and material basis. 25G -13 IBI Group City of Santa Ana - April 27, 2017 9h. Proiect Management Project management includes miscellaneous tasks for billing, phone calls, and coordination with the consultant team and city staff. Deliverables: • Circulation Element Policy Framework (draft and final) • Circulation Element Technical Appendix (draft and final) • Powerpoint presentation (draft and final) Detailed cost summary sheets are attached to this scope of work. The combined total augment request for IBI Group and Placeworks is $156,716. Should you have any questions regarding this proposal, please do not hesitate to contact Bill Delo at (949) 633 -5588. We look forward to the opportunity to continue to work with and assist the city on this project. Sincerely, IBI Gjrrooupp� David Chow, P.E., AICP Regional Director, USA West 25G -14 Santa Ana General Plan Circulation Element Update -Budget Amendment No 5 IBI Group Team Ilan -tours by Task 27- Aar.47 TO TAL NOUNS by STAFF TOTAL FEE by STAFF 0 74 39 159 8 278 SO $17.760 $5.130 315.800 $600 $39,290 IBI Total Labor Hours 278 IBI Total Labor Fee 539,290 ODC's S 105 IBI Total Budget: 539,395 IBI Total Budget: Placaworks Total Budget:. Subtotal Proposed Budget: October 2014 Amendment Request Total Proposed Budget: 25G -15 $39.395 $84.321 (see aclached tar details) $123,716 533.000 $166,716 let Group TOWI Total Labor Labor Fees Pmlecl Prged Manager IMagrala TraMG TrenpP,lIDlio er Erpne nRenner o cM1aw WOeb MArpaaN o. Cnew Hours 00.00 j $240.00 5135.00 3100.00 $75.00 TASK 1, Protect Management and Meetings General protect management 0 90 Meetings 0 $0 TASK 4: Evaluation of Master Plan of Streets b Hivtz Updated OCTAM Year 2035 Forecast Bi 6 10 24 $3.730 OCTA Meetings Intersection and Street LOS Analysis (update for 2040) 4 4 4 8 10 24 12 42 _ _$1,000 S5.676 Transit Performance Analysis VM1IT Thfestdds and Ana Is 101 _ 12 60 _ 201 6 60 62 8fi _ 510020 $11.610 TASK e: P ere U elect Circula0on Element Draft Circulation element _ Final Citalallon Element I 18 8 4 4 _ 20 12 $4,140 $2,220 TO TAL NOUNS by STAFF TOTAL FEE by STAFF 0 74 39 159 8 278 SO $17.760 $5.130 315.800 $600 $39,290 IBI Total Labor Hours 278 IBI Total Labor Fee 539,290 ODC's S 105 IBI Total Budget: 539,395 IBI Total Budget: Placaworks Total Budget:. Subtotal Proposed Budget: October 2014 Amendment Request Total Proposed Budget: 25G -15 $39.395 $84.321 (see aclached tar details) $123,716 533.000 $166,716 ru 0 I A 40%j- 11%) Hill MIA i6 all u IF it MI JIM Ila fA -i -P 40%j- 11%) 25G -17 25G -18 IBI Group IBI 18401 Von Kerman Avenue —Suite 110 Irvine CA 92612 USA GROUP tel 949 833 5588 fax 949 833 5511 April 27, 2017 Melanie McCann City of Santa Ana 20 Civic Center Plaza, Ross Annex M -20 Santa Ana, CA 92702 AMENDMENT PROPOSAL NO.5 - CIRCULATION ELEMENT UPDATE This letter proposal details IBI Group's request for an amendment under our contract with the City of Santa Ana for the Circulation Element Update project. Over the last six years, the draft circulation element has gone through significant changes, including a new vision, completion of the Santa Ana Safe Mobility Plan, changes to the policy framework and roadway designations, OCTA modeling updates, work by the city on two separate Complete Street studies, advancement of a fixed- guideway /streetcar system and BRT routes, and incorporation of Complete Street principles. This proposed scope of work reflects the items from our meeting that included IBI Group, Placeworks, and City staff on December 7, 2016 and subsequent coordination with City staff. The amendment covers tasks to update and complete the traffic study, EIR, and planning and public participation support for the Circulation Element. The updates to both the Circulation Element and EIR are based on a proposed new roadway network scenario, updated OCTA modeling and new modal split, regulatory changes (e.g., air quality /GHG requirements, S8743, etc.), integrating related plans (Safe Mobility Santa Ana Plan, and complete street plans (Downtown and Central Santa Ana Transit Zone plans), additional meetings and extended project management efforts. PROJECT REVISIONS AND REGULATORY UPDATES Over the last six years, the draft circulation element has gone through significant changes, including a new vision, completion of the Santa Ana Safe Mobility Plan, changes to the policy framework and roadway designations, OCTA modeling updates, work on the Bikeway Master Plan and Pedestrian Opportunity Area Plan, and incorporation of Complete Street principles among others. The updated Circulation Element is also subject to new regulatory requirements, including SB 743 which will transition transportation analysis under the California Environmental Quality Act (CEQA) from level of service to a VMT (vehicle miles travelled) metric. Subsequent to our previous work, the City has adopted a Climate Action Plan (2015) and the project is also now subject to updated air quality and GHG regulations and modeling tools. The fallowing revised scope of work is intended to address these and other key changes. The tasks listed below correspond to the tasks assigned in the original scope of services for this contract. The proposed budget for completing this work is attached to this letter. Task 4: Evaluation of Master Streets and Highways Plan This task involves work efforts that will be completed by IBI Group to analyze a new Circulation Element roadway network scenario that includes the deletion of a future roadway along the Pacific Electric Right -of -Way (PE ROW) from the MPAH arterial roadway network, as well as IBI Group is a group of firms providing professio al sery s -19 IBI Group City of Santa Ana —April 27, 2017 modifications to the OCTA model assumed mode split for automobiles, bicycles, and pedestrians. The traffic analysis will include analysis of the previously identified 78 study intersections and 52 roadway segments. IBI Group will coordinate with OCTA to provide inputs for a single new OCTAM regional travel demand model run to develop updated Year 2040 traffic forecasts that include the deletion of the PE ROW and mode split modifications (as well as all previous modifications to the MPAH roadway network identified by the city in the original contract and Amendments No. 1 and No. 2). This model run will utilize the new version of OCTAM, which results in a change in the traffic study horizon year from 2035 to 2040. This will require updates to the baseline future no project traffic analysis as well. IBI Group will post - process the updated model forecasts obtained from OCTA to update our June 2016 draft traffic study for both the 2040 no project and with project scenarios. Based on comments received from OCTA, the traffic analysis will also be amended to incorporate analysis of transit travel times and performance on up to 10 corridors within the City of Santa Ana. This analysis will be based on transit travel time and performance data provided to IBI Group by OCTA, and will be summarized as a distinct section within the updated traffic impact study. In addition to the preparation of an updated traffic impact analysis for the Circulation Element update, IBI Group will also work with the City to develop a proposed Vehicle Miles Traveled (VMT) threshold and analysis procedures for incorporation into the Circulation Element and the city's traffic impact standards. Traffic impact guidelines may be refined to reflect the Governor's Office of Planning and Research (OPR) recommendation to replace traditional level of service with VMT as the primary measure of transportation impacts. IBI Group will provide the city with a technical memo summarizing recommendations related to establishing a VMT threshold and VMT analysis procedures. IBI Group will incorporate a VMT analysis into the traffic impact study. VMT data will be derived from travel patterns extracted from the OCTAM regional travel demand model. The approach to calculating citywide VMT targets will be consistent with the OPR's Revised Proposal on Updates to the CEQA Guidelines on Evaluating Transportation Impacts in CEQA, Implementing Senate Bill 743 (January 2016). This task also assumes time for attendance at up to two additional meetings with OCTA staff to discuss the mode split modifications and VMT estimates. Additionally, IBI Group has incorporated an additional $13,115 into the budget for this task to cover the work efforts previously incurred and approved by the City in our Amendment dated October 2014 that was approved by City Council, but not executed by the City. Task 8: Prepare CEQA Document The tasks associated with restarting and updating the CEQA environmental analysis work are described below. Task 8.1: Proiect Initiation We have not included additional hours for this task. The updated project description is fairly comprehensive, and the work to understand and update the description is included in Task 2— Notice of Preparation (e.g. project description update), Task 5— Screencheck EIR, and Task 11— Project Management. 25G -20 BI Group City of Santa Ana —April 27. 2017 Task 8.2: Initial Study/NO The Initial Study was previously completed and the NOP released on April 4, 2014. The scope of work and cost estimate for this amendment assumes PlaceWorks will not update the Initial Study, which helps to expedite the schedule and reduce costs for the project. Although an Initial Study assists in determining the requirement for an EIR and the contents for the analysis, it is not, a CEQA requirement. We recommend that we prepare an updated NOP that includes a reasonably comprehensive, updated project description, including support graphics, to enable agencies and the public to make recommendations regarding the scope of the EIR. The NOP will also describe updates to the environmental checklist, and outline the topics anticipated to be included in the EIR. This will include Tribal Cultural Resources per AB 52 adopted in September 2016. The Draft EIR will defensibly substantiate the exclusion of topics not addressed in the EIR. When the new scoping meeting date is determined, we will reissue the NOP for the 30 -day public review. Task 8.3: Public Scooing Meeting Due to the lapse of time and substantial updates to the Circulation Element, a new scoping meeting is recommended. PlaceWorks will coordinate the meeting and prepare notices and appropriate supporting materials. We will prepare a powerpoint presentation and conduct the meeting (if desired by the City). This task also includes preparing a summary of comments received at the meeting to be included in the EIR. Task 8.4a: Air Quality /Greenhouse Gas Emissions Since our original proposal in 2011, Santa Ana has adopted a Climate Action Plan (2015); the legislature passed Senate Bill 743 for alternative transportation metrics (e.g., VMT) and Senate Bill 32 for new GHG reduction targets for year 2030; newer air quality and GHG modeling tools were released (EMFAC2014 and CaIEEMod 2016); and new air quality and GHG reduction plans were prepared (SCAG's 2016 RTPISCS, CARB's 2017 Scoping Plan Update, SCAQMD's 2016 AQMP). Because the original scope of work for air quality and GHG emissions impacts was primarily qualitative and was prepared prior to release of these additional plans and regulations, a contract amendment is necessary to coverthe additional requisite discussion needed in the EIR. In addition, technical staff has been involved in several conference calls with IBI and the City since 2011 to discuss coordinating the environmental processing of the City's Climate Action Plan (adopted in 2015) and Circulation Element Update, which expended the remaining budget). Additional work not included in our original scope includes a consistency analysis of the proposed project with the plans identified above. Finally, PlaceWorks will need to quantify air quality and GHG emissions benefits of the project based on an estimate of future VMT provided by IBI Group and compared to existing condition, along with revisions to the existing work already completed. Task 8.4b: Noise The scope of work has not been modified for this task. The cost estimate increase is related to changes in staff and billing rates. Optional Task: Biological Resources Our original scope of work assumed a programmatic approach to the Circulation Element and did not include a technical assessment of potential biological resource impacts. Subsequent, proposed improvements along the Santiago Creek Trail become controversial, and the potential to impact sensitive biological resources was identified. If such improvements are included in the updated Circulation Element, the EIR will need to include an environmental assessment of impacts 25G -21 IBI Group City of Santa Ana —April 27. 2017 to the creek. PlaceWorks will retain Glenn Lukos Associates (GLA) to conduct a preliminary biological evaluation. Existing maps, documents, and correspondence relative to the proposed project will be reviewed and analyzed. New information requirements will be identified and strategies for acquiring this information will be determined. The California Natural Diversity Database will be consulted to determine whether any sensitive species and /or communities are known to occur on or near the property. Any sensitive biological resources identified for the site or its near vicinity will be evaluated for their potential to occur on -site and will be discussed in the final letter report. A field team of regulatory specialists will complete an overview of US Army Corps of Engineers jurisdictional boundaries within the project site. The field team will investigate specific conditions relating to jurisdictional criteria such as evidence of ordinary high water marks, wetland vegetation indicator species, hydric soils, and appropriate hydrology, all as outlined in the 1987 US Army Corps of Engineers Wetland Delineation Manual. These data will be recorded on the aerial photograph for use in preparing a future formal jurisdictional delineation, maps, and a letter report. A field team of regulatory specialists will provide an overview of potential California Department of Fish and Wildlife (CDFW) jurisdictional boundaries within the project site. All intermittent and ephemeral streams, rivers, creeks, dry washes, sloughs, blue -line streams, and watercourses with subsurface flows; canals, aqueducts, irrigation ditches, and other means of water conveyance; and lakes will be examined for indicators of CDFW jurisdiction. A biologist will conduct a site reconnaissance of the property to determine whether any sensitive species and /or communities are likely to occur on -site. If any sensitive species or potential habitat or sensitive communities are identified on -site, their presence will be noted and locations provided on a site map. GLA will prepare a letter report to document the findings concerning Corps and CDFW potential jurisdiction on the site. The report will document the extent of potential jurisdiction, assess wetland - related biological resources, and discuss permitting strategies. Documentation will consist of color photographs of representative potential jurisdictional areas (and non jurisdictional areas that could be mistaken for jurisdiction) and a draft overlay map indicating the potential jurisdictional areas that correspond to the aerial photograph provided by the client. The letter report will include the results of the CNDDB review, soil map review, and site survey. Any sensitive species and /or communities identified on site or with the potential to occur on the property will be discussed. If necessary, a site map depicting the locations of sensitive species and /or communities will be provided. Included in the report will be recommendations for additional focused surveys if it is determined that such surveys are warranted. The letter report will also include a preliminary impact analysis of the project (e.g., bike trail) on potential Corps /CDFW jurisdiction and biological resources and mitigation measures. Task 8.5: Screencheck Draft EIR This task involves reviewing, revising, and updating the Draft EIR sections that were previously completed and completing the final sections for review by the City. Additional analysis may be required for topics that have experienced changes in the existing physical conditions or regulatory environment. Tribal Cultural Resources. As required by state law, this new section of the EIR will evaluate the potential for implementation of the Circulation Element improvements to impact tribal cultural resources and will discuss state laws and regulations protecting resources. Also, SB 743 was passed by the state since our contract was approved by the City in 2011. Once the guidelines are prepared and adopted, "automobile delay, as described solely by level of service of similar measures of vehicular capacity or traffic congestion, shall not be considered a 25G -22 161 Group City of Santa Ana — April 27, 2017 significant impact on the environment" (Public Resources Code Section 21099[b][2]). At this time it is anticipated that the updated guidelines will be adopted in early 2018, and that the guidelines will include a 2 -year opt -in for lead agencies to implement new significance thresholds and metrics to evaluate transportation impacts. As discussed with the City at our December 7, 2016 meeting, we believe that there are numerous advantages to address SB 743 in the Circulation Element and for the EIR to comply with the new requirements. The approach we discussed is for the City to adopt new significance thresholds as soon as possible (initiating this task early 2017), in order that the new thresholds can be utilized in the EIR. The EIR can then rely on the numerous advantages (particularly for a transit -rich City like Santa Ana). The additional scope of work will include additional addressing both SB 743 thresholds, describing level of service standards (which no longer will be CEQA significance thresholds), and analyzing the impact of the Circulation Element on VMT compared to existing conditions (analysis to be quantified by IBI). The EIR will also highlight the anticipated environmental review for future development projects relative to transportation, and include graphics and standards for which projects would be assumed to result in less than significant transportation impacts (e.g., within Y: mile of transit station, etc.). Other areas that require updating include: population and employment, regional plans (e.g., land use and planning), consistency with the 2016 RTP /SCS, and integration of the additional project components. These components have the potential to affect other sections (e.g., aesthetics [trails], land use and planning, population and housing, transportation, hazards [emergency evacuation routes], police and fire services). Tasks 8.6 Draft EIR This task has not been initiated. Changes to the cost estimate, if any, involve changes in staff and billing rates (the same number of hours has been allocated for these tasks). Tasks 8.7 Response to Comments /Final EIR This task has not been initiated. Changes to the cost estimate, if any, involve changes in staff and billing rates (the same number of hours has been allocated for these tasks). Tasks 8.8 Mitigation Monitoring and Renorting Plans This task has not been initiated. Changes to the cost estimate, if any, involve changes in staff and billing rates (the same number of hours has been allocated for these tasks). Tasks 8.9 Findings of Fact. SOC and NOD This task has not been initiated. Changes to the cost estimate, if any, involve changes in staff and billing rates (the same number of hours has been allocated for these tasks). Task 8.10: Meetings and Public Hearings PlaceWorks staff has attended several project status and kick -off meetings, along with the CEQA scoping meeting, and has expended 65 percent of the Task 10 budget. This task includes attendance at the following meetings not included in our original budget: 3rd kick -off meeting, 2nd scoping meeting, and 5 additional CEQA progress meetings. We have also included three planning meetings to discuss the Element. 25G -23 IBI Group City of Santa Ana —April 27, 2017 Task 8.11: Proiect Management and Coordination This task includes continuing project management and coordination throughout the remainder of the element preparation and CEQA process. The cost estimate for this task is based on the estimated schedule included in this amendment. If the schedule is extended beyond PlaceWorks' control, we may requested an augment for this task. Task 9: Prepare Updated Circulation Element The majority of the requested budget amendment for this task involves additional work that will be undertaken by Placeworks to update the Circulation Element to incorporate enhancements to the city's vision and policies, projects, and programs identified in recent local planning efforts related to mobility, safety, and complete streets. The original circulation element contract was approved in 2011 and authorized PlaceWorks to briefly review goals and policies for the Circulation Element for a cost of $1,680. Based on subsequent discussions, Amendment #1 (approved in June 2014) added $5,180 to prepare a vision and to expand the policy framework. IBI also submitted a subsequent Amendment #2 to the City, which added $19,630, to complete remaining edits to the policy framework, prepare four maps, and make 3 powerpoint presentations. This amendment was approved by City Council, but the contract amendment was not executed by the City, so this scope of work includes a request to re- authorize this $19,630 on top of the scope items noted below. In 2014, the Circulation Element was put on hold while significant local studies were being prepared or finalized. Now that the City has restarted the project in 2017, several tasks in the $19,630 amendment remain relevant — namely final revisions to the Circulation Element, mapping, and public presentations. However, we also found that additional work was needed to complete the project based upon the completion of many local and regional studies, changes in state law, and conversations about project direction. To that end, we have proposed the following tasks to complete the project. 9a. Due Diligence As mentioned earlier, almost a dozen local and regional studies were completed while the Circulation Element was on hold. Additional studies are also underway, including the Harbor Corridor Transit Study and OCTA Transit Master Plan. This task therefore involves the review and synthesis of the significant local and regional studies completed since the last draft of the Circulation Element (2014). Based on our in initial survey of studies, this review includes the following: Active Transportation Plans D Pedestrian and Bicycle Master Plan (2014) » Safe Mobility Santa Ana Plan (2016) » Golden Loop and OCTA 70/30 Plan (2017) » OCTA Commuter Bicycle Plan » Districts 1 and 2 Bikeway Strategy (2013) » OC Complete Streets Initiative Transit and Complete Streets » Downtown Transit Complete Streets Plans (2016) » Central Santa Ana Complete Streets Plans (2016) 25G -24 IBI Group City of Santa Ana — April 27, 2017 » OCTA Long Range Transportation Plan (2014) » OCTA Transit Route amendments (2016) » OCTA Transit Master Plan (to the extent available) » Central Harbor Blvd Transit Corridor Study To reduce the cost of this review, City staff will provide excerpts that represent significant implications for either the Technical Appendix or the Policy Framework. We will incorporate text into both documents. 9b. Technical Appendix The next task will be to revise the Technical Appendix to the Circulation Element. Prior to commencement, we anticipate that the City will have reviewed the current materials, discussed options, and decided upon the extent of revision necessary. In our review, we have identified several sections that need updating: • Revision of bicycle and pedestrian narrative. This would include the identifying and discussing bicycle routes, current and planned mileage, safety information, Golden Loop, and safe routes to schools. • High Quality Transit Areas. A map of HQTAs and TPA should be provided as well as narrative discussing potential opportunities and their ramifications for land uses. • Transit Routes. Narrative on new transit routes, existing and planned, should be revised as well as any future improvements that will impact Santa Ana. • Complete Streets Plans. The current Technical Appendix does not address this topic. Revisions will be needed to incorporate the Downtown and Central Santa Ana complete street plans. • Levels of Service. This section will need to be revised per City staff direction to incorporate any new developments in multimodal levels of service 9c. Policv, Framework The current policy framework of the Circulation Element contains a vision, five goals, and 45 policies that support the vision. While the policy framework is significant in coverage and many of the prior work remains relevant, final revisions are needed to complete the policy, particularly from tasks 12a and 12b. Since the majority of the policy framework remains relevant and timely, we will focus our final work effort on three topics — active transportation, levels of service, and transit opportunities. To complete this task, we assume that City staff will provide direction for necessary revisions to the policy framework and any supplemental policy documents or direction needed to expedite the completion of this task. Our scope assumes that IBI, in concert with City staff, will develop implementation programs and potential funding for the programs. Once complete, IBI would provide PlaceWorks with a final copy of the identified programs and PlaceWorks would incorporate them into the final Circulation Element. 9d. Circulation Element Mans The current series maps in the Circulation Element are produced using Adobe Illustrator software. In Amendment #2, we originally proposed to complete up to 4 maps in Adobe Illustrator. However, from subsequent discussions, it appears that up to 12 maps will require revisions under PlaceWorks' scope. We anticipate that 12 maps will need revision. 25G -25 IBI Group City of Santa Ana —April 27, 2017 Policy Framework Maps Exhibit 1: Master Plan of Highways Exhibit 2: Fixed Guideway Plan Exhibit 3: Bicycle Master Plan Exhibit 4: Pedestrian Opportunity Plan Exhibit 5: Transit Policy Exhibit 6: High Quality Transit/Transit Priority Technical Appendix Maps Exhibit A -2: CM Roadway Network Exhibit A -3: Truck Routes Exhibit B -1: Proposed MPAH Changes Exhibit B -7: High Frequency Transit Corridors Exhibit B -8: Existing Bikeways We have identified three options for completing revisions. Under option #1, we will amend 12 maps in Adobe Illustrator with a single set of edits provided by the City. However, the maps will have limited use. If the maps are produced in GIS, they would offer the City flexibility to mix and match, as desired, with any other GIS -based layers produced for the general plan. If this flexibility is desired, Option 2 is for the City to digitize the data and then transfer the data to PlaceWorks for placing it on a base map and illustration. Options 3 is for PlaceWorks to digitize the data, create the maps, and customize them in Illustrator. 9e. Revisions to the Circulation Element We expect that the draft Circulation Element and Technical Appendix will require some revisions. While the original Amendment #2 focused on revisions to the policy framework, we assume that this task will be expanded to cover both the policy framework and the technical appendix. In making our cost estimates, we assume that City staff will provide a single consolidated set of all revisions requested. To ensure we understand the revisions, we would anticipate meeting with you to review the revisions. This will allow us to hear and discuss the comments with you so as to expedite completion of this task. 9f. Staff Meetings This task involves three meetings. We anticipate that the project team would meet with you at the outset to define expectations, exchange information, identify issues, and officially commence the work. The second meeting would be to discuss new City land use and regulatory developments that affect the policy framework. This would include discussions on VMT /LOS and land use framework. The third meeting would be held midway through the project to review revisions to the Technical Appendix and policy framework for the Circulation Element. A fourth and final meeting would be to discuss the public presentation. 9g. Public Hearings The project will conclude with hearings before elected and appointed bodies. PlaceWorks will prepare and present a powerpoint on the circulation element at three venues —the Transportation Subcommittee, Planning Commission, and City Council. The powerpoint is intended to be user - friendly, filled with photos, and suitable for nontechnical audiences. IBI will be present to answer technical questions. We assume that the powerpoint presentation will be prepared once, with generally the same material for each audience. PlaceWorks is available to make extra presentations on a time and material basis. 25G -26 IBI Group City of Santa Ana —April 27, 2017 9h. Proiect Management Project management includes miscellaneous tasks for billing, phone calls, and coordination with the consultant team and city staff. Deliverables: • Circulation Element Policy Framework (draft and final) • Circulation Element Technical Appendix (draft and final) • Powerpoint presentation (draft and final) Detailed cost summary sheets are attached to this scope of work. The combined total augment request for IBI Group and Placeworks is $156,716. Should you have any questions regarding this proposal, please do not hesitate to contact Bill Delo at (949) 833 -5588. We look forward to the opportunity to continue to work with and assist the city on this project. Sincerely, IBI Group �� David Chow, P.E., AICP Regional Director, USA West 25G -27 Santa Ana General Plan Circulation Element Update - Butlget Amendment No 5 IBI Group Team Man -hours by Task 27-Apr-17 TOTAL HOURS by STAFF TOTAL FEE by STAFF 0 74 38 158 8 278 $0 $17,760 $5,130 $15,800 $600 $39,290 IBI Total Labor Hours 278 IBI Total Labor Fee $39,290 ODC's $ 105 IBI Total Budget: IBI Total Budget: Placeworks Total Budget: Subtotal Proposed Budget: October 2014 Amendment Request Total Proposed Budget: 25G -28 $39,395 $39,395 $84,321 (see attached for details) $123,716 $33,000 $156,716 IBI Group Total Total Labor Fees Pm)ect Manager Pmjed Integrator Trage E% mer Tren,mde nPlanner G npeia D craw Viral. MAd>eeal D. ceaw Hours $300.00 1 $240.00 1 $135.00 $100.00 $75.00 TASK 1: Project Management and Meetings General project management 0 $0 Meetings 0 $0 TASK 4: Evaluation of Master Plan of Streets & HwyS Updated OCTAM Year 2035 Forecast i 81 61 10 24 $3,730 OCTA Meetings 4 4 4 12 $1,900 Intersection and Street LOS Analysis (update for 2040 al 101 24 42 $5,670 Transit Performance Analysis 1 101 121 60 82 $10,020 VMT Thresholds and Analysis 1 201 61 60 86 $11,610 TASK 9: Prepare Updated Circulation Element Draft Circulation Element i 16 4 20 $4,140 Final Circulation Element 8 4 12 $2,220 TOTAL HOURS by STAFF TOTAL FEE by STAFF 0 74 38 158 8 278 $0 $17,760 $5,130 $15,800 $600 $39,290 IBI Total Labor Hours 278 IBI Total Labor Fee $39,290 ODC's $ 105 IBI Total Budget: IBI Total Budget: Placeworks Total Budget: Subtotal Proposed Budget: October 2014 Amendment Request Total Proposed Budget: 25G -28 $39,395 $39,395 $84,321 (see attached for details) $123,716 $33,000 $156,716 Q 3O 1111111110111111111 Mill mill 11111111 1 N 11 mill NMI 111111111 11 1. 1111 I 1112111 ou HIM 111 o 25G -30