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HomeMy WebLinkAbout29B - DONATION - WILLARD NEIGHBORHOODREQUEST FOR COUNCIL ACTION CITY COUNCIL MEETING DATE: MAY 16, 2017 TITLE: DONATION AGREEMENT WITH _ CHARITABLE VENTURES OF -....- ORANGE COUNTY TO SUPPORT SAINT PETER EVANGELICAL LUTHERAN CHURCH FOR THE WILLARD NEIGHBORHOOD CLEAN- UP INITIATIVE (STRATEGIC PLAN NO. 5,4) &-M�Ahhv RECOMMENDED ACTION CLERK OF COUNCIL USE ONLY: =:16 ❑ As Recommended ❑ As Amended ❑ Ordinance on 1" Reading ❑ Ordinance on 2nd Reading ❑ Implementing Resolution ❑ Set Public Hearing For CONTINUED TO FILE NUMBER Authorize the City Manager and Clerk of the Council to execute an agreement with the Charitable Ventures of Orange County for a one -time donation amount of $1,500, subject to nonsubstantive changes approved by the City Manager and the City Attorney. DISCUSSION On August 4, 2015, City Council adopted Resolution 2015 -042, establishing a City Special Event Sponsorship Policy and Guidelines for Disbursement of Discretionary Funds. The resolution and policy outline the eligibility criteria for neighborhood associations and eligible non - profit entities for consideration of City Council sponsorship. In accordance with this policy, each Councilmember is allowed to appropriate up to $10,000 per fiscal year to support eligible organizations, including neighborhood associations and non - profit organizations. Eligible organizations that are not tax exempt under section 501(c)3 of the Internal Revenue Code are eligible for in -kind funding for City Services. Councilmember Villegas recommends appropriating $1,500 to Charitable Ventures of Orange County to support Saint Peter Evangelical Lutheran Church for the the Willard Neighborhood clean -up event and initiative, in response to their donation request (Exhibit 1). Upon approval of this item, a donation agreement (Exhibit 2) will be executed. 29B -1 Donation Agreement with Charitable Ventures of Orange County to Support Saint Peter Lutheran Evangelical Church for the Willard Neighborhood Clean -Up Initiative May 16, 2017 Page 2 STRATEGIC PLAN ALIGNMENT Approval of this item supports the City's efforts to meet Goal #5 - Community Health, Livability, Engagement & Sustainability, Objective #4 (support neighborhood vitality and livability). FISCAL IMPACT Funds to support the City Council Sponsorship Policy are available in the Fiscal Year 2016 -17 General Non - Departmental account (01105015- 62300). The $1,500 will be spent from Councilmember Villegas's appropriated amount for FY 2016 -17. APPROVED AS TO FUNDS AND ACCOUNTS: � A'J��. Francisco Gutierrez Executive Director yvw Finance and Management Services Agency EXHIBITS: 1. Donation Request Form 2. Donation Agreement 29B -2 City Managthr�s Office — M-31 City of Santa Ana 20 Civic Center Plaza Donation Request P.O. Box 1988 0 Santa Ana, CA 92702 (714) 647-5200 IRev. Wesley M ,Namw. anke "Title. Pastor lAddress; 11510 N. Parton Street City, State, Zip: jSanta Ana, CA 92706 'Phone: 714-542-6781 J 'Elarl . ....... loffice@saintpeterlutheran.net Fax: Name: ISt Peter Evangelical Lutheran Church Charitable Ventures of CIC (fiscal sponsor) 1 Tax-Exempt Status: Is your organization a non-inclit or public tax-exempt organization as r ,4efined under Section 501(c)(3) of the Internal Revenue Code? Select One: Yes No If No, you will only qualify for a credit for City-related costs for your request (i.e. pentrat fees, Ffy-11. [;Q1 staff time, rental rates for facilities or equipment, etc.).Costs for City semices vary and if I Gr- 41 Cl 9; Q1 R R 'approved, credit may or may not cover full cost of requested City services. I as I u a: a �Wwww Charitable Ventures of OC TaxlD#20-8756660 137 "117 Mirmr M, I 'City San dcas Credit $ Date Needed- Me dC ... ilmember: !Villages Arr�ount Requested Direct Payment Amount S 1500 EventDate: 16/3/2017 Eventrime: !8:00 am - 12:00 pm ,�equested: i 11 Event Location: 1510 N. Parton St, Santa Ana, CA 92706 Address, City, Sf n. is a large population of sucat chas and foodl�Ck vandurai in line lffilard community increasing to amount of trier deposited appeighout ffi. neignboahood. VVilland Cl..-U, Day is hard 0 atc,port the cornmirt, Vokontseus am vi Mordants �alk through the Wilardi cammunity and Pick UP liner in M parlaso Description of sid"alks. Roll off dumpsters WR be suelatte for [he comossurity for large balky item disposal. The IN11anal community has four trach Which words made available by Event/ Purpose: lway at a Donation Romueat granted by council monatuar Rayne. The Mh cal have been a huge success. Addiflonal sponsors am requourtung to Manage I additional inch cans. This doruvon �ld make it possible to purchase four additional vash cans for due Vvilind community. — --- --- --------- 11-FUITIoting a litter-free neighborhood and encouraging the community to take I community Benefit: 'pride in a clean neighborhood will greatly benefit the community. --A --,A-- ----------- ............ Mall: City Marl Office —M-31 jErnail: donationrequest@santa-ana.org al,210 Civic Center Plaza Fax: (714) 647-6954 P.O. Box 1988 Santa Ana, CA 92702 �Donatliimftqluo�t#: Ratirarnie 4 Go all related opvs� DIR-, _Mr qo6ifell Meeting Date: ay'i 6, 2017 Eli6ibility Met: YES I NO YES Approved Amount: - $1.500 City Manager Signature: Date: PYHIRIT I Revised 0110512017 W1 M-isill r•- CITY OF SANTA ANA DONATION AGREEMENT WITH CHARITABLE VENTURES OF ORANGE COUNTY 1. PARTIES AND DATE This Donation Agreement ( "Agreement ") is entered into on MAY 16, 2017 by and between the City of Santa Ana, a municipal corporation ( "City ") and CHARITABLE VENTURES OF ORANGE COUNTY as fiscal sponsor for SAINT PETER EVANGELICAL LUTHERAN CHURCH a California 501(c)3 NON - PROFIT ORGANIZATION ( "Recipient "). City and Recipient are sometimes individually referred to as "Party" and collectively as "Parties" in this Agreement. 2. RECITALS 2.1 Community Benefit. The City wishes to provide Recipient with funding to assist Recipient in PROMOTING a LITTER -FREE NEIGHBORHOOD AND ENCOURAGING THE COMMUNITY TO TAKE PRIDE IN a CLEAN NEIGHBORHOOD ( "Community Benefit "). The Parties wish to enter into this Agreement to establish the terms and conditions under which the City will provide funding. 2.2 Public Purpose. The City, by recommendation of COUNCILMEMBER VILLEGAS, believes there is a public purpose in supporting the Community Benefit because it will PROVIDE A CLEAN -UP EVENT IN THE WILLARD NEIGHBORHOOD AND PURCHASE FOUR ADDITIONAL TRASH BINS FOR THE WILLARD COMMUNITY TO PROMOTE A CLEAN NEIGHBORHOOD AND NEIGHBORHOOD PRIDE The foregoing is a general description of the public purpose, and is not necessarily the only public purpose to be gained from the Community Benefit. 3. TERMS AND CONDITIONS 3.1 Use of Funds, The City has chosen to provide Recipient with a one -time payment of ONE THOUSAND FIVE HUNDRED DOLLARS ($11500) for an event that will be held on Sunday, May 21, 2017, because the City has determined that there is a public purpose to be served in supporting the Community Benefit. In executing this Agreement and receiving the funds, Recipient agrees to use the funds only for the purpose described and subject to the terms and conditions provided for in this Agreement. Should Recipient fail to use the funds for such purpose or otherwise comply fully with the terms of this Agreement, City shall have the right to terminate this Agreement and demand the return of the funds pursuant to Section 3.2 below. 3.2 Term. Termination of Agreement. This Agreement shall take effect on the date first above written and remain in effect through Recipient's full expenditure of the funds. The City has the right to terminate this Agreement upon one day's notice, with or without cause. Should the City terminate this Agreement, it shall also have the right to demand the immediate return of all funds provided to Recipient pursuant to this Agreement, as well as interest at the rate of ten percent (10 %) EXHIBIT 2 29B -5 CITY of SANTA ANA DONATION AGREEMENT Page 2 of 3 per annum. Notwithstanding the foregoing, the indemnification provisions of this Agreement shall survive any expiration or termination of this Agreement. 3.3 Waivers. Insurance or Other Obligations. For purposes of the City's protection, if the City determines that the funds will be used for a purpose which may cause a significant risk of injury, the City may, in its sole discretion, require Recipient to provide certain insurance and participant waiver /release protections. This right shall be on -going and may be implemented by the City at any time, and all insurance and waiver /release forms shall be provided on forms, in amounts and with provisions acceptable to City. 3.4 No Oversight by City. Nothing in this Agreement shall be implied or interpreted as City establishing or providing oversight, control or approval of the Community Benefit or any activities conducted by the Recipient. 3.5 Indemnification. Recipient understands, acknowledges and agrees that Recipient shall assume all risks associated with the Community Benefit, including, but not limited to, the possibility of death or serious trauma or injury. To this end, therefore, Recipient shall defend, indemnify and hold City and its officials, officers, employees, agents and volunteers free and harmless from and against any and all claims, demands, causes of action, costs, expenses, liabilities, losses, damages or injuries, in law or equity, to property or persons, including wrongful death, in any manner arising out of or incident to any and all acts, omissions, willful misconduct or other activities of the Recipient or its officials, officers, employees, agents, guests, participants attendees, and contractors, including the performance of the Community Benefit or this Agreement, including without limitation the payment of all consequential damages and attorneys fees and other related costs and expenses. The only exception to the Recipient's obligations hereunder shall be for claims, demands, causes of action, costs, expenses, liabilities, losses, damages or injuries caused by the sole negligence, sole willful misconduct or sole active negligence of the City. Recipient shall defend, at Recipient's own cost, expense and risk, any and all such aforesaid suits, actions or other legal proceedings of every kind that may be brought or instituted against the City, its officials, officers, employees, agents, or volunteers. Recipient shall pay and satisfy any judgment, award or decree that may be rendered against the City or its officials, officers, employees, agents, or volunteers, in any such suit, action or other legal proceeding. Recipient shall reimburse City and its officials, officers, employees, agents, and/or volunteers, for any and all legal expenses and costs incurred by each of them in connection therewith or in enforcing the indemnity herein provided. Recipient's obligation to indemnify shall not be restricted or limited by insurance proceeds, if any, received by the City, its officials, officers, employers, agents or volunteers. The indemnification provisions of this Agreement shall survive any expiration or termination of this Agreement. 3.6 Entire Contract/Modification. This Agreement contains the entire agreement of the Parties with respect to the subject matter hereof, and supersedes all prior negotiations, understandings or agreements. The terms and conditions of this Agreement may be altered, modified or amended only by written agreement signed by both Parties. 3.7 Authority to Enter Agreement. The person executing below on behalf of Recipient represents and warrants that the Recipient has all requisite power and authority to conduct its EXHIBIT 2 r•- CITY OF SANTA ANA DONATION AGREEMENT Page 3 of 3 business and to execute, deliver and perform this Agreement. Each Party warrants that the individuals who have signed this Agreement have the legal power, right and authority to make this Agreement bind each respective Party. RECOMMENDED FOR APPROVAL 0 CITY OF SANTA ANA Robert C. Cortez Deputy City Manager City Manager's Office By: Attest: 0 City Manager Maria D. Huizar Clerk of the Council Approved as to Form: By: /IV. J M. Funk ssistant City Attorney CHARITABLE VENTURES OF ORANGE COUNTY a 501(c)3 NON - PROFIT ORGANIZATION By: Signature Name Title EXHIBIT 2 29B -7 r•-