HomeMy WebLinkAbout22A - SPEC - HP SUPPORT CONTRACTREQUEST FOR
COUNCIL ACTION
CITY COUNCIL MEETING DATE:
JUNE 6, 2017
TITLE:
CONTRACT AWARD TO DILTEX
INC. FOR HEWLETT PACKARD
SUPPORT CONTRACT RENEWAL
(SPEC. NO. 17-046)
(STRATEGIC PLAN NO. 6,1 F)
i
CIT MANAGE
RECOMMENDED ACTION
CLERK OF COUNCIL USE ONLY:
APPROVED
❑ As Recommended
❑ As Amended
❑ Ordinance on1"Reading
❑ Ordinance on 2n°Reading
❑ Implementing Resolution
❑ Set Public Hearing For
CONTINUED TO
FILE NUMBER
Authorize a one-time purchase and payment of purchase order to Diltex, Inc. for the purchase of
Hewlett Packard support contract renewal in the total amount of $35,860, subject to non -
substantive changes approved by the City Manager and City Attorney.
DISCUSSION
The City's two data centers support the continuous City business operations on a 24 hours a day/
7 days a week/ 365 days a year (24/7/365) cycle. In order to provide this service level, the
Information Technology Department maintains the computer infrastructure with manufacture
supported 24/7/365 maintenance contracts. The Hewlett Packard servers and storage equipment
within the data centers require provisions with access directly to the manufacturers' technical
support centers. This level of support allows the manufacture to interactively diagnose system
troubles and provide solutions to localized problems, returning -to -service as soon as possible. In
addition, the support contract with Hewlett Packard includes access to bug fixes, patches, and
upgrades. These are essential for preserving the fitness and considerable investment in the
hardware.
The notice inviting bids was advertised on April 25, 2017 and offers were solicited. A summary of
the bids and offers received is as follows:
469 Vendors were notified
31 Vendors downloaded the bid
0 Bids received from a Santa Ana vendor
6 Bids received
22A-1
Contract Award for Hewlett Packard Support Contract Renewal
June 6, 2017
Page 2
Bids were received and opened on May 8, 2017, (Exhibit 1). The bid received from Diltex, Inc. is
responsive to the specifications and meets the City's requirements.
STRATEGIC PLAN ALIGNMENT
Approval of these item supports the City's efforts to meet Goal #6 - Community Facilities &
Infrastructure, Objective #1 (establish and maintain a Community Investment Plan for all City
assets), Strategy F (perform periodic measurements to monitor and update each asset's
condition and ensure adequate funding for repair, and /or replacement costs in future budgets).
FISCAL IMPACT
Funds for FY 2016-17 are available in the amount of $35,860 in the Finance Information Systems
Strategic Plan Maintenance and Support account (no. 10920147-62307).
114 JA
J4 Ciulla
Clef Technology Innovations Officer
Information Technology Department
EG
EXHIBIT: 1. Abstract of Bids
APPROVED AS TO FUNDS AND ACCOUNTS:
Francisco Gutierrez Oo
Executive Director
Finance and Management Services Agency
22A-2
Contract Award for Hewlett Packard Support Contract Renewal
June 6, 2017
Page 3
ABSTRACT OF BIDS
CONTRACT AWARD FOR HP SUPPORT CONTRACT RENEWAL (17-046)
VENDOR
Diltex, Inc.
Emaence
vCloud Tech Inc.
LOCATION
West Covina, CA
San Diego, CA
Rolling Hills Estates, CA
OFFER
$35,857.75
$37,300.00
$38,336.23
VENDOR Starnet Data
Design
LOCATION West Covina, CA
OFFER $40,420.45
Golden Star
Technology Inc.
Cerritos, CA
$58,115.04
Exhibit 1
22A-3
Taborda Solutions, Inc.
Folsom, CA
$107,832.38
22A-4