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Home My WebLink About25A - AMENDMENT TO AGMT FOR FEDERAL AND STATE GOV'T LIAISON SRVCSREQUEST FOR COUNCIL ACTION CITY COUNCIL MEETING DATE: JUNE 20, 2017 TITLE: AMENDMENT TO AGREEMENTS FOR FEDERAL AND STATE GOVERNMENT LIAISON SERVICES {STRATEGIC PLAN NOS. 1-7} if4TERIM CIT9 MANAGER RECOMMENDED ACTION CLERK OF COUNCIL USE ONLY: r327-091TAE ❑ As Recommended ❑ As Amended ❑ Ordinance on 1" Reading ❑ Ordinance on 2n° Reading ❑ Implementing Resolution ❑ Set Public Hearing For CONTINUED TO FILE NUMBER Authorize the City Manager and Clerk of the Council to execute an amendment to the agreement with Holland and Knight of Washington, D.C. for federal government liaison services, extending the term of the agreement to a month-to-month basis, beginning July 1, 2017, for a period of up to 12 months for a total amount not to exceed $117,600, exercisable by the City Manager, subject to non -substantive changes approved by the City Manager and City Attorney. 2. Authorize the City Manager and Clerk of the Council to execute an amendment to the agreement with Townsend Public Affairs, Inc. for state government liaison services, extending the term of the agreement to a month-to-month basis, beginning July 1, 2017, for a period of up to 12 months, for a total amount not to exceed $60,000, exercisable by the City Manager, subject to non -substantive changes approved by the City Manager and City Attorney. DISCUSSION Local government agencies rely upon the expertise of state and federal government consultants to represent their respective government agencies in Sacramento and Washington DC. This service includes legislative monitoring and analysis, state budget advocacy, and grant coordination and advocacy. Government consultants further provide monitoring of executive proposals and legislation as well as administrative rules and regulations that may affect cities. Government liaison services are also essential in identifying funding opportunities, grant applications and other special programs for which the City may qualify. Holland & Knight serves as the federal representative, and Townsend Public Affairs serves as the City's state representative, both consultants have been in good standing with the City. The government liaison services contracts with Holland & Knight and Townsend Public Affiars will expire on June 30, 2017, staff recommends continuing services with both consultants on a month-to-month 25A-1 Amendment to Agreements for Federal and State Government Liaison Services June 20, 2017 Page 2 basis up to 12 months (Exhibits 1 and 2). A procurement for federal and state government liaison services will be released by the fall of 2017. STRATEGIC PLAN ALIGNMENT Approval of this item supports the City's efforts to meet all seven goals and objectives of the strategic plan which include: Community Safety; Youth, Education, Recreation; Economic Development; City Financial Stability; Community Health, Livability, Engagement and Sustainability; Community Facilities and Infrastructure; and Team Santa Ana. FISCAL IMPACT Funds are anticipated to be available in the following accounts for FY 17/18: Department Account Holland & Knight Townsend Public Affairs Public Works Administrative Services 10117601 - 62300 $ 39,200 $20,000 Office of the Chief of Police Contract Services - Professional 01114400 - 62300 $ 39,200 $20,000 General Fund Legislative Affairs 01104012 - 62300 $ 39,200 $20,000 TOTAL $117,600 $60,000 James Schnabl Acting Chief of Police Santa Ana Police Department Executive Director Public Works Agency APPROVED AS TO FUNDS AND ACCOUNTS: � (\CO.A-k\1:s,�, ;1 � . Francisco Gutierrez Executive Director 4 Finance & Management Services Agency EXHIBITS: 1. Holland & Knight Proposed Fourth Amendment 2. Townsend Public Affairs Proposed Third Amendment 25A-2 FOURTH AMENDMENT TO PROFESSIONAL SERVICES AGREEMENT WITH HOLLAND & HIVIGHT LLP TIIIS FOURTH AMENDMENT to the above -referenced agreement is entered into on . 2017 by and between Holland & Knight LLP, with its principal place of business at 800 17th Street N.W., Washington, D.C. 20006 ("Consultant"), and the City of Santa Ana, a charter city and municipal corporation organized and existing under the Constitution and laws of the State of California ("City"). RECITALS A. The parties entered into Agreement #A-2014-193, effective July 1, 2014 ("Agreement"), by which Consultant agreed to provide federal legislative advocacy and liaison services to City. B. The term of the Agreement was for an initial period of one year, from July 1, 2014 through July 1, 2015, with two one-year options exercisable by the City, C. The parties executed a First Amendment No. A-2014-193-01 to exercise the first option and extend the term of the Agreement for an additional one-year period, from July 1, 2015 through June 30, 2016. D. On May 9, 2016, the parties executed a Second Amendment No. A-2016-081 by which the annual compensation payable to Consultant was increased from $100,800 (or $8,400 monthly) to $117,600 (or $9,800 monthly). E. The parties executed a Third Amendment No. A-2014-193-02 to exercise the second option and extend the term of the Agreement for an additional one-year period, from .fuly 1, 2016 through June 30, 2017. F. The parties now wish to amend the Agreement to further adjust the term of the Agreement effective July 1, 2017, The Parties therefore agree: 1. Section 3.1.2., Term, is amended to extend the term of the Agreement on a month-to-month basis beginning July 1, 2017, for a period of up to twelve months. 2. Except as modified by this Fourth Amendment, and all prior Amendments, all terms and conditions of the Agreement shall remain in full force and effect. IN WITNESS WHEREOF, the parties hereto have executed this Fourth Amendment to the Agreement on the date and year first written above. ATTEST MARIA D. HUIZAR Clerk of the Council CITY OF SANTA ANA CYNTHIA J. KURTZ Interim City Manager -- signatures continue on next page -- Page 1 of 2 APPROVED AS TO FORM SONIA R. CARVALHO City Attorney By: JO�UNK As ant City Attorney RECOMMENDED FOR APPROVAL Mark Lawrence Assistant to the City Manager Page 2 of 2 EXHIBIT 1 25A-4 CONSULTANT ]HOLLAND & KNIGHT LLP Name: Title: THIRD AMENDMENT TO PROFESSIONAL SERVICES AGREEMENT WITII TOWNSEND PUBLIC AFFAIRS INC. THIS THIRD AMENDMENT to the above -referenced agreement is entered into on 2017, by and between Townsend Public Affairs, Inc. ("Consultant") and the City of Santa Ana, a charter city and municipal corporation organized and existing under the Constitution and laws of the State of California ("City"), Recitals A. The parties entered into Agreement #A-2014-192, effective July 1, 2014 ("Agreement"), by which Consultant agreed to provide state legislative advocacy and liaison services to City. B. The term of the Agreement was for an initial period of one year, from July 1, 2014 through July 1, 2015, with two one-year options exercisable by the City. C. The parties executed a First Amendment No. A-2014-192-01 to exercise the first option and extend the term of the Agreement for an additional one-year period, from July 1, 2015 through June 30, 2016. D. The parties executed a Second Amendment No. A-2014-192-02 to exercise the second option and extend the tern of the Agreement for an additional one-year period, from July 1, 2016 through June 30, 2017. E. The parties now wish to amend the Agreement to further adjust the term of the Agreement effective July 1, 2017. The Parties therefore agree; 1, Section 3, Term, is amended to extend the tern of the Agreement on a month-to-month basis beginning July 1, 2017, for a period of up to twelve months. 2. Except as modified by this Third Amendment, and all prior Amendments, all terms and conditions of the Agreement shall remain in full force and effect. IN WITNESS WHEREOF, the parties hereto have executed this Third Amendment to the Agreement on the date and year first written above. ATTEST MARIA D. HUIZAR Cleric of the Council APPROVED AS TO FORM SONIA R. CARVALHO City Attorney By: 014 - A JOHFUNK Asst nt City Attorney CITY OF SANTA ANA CYNTHIA J. KURTZ Interim City Manager CONSULTANT Townsend Public Affairs, Inc. Name: Title: Signatures continue on next page -- Page 1 of 2 EXHIBIT 2 25A-5 R, COMMENDED FOR APPROVAL Mark Lawrence Assistant to the City Manager Page 2 of 2 EXHIBIT 2 25A-6 O