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HomeMy WebLinkAbout25D - AGMT AMENDMENTS TO PROVIDE RECREATIONAL CLASS INSTRUCTIONREQUEST FOR COUNCIL ACTION CITY COUNCIL MEETING DATE: JUNE 20, 2017 TITLE: AGREEMENT AMENDMENT WITH NORA SANCHEZ TO PROVIDE RECREATIONAL CLASS INSTRUCTION (STRATEGIC PLAN NO. 2,2A) -71 CITY MOAAGER RECOMMENDED ACTION CLERK OF COUNCIL USE ONLY: APPROVED ❑ As Recommended ❑ As Amended ❑ Ordinance on 1" Reading ❑ Ordinance on 2nd Reading ❑ Implementing Resolution ❑ Set Public Hearing For CONTINUED TO FILE NUMBER Authorize the City Manager and Clerk of the Council to execute an amendment to the agreement with Nora Sanchez to provide recreational class instruction by increasing the agreement amount by $5,000 for a total agreement amount not -to -exceed $30,000 for the term of the agreement, subject to non -substantive changes approved by the City Manager and City Attorney. DISCUSSION The Parks, Recreation and Community Services Agency (PRCSA) Recreational Classes Program offers low-cost courses and activities to Santa Ana residents in the areas of Music and Dance, Arts, Nature and Science, Equestrian, Aquatics, Sports, and other special interests. The quarterly leisure class brochure has been instrumental in increasing the number of students registering for many classes. The Recreational Classes Program is a revenue -generating program that uses registration fees to pay for instructors and supplies. Nora Sanchez has been providing "Tiny Tots" instruction for the City's Recreational Classes Program. The current agreement provides that the City retain 20 percent and provide the instructor 80 percent of the revenue. The number of class registrations has increased this fiscal year. Due to the popularity of the class, city staff is anticipating the instructor's compensation of the total revenue to exceed the $25,000 per fiscal year, per vendor threshold. Therefore the City is requesting increasing the not -to -exceed amount to $30,000. STRATEGIC PLAN ALIGNMENT Approval of this item allows the City to meet Goal #2 — Youth, Education, Recreation, Objective #2 (Expand youth programming), Strategy A (Focus resources on quality youth engagement, civic awareness, enrichment and educational programs (i.e. youth camping trips) and expand after- school programs during out-of-school hours at the library and community centers.). 25D-1 Agreement Amendment with Nora Sanchez to Provide Recreational Class Instruction June 20, 2017 Page 2 FISCAL IMPACT Anticipated revenue of $1,000 thru December 31, 2017. Funds are available in the following account for the specified year: Unit PRCSA-Recreation (no. 01113230-62300) FY 17/18 APPROVED AS TO FUNDS AND ACCOUNT: Gerardo Moue Francisco Gutierrez Executive Director Parks, Recreation and Community Services Agency EXHIBIT: 1. Agreement Amendment Executive Director 1-�%& Finance and Management Services Agency 25D-2 FIRST AMENDMENT TO RECREATION SERVICES AGREEMENT WITH NORA SANCHEZ THIS FIRST AMENDMENT to the above -referenced agreement is entered into on June 20, 2017, by and between Nora Sanchez ('Provider"), and the City of Santa Ana, a charter city and municipal corporation organized and existing under the Constitution and laws of the State of California ("City"), RECITALS A. The parties entered into Agreement #N-2016-189, dated November 23, 2016 ("said Agreement"), by which Provider agreed to provide "Tiny Tots" classes in its leisure class program. B. Per the compensation clause in said Agreement, the City agreed to pay the Provider eighty percent (80%) of all gross revenue received from program participants. Total revenue to Provider was not to exceed $25,000.00 annually. C. The parties wish to amend said Agreement to include additional funds due to an increase in registration for classes offered by the Provider during the current term of said Agreement, which will expire on December 31, 2017. WHEREFORE, in consideration of the covenants contained in said Agreement, and subject to all the terms and conditions of said Agreement, except those amended in this First Amendment to said Agreement, the parties agree as follows: 1. Section 3, "Compensation", is hereby amended to include an additional $5,000 for services to be performed by the Provider. The total sum of the revenue to Provider shall not exceed $30,000 during the term of said Agreement. Except as modified by this First Amendment, all terms and conditions of said Agreement shall remain in full force and effect. {Signatures on Following Pagej 25D-3 Signature Page — First Amendment Recreation Services Agreement with Nora Sanchez IN WITNESS WHEREOF, the parties hereto have executed this First Amendment to the Agreement on the date and year first written above. ATTEST MARIA D. HUIZAR Clerk of the Council APPROVED AS TO FORM SONIA R. CARVALHO City Attorney LISA STORCK Assistant City Attorney RECOMMENDED FOR APPROVAL CITY OF SANTA ANA CYNTHIA J. KURTZ Interim City Manager NORA SANCHEZ GERARDO MOUET Executive Director, Parks, Recreation and Community Services Agency Page 2 of 2 25D-4