HomeMy WebLinkAbout22A - CONTRACT FOR REPROGRAPHIC PAPER AND ENVELOPESREQUEST FOR
COUNCIL ACTION
CITY COUNCIL MEETING DATE:
JUNE 20, 2017
TITLE:
CONTRACT AWARD TO VERITIV
OPERATING COMPANY FOR
REPROGRAPHIC PAPER AND
ENVELOPES (SPEC. NO. 17-028)
(STRATEGIC PLAN NO. 7,5E)
CITY,,MANAGER
RECOMMENDED ACTION
CLERK OF COUNCIL USE ONLY:
UT000TO)WO
❑ As Recommended
❑ As Amended
❑ Ordinance on 1" Reading
❑ Ordinance on 2nd Reading
❑ Implementing Resolution
❑ Set Public Hearing For_
CONTINUED TO
FILE NUMBER
Award a contract to Veritiv Operating Company for reprographic papers and envelopes for a one-year
period expiring June 30 2018, with provision for three one-year renewals exercisable by the City
Manager, in an annual amount not to exceed $80,000, subject to non -substantive changes approved
by the City Manager and City Attorney.
The Finance and Management Services Agency Central Services Division requires copier, laser, and
specialty papers to provide copy paper and in-house duplicating services for departments throughout
the City. In addition, the Police Department's Central Distribution Center stocks copy paper for the
Police Department and Holding Facility.
The notice inviting bids was advertised on April 20, 2017, on the City's online bid management and
publication system. A summary of the bid invitations and bids received is as follows:
27 Vendors were notified
1 Santa Ana vendor was notified
4 Vendors downloaded the bid packet
2 Bids received
Two bids were received and opened on May 18, 2017 and evaluated. The results are as follows:
Vendor Location Amount
Liberty Paper Los Angeles $58,450
Veritiv Operating Co. La Palma $55,383
22A-1
Contract Award for Reprographic Paper & Envelopes
June 20, 2017
Page 2
The bid from Veritiv Operating Company is responsive to the specifications and meets the City's
requirements.
STRATEGIC PLAN ALIGNMENT
Approval of this item supports efforts to meet Goal #7 — Team Santa Ana, Objective 5, (create a
culture of innovation and efficiency within the organization) Strategy E (Identify best practices and
opportunities for process improvement and automation across City departments in order to provide
effective and efficient delivery of City services to the community).
FISCAL IMPACT
Funds in the amount of $80,000 are available in FY 2017-18 as follows:
• $50,000 Finance & Management Central Services account (07110100-63001)
• $30,000 Police Property & Facilities account (01114450-63001)
Subsequent funding for three one-year renewal periods in the amount of $80,000 will be budgeted
and made available in FY 2018-19, 2019-20 and 2020-21 as follows:
• $50,000 Finance & Management Central Services account (07110100-63001)
e $30,000 Police Property & Facilities account (01114450-63001)
Acting Chief of Police
Police Department
Me
APPROVED AS TO FUNDS AND ACCOUNTS:
Francisco Gutierrez pp �"-
Executive Director
Finance and Mgmt. Services Agency
22A-2