HomeMy WebLinkAbout75C - PH - BUDGET 17-18REQUEST FOR
COUNCIL ACTION
CITY COUNCIL MEETING DATE:
JUNE 20, 2017
TITLE:
PUBLIC HEARING — APPROVE
FISCAL YEAR 2017-18 CITY BUDGET
(STRATEGIC PLAN NO. 4,2A)
tl�? is
CIT MANAGER
RECOMMENDED ACTION
CLERK OF COUNCIL USE ONLY:
•:• •,
❑ As Recommended
❑ As Amended
❑ Ordinance on 1" Reading
❑ Ordinance on 2ntl Reading
❑ Implementing Resolution
❑ Set Public Hearing For
CONTINUED TO
FILE NUMBER
Approve the fiscal year 2017-18 City Budget, which includes the following recommended actions:
1. Authorize the use of fund balance from the general fund in the amount of $9.3 million for
fiscal year 2017-18.
2. Direct staff to transition from a Type II Jail Facility to a Holding Facility during fiscal year
2017-18.
3. Adopt an ordinance appropriating funds for the fiscal year commencing July 1, 2017
(EXHIBIT 1).
Alternative Option
1. Direct staff to identify programs and services to reduce or eliminate and return to City
Council with a revised budget for consideration and adoption for fiscal year 2017-2018which
does not utilize one-time fund balance.
DISCUSSION
On June 6,n, the City Council approved four of the seven recommended actions related to the City
Budget which included the following:
• Adoption of a Seven -Year Capital Improvement Program (CIP).
• Amending a resolution to reestablish the City's basic classification and compensation plan.
• Directing the City Manager to present a quarterly general fund fiscal review and accounting
of unspent funds as it relates to vacant positions.
• Directing the City Manager to explore operational efficiencies and revenue enhancements
to minimize the usage of one-time monies during the fiscal year.
75C-1
Public Hearing — Fiscal Year 2017-18 City Budget
June 20, 2017
Page 2
In addition, the City Council was presented with a report by Kelly Associates Management Group
which performed a review of the City's financial operating reserve balances. In response to the
auditor's recommendation, staff will begin implementing the following:
• Provide an update for the general fund on a quarterly basis.
• Prepare a five-year financial forecast for the general fund.
• Develop a personnel vacancy rate across all departments and a funded/unfunded vacancy
report.
• Augment the funding of the Economic Uncertainty account with available general fund
balance(s).
• Maintain the current operating reserve levels.
Fiscal Year 2017-2018 City Budget
The total annual Fiscal Year 2017-18 City Budget (EXHIBIT 2) is $510,678,778. Incorporated are
all funded appropriations related to the General Fund, Internal Service, Enterprise, Special
Revenue, Community Development and Housing fund(s), along with Capital Improvement
Projects. In addition, proposed workforce changes are also included reflecting a net total of five
full-time positions, as well as reallocation of ten positions city-wide.
The proposed fiscal year 2017-18 General Fund budget is estimated at $234,200,795 and equates
to approximately 45.9% of the total annual proposed budget. The General Fund supports those
functions most commonly associated with city government such as police, fire, recreation, library,
planning and building, street maintenance and general city administration.
STRATEGIC PLAN ALIGNMENT
Approval of this item allows the City to meet Goal #4 - City Financial Stability, Objective #2, (Provide
a reliable five-year financial forecast that ensures financial stability in accordance with the strategic
plan), Strategy A (Adopt a budget that is in alignment with the financial forecast and strategic plan).
FISCAL IMPACT
With approval of the proposed fiscal year 2017-18 budget, $510,678,778 will be appropriated to
the City's various funds, departments, programs and enterprise activities. Of those amounts,
$234,200,795 will be appropriated to the various general fund operating departments.
APPROVED AS TO FUNDS AND ACCOUNTS:
Francisco Gutierrez
Executive Director
Finance and Management Services Agency
Exhibits: 1. Ordinance (Budget and CIP)
2. Fiscal Year 2017-18 City Budget
75C-2
EXHIBIT 1
LS 6/6117
ORDINANCE NO. NS-XXXX
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF
SANTA ANA APPROPRIATING MONIES TO THE SEVERAL
OFFICES, AGENCIES, AND DEPARTMENTS OF THE CITY
FOR FISCAL YEAR BUDGET PERIOD COMMENCING JULY
1, 2017
THE CITY COUNCIL OF THE CITY OF SANTA ANA DOES ORDAIN AS
FOLLOWS:
Section 1. The City Council of the City of Santa Ana hereby finds, determines,
and declares as follows:
A. The City Manager has prepared and submitted to the City Council,
pursuant to Section 605 of the City Charter, a proposed budget for
expenditures for the fiscal year commencing July 1, 2017.
B. In accordance with Section 606 of the City Charter, a public hearing has
been held upon the proposed budget of expenditures after notice of such
public hearing had been published in the manner prescribed in Section
606 of the City Charter.
C. The proposed budget of expenditures duly submitted and considered as
herein stated, together with any supplemental revisions and amendments
thereto, was approved, adopted, and fixed by the City Council as the
budget of the City for fiscal year 2017-2018, commencing July 1, 2017, in
the amounts and for the funds, purposes, functions, department activities,
and programs as therein set forth, including the Seven -Year Capital
Improvement Program Plan update per Orange County Transportation
Authority Measure M2 eligibility requirement. The adopted budget,
including any supplemental revisions and amendments, together with a
copy of the appropriation ordinance, shall be placed in the official files of
the Clerk of the Council.
Section 2. There are hereby appropriated to the several offices, agencies, and
departments of the City, being the respective object and purposes specified in that
certain document entitled " Fiscal Year 2017-2018 City Budget", a copy of which is on
file in the Office of the Clerk of the Council, out of the various funds of the City for fiscal
year 2017-2018, the several amounts stated as proposed expenditures from such
funds, respectively, in those columns of the Budget that are headed "FY 17-18". Each
aggregate of expenditures so specified in the Budget for the fiscal year for each
program shall be deemed to be an appropriation for a single object and purpose within
the meaning of Section 609 of the City Charter, except that as to any office, department,
Ordinance No. NS -
Page 1 of 4
75C-3
or agency of the City for which more than one program is designated in Section 2
(General Fund Operating Budget) of the Budget, the aggregate expenditure authorized
for all programs in Section 2 of each such office, department, or agency shall be
deemed to be an appropriation for a single object and purpose within the meaning of
Section 609 of the City Charter.
Section 3. The appropriations hereby made shall constitute the maximum
expenditures authorized for the several offices, agencies, and departments opposite
which the amounts of such appropriations are shown in the Budget.
Section 4. No warrant shall be issued or indebtedness incurred for any
purpose that exceeds the unexpended balance of the appropriations established by this
ordinance, unless such appropriation shall have been amended or supplemented by the
City Council in the manner set forth in Section 609 of the City Charter. The City
Manager is hereby authorized to make revisions between the items included within any
such appropriation if, in his/her opinion, such revisions are necessary and proper.
Section 5. In accordance with Governmental Accounting Standards Board
Statement 54, the City Manager or his/her designee is hereby authorized, as of the date
of this ordinance, to allocate assigned governmental funds' balances to specific
programs and activities as deemed necessary and proper.
Section 6. The Executive Director of Finance and Management Services is
hereby authorized to transfer monies in accordance with the Interfund Transfers listed in
the Budget in such amounts and at such times during the fiscal year as he/she may
determine necessary to the competent operation and control of City business, except
that no such transfer shall be made in contravention of State law or City ordinance or
exceed in total the amount stated herein or as amended by the City Council.
Section 7. One certified copy of this appropriation ordinance together with a
certified copy of each amendment thereto shall be transmitted by the Clerk of the
Council to the Executive Director of Finance and Management Services.
Section 8. The City Council of the City of Santa Ana hereby adopts the
updated Seven -Year Capital Improvement Program, as set forth in the 2017-2018 City
Budget.
Section 9. Upon and from the effective date of this ordinance, expenditures of
monies appropriated hereby are authorized beginning July 1, 2017.
Section 10. The Clerk of the Council shall cause the title of this ordinance to be
published as required by law.
Section 11. All presently applicable documentation pertaining to the number,
titles, qualifications, powers, duties, or compensation of officers or employees of the
City, which has been previously approved by resolution or order of the City Council and
Ordinance No. NS -
Page 2 of 4
75C-4
which is currently on file with the Executive Director of Personnel Services, is
incorporated herein and is hereby approved. The City Manager is authorized to create,
alter, or abolish any position of employment, or the number, title, qualifications, powers,
duties, or compensation thereof, when such action is appropriate to promote the
efficiency of the City administrative organization; provided, however, that no such action
shall be effective unless and until approved by resolution or order of the City Council.
ADOPTED this day of June, 2017.
APPROVED AS TO FORM:
Sonia R. Carvalho, City Attorney
By: `j,
Lisa Storck
Assistant City Attorney
AYES:
NOES:
ABSTAIN:
NOT PRESENT:
Ordinance No. NS -
Page 3 of 4
Councilmembers
Councilmembers
Councilmembers
Councilmembers
75C-5
Miguel A. Pulido
Mayor
CERTIFICATE OF ATTESTATION AND ORIGINALITY
I, MARIA D. HUIZAR, Clerk of the Council do hereby attest to and certify the attached
Ordinance No. NS- to be the original ordinance adopted by the City Council of
the City of Santa Ana on June _, 2017, and that said ordinance was published in
accordance with the Charter of the City of Santa Ana.
Date
Ordinance No. NS -
Page 4 of 4
Clerk of the Council
City of Santa Ana
75C-6
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FISCAL YEAR 2017-18
PROPOSED CITY BUDGET
WORKFORCE
CHANGES
GENERAL FUND &
NON -GENERAL FUNI
Community Safety Youth, Education, Recreation Economic I
City Financial Stability Community Health, Livability, Engagement & Sust
Community Facilities & Infrastructure Team Santa Ana
75C-17
Proposed Full -Time Workforce Changes - FY 17-18
Additions/Deletions
Organizational Changes
Non -
Fiscal General General
Department Qty. Position Impact Fund Fund
Community Development Agency 1
Arts & Culture Specialist
92,680
0
92,680
1
Administrator
92,680
0
92,680
Finance & Management Services 1
Accountant 1
20,374
20,374
0
1
Senior Accounting Assistant
103,091
103,091
(226,160)
(1)
Accounting Assistant
(103,091) 2
(103,091)
0
1
Librarian
20,374
20,374
0
Police Department (8)
Network Specialist/WAN Systems
(1,052,674)
(1,052,674)
0
Information Technology 1
Administrator
140,850
0
140,850
1
Web Systems Technician
85,310
0
85,310
(1)
Project Management Officer
(226,160)
0
(226,160)
1
Senior Management Analyst
0
0
0
Parks, Recreation & Community Services 1
Librarian
92,920
0
92,920
2
Recreation Leader
110,970 '
110,970
0
3
203,890
110,970
92,920
Police Department (8)
Correctional Officer
(1,052,674)
(1,052,674)
0
(2)
Correctional Supervisor
(333,260)
(333,260)
0
(1)
Sr. Correctional Records Specialist
(96,551)
(96,551)
0
1
Personnel Technician
81,621 2'3
81,621
0
1
Senior Management Analyst
147,122 3
147,122
0
(9)
Water Services Quality Inspector
(1,253,742)
(1,253,742)
0
Public Works Agency 1
Management Aide
131,056
0
131,056
1
Assistant Engineer I (Parking Pgm)
171,805
171,805
0
1
Senior Office Assistant
31,641 2
0
31,641
2
Construction Inspector l
245,974
0
245,974
1
Water Services Supervisor
148,633
0
148,633
3
Water Services Quality Inspector
384,381
0
384,381
(1)
Equipment Operator
(114,084)
0
(114,084)
8 999,406 171,805 827,601
General Fund Positions (5)
Non -General Fund Positions 10
Total 5 62,608 (950,593) 1,013,201
2 Strategic Plan Funding
2 Includes reduction in part time staffing
3 Funding through operational savings
12
75C-18
Proposed Full -Time Workforce Changes - FY 17-18
Reallocations
Non -
Fiscal General General
City Attorney's Office Qty. Position Impact Fund Fund
(1) Senior Legal Secretary (110,177) (110,177) 0
1 Litigations Assistant 110,177 110,177 0
0 0 0
Non -
Fiscal General General
Community Development Agency Qty. Position Impact Fund Fund
(1) Senior Receptionist (99,314) 0 (99,314)
1 Senior Office Assistant 95,826 0 95,826
(3,488)
(3,488)
Police Department Qty. Position Impact Fund Fund
(1) Police Services Officer (103,197) (103,197) 0
1 Communications Services Officer 103,197 103,197 0
Public Works Agency Qty. Position
Non -
Fiscal General General
mpact Fund Fund
(1)
Engineering Aide
(185,339)
0
(185,339)
Non -
Assistant Engineer II
185,339
0
Fiscal
General
General
Finance & Management Services
Qty. Position
Impact
Fund
Fund
131,226
(1)
Management Aide
(87,065)
0
(87,065)
0
1
Management Analyst
93,939
0
93,939
6,874
0
6,874
Non -
Fiscal
General
General
Personnel Services Agency
Qty. Position
Impact
Fund
Fund
(1)
Personnel Services Specialist
(104,470)
0
(104,470)
1
Risk Management Assistant
104,470
0
104,470
(1)
Risk Management Coordinator
(133,599)
0
(133,599)
1
Risk Management Supervisor
144,015
0
144,015
10,416
0
10,416
Non -
Fiscal
General
General
Planning & Building Agency
Qty.
Position
Impact
Fund
Fund
(1)
Associate Planner
(170,287)
(170,287)
0
1
Senior Planner
178,201
178,201
0
(1)
Code Enforcement Supervisor
(168,492)
(168,492)
0
1
Code Enforcement Principal (AM)
195,770
195,770
0
35,192
35,192
0
Non -
Fiscal
General
General
Police Department Qty. Position Impact Fund Fund
(1) Police Services Officer (103,197) (103,197) 0
1 Communications Services Officer 103,197 103,197 0
Public Works Agency Qty. Position
Non -
Fiscal General General
mpact Fund Fund
(1)
Engineering Aide
(185,339)
0
(185,339)
1
Assistant Engineer II
185,339
0
185,339
(1)
Senior Water Systems Operator
(130,624)
0
(130,624)
1
Water Services Production Supervisor
131,226
0
131,226
602
0
602
Total 49,596 35,192 14,404
75C-19
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Community Safety Youth, Education, Recreation Economic Development
City Financial Stability Community Health, Livability, Engagement & Sustainability
Community Facilities & Infrastructure Team Santa Ana
75C-21
75C-22