HomeMy WebLinkAbout2017-03-13 ECONOMIC DEVELOPMENT, INFRASTRUCTURE , BUDGET & TECHNOLOGY CITY OF SANTA ANA
CITY COUNCIL COMMITTEE ON
ECONOMIC DEVELOPMENT, INFRASTRUCTURE, BUDGET AND TECHNOLOGY
REGULAR MEETING MINUTES
March 13, 2017
CALL TO ORDER: City Hall
20 Civic Center Plaza, Room 1600
Santa Ana, CA
5:05 p.m.
ATTENDANCE: Council Committee members:
P. David Benavides
Vincent Sarmiento
MEMBERS ABSENT: Michele Martinez
STAFF PRESENT: Gerardo Mouet, Acting CM Ryan Hodge, CAO
Robert Cortez, CMO/CDA Chief Carlos Rojas, PD
Teresa Ramirez, FMSA Jack Giulia, ITD
Francisco Gutierrez, FMSA Fred Mousavipour, PWA
Sergio Vidal, FMSA Hassan Haghani, PBA
Waldo Barela, FMSA Robert Carroll, PD
Marc Morley, CDA Jorge Garcia, CMO
Judson Brown, CDA Christina Holland, PD
GUESTS PRESENT: Peter Katz, Com-Link; Nitin Patel, WNDE; Daphnie Munoz,
WNDE; Roberto Herrera
PUBLIC COMMENTS
None
AGENDA DISCUSSION ITEMS
1. Selection of Chair and Vice-Chair
Continued to next meeting.
2. Approval of Meeting Schedule
MOTION: Sarmiento SECOND: Benavides
VOTE: AYES: Benavides, Sarmiento (2)
NOES: None (0)
ABSENT: Martinez (1)
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3. Review of By-Laws
Continued to next meeting
4. Presentation of New Auditors {Strategic Plan No. 4, 1} - (FMSA)
Francisco Gutierrez, Executive Director, introduced new auditors for the City of
Santa Ana: White Nelson Diehl Evans LLP (WNDE); Nitin Patel, CPA, Partner and
Daphnie Munoz, CPA, Partner. PowerPoint presentation provided by WNDE
outlining Firm's background, Scope of services, Management responsibilities,
Auditors' responsibilities, Auditors' opinion & reports, and Communication with
Those Charged with Governance.
WNDE began their auditing services contract in June 2016. Contract term for two
years with option of two 1-year extensions. Worked on 06/30/16 Fiscal Year-End
and Single Audit Reports over approximately eight weeks with 3 to 4 WNDE staff.
5. Review of the City's Grant Related Single Audit {Strategic Plan No. 4, lc} -
(FMSA)
Sergio Vidal, Assistant Director of Finance, provided presentation on Fiscal Year
2015-2016 Single Audit of Federal Grants only. Single audit required for entity that
expends $750,000 or more of federal grants in a year. Audit performed by WNDE
and includes Section 8 Housing, Asset Forfeiture, Highway Planning &
Construction, Community Development Block Grants (CDBG), Workforce
Innovation and Opportunity Act (WIOA), Public Safety Partnership & Community
Policing Grants (COPS Grant) and Urban Area Security Initiative (UASI) programs.
Schedule of Expenditures pages provided in presentation for major programs. Full
report of City of Santa Ana, Single Audit of Federal Awards and Other Financial
Information provided to committee members and available for public. Results of
audit shows No Findings for FY 2015-16 Grant Programs; the City is in compliance
with Federal Rules and Regulations.
6. Jail Operations Revenue Update {Strategic Plan No. 1, 4a} - (PD)
Robert Carroll, Police Administrative Manager, reviewed Jail Operations Revenue
Update presentation. Sources of Jail Revenue shown with Original Budget, FY
2016-17 Department Forecast and FY 2017-18 Department Projections for Jail Pay
to Stay Program, Jail Booking Fee, PD Jail Facility Rental, and Jail Kitchen Rental.
Additional detail provided on PD Jail Facility Rental contracts for ICE, US Marshals,
Bureau of Prisons, City of Irvine, City of Tustin, and City of Fountain Valley. Without
ICE contract, there will be a big decrease in revenue next year.
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Jorge Garcia, Senior Management Assistant (CMO), provided status update on
RFP for Jail Reuse Study. Two proposals received, evaluated and scored.
Modification to scope of work may be called for due to ICE contract situation. Report
should be ready for council in late April or early May. Acting City Manager, Gerardo
Mouet, will work with team to expedite process as asked by Councilmembers
Benavides and Sarmiento.
Additional discussion ensued regarding RFP timeline and process, jail expenses,
current bed occupancy/availability, acknowledging changes to come, impact on
employees, and possible sole sourcing of contract to expedite.
ITEMS MOVED TO NEXT COMMITTEE MEETING
• Selection of Chair and Vice-Chair
• Review of By-Laws (direct staff to make changes as needed)
PUBLIC COMMENTS:
None
STAFF MEMBER COMMENTS:
None
COMMITTEE MEMBER COMMENTS:
None
Adjournment — 6:07 p.m.
Teresa Ra irez, OAP-.M
Recording Secretary MS^
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