HomeMy WebLinkAbout22B - BLANKET PURCH CONTROL PANELSREQUEST FOR
COUNCIL ACTION
CITY COUNCIL MEETING DATE:
AUGUST 1, 2017
TITLE:
AWARD BLANKET PURCHASE
ORDER CONTRACTS FOR WATER
RESOURCES CONTROL PANELS
(SPEC. NO. 17-071)
{STRATEGIC PLAN NO. 6,213
TY dANAGER
RECOMMENDED ACTION
CLERK OF COUNCIL USE ONLY:
UT16110162WO
❑ As Recommended
❑ As Amended
❑ Ordinance on I" Reading
❑ Ordinance on 2"d Reading
❑ Implementing Resolution
❑ Set Public Hearing For
CONTINUED TO
FILE NUMBER
Award blanket purchase order contracts for water resources control panels for a one-year period
expiring July 30, 2018, with provisions for three one-year renewals exercisable by the City
Manager, in an annual aggregate amount not to exceed $75,000, subject to nonsubstantive
changes approved by the City Manager and City Attorney, with the following vendors:
Vendor Location
ACS Engineering Inc. Irvine
Industrial Control Systems Online, Inc. Ripon
KDC Inc. dba Dynalectric Los Alamitos
DISCUSSION
The Public Works Water Resources Division manages and maintains the daily operations of a
water system with 7 pump stations, 20 wells, and 8 reservoirs. These operations require industrial
control panels to provide pre-programmed, automated functions that allow each station to operate
without continual operator interaction. These control panels allow the water system operators to
monitor for abnormalities, check system status, and manage the water system more effectively.
Approval of these contracts will allow the Water Resources Division staff to replace aging control
panels on an as -needed basis.
The notice inviting bids was advertised on June 7, 2017, on the City's online bid management and
publication system. A summary of the bid invitations and bids received is as follows:
359 Vendors notified
7 Santa Ana vendors notified
24 Vendors downloaded bid packet
8 Bids received
Bids were opened on June 28, 2017, and evaluated (Exhibit 1). The bids received from the
recommended vendors are responsive to the specifications and meet the City's requirements. Staff
recommends awarding contracts to the three lowest bidders to allow for competitive quotes on any
given job. A purchase order in the amount of $31,779.67 will be issued to ACS Engineering Inc. for
22B-1
Contract Awards for Water Resources Control Panels
August 1, 2017
Page 2
two control panels upon City Council approval. Blanket purchase orders will be issued for the
remaining funds of $43,220.33.
STRATEGIC PLAN ALIGNMENT
Approval of this item supports the City's efforts to meet Strategic Plan Goal #6 — Community
Facilities & Infrastructure, Objective #2 (address deferred maintenance on City buildings and
equipment), Strategy B (utilize a five-year Deferred Maintenance Plan to strategize and finance
funded and unfunded needs).
FISCAL IMPACT
Funds in the amount of $75,000 are available in the Water Production and Supply Account (No.
06017640 62320 and 62321) for expenditure in FY 2017-18. Subsequent funding for the three
one-year renewal periods in the amount of $75,000 will be budgeted and made available in FY
2018-19, FY 2019-20, and FY 2020-21.
re Mousavipour
Executive Director
Public Works Agency
NS/rr/sm/sp
Exhibit: 1. Abstract of Bids
APPROVED AS TO FUNDS AND ACCOUNTS:
Francisco Gutierrez 0
Executive Director (W
Finance & Management Services Agency
228-2
ABSTRACT OF BIDS
WATER RESOURCES CONTROL PANELS (17-071
Bidder
Location
Total
ACS Engineering Inc.
Irvine
$31,779.67
Carter Industrial Automation, Inc.
Los Alamitos
* $38,208.00
KDC Inc. dba Dynalectric
Los Alamitos
$34,156.00
Industrial Control Systems Online, Inc.
Ripon
$33,256.00
ITS Group, Inc.
Brea
* $59,173.19
Mag -Trot, Inc.
Orange
* $59,685.12
Northern Digital, Inc.
Bakersfield
$43,039.00
South Coast Controls
Anaheim
$37,222.40
* Indicates 4% local vendor preference factored in for evaluation purposes
EXHIBIT 1
22B-3
22B-4