HomeMy WebLinkAbout23A - AGMT KIMLEY - HORNREQUEST FOR
COUNCIL ACTION
CITY COUNCIL MEETING DATE:
AUGUST 1, 2017
TITLE:
APPROVE AN AGREEMENT WITH KIMLEY-
HORN FOR ENGINEERING CONSULTING
SERVICES FOR THE SOUTH MAIN STREET
CORRIDOR IMPROVEMENTS (PROJECT NO.
17-9001) (STRATEGIC PLAN NO. 6, 1G)
RECOMMENDED ACTION
CLERK OF COUNCIL USE ONLY:
APPROVED
❑ As Recommended
❑ As Amended
❑ Ordinance on 1" Reading
❑ Ordinance on 2nd Reading
❑ Implementing Resolution
❑ Set Public Hearing For
CONTINUED TO
FILE NUMBER
Authorize the City Manager and Clerk of the Council to execute an agreement with Kimley-Horn
for a two-year term beginning August 2, 2017, and expiring on August 1, 2019, with the option for
the City to grant up to two one-year renewal options, to provide engineering consulting services
for the South Main Street Corridor Improvements project, in the total amount of $770,485, which
includes a five (5) percent contingency for design in the amount of $36,690, subject to
nonsubstantive changes approved by the City Manager and City Attorney.
DISCUSSION
Approval of this recommended action will enable the preparation of plans and specifications
(Contract Documents) for the South Main Street Corridor Improvements project as identified in
the FY 2017/2018 Capital Improvement Program. These contract documents will be used to
competitively bid and construct the project.
In October 2012, a master planning and visioning project was undertaken by the City to revitalize
the urban structure of South Main Street in an effort to spawn redevelopment and foster local
businesses. The project, known as the "South Main Street Vision Plan," involved a study area
encompassing an approximate 2 -mile length running north -south, from First Street (north end) to
Warner Avenue (south end) as shown on the attached map (Exhibit 1). The South Main Street
Vision Plan Final Report was presented to and received by the City in June 2016.
The proposed improvements as laid out in the master plan concentrated on two key areas: a
three block segment at the north end ("North Focus Area"), and a four block segment at the south
end ("South Focus Area'). Additional funding was identified to continue these efforts beyond and
between the two focus areas. Proposed improvements in the master plan will provide for greater
walkability and a more pedestrian -oriented street through implementation of enhanced
crosswalks, pedestrian level street lighting, street trees which provide shade, landscaping,
parklets, site furniture, traffic calming, and metered street parking.
23A-1
Agreement with Kimley-Horn for Engineering Consulting Services
August 1, 2017
Page 2
In March 2017, the Public Works Agency released a Request for Proposals (RFP) inviting
qualified firms to submit proposals for engineering consulting services to design the
improvements.
In April 2017, five proposals were received, and these were evaluated by staff from the Public
Works, Community Development, and Planning and Building Agencies. Each firm was rated
according to its firm/team experience, understanding of need, relevant project experience,
schedule, references, and proposed cost and pricing data. The following is the list of the firms
and their respective evaluation scores:
Rank
Firm
Score
1
Kimley-Horn
92.0
2
Stantec
85.8
3
AHBE
84.2
4
Mark Thomas
83.2
5
KPFF
67.2
Based on the ranking and fee analysis, staff recommends that the top firm, Kimley-Horn, be
retained to perform the design services. The agreement (Exhibit 2) includes a detailed scope of
work and a schedule of rates and fees for a proposed fee of $733,795. In addition, staff requests
authorization of a five (5) percent design services contingency of $36,690, which results in the
total not to exceed amount of $770,485.
STRATEGIC PLAN ALIGNMENT
Approval of this item supports the City's efforts to meet Goal #6 - Community Facilities &
Infrastructure, Objective #1 (Establish and Maintain a Community Investment Plan for All City
Assets), Strategy G (Develop and Implement the City's Capital Improvement Program in
Coordination with the Community Investment and Deferred Maintenance Plans).
ENVIRONMENTAL IMPACT
There is no environmental impact associated with this action.
FISCAL IMPACT
Funds are budgeted and available in the Peebler Fund Capital Projects (Account No. 41818830-
66220, Project 17-9001). Any unspent and encumbered balance will be carried forward into
subsequent fiscal years as needed to fulfill the agreement. Funds will be spent according to the
spending plan below:
23A-2
Agreement with Kimley-Horn for Engineering Consulting Services
August 1, 2017
Page 3
Contract Period Fiscal Year
Amount
2017-18 (July -June)
$ 616,388.00
2018-19 (July -June)
$ 150,000.00
2018-19 (July -Aug)
$ 4,097.00
Aed lousavipou4r
Executive Director
Public Works Agency
Robe C. Cort" _i
Acting Executi�-Director
Community Development Agency
Exhibits: 1. Project Location Map
2. Agreement
FM/MMMG/JG/SF
AS TO FUNDS & ACCOUNTS:
FraKcio Gutierrez VO
Executive Director
Finance & Management Services Agency
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CONSULTANT AGREEMENT
CITY OF SANTA ANA
THIS AGREEMENT is made and entered into this 2nd day of August, 2017 by and between
KimletiHorn_, ("Consultant"), and the City of Santa Ana, a charter city and municipal
corporation organized and existing under the Constitution and laws of the State of California
("City").
RECITALS
a
The City desires to retain a consultant having special skill and knowledge in the field of:
Architectural and engineering design services which will result in the provision of
Contract Documents for the"South Main Street Corridor Improvements" project, which
is based on and in alignment with the South Main Street Vision Plan.
B. Consultant represents that Consultant is able and willing to provide such services to the
City.
C. In undertaking the performance of this Agreement, Consultant represents that it is
knowledgeable in its field and that any services performed by Consultant under this
Agreement will be performed in compliance with such standards as may reasonably be
expected from _a professional consulting firm in the field,
NOW THEREFORE, in consideration of the mutual and respective promises, and subject to the
terms and conditions hereinafter set forth, the parties agree as follows:
1. SCOPE OF SERVICES
Consultant shall perform during the term of this Agreement, the tasks and obligations
including all labor, materials, tools, equipment, and incidental customary work required to fully
and adequately complete the services described and set forth in Scope of Services - Exhibit A,
attached hereto and incorporated by reference.
2. COMPENSATION
a. City agrees to pay, and Consultant agrees to accept as total payment for its services for
City, the rates and charges identified in Compensation - Exhibit B. The total sum to
be expended under this Agreement shall not exceed $770,485. This amount includes
(1) the base stun of $733,795 and (2) a 5% contingency of $36,690 for services to be
performed at the sole discretion of the City.
b. Payment by City shall be made within 45 days (forty-five) days following receipt of
proper invoice evidencing work performed, subject to City accounting procedures.
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Payment need not be made for work which fails to meet the standards of performance
set forth in the Recitals which may reasonably be expected by City.
3. TERM
This Agreement shall commence on "the date first written above' for a two (2) Year term
with the option for the City to grant up to two (2) one-year renewals, exercisable by a writing by
the City Manager and the City Attorney, unless terminated earlier in accordance with Section 15,
below.
4. INDEPENDENT CONTRACTOR
Consultant shall, during the entire term of this Agreement, be construed to be an
independent contractor and not an employee of the City. This Agreement is not intended nor shall
it be construed to create an employer-employee relationship, a joint venture relationship, or to
allow the City to exercise discretion or control over the professional manner in which Consultant
performs the services which are the subject matter of this Agreement; however, the services to be
provided by Consultant shall be provided in a manner consistent with all applicable standards and
regulations governing such services. Consultant shall pay all salaries and wages, employer's social
security taxes, unemployment insurance and similar taxes relating to employees and shall be
responsible for all applicable withholding taxes.
5. OWNERSI3IP OF MATERIALS
This Agreement creates a non-exclusive and perpetual license for City to copy, use,
modify, reuse, or sublicense any and all copyrights; designs, and other intellectual property
embodied in plans, specifications, studies, drawings, estimates, and other documents or works of
authorship fixed in any tangible medium of expression, including but not limited to, physical
drawings or data magnetically or otherwise recorded on computer diskettes, which are prepared or
caused to be prepared by Consultant under this Agreement ("Documents & Data'). Consultant
shall require all subcontractors to agree- in writing that City is granted a non-exclusive and
perpetual license for any Documents & Data the subcontractor prepares under this Agreement.
Consultant represents and warrants that Consultant has the legal right to license any and all
Documents & Data. Consultant makes no such representation and warranty in regard to
Documents & Data which were provided to Consultant by the City. City shall not be limited in
any way in its use of the Documents and Data at any time, provided that any such use not within
the purposes intended by this Agreement shall be at City's sole risk.
6. INSURANCE
Prior to undertaking perfonnance of work under this Agreement, Consultant shall maintain
and shall require its subcontractors; if any; to obtain and maintain insurance as described below;
a. Commercial General Liability Insurance. Consultant shall maintain commercial
general liability insurance naming the City, its officers, employees, agents,
volunteers and representatives as additional insured(s) and shall include, but not be
limited to protection against claims arising from bodily and personal injury,
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including death resulting therefrom, and damage to property, resulting from any act
or occurrence arising out of Consultant's operations in the performance of this
Agreement, including, without limitation, acts involving vehicles. The amounts of
insurance shall be not less than the following: single limit coverage applying to
bodily and personal injury; including death resulting therefrom, and property
damage, in the total amount of $1,000,000 per occurrence, with $2,000,000 in the
aggregate. Such insurance shall (a) name the City, its officers, employees, agents,
and representatives as additional insured(s); (b) be primary and not contributory
with respect to insurance or self-insurance programs maintained by the City; and
(c) contain standard separation of insureds provisions.
b. Business automobile liability insurance, or equivalent form, with a combined single
limit of not less than $1,000,000 per occurrence. Such insurance shall include
coverage for owned, hired and non -owned automobiles.
a Worker's Compensation Insurance. In accordance with the provisions of Section
3700 of the Labor Code, Consultant, if Consultant has any employees, is required
to be insured against liability for worker's compensation or to undertake self-
insurance. Prior to commencing the performance of the world under this
Agreement, Consultant agrees to obtain and maintain any employer's liability
insurance with limits not less than $1,000,000 per accident.
d. If Consultant is or employs a licensed professional such as an architect or engineer:
Professional liability (errors and omissions) insurance, with a combined single limit
of not less than $1,000,000 per claim with $2,000,000 in the aggregate.
e. The following requirements apply to the insurance to be provided by Consultant
pursuant to this section:
i. Consultant shall maintain all insurance required above in fiill force and
effect for the entire period covered by this Agreement.
ii. Certificates of insurance shall be famished to the City upon execution of
this Agreement and shall be approved by the City.
iii. Certificates and policies shall state that the policies shall not be canceled or
reduced in coverage or changed in any other material aspect without thirty
(30) days prior written notice to the City.
iv. Consultant shall supply City with a fully executed additional insured
endorsement.
f If Consultant fails or refuses to produce or maintain the insurance required by this
section or fails or refuses to furnish the City with required proof that insurance has
been procured and is in force and paid for, the City shall have the right, at the City's
election, to forthwith terminate this Agreement. Such termination shall not affect
Consultant's right to be paid for its time and materials expended prior to notification
of termination. Consultant waives the right to receive compensation and agrees to
indemnify the City for any work performed prior to approval of insurance by the
City.
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7. INDEMNIFICATION
Consultant agrees to defend, and shall indemnify and hold harmless the City, its officers,
agents, employees, contractors, special cormsel, and representatives from liability: (1) for personal
injury, damages, just compensation, restitution, judicial or equitable relief arising out of claims for
personal injury, including death, and claims for property damage, which may arise from the
negligent operations of the Consultant, its subcontractors, agents, employees, or other persons
acting on its behalf which relates to the services described in section 1 of this Agreement; and (2)
from any claim that personal injury, damages, just compensation, restitution, judicial or equitable
relief is due by reason of the terms of or effects arising from this Agreement. This indemnity and
hold harmless agreement applies to all claims for damages, just compensation, restitution, judicial
or equitable relief suffered, or alleged to have been suffered, by reason of the events referred to in
this Section or by reason of the terns of, or effects, arising from this Agreement. The Consultant
further agrees to indemnify, hold harmless, and pay all costs for the defense of the City, including
fees and costs for special counsel to be selected by the City, regarding any action by a third party
challenging the validity of this Agreement, or asserting that personal injury, damages, just
compensation, restitution, judicial or equitable relief due to personal or property rights arises by
reason of the terms of, or effects arising from this Agreement. City may make all reasonable
decisions with respect to its representation in any legal proceeding. Notwithstanding the foregoing,
to the extent Consultant's services are subject to Civil Code Section 2782.8, the above indemnity
shall be limited, to the extent required by Civil Code Section 2782.8, to claims that arise out of,
pertain to, or relate to the negligence, recklessness, or willful misconduct of the Consultant.
8. INTELLECTUAL PROPERTY INDEMNIFICATION
Consultant shall defend and indemnify the City, its officers, agents, representatives, and
employees against any and all liability, including costs, for infringement of any United States'
letters patent, trademark, or copyright infringement, including costs, contained in the work product
or documents provided by Consultant to the City pursuant to this Agreement.
9. RECORDS
Consultant shall keep records and invoices in connection with the work to be performed
under this Agreement. Consultant shall maintain complete and accurate records with respect to
the costs incurred under this Agreement and any services, expenditures, and disbursements
charged to the City for a minimum period of three (3) years, or for any longer period required by
law, fiom the date of final payment to Consultant under this Agreement. All such records and
invoices shall be clearly identifiable. Consultant shall allow a representative of the City to
examine, audit, and make transcripts or copies of such records and any other documents created
pursuant to this Agreement during regular business hours. Consultant shall allow inspection of all
work, data, documents, proceedings, and activities related to this Agreement for a period of three
(3) years from the date of final payment to Consultant under this Agreement.
10. CONFIDENTIALITY
If Consultant receives from the City information which due to the nature of such
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information is reasonably understood to be confidential and/or proprietary, Consultant agrees that
it shall not use or disclose such information except in the performance of this Agreement, and
further agrees to exercise the same degree of care it uses to protect its own information of like
importance, but no event less than reasonable care. "Confidential Information" shall include all
nonpublic information. Confidential information includes not only written information, but also
information transferred orally, visually, electronically, or by other means. Confidential
information disclosed to either party by any subsidiary and/or agent of the other party is covered
by this Agreement. The foregoing obligations of non-use and nondisclosure shall not apply to any
information that (a) has been disclosed in publicly available sources; (b) is, through no fault of the
Consultant disclosed in a publicly available source; (c) is in rightful possession of the Consultant
without an obligation of confidentiality; (d) is required to be disclosed by operation of law; or (e)
is independently developed by the Consultant without reference to information disclosed by the
City.
11. CONFLICT OF INTEREST CLAUSE
Consultant covenants that it presently has no interests and shall not have interests, direct
or indirect, which would conflict in any manner with performance of services specified under this
Agreement.
12. DISCRIMINATION
Consultant shall not discriminate because of race, color, creed, religion, sex, marital status,
sexual orientation, age, national origin, ancestry, or disability, as defined and prohibited by
applicable law, in the recruitment, selection, training, utilization, promotion, termination or other
employment related activities. Consultant affirms that it is an equal opportunity employer and shall
comply with all applicable federal, state and local laws and regulations.
13. EXCLUSIVITY AND AMENDMENT
This Agreement represents the complete and exclusive statement between the City and
Consultant, and supersedes any and all other agreements, oral or written, between the parties. hi
the event of a conflict between the terms of this Agreement and any attachments hereto, the terms
of this Agreement shall prevail. This Agreement may not be modified except by written instrument
signed by the City and by an authorized representative of Consultant. The parties agree that any
terms or conditions of any purchase order or other instrument that are inconsistent with, or in
addition to, the terns and conditions hereof, shall not bind or obligate Consultant or the City. Each
party to this Agreement acknowledges that no representations, inducements, promises or
agreements, orally or otherwise, have been made by any party, or anyone acting on behalf of any
party, which is not embodied herein.
14. ASSIGNMENT
Inasmuch as this Agreement is intended to secure the specialized services of Consultant,
Consultant may not assign, transfer, delegate, or subcontract any interest herein without the prior
written consent of the City and any such assignment, transfer, delegation or subcontract without
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the City's prior written consent shall be considered null and void. Nothing in this Agreement shall
be construed to limit the City's ability to have any of the services which are the subject to this
Agreement performed by City personnel or by other consultants retained by City.
15, TERMINATION
This Agreement may be terminated by the City upon thirty (30) days written notice of
termination. In such event, Consultant shall be entitled to receive and the City shall pay Consultant
compensation for all services performed by Consultant prior to receipt of such notice of
termination, subject to the following conditions:
a. As a condition of such payment, the Executive Director may require Consultant to
deliver to the City all work product(s) completed as of such date, and in such case
such work product shall be the property of the City unless prohibited by law, and
Consultant consents to the City's use thereof for such purposes as the City deems
appropriate.
b. Payment need not be made for work which fails to meet the standard of
performance specified in the Recitals of this Agreement.
16. WAIVER
No waiver of breach, failure of any condition, or any right or remedy contained in or granted by
the provisions of this Agreement shall be effective unless it is in writing and signed by the party
waiving the breach, failure, right or remedy. No waiver of any breach, failure or right, or remedy
shall be deemed a waiver of any other breach, failure, right or remedy, whether or not similar, nor
shall any waiver constitute a continuing waiver unless the writing so specifies.
17. JURISDICTION -VENUE
This Agreement has been executed and delivered in the State of California and the
validity, interpretation, performance, and enforcement of any of the clauses of this Agreement
shall be determined and governed by the laws of the State of California. Both parties further agree
that Orange County, California, shall be the venue for any action or proceeding that maybe brought
or arise out of, in connection with or by reason of this Agreement.
18. PROFESSIONAL LICENSES
Consultant shall, throughout the term of this Agreement, maintain all necessary licenses,
permits, approvals, waivers, and exemptions necessary for the provision of the services hereunder
and required by the laws and regulations of the United States, the State of California, the City of
Santa Ana and all other governmental agencies. Consultant shall notify the City immediately and
inwritingof its inability to obtain or maintain such permits, licenses, approvals, waivers, and
exemptions. Said inability shall be cause for termination of this Agreement.
19. MISCELLANEOUS PROVISIONS
a. Each undersigned represents and warrants that its signature hereinbelow has the
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power, authority and right to bind their respective parties to each of the terms of
this Agreement, and shall indemnify City fully, including reasonable costs and
attorney's fees, for any injuries or damages to City in the event that such authority
or power is not, in fact, held by the signatory or is withdrawn.
b. All Exhibits referenced herein and attached hereto shall be incorporated as if fully
set forth in the body of this Agreement.
20. NOTICE
Any notice, tender, demand, delivery, or other communication pursuant to this Agreement
shall be in writing and shall be deemed to be properly given if delivered in person or mailed by
first class or certified mail, postage prepaid, or sent by fax or other telegraphic communication in
the manner provided in this Section, to the following persons:
To City:
Clerk of the City Council
City of Santa Ana
20 Civic Center Plaza (M-30)
P.O. Box 1988
Santa Ana, CA 92702-1988
Fax: 714- 647-6956
With courtesy copies to:
_w.
_
f Fred Mousavipour -L . _.
Executive Director, Public Works Agency
City of Santa Ana
20 Civic Center Plaza (M-21)
'P.O. Box 1988
Santa Ana, California 92702
Fax: 714- 647-5635
To Consultant:
Darren Adrian, P.E.
Principal -in -Charge
Kimley-Horn
765 The City Drive, Suite 200
Orange, CA 92868
Fax: 714-938-9488
Sonia R. Carvalho
City Attorney
City of Santa Ana
20 Civic Center Plaza (M-29)
P.O. Box 1988
Santa Ana, California 92702
Fax: 714- 647-6515
A party may change its address by giving notice in writing to the other party. Thereafter, any
eorru n nication shall be addressed and transmitted to the new address. If sent by mail,
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23A-11
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communication shall be effective or deemed to have been given three (3) days after it has been
deposited in the United States mail, duly registered or certified, with postage prepaid, and
addressed as set forth above. If sent by fax, connmunication shall be effective or deemed to have
been given twenty-four (24) hours after the time set forth on the transmission report issued by the
transmitting facsimile machine, addressed as set forth above. For purposes of calculating these
time frames, weekends, federal, state, County or City holidays shall be excluded.
IN WITNESS WHEREOF, the parties hereto have executed this Agreement the date and year first
above written.
ATTEST:
Maria D. Huizar
Clerk of the Council
APPROVED AS TO FORM:
SONIA R. CARVALHO
City Attorney
By:
John dK
Assistant City Attorney
RECOMMENDED FOR APPROVAL:
FRED MOUSAVIPOUR
Executive Director
Public Works Agency
CITY OF SANTA ANA
Cynthia Kurtz
Interim City Manager
CONSULTANT:
Darren Adrian, P.E.
Principal -in -Charge
Tax ID#
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23A-12
—a.
Proposal for
Santa Ana Main Street
Corridor Improvements
Solution: Community engagement at various points during the project allow participants to continue
to have a voice in the design and the process. The Kimley-Horn team will work with the City staff on
community engagement activities and bilingual communications to gather meaningful feedback on the
design development. Audiences we anticipate for public meetings may include the City of Santa Ana
Merchant Association, Neighborhood Associations, business owners, residents, and developers as well as
City staff and elected officials.
Scope of Services
The tasks below are intended to supplement and clarify the scope items in the RFP, to demonstrate phases
of our services, tasks, and deliverables to be completed. Additional items that may be required to complete
the scope of services are described at the end of the matrix under the heading Optional Items. Design
plans and reports indicated will follow the City's standard format unless indicated otherwise. A drawing list
indicating anticipated sheet count is included with our fee in the separate sealed envelope. We assume a
twelve-month schedule for design beginning May 2017 with design services completed by May 2018. Our
proposed schedule is provided at the end of this section.
Project Coordination and Meetings
Task 2: Survey
The Kimley-Horn team will provide aerial mapping with supplemental ground surveys at a scale of V
20' with 100 feet interval cross sections for Main Street from Warner Avenue to 1st Street. Ground
surveys will be used for the areas where more detail is needed for the design of the proposed bulb -outs
and curb returns as shown in the RFP exhibits. This includes survey record collection, establishment of
horizontal and vertical controls, monument and centerline tie preservation, and establishment of temporary
benchmarks. Existing features such as utility covers, pavement limits, private property improvements, curb
ramps, driveways, curb and gutters, sidewalks, street lights and poles, and traffic signs and striping will be
surveyed where needed for the proposed design and added to the base maps. Existing right-of-way will be
inputted per readily available records.
Deliverables: Microstation V81 Files of Topographic Survey, XML Point File, DTM of existing surface
features
City of Santa Ana I TRR077004.77
23A-13
Kimley>Morn
Proposal for
•
Task 3: Geotechnical Study
Infiltration Test and Soil Suitability: Our team will conduct a geotechnical field review as follows:
Percolation rate test at four locations within the proposed bulb -out areas; and Agronomy/soil fertility
laboratory testing encompassing major element fertility package, agricultural suitability package, and
USDA particle size analysis
We will compile data and geotechnical analysis of the field and laboratory tests consisting of analyses to
evaluate and provide recommendations pertaining to the following:
Percolation rate characteristics of the soils, Atterberg Limits/Plasticity Index, moisture and density,
suitability of the on-site soils for landscape improvements, foundation design criteria for new monuments
or signs
We will prepare a report presenting the results of field exploration, geotechnical laboratory testing,
engineering analyses, conclusions and recommendations relative to the project.
Pavement Evaluation: We will provide the following services:
Subsurface exploration consisting of the excavation, sampling, and logging of eight hand excavated
cores to depths of approximately 3 feet or refusal within the project limits. The purpose of the pavement
borings will be to observe the existing structural pavement sections and collect soil samples for
geotechnical laboratory testing.
Our team will compile data and geotechnical analysis of the field and laboratory tests with analyses to
evaluate and provide recommendations pertaining to the following:
• Evaluate the R -value and in-place moisture content of subsurface soils.
• Excavation and compaction requirements, including suitability of the on-site soils for subgrade material
for the proposed improvements.
Analysis and design of new pavement construction and pavement rehabilitation alternatives within
the proposed bike path areas. The analysis will be performed in general accordance with the Caltrans
Highway Design Manual design method.
We assume that the 10- and 20 -year design traffic indices (TI) for the subject streets will be provided to us
by the City for our analyses.
Deliverables: Draft Pavement and Soil Material Report, Final Pavement Report and Soil Material Report
Task 4: Record Research and Utility Coordination
Kimley-Horn will obtain readily available record drawings and data pertinent to the scope of services such
as record drawings, GIS mapping, and utility atlases. We will initiate the utility company notification process
early in the design process and identify potential conflicts. We will maintain a utility agency tracking list to
indicate the status of communication and add a contact list for substructure and utility owner -operators for
the specifications, We will assist the City with a utility notification letter consisting of the following:
1. Utility Information Request
2. Prepare to Relocate Notice/Final Utility Notice Form
3. Notice to Relocate
Kimley)»Horn
12
23A-14
TRR077004.17 I City of Santa Ana
IN
Proposal for
Santa Ana Main Street
Corridor Improvements
We assume that utility notices will be on the City's letterhead. All related fees from utility companies are
excluded from this proposal,
Deliverables: Utility Agency Tracking List, Utility Notification Letters
Task 5: Traffic Study
Kimley-Horn will prepare a traffic impact analysis report per the project specific requirements provided by
the City in the Attachment 5 of addendum one. We will analyze the following scenarios:
Existing Conditions with Project Alternative 2; Existing Conditions with Project Alternative 3; Opening
Year No Project; Opening Year with Project Alternative 2; Opening Year with Project Alternative 3; Year
2040 No Project; Year 2040 with Project Alternative 2; Year 2040 with Project Alternative 3
Collect AM and PM turning movement, pedestrian, and bicycle counts at the 29 study intersections listed.
Collect 24-hour daily counts at up to 6 roadway segments. Obtain cumulative projects within a 1.5 -mile
radius of the project boundary to include in the traffic analysis. We assume the City will provide the current
project list to use. Opening year traffic will be based upon applying a growth percentage to existing traffic
volumes with cumulative projects in the area. Year 2040 traffic volumes will be derived using the Orange
County Transportation Analysis Model (OCTAM). We will review relevant traffic and parking studies in the
area, We assume these traffic and parking studies will be provided by the City. We will review the City
provided traffic collision history data over the last five years and assess up to six side street closures that
will impact circulation. Closures to be determined prior to the start of the traffic analysis task.
Deliverables.: Traffic Counts, Draft Traffic Study, Final Traffic Study
Task 6: Environmental Studies
We assume that an Initial Study leading to a Mitigated Negative Declaration (IS/ MND) is the appropriate
CEQA documentation for the proposed project. The Initial Study will provide the necessary background for
the project. Each of the topics contained in the Environmental Checklist will be evaluated to document the
nature and extent of any potential environmental consequences and the need for mitigation. During the
preparation of the Initial Study we will determine if the project has significant impacts that cannot be fully
mitigated, then we will identify modifications to the project to reduce anticipated impacts. This may require
a modified scope and fee, such as preparing an EIR. Design alternatives may be presented to the City to
select a preferred alternative. This scope of services assumes that the Initial Study will be prepared for only
the preferred alternative. Using the City's Initial Study Checklist, Kimley-Horn will respond to each checklist
question. The analysis will use the following technical studies and data prepared by our team: traffic impact
study, air quality and greenhouse gas (GI -IG) study, noise study, utilities/ infrastructure, geotechnical
study, drainage, Concept Water Quality Management Plan, and a Phase I Environmental Site Assessment
(ESA). All other environmental topics would be studied qualitatively. Kimley-Horn will be responsible for the
distribution of the IS/MND and for preparation of responses to comments and a Mitigation Monitoring and
Reporting Program (MMRP).
Deliverables: An Initial Study leading to a Mitigated Negative Declaration (IS/MND) is assumed. Supporting
technical studies will be prepared as noted in the Scope of Services to determine potential environmental
impacts. Other topics will be addressed qualitatively. Draft IS/MND; Revised Draft IS/MND, Mitigation
Monitoring and Reporting Program, Responses to Comments, CEQA Notices
City ofSanta Ann Irsaorrooa./r is Kimlep ti rn
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Proposal for
Sane Ana Main Street
Corridor Improvements
Task % lWafer>ualil;y
Kimley-Horn will develop a Water Quality Management Plan (WQMP) for the project in compliance
with, and meeting the requirements of Order No. R8-2009-0030lNPDES No. CAS618030, of the Santa
Ana Regional Water Quality Control Board. The WQMP will incorporate Low Impact Development (LID)
Best Management Practices (BMP) to the Maximum Extent Practical (MEP). For example, the use of
bioretention facilities within landscaped parkway areas will be in accordance with the USEPA Green Street
standards. If traditional LID BMPs cannot be incorporated, appropriate proprietary BMPs will be selected to
improve water quality. If proprietary items are needed, these will be indicated in compliance with the City's
adopted public contracting code.
Deliverables: Draft Water Quality Management Plan, Final Water Quality Management Plan
Task 8: Design Development Plans
The project team will refine the fixed elements of the approved Vision Plan and develop a more detailed
approach to the street closures, crosswalks, sidewalks, street furnishings, bulb -outs, parklets and lighting
to check their compatibility with the existing conditions and technical analysis of previous tasks.
The first phase of the cultural trail, establishing a visual language for the entire trail, will also be part of
this work The development of the plazas/parklets at proposed vacated streets will be vetted during
this phase to ensure their compliance with traffic, fire access, and neighborhood agreement. Two review
sessions with the City staff of the design development package will be included in this task. Design
revisions will be limited to two rounds.
The goal of this task is to maintain the Vision while revising elements as required in this more detailed
phase of work. A cost estimate will be undertaken at the conclusion of this phase to ascertain the final
elements to be developed during the next phases of work.
Deliverables: Design Development Plans
Kimley`Horn will develop a street improvement
plan for the construction of new bulb -outs,
ADA improvements, and roadway pavement
improvements for the implementation of these
features as shown in the RFP Exhibits. The plans
will show horizontal and vertical design information.
Roadway plans will be prepared at a scale of 1" _
20' horizontal and 1" = 2' vertical for profiles.. We
will use the field surveys obtained in Task 2 for base
mapping. Vertical design information for construction
of new bulb -outs, and non-standard curb ramps will
be indicated on the plans with elevation callouts. Curb and flow line profiles will be shown if determined
reasonably necessary, Details and typical sections will be added as indicated in the drawing list provided
with our fee. Necessary adjustments to surface utility features will be identified and addressed with call
outs and construction notes. We will prepare details for items that deviate from published standards. Plan
preparation will be coordinated with the City, and other agencies such as Orange County Fire Authority,
Community Development Agency, OCTA, and utility companies. We assumed design for bulb -outs will be
KimlepMorn
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TRR077004J7 I City of Santa Ana
Proposal for
Santa Ana lain Street
Corridor Improvements
limited to north and south focus areas. Modifications to existing utilities and storm drains are not anticipated
for this project.
Deliverables: 30%, 60%, 95%, and 100% Plans, electronic fifes in Microstation V81 and PDF (final plans
will be seated and signed), and responses to previous review comments from the City
Task 10: ,Striping, ,Signing, and Parking Meter Plans
We will prepare striping and signing plans at a scale of 1" = 40' for the proposed improvements within the
limits of the project. Striping and signing plans will comply with the City of Santa Ana's standards, Caltrans,
and the California Manual on Uniform Traffic Control Devices. Flashing beacon installation and parking
meter details, if required, will be shown on the striping and signing plans.
Deliverables: 60%, 95%, and 100% Plans; electronic files in Microstation V81 and PDF (final plans will be
sealed and signed); and responses to previous review comments from the City
Task 11: Landscape and Irrigation Plans
Kimley-Horn will prepare landscape and irrigation plans for proposed plazas, on street parks, and bulb -
cuts within the project limits. These plans will be consistent with the City's Standards and General Plan;
the City's Scenic Corridor Elements; the City's Urban Design Elements; and California's Water Efficient
Landscape Ordinance. The plans will consider City maintenance when developing the design.
Deliverables: 60%, 959o; and 100% Plans; electronic files in Microstation V81 and PDF (final plans will be
sealed and signed); and responses to previous review comments from the City
Task 12: Street Amenities, Cultural Trail and Gateway Elements Plans
Our team will develop design concept plans based on the City's approved Vision Plan, establishing a visual
language for a cultural trail to obtain the City's concurrence on street amenities and gateway elements. We
will prepare a set of plans for street furnishings, based on the approved concept design drawings. Street
furnishings will include enhanced paving, seating, bike racks, trash receptacles, and a gateway element. It
will include the first phase implementation of the cultural trail, which will have approximately four markers.
The gateway element will be developed for installation at two locations.
Deliverables: 30%, 60%, 95%, and 100% Plans; electronic flies in Microstation V81 and PDF; and
responses to previous review comments from the City
Task 13: Open ,Space Plazas and Street Park Plans
We will refine the elements of the approved Vision Plan and develop a more detailed approach to the street
closures, parklets, and plazas. Developed concepts at the 30% stage will be reviewed with the City staff to
confirm concurrence with the project's objectives. Based on the approved design concepts, our team will
produce construction documents for the two -proposed plazalparldet areas as shown in the Vision Plan.
The plans will indicate hardscape, planted areas, and seating. It is assumed that the play equipment will be
specified by the City.
Deliverables; 30%, 60%, 95%, and 900% Plans; electronic tiles in Microstation V81 and PDF; and
responses to previous review comments from the City
Task 14: Street Light Plans
Kimley-Horn will prepare street light plans from First Street to St. Andrew Place. These plans will
incorporate pedestrian lighting along both sides of the street. We assume the current staggered street
lights will remain in place and are sufficiently lighting the roadway and sidewalk. The pedestrian lights are
City nrsnntnAna iiRRD77ao4.n 15 Kimlep orn
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Proposal for
Santa Ana Main Street
Corridor Improvements
assumed to supplement the existing lighting and new pedestrian light poles would be installed between
existing lights. We will conduct voltage drop calculations to determine the wiring sizes. We anticipate the
need to connect to existing service locations along the corridor. We assume a photometric analysis will not
be necessary since the pedestrian lights will supplement the existing lighting. The street light plans will be
prepared on 24" x 36" full-size sheets, We assumed pedestrian level street lighting fixtures and types will
be provided by the City or will be consistent with the downtown area street lights.
Deliverables: 60%, 95%, and 100% Plans, electronic files in Microstation V81 and PDF (final Plans will be
sealed and signed), responses to previous review comments from the City
Task 15: Specifications
Kimley-Horn will prepare technical specifications based upon the boilerplate supplied by the City. Bid
items will be described as reasonably required by the plans in the General Provisions and will be included
in the Contractor's bid list. References for the technical provisions to the City's standards and Standard
Specifications for Public Works Construction (Greenbook), Caltrans, or other appropriate specifications will
be indicated, Construction phasing and staging will be addressed in the specifications per the City's RFI
dated March 21, 2017.
Deliverables: 60%, 95%, and 100% Specifications; electronic files in PDF and word format (final
specifications will be seated and signed); and responses to previous review comments from the City
'Task 16: Cast Estimates
Kimley-Horn will prepare an Opinion of Probable Construction Costs (Estimate) based on quantities. Unit
prices will be derived from readily available current bid information based on similar services within the
area. Backup will be generated for lump sum items. Contingencies will be shown as agreed upon with City
staff.
Deliverables: 30%, 60%, 95%, and 100% Estimates; electronic files in PDF
Task 17: Bid Phase
Kimley-Horn will provide services during the bid phase by responding in writing to requests for information
(RFI)/clarifications. Our team will assist the City in the issuance of addenda to the bid package. This
consists of making design changes determined necessary to address clarifications. Other design changes,
such as those for the contractor's preference, are not included in this scope. Changes in the overall design
concept are not accounted for in this scope.
Deliverables: Responses to three RFis; Design Revision for one Addendum
Task 18: Constriction Phase
Kimley-Horn will assist the City during the construction phase by responding to the contractor's RFis,
preparing addenda, and providing clarifications. This also consists of reviewing the contractors change
orders and changed conditions in the field. Changes in the overall design are not part of this scope. An
8 -month construction duration is assumed. We have included up to two meetings, up to 10 RFIs, up to 10
contractor submittal reviews, up to two field observations, and up to two addenda, We will prepare record
drawings by updating the approved design drawings based on one set of redline markups provided by the
contractor or City staff. Independent verification is not included in this scope. Significant deviations from
the original design documents are not accounted for in this scope. The purpose of the record drawings
Kimley >)) Horn 16 rReo77004 rr I City of Santa Ana
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