HomeMy WebLinkAbout25A - AGMT RINCON CONSULTANTSREQUEST FOR
COUNCIL ACTION
CITY COUNCIL MEETING DATE:
AUGUST 1, 2017
TITLE:
APPROVE AN AGREEMENT WITH
RINCON CONSULTANTS, INC.
FOR ENVIRONMENTAL SERVICES
{STRATEGIC PLAN NO. 5, 4} ,
INTE C TY MAN
RECOMMENDED ACTION
CLERK OF COUNCIL USE ONLY:
❑ As Recommended
❑ As Amended
❑ Ordinance on 1" Reading
❑ Ordinance on 2nd Reading
❑ Implementing Resolution
❑ Set Public Hearing For
CONTINUED TO
FILE NUMBER
Authorize the City Manager and the Clerk of the Council to execute an on-call consultant
agreement for environmental services with Rincon Consultants, Inc. for a three-year term
beginning on August 1, 2017, and expiring on July 31, 2020 in the amount of $200,000, subject to
non -substantive changes approved by the City Manager and City Attorney.
COMMUNITY REDEVELOPMENT AND HOUSING COMMISSION ACTION
At its regular meeting on June 28, 2017, by a vote of 5:0 (A. Cano absent), the Community
Redevelopment and Housing Commission approved the recommended action.
DISCUSSION
As an entitlement jurisdiction, the City receives an annual allocation of Community Development
Block Grant (CDBG) funds, HOME Investment Partnerships Program (HOME) funds, and
Emergency Solutions Grants (ESG) funds from the U.S. Department of Housing and Urban
Development (HUD). All projects and programs funded by these federal grants must undergo
environmental assessments and /or reviews.
On May 1, 2017, the City of Santa Ana issued a Request for Proposals (RFP #17-050) to retain a
single environmental consultant to provide environmental assessments and/or reviews on an as -
needed basis. The RFP was posted on the City's website; public notice was published in the
Orange County Register; and letters announcing the RFP were sent by e-mail to individuals and
firms who had previously requested to be informed of such opportunities as well as other firms
that staff identified through research. The deadline for the first round submission of complete
applications was Thursday, June 1, 2017 at 3:OOPM.
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Agreement With Rincon Consultants, Inc.
August 1, 2017
Page 2
The Community Development Agency received seven proposals before the submission deadline
which, following a minimum threshold review by staff, met the minimum application requirements
of the RFP. For the evaluation of the proposals received under the RFP, staff formed a Review
Panel consisting of five staff from the Community Development Agency..
The Review Panel met on June 12, 2017 to review the proposals and then again on June 19,
2017. Each proposal was evaluated by the Review Panel based only upon the evaluation criteria
in the RFP.
The following table summarizes the results of the evaluation by the Review Panel, providing the
average score and ranking for each proposal:
Rank
Proposal Submitted By
Average Score*
1
Rincon Consultants, Inc.
95.2
2
PlaceWorks
89.2
3
LSA Associates, Inc.
84.6
4
Ecorp Consulting, Inc.
83
5
Infrastructure Engineering Corporation
79
6
Converse Consultants
78.6
7
FirstCarbon Solutions
76.4
" Maximum score is 100 points
The top-ranked proposal was from Rincon Consultants, Inc. and the Review Panel recommends
that the City of Santa Ana enter into a three-year term agreement with Rincon Consultants, Inc. in
the amount of $200,000. Approval of this recommendation will allow staff to effectively and
efficiently move forward with the environmental assessments required by HUD.
STRATEGIC PLAN ALIGNMENT
Approval of this item allows the City to meet Goal #5 Community Health, Livability, Engagement
& Sustainability, Objective #4 (Support neighborhood vitality and livability).
25A-2
Agreement With Rincon Consultants, Inc.
August 1, 2017
Page 3
FISCAL IMPACT
Funds for FY 2017/18 are available in the CDBG and HOME Program Contract Services
expenditure accounts. Funds for FY 2018/19 and 2019/20 will be budgeted in future fiscal years.
The anticipated expenditure plan is as follows:
Pro ram Account
FY 2017/18
FY 2018/19
FY 2019/20
CDBG 13518780-62300
$20,000
$60,500
$60,500
HOME 13018780-62300
$ 9,000
$25,000
$25,000
Totals
$29,000
$85,500
$85,500
The expenditure plan is an estimate and subject to change depending on the number of eligible
CDBG and HOME projects.
Robert C. Crtez
Acting Exec ve-D++recto"r'-~
Community Development Agency
RC/JB/SV/RL
D AS TO FUNDS AND ACCOUNTS:
FrerincX!2y Gutierrez a V
Executive Director
Finance and Management Services Agency
Exhibit: 1. Rincon Consultants, Inc. Agreement
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AGREEMENT TO PROVIDE ON-CALL ENVIRONMENTAL SERVICES
WITH RINCON CONSULTANTS, INC.
THIS AGREEMENT is made and entered into this 1st day of August, 2017, by and between
Rincon Consultants, Inc., a California Corporation, ("Consultant"), and the City of Santa Ana, a
charter city and municipal corporation organized and existing under the Constitution and laws of
the State of California ("City").
RECITALS
A. On May 1, 2017, the City issued Request for Proposal No. 17-050, by which it
sought Consultants to provide On -Call Environmental Services for the City of
Santa Ana Housing Division of the Community Redevelopment Agency.
B. Consultant submitted a responsive proposal and statement of qualifications on
June 1, 2017, that was selected by the City. Consultant represents that it is able
and willing to provide the services described in the scope of work that was
included in RFP No. 17-050 and attached as Exhibit A. The entire RFP No. 17-
050 shall be incorporated herein by reference as though fully set forth herein.
C. In undertaking the performance of this Agreement, Consultant represents that it is
knowledgeable in its field and that any services performed by Consultant under
this Agreement will be performed in compliance with such standards as may
reasonably be expected from a professional contracting firm in the field.
NOW THEREFORE, in consideration of the mutual and respective promises, and subject to the
terns and conditions hereinafter set forth, the parties agree as follows:
SCOPE OF SERVICES
On an as -needed basis, and at the sole discretion of City, Consultant shall perforin the
services that are described in Exhibit A. Additionally, Consultant's proposal, attached herewith
as Exhibit B, is incorporated by reference as though frilly set forth herein. When the need for
services arises, City may initiate services through use of a task or similar order issued to
Consultant.
2. COMPENSATION
a. City neither warrants nor guarantees any minimum or maximum compensation to
Consultant under this Agreement. Consultant shall be paid only for actual services
performed under this Agreement at the rates and charges identified in Exhibit B.
The total annual sum to be expended under this Agreement shall not exceed
$200,000 during the tern of the Agreement, including any extension periods.
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b. Payment by City shall be made within forty-five (45) days following receipt of
proper invoice evidencing work performed, subject to City accounting
procedures. Payment need not be made for work which fails to meet the
standards of perforniance set forth in the Recitals and Scope of Work, which may
reasonably be expected by City.
�Wl_klI
This Agreement shall commence on the date first written above and continue for three (3)
years until July 31, 2020, unless terminated earlier in accordance with Section 17, below. The
term of this Agreement may be extended upon a writing executed by the City Manager and the
City Attorney.
4. PREVAILING WAGES
Consultant is aware of the requirements of California Labor Code Section 1720, et seq.,
and 1770, et seq, as well as California Code of Regulations, Title 8, Section 16000, et seq,,
("Prevailing Wage Laws"), which require the payment of prevailing wage rates and the
performance of other requirements on "public works" and "maintenance" projects, If the
services being performed are part of an applicable "public works" or "maintenance" project, as
defined by the Prevailing Wage Laws, and the total compensation is $1,000 or more, Consultant
agrees to filly comply with such Prevailing Wage Laws. Consultant shall defend, indemnify and
hold the City, its elected officials, officers, employees and agents free and harmless from any
claim or liability arising out of any failure or alleged failure to comply with the Prevailing Wage
Laws.
5. INDEPENDENT CONSULTANT
Consultant shall, during the entire term of this Agreement, be construed to be an
independent Consultant and not an employee of the City. This Agreement is not intended nor
shall it be construed to create an employer-employee relationship, a joint venture relationship, or
to allow the City to exercise discretion or control over the professional manner in which
Consultant perforins the services which are the subject matter of this Agreement; however, the
services to be provided by Consultant shall be provided in a manner consistent with all
applicable standards and regulations governing such services. Consultant shall pay all salaries
and wages, employer's social security taxes, unemployment insurance and similar taxes relating
to employees and shall be responsible for all applicable withholding taxes.
6, OWNERSHIP OF MATERIALS
This Agreement creates a non-exclusive and perpetual license for City to copy, use,
modify, reuse, or sublicense any and all copyrights, designs, and other intellectual property
embodied in plans, specifications, studies, drawings, estimates, and other documents or works of
authorship fixed in any tangible medium of expression, including but not limited to, physical
drawings or data magnetically or otherwise recorded on computer diskettes, which are prepared
or caused to be prepared by Consultant under this Agreement ("Documents & Data").
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Consultant shall require all subcontractors to agree in writing that City is granted a non-exclusive
and perpetual license for any Documents & .Data the subcontractors prepares under this
Agreement. Consultant represents and warrants that Consultant has the legal right to license any
and all Documents & Data. Consultant makes no such representation and warranty in regard to
Documents & Data which were provided to Consultant by the City. City shall not be limited in
any way in its use of the Documents and Data at any time, provided that any such use not within
the purposes intended by this Agreement shall be at City's sole risk.
7. INSURANCE
Prior to undertaking performance of work under this Agreement, Consultant shall
maintain and shall require its subcontractors, if any, to obtain and maintain insurance as
described below:
a. Commercial General 'Liability Insurance. Consultant shall maintain commercial
general liability insurance naming the City, its officers, employees, agents,
volunteers and representatives as additional insured(s) and shall include, but not
be limited to protection against claims arising from bodily and personal injury,
including death resulting therefrom and damage to property, resulting from any
act or occurrence arising out of Consultant's operations in the performance of this
Agreement, including, without limitation, acts involving vehicles. The amounts
of insurance shall be not less than the following: single limit coverage applying to
bodily and personal injury, including death resulting therefrom, and property
damage, in the total amount of $1,000,000 per occurrence, with $2,000,000 in the
aggregate. Such insurance shall (a) name the CITY, its officers, employees,
agents, volunteers and representatives as additional insured(s); (b) be primary
with respect to insurance or self-insurance programs maintained by the CITY; and
(c) contain standard separation of insureds provisions.
b. Business automobile liability insurance, or equivalent forth, with a combined
single limit of not less than $1,000,000 per occurrence. Such insurance shall
include coverage for owned, hired and non -owned automobiles.
C. Worker's Compensation Insurance. In accordance with the California Labor
Code, Consultant, if Consultant has any employees, is required to be insured
against liability for worker's compensation or to undertake self-insurance, Prior
to commencing the performance of the work under this Agreement, Consultant
agrees to obtain and maintain any employer's liability insurance with limits not
less than $1,000,000 per accident.
d. If Consultant is or employs a licensed professional such as an architect or
engineer: Professional liability (errors and omissions) insurance, with a combined
single limit of not less than $1,000,000 per claim with $2,000,000 in the
aggregate.
e. The following requirements apply to the insurance to be provided by Consultant
pursuant to this section:
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(i) Consultant shall maintain all insurance required above in full force and
effect for the entire period covered by this Agreement.
(ii) Certificates of insurance shall be furnished to the City upon execution of
this Agreement and shall be approved by the City.
(iii) Certificates and policies shall state that the policies shall not be cancelled
or reduced in coverage or changed in any other material aspect, by
consultant, without thirty (30) days prior written notice to the City.
(iv) Consultant shall supply City with a fully executed additional insured
endorsement.
f. If Consultant fails or refuses to produce or maintain the insurance required by this
section or fails or refuses to furnish the City with required proof that insurance
has been procured and is in force and paid for, the City shall have the might, at the
City's election, to forthwith terminate this Agreement. Such termination shall not
affect Consultant's night to be paid for its time and materials expended prior to
notification of termination. Consultant waives the right to receive compensation
and agrees to indemnify the City for any work performed prior to approval of
insurance by the City.
R. INDEMNIFICATION
Consultant agrees to defend, and shall indemnify and hold harmless the City, its officers,
agents, employees, consultants, special counsel, and representatives from liability: (1) for
personal injury, damages, just compensation, restitution, judicial or equitable relief arising out of
claims for personal injury, including death, and claims for property damage, which may arise
from the negligent operations of the Consultant or its Consultants, subcontractors, agents,
employees, or other persons acting on their behalf which relates to the services described in
section 1 of this Agreement; and (2) from any claim that personal injury, damages, just
compensation, restitution, judicial or equitable relief is due by reason of the terms of or effects
arising from this Agreement. This indemnity and hold harmless agreement applies to all claims
for damages, just compensation, restitution, judicial or equitable relief suffered, or alleged to
have been suffered, by reason of the events referred to in this Section or by reason of the terns
of, or effects, arising from this Agreement. The Consultant further agrees to indemnify, hold
harmless, and pay all costs for the defense of the City, including fees and costs for special
counsel to be selected by the City, regarding any action by a third party challenging the validity
of this Agreement, or asserting that personal injury, damages, just compensation, restitution,
judicial or equitable relief due to personal or property rights arises by reason of the terms of, or
effects arising from this Agreement. City may make all reasonable decisions with respect to its
representation in any legal proceeding, Notwithstanding the foregoing, to the extent Consultant's
services are subject to Civil Code Section. 2782.8, the above indemnity shall be limited, to the
extent required by Civil Code Section 2782.8, to claims that arise of, pertain to, or relate to the
negligence, recklessness, or willful misconduct of the Consultant.
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9. INTELLECTUAL PROPERTY INDEMNIFICATION
Consultant shall defend, indemnify and hold harmless the City, its officers, agents,
representatives, and employees against any and all liability, including costs, and attorney's fees,
for infringement of any United States' letters patent, trademark, or copyright contained in the
work product or documents provided by Consultant to the City pursuant to this Agreement.
10. RECORDS
Consultant shall keep records and invoices in connection with the work to be performed
under this Agreement. Consultant shall maintain complete and accurate records with respect to
the costs incurred under this Agreement and any services, expenditures, and disbursements
charged to the City for a minimum period of three (3) years, or for any longer period required by
law, from the date of final payment to Consultant under this Agreement. All such records and
invoices shall be clearly identifiable. Consultant shall allow a representative of the City to
examine, audit, and make transcripts or copies of such records and any other documents created
pursuant to this Agreement during regular business hours. Consultant shall allow inspection of
all work, data, documents, proceedings, and activities related to this Agreement for a period of
three (3) years from the date of final payment to Consultant under this Agreement.
11. CONFIDENTIALITY
If Consultant receives from the City information which due to the nature of such
information is reasonably understood to be confidential and/or proprietary, Consultant agrees
that it shall not use or disclose such information except in the performance of this Agreement,
and further agrees to exercise the same degree of care it uses to protect its own information of
like importance, but in no event less than reasonable care. "Confidential Information" shall
include all nonpublic information. Confidential information includes not only written
information, but also information transferred orally, visually, electronically, or by other means.
Confidential information disclosed to either party by any subsidiary and/or agent of the other
party is covered by this Agreement. The foregoing obligations of non-use and nondisclosure
shall not apply to any information that (a) has been disclosed in publicly available sources; (b) is,
through no fault of the Consultant disclosed in a publicly available source; (c) is in rightful
possession of the Consultant without an obligation of confidentiality; (d) is required to be
disclosed by operation of law; or (e) is independently developed by the Consultant without
reference to information disclosed by the City.
12. CONFLICT OF INTEREST CLAUSE
Consultant covenants that it presently has no interest and shall not have interests, direct
or indirect, which would conflict in any manner with performance of services specified under
this Agreement.
13. NOTICE
Any notice, tender, demand, delivery, or other communication pursuant to this Agreement
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shall be in writing and shall be deemed to be properly given if delivered in person or mailed by
first class or certified mail, postage prepaid, or sent by fax or other telegraphic communication in
the manner provided in this Section, to the following persons:
To City: Clerk of the City Council
City of Santa Ana
20 Civic Center Plaza (M-30)
P.O. Box 1988
Santa Ana, CA 92702-1988
Fax 714- 647-6956
Executive Director
Community Development Agency
City of Santa Ana
20 Civic Center Plaza (M-25)
P.O. Box 1988
Santa Ana, CA 92702
Fax 714- 647-6549
To Consultant: Rincon Consultants, Inc.
Attn: Stephen Svete, AICP
790 E. Santa Clara St.
Ventura, CA 93001
Fax 805-641.1072
A party may change its address by giving notice in writing to the other party. Thereafter,
any communication shall be addressed and transmitted to the new address. If sent by mail,
commur ication shall be effective or deemed to have been given three (3) days after it has been
deposited in the United States mail, duly registered or certified, with postage ;prepaid, and
addressed as set forth above. If sent by fax, communication shall be effective or deemed to have
been given twenty-four (24) hours after the time set forth on the transmission report issued by the
transmitting facsimile machine, addressed as set forth above. For purposes of calculating these
time frames, weekends, federal, state, County or City holidays shall be excluded.
14. EXCLUSIVI'T'Y AND AMENDMENT
This Agreement represents the complete and exclusive statement between the City and
Consultant regarding the subject matter herein, and supersedes any and all other agreements, oral
or written, between the parties. In the event of a conflict between the terms of this Agreement
and any attachments hereto, the terms of this Agreement shall prevail. This Agreement may not
be modified except by written instrument signed by the City and by an authorized representative
of Consultant. The patties agree that any terms or conditions of any purchase order or other
instrument that are inconsistent with, or in addition to, the terms and conditions hereof, shall not
bind or obligate Consultant or the City. Each party to this Agreement acknowledges that no
representations, inducements, promises or agreements, orally or otherwise, have been made by
any party, or anyone acting on behalf of any party, which are not embodied herein.
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15. ASSIGNMENT
Inasmuch as this Agreement is intended to secure the specialized services of Consultant,
Consultant may not assign, transfer, delegate, or subcontract any interest herein without the prior
written consent of the City and any such assignment, transfer, delegation or subcontract without
the City's prior written consent shall be considered null and void. Nothing in this Agreement
shall be construed to limit the City's ability to have any of the services which are the subject to
this Agreement performed by City personnel or by other consultants retained by City.
16. WAIVER
No waiver of breach, failure of any condition, or any right or remedy contained in or
granted by the provisions of this Agreement shall be effective unless it is in writing and signed
by the party waiving the breach, failure, right or remedy. No waiver of any breach, failure or
right, or remedy shall be deemed a waiver of any other breach, failure, right or remedy, whether
or not similar, nor shall any waiver constitute a continuing waiver unless the writing so specifies,
17. TERMINATION
This Agreement may be terminated by the City upon thirty (30) days written notice of
termination. In such event, Consultant shall be entitled to receive and the City shall pay
Consultant compensation for all services performed by Consultant prior to receipt of such notice
of termination, subject to the following conditions:
a. As a condition of such payment, the Executive Director may require Consultant to
deliver to the City all work product completed as of such date, and in such case
such work product shall be the property of the City unless prohibited by law, and
Consultant consents to the City's use thereof for such purposes as the City deems
appropriate.
b. Payment need not be made for work which fails to meet the standard of
performance specified in the Recitals of this Agreement.
18. NON-DISCRIMINATION
Consultant shall not discriminate because of race, color, creed, relation, sex, marital
status, sexual orientation, age, national origin, ancestry, or disability, as defined and prohibited
by applicable law, in the recruitment, selection, training, utilization, promotion, termination or
other employment related activities or in connection with any activities under this Agreement.
Consultant affirms that it is an equal opportunity employer and shall comply with all applicable
federal, state and local laws and regulations.
19. JURISDICTION -VENUE
This Agreement has been executed and delivered in the State of California and the
validity, interpretation, performance, and enforcement of any of the clauses of this Agreement
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shall be determined and governed by the laws of the State of California. Both parties further
agree that Orange County, California, shall be the venue for any action or proceeding that may
be brought or arise out of, in connection with or by reason of this Agreement.
20. PROFESSIONAL LICENSES
Consultant shall, throughout the term of this Agreement, maintain all necessary licenses,
permits, approvals, waivers, and exemptions necessary for the provision of the services
hereunder and required by the laws and regulations of the United States, the State of California,
the City of Santa Ana and all other governmental agencies. Consultant shall notify the City
immediately and in writing of its inability to obtain or maintain such permits, licenses, approvals,
waivers, and exemptions. Said inability shall be cause for termination of this Agreement.
2.1. MISCELLANEOUS PROVISIONS
a. Each undersigned represents and warrants that its signature herein below has the
power, authority and right to bind their respective parties to each of the terns of
this Agreement, and shall indemnify City fully, including reasonable costs and
attorney's fees, for any injuries or damages to City in the event that such authority
or power is not, in fact, held by the signatory or is withdrawn.
b. All exhibits referenced herein and attached hereto shall be incorporated as if fully
set forth in the body of this Agreement.
-- remainder of page intentionally left blank; signature page to follow --
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IN WITNESS WHEREOF, the parties hereto have executed this Agreement the date and year
first above written.
ATTEST:
MARIA D. HUIZAR
Clerk of the Council
APPROVED AS TO FORM
SONIA R. CARVALHO
City Attorney
RECOMMENDED FOR APPROVAL
ROBERT CORTEZ
Deputy City Manager
CITY OF SANTA ANA
CYNTHIA J. KURTZ
Interim City Manager
RINCON CONSULTANTS
Stephen Svete, AICP
President
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Exhibit A - Consultant Agreement
with Rincon Consultants, Inc.
EXHIBIT A
CITY OF SANTA ANA COMMUNITY DEVELOPMENT AGENCY
REQUEST FOR PROPOSALS FOR ENVIRONMENTAL SERVICES • HOUSING DIVISION
SCOPE OF SERVICES
INTRODUCTION
The Housing Division of the City of Santa Ana's Community Development Agency is responsible for the
administration and oversight of the City's housing -related activities. From time to time the Division
requires additional professional environmental services and technical expertise. The City of Santa Ana
Is issuing this Request for Proposals (RFP) for Environmental Services to Identify consultants who have
extensive experience working with public entities to provide planning and environmental review
services.
11. Scope of Work
The Consultant shall provide environmental services under the direction of City staff, The consultant will
be expected to provide experienced and knowledgeable professional staff. The Consultant shall be
committed to provide adequate staffing levels at all times in order to adhere to established schedules.
The Consultant shall be knowledgeable of federal, state and local regulations, policies and procedures
as they pertain to the National Environmental Policy Act (NEPA) and the California Environmental
Quality Act (CEQA).
Selected consultants shall have demonstrated expertise in the preparation of environmental noticing
documents and the preparation of technical reports as required by CEQA and NEPA Including but riot
limited to;
• Phase I and Phase it Environmental Site Assessments
• Environmental impact Statements (EIS)
• Environmental Impact Reports ( EIRs)
• Environmental Assessments and Compliance Findings - 24 CFR Part 580
• Environmental Reviews for Categorically Excluded Activities/Projects - Section 58.5
• Lead and Asbestos Testing, Monitoring and Clearances
• Soils Testing
City of Santa Ana Community Development Agency
Request for Proposals for Environmental Services - Housing Division
Page 10
25A-13
June 1, 2017
Project Number 17-04349
Ray Lirette
Senior Residential Construction Specialist
City of Santa Ana
Community Development Agency (6th Floor)
20 Civic Center Plaza, M-26
Santa Ana, California 92701
Exhibit B
Rincon Consultants, Inc.
.s .y 9,is )s pc.
invc es uncnn:ansdifanis com
Subject; Qualifications to Provide Environmental Services — Housing Division; RFP #17-050
Dear Mr. Urette;
Rincon Consultants, Inc. is pleased to submit these qualifications to provide environmental services to
the City of Santa Ana Housing Division. We are enthusiastic about the opportunity to work with the City
on this important contract and believe that our experience in Santa Ana, experience with similar on -
calls, and broad range of in-house technical capabilities make us uniquely qualified for this assignment.
Our experienced professionals have assisted agencies all over the state in preparing California
Environmental Quality Act and National Environmental Policy Act documents that are defensible,
accurate, and understandable. We have managed CEQA/NEPA programs for housing projects for the
cities of Santa Monica, Oxnard, and San Francisco; housing authorities for the cities of Ventura, Santa
Paula, and Watsonville; and the counties of the Los Angeles, Ventura, Santa Barbara, Alameda, and
Santa Cruz. This experience has provided us a unique perspective on the environmental documentation
process and we are able to apply that knowledge and experience into every project we undertake. We
believe that we are capable of meeting all of the City's needs under this contract and will be able to
offer these services on -budget and within specified time frames.
Thank you or considering Rincon Consultants for this assignment. Please contact the team Project
Manager, Susanne Huerta, at our Los Angeles office with any questions that you may have about our
submittal. Our Principal -in -Charge, Joe Power, is able to legally bind the company and negotiate terms of
the contract with the City.
Sincerely,
RINCON CONSULTANTS, INC.
4ioe
ower AICPCEP
Principal -in -Charge
E n v i r u it a, e n I n l Su i e a I is f5 Via n e e,s Engineers
25A-14
Qualifications to Provide
Environmental Services — Housing Division
Qualifications to Provide
City of Santa Ana
Table of Contents
Transmittal Letter
Organizational Background ... ....... ............................. ................................ .......
......
Scopeof Services ... ....... .......... ......... .......... - ...... ........... ................................ . ........
- ... ......... -1
Environmental Documentation ............. ......... .............................. ............... ........................
...... ... 1
PersonnelExperience ...................... .................. ........................... -- ...............................................
-6
ManagementTeam ... -- .............. ............ ................... ....... ........ - .........................
— ........... 6
KeyStaff ........ . ................ ....... — ... ... ..... .................. — .............................................................
7
RelevantExperience--.,.... .... ........ — ........... -- ... - ....................... ........ ........ ..................
8
SantaAna Projects... ... ........................... ........ ....................................... ............. ..........
.. ....... 8
NEPAProjects—, ..... ................... ........ ... - ...... ...... — ....................... ........... ........................
- 10
CEQAProjects ............. ........ ........ ......... ............... ......................................... .........
................ 10
HazardsProjects .................. ... . ......... ........ ...... ......... - ....................... ........ ...................
11
Subconsultants. ...... - ........ --- ...... .... — ..... ........ ............... --- ......... ...... ..... - ........
............ 11
VM3Environmental, Inc...... .............................. ....... ........... — .............. ...........................
............ I I
Ambient Environmental.. ............ ............................... ........ ......... ...............
... . 12
Kunzman Associates ..... ...... .................. ........................ ............ ........ ...... - .........................
12
References.. ............. ......... - ... ....... ........ ............. - ..... ......... — ...................
. ......... .... -.13
FeeSchedule .... .............. ............ ....... ........ .......... ........ - ......... — .......................... .— ..... .....................
14
HourlyRates..... ... .......................... ........ ........ ...... ........ .................... ....... ..................................
14
ProjectCost Estimates ....... ....... ......... .... -- ............................... ............ - ........ -- ....
........... .... 15
Appendix
Required Forms
25A-15
Page i
Organizational Background
Rincon Consultants, Inc. is a multi -disciplinary environmental sciences,
planning, and engineering consulting firm that provides quality
professional services to government and industry. Founded in 1994,
Rincon has grown to a firm of over 180 professionals located In ten
California. Our professionals are experienced in urban, land use, and
environmental planning; regulatory compliance; biological resource
evaluation and habitat enhancement; cultural resources evaluation and
planning; soil evaluation and remediation; and related studies including
problem -solving services in geology, hydrology, and waste
management.
Qualifications to Provide
Environmental Services - Housing Division
Pounded:1994
Legal Form: California "S" Corporation
Professional Staff: 190
California Offices: 10 (Los Angeles,
Carlsbad, Redlands, Ventura, Santa
Barbara, San Luis Obispo, Monterey,
Oakland, Sacramento, and Fresno)
A core business area for Rincon is environmental review for housing I
projects and our firm has provided environmental consulting services for
these types of projects for over 23 years. During this time, we have developed a reputation for successfully completing
the environmental analysis and permitting processes for housing projects throughout California. Our philosophy on all
projects is to encourage early agency and public scoping, and to develop and maintain close communication among the
local lead agency, engineering consultants, and other stakeholders, as appropriate, to ensure technical adequacy and
timely review of required project deliverables. This approach has enabled us to identify and avoid costly and time-
consuming constraints early in the environmental review process and to minimize or avoid potential conflicts with funding
deadlines.
Our team of highly qualified professionals includes a talented management team with extensive experience managing
and preparing environmental documentation required by the California Environmental Quality Act (CEQA) and the
National Environmental Policy Act (NEPA), Our staff has prepared hundreds of documents under these regulations,
including Initial Studies, Negative Declarations/Mitigated Negative Declarations (NDIMNDs), Environmental Impact
Reports (EIRs), Categorical Exclusions and Exemptions (CE), Environmental Assessments/Findings of No Significant
Effect (EAIFONSI), and Environmental Impact Statements (EIS). We also have key technical experts with a high level of
experience managing and executing projects in the southern California, including Orange County, Key staff members
hold years of expertise in the areas of project management, historical resources assessment, archaeological resources
assessment, hazards and hazardous materials, noise; airquality, greenhouse gases, and other relevant technical
issues.
Scope of Services
Environmental Documentation
CEQA
CEQA documentation could include Categorical Exemptions (CEs), Initial Study -Negative Declarations (IS-NDs), or
Environmental Impact Reports (EIRs).
Categorical Exemptions
A number of CEQA CEs may apply to housing projects in urban areas, including those found in CEQA Guidelines
sections 15194,15195,15301-15303, and 15332, For example, Class 32 CEs may be used for environmental review for
urban infill development meeting certain conditions, CEQA Guidelines Section 15332 states that such a CE is
appropriate when:
a. The project is consistent with the applicable general plan designation and all applicable general plan policies as
well as with applicable zoning designation and regulations.
b. The proposed development occurs within city limits on a project site of no more than five awes substantially
surrounded by urban uses.
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Qualifications to Provide
Environmental Services- Housing Division
a The project site has no value as habitat for endangered, rare, or threatened species.
d. Approval of the project would not result in any significant effects relating to traffic, noise, air quality, or water
quality.
e. The site can be adequately served by all required utilities and public services.
If a project can be processed with a CE, the lead agency need only fill out and file a Notice of Exemption (NOE) following
project approval. However, we also routinely prepare technical reports for our clients that address the criteria above to
support these exemptions when appropriate.
Initial Study— (Mitigated) Negative Declaration
Typically, IS-NDs will be prepared using the CEQA Guidelines Appendix G environmental checklist. The IS will address
each environmental issue area in the checklist and will include data and analysis to support all conclusions, When
possible, impacts will be quantified. Following circulation and public review of the draft document, the lead agency is
required to "consider" all comments received. If mitigation measures are included In the IS, the final ISM will also
include a mitigation monitoring and reporting program (MMRP). The MMRP will compile all of the mitigation measures
developed within the body of the IS, as well as information necessary to monitor compliance with each measure.
Environmental Impact Report
An EIR will be required for any project involving a significant environmental impact that cannot be reduced to below a
level of significance with feasible mitigation measures. For any EIRs needed under this contract, we will take a solution -
oriented approach to the environmental review process that focuses on resolving problems, This Is accomplished in a
variety of ways, including:
• Effectively engaging stakeholder groups and the general public;
• Developing effective mitigation measures for identified Impacts; and
• Devising alternatives that respond to environmental conditions and good planning principles.
The major tasks associated with a typical EIR work program are described below,
• IS/Notice of Preparation (NOP)
• Scoping Meeting(s)
• Project Description
• Administrative Draft EIR
• Draft EIR (45 -day public review period)
e Final EIR
• Notice of Determination (NOD)
NEPA
NEPA documentation could include Exemptions, NEPA Categorical Exlcuslons (NEPA CEs), Environmental
Assessments (EAs), or Environmental Impact Statements (EISs).
Exemption
Activities that, by their nature, do not cause changes in the physical environment are exempt under 24 CFR 58,34, For
these projects, a Notice of Exemption would be prepared. The notice consists of a one-page form, including the specific
section of 24 CFR 58.34 that references the proposed activity. For exemptions, we will also complete the 24 CFR 58.6
Compliance Documentation Checklist, which addresses flood protection, the Coastal Barrier Resources Act, and runway
clear zones. If applicable, the documentation will be accompanied by a 24 CFR 58.6 Checklist.
Categorical Exclusion
Projects that are not exempt are checked against the criteria in 24 CFR 58.35 to determine whether they are
categorically excluded or whether an EA or EIS may be required. NEPA CEs are available under 24 CFR 58.35 for those
actions that either do not create any changes in the physical environment, or make minor modifications associated with
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Qualifications to Provide
Environmental Services- Housing Division
continued use of the property for the current land use designation. Generally, the content of a Categorical Exclusion is as
follows.
HUD's Statutory Worksheet, which covers Issues addressed in 24 CFR 58.5 (issues addressed include historic
preservation, floodplain management, wetland protection, coastal zone management, sole source aquifers,
endangered species, wild and scenic rivers, the Clean Air Act, the Farmland Protection Policy Act,
environmental justice, noise abatement, explosive and flammable operations, hazardous materials, and airport
clear zones)
24 CFR 58.6 Compliance Documentation Checklist, which addresses flood protection, the Coastal Barrier
Resources Act, and runway clear zones
Data sources used for CEs will be field reviews, topographic maps, available land use maps, flood zone maps, coastal
zone maps, airport hazards maps, and available information regarding the presence of sensitive habitats and/or species.
Much of this Information is available from online databases maintained by USEPA and other federal and state agencies.
Noise assessments will be performed where necessary, utilizing HUD methodologies and the HUD Day/Night Noise
Level Electronic Assessment Tool (an online noise calculation tool). Historical review of the properties will be based on
the specific methodologies described below for compliance with Section 106 of the National Historic Preservation Act of
1966. Air quality analyses will be based on the type of activity and whether quantification is necessary,
Environmental Assessment
When an activity is not exempt and cannot be categorically excluded from NEPA, Rincon will prepare an EA using the
HUD short form checklist, unless the project would clearly require an EIS under 24 CFR 58.37. Alternatively, if the City
elects to use the HUD Environmental Review Online System (HERDS) for Environmental Assessments, Rincon will
prepare technical reports and other documentation to support the Environmental Review Record (ERR). In the event that
an EIS may be required, we will advise the City regarding the feasibility of preparing an EA as a means of focusing the
EIS and as an aid in the formal scoping process for the EIS. We will also advise the City regarding the estimated cost
and timeframe associated with an EIS, to allow an Informed decision with respect to going forward with the project.
Environmental Assessments will be prepared in accordance with NEPA and HUD requirements as outlined in 24 CFR
Part 50, 24 CFR Part 58, and 36 CFR Part 800. The following outlines the general contents of an EA,
• Project proponent information
• Conditions for Approval
• Finding
• Statement of Purpose and Need for the Proposal
• Description of the Proposal
• Description of Existing Conditions and Trends
• 24 CFR 58,5 Statutory Checklist
• Environmental Assessment Checklist, covering issues related to land development, socioeconomic concerns,
community facilities and services, natural resources, and other factors (from the 24 CFR 58,6 checklist)
Environmental Impact statement
EISs will be prepared for projects that would have significant impacts based on federal criteria that cannot be avoided,
These types of projects will be rare. The steps for an EIS are similar to those for a CEQA EIR. The main differences are
that EISs must analyze project alternatives (including the preferred alternative) at an equal level of detail and, in addition
to the Draft EIS circulation, a Final EIS must be circulated for an additional 30 -day period. EISs and EIRs can, but do not
have to, be prepared as joint documents.
Hazards/Site Assessments
Phase I Environmonttd Sito Assessments
At the City's request, Rincon will conduct Phase I ESAs in conformance with ASTM Standards on Environmental Site
Assessments for Commercial Real Estate (ASTM E 1527-13), Our scope of services, pursuant to ASTM practice, will not
include any inquiries with respect to asbestos, lead-based paint, lead in drinking water, regulatory compliance, cultural
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Qualifications to Provide
Environmental Services- Housing Division
and historic resources, industrial hygiene, health and safety, ecological resources, endangered species, indoor air
quality, or high voltage power lines, Our Phase I ESAs will be performed under the direction of a California Professional
Geologist and Environmental Professional. Phase is include the following tasks; Records Review, Site Reconnaissance,
Interviews, and Report.
Phase ft Environmental Site Assessments
If subsurface Investigation or remedlation is recommended in the Phase I ESA, the project may proceed to a Phase II
ESA. The objective of a Phase II Environmental Site Assessment is to determine the lateral and vertical extent of
contaminants in the subsurface. This task generally Includes the collection and analysis of soil or groundwater samples,
or both. The samples are collected with appropriate sampling equipment- a hand auger for shallow samples, a direct
push Geoprobe rig for sampling to about 50 feet in depth, or a hollow stem auger drilling rig for deeper sampling and to
Install groundwater monitoring wells. Soli borings are drilled in this task and groundwater monitoring wells are installed
and sampled under this task. The sampling data are used to prepare site assessment reports. The assessment reports
are used to determine if site cleanup is necessary. The reports are typically sent to oversight agencies, such as the
Regional Water Quality Control Board for their review,
Depending on the complexities of the site, several stages of investigation may be necessary. For example, the project
may require one or more of the following;
• A geophysical/ground penetrating radar survey to evaluate the site for the presence of underground
piping/tanks
• Trenching or excavation
• Soil borings, soil vapor probe installation/survey
• Groundwater well installation or abandonment
• Drilling with a Geoprobe rig or hollow stem auger drilling rig
• Soil and groundwater sampling
• Preparation of vapor -phase migration and risk assessments
n Analysis of soil and groundwater samples for various contaminants
• Asbestos and lead-based paint surveys, including destructive testing and analyses
Asbestos and Lead Based Paint Surveys
Asbestos Survey
For this component of the work program, Rincon would utilize either VM3 Environmental or Ambient Environmental to
conduct asbestos surveys using EPA accredited Asbestos Hazard Emergency Response Act personnel. A visual survey
Is conducted initially to identify the presence of suspect asbestos containing material, Homogenous areas are defined as
areas in which suspect materials are uniform in texture, construction or application date, and general appearance. Data
are presented by homogenous area according to location as well as material type, quantity, and the presence of
asbestos.
Samples are collected in general accordance with EPA sampling procedures as defined in the Simplified Sampling
Scheme for Friable Surfacing Materials, USEPA, 1985 and the Asbestos Hazard Emergency Response Act of 1986 (40
CFR part 763). Reasonable care is taken to avoid any accidental fiber release Into the building environment.
The asbestos samples would be analyzed using a laboratory accredited by the American Industrial Hygiene Association,
the National Institute for Standards and Testing and the National Voluntary Laboratory Accreditation Program. Analysis is
by Polarized Light Microscopy. Quality Control is strictly enforced to assure accuracy of sample results. Current Federal
USEPA Regulations define a material to be asbestos -containing at 1% by weight. Current State of California regulations
define a material to be asbestos -containing at 0.1% by weight. For this reason, any sample reported as containing trace
amount of asbestos is assumed to contain asbestos. The analytical data are presented in a report describing sampling
and analytical methods used, quantities of hazardous materials, and material -specific recommendations.
Lead Based Paint Survey
Rincon would utilize the services of either VM3 Environmental or Ambient Environmental to conduct lead based paint
surveys. The lead based paint survey would be conducted by a State of California Department of Health Services trained
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Qualifications to Provide
Environmental Services— Housing Division
Lead Inspector/Assessor for lead based paint. First, a visual survey is conducted to identify the presence of suspect lead
based paint. After the suspect lead based paint is located, lead based paint readings are performed from each
component identified during the visual survey.
Representative lead based paint readings are collected utilizing an X -Ray Fluorescence (XRF) lead based paint
analyzer. Readings are collected from selected components throughout the building's interior and exterior. Lead based
paint readings are collected in accordance with Chapter 7 of the HUD Guidelines for Evaluation and Control of Lead -
Based Paint Hazards in Housing and U.S. Environmental Protection Agency (EPA) 40 CFR part 745 and Title X of the
1992 Housing and Community Development Act.
Other Building Surveys
Rincon and/or VM3 Environmental/Ambient Environmental are also able to Identify the presence of PCBs in fluorescent
light ballasts, mercury switch light ballasts, and perform mold surveys,
Soils resting
Our approach to environmental sub -surface assessment is to tailor the sampling program to the specific project.
Samples can be obtained using a variety of methods, including:
• Surface grab sample
• Shallow hand auger sample
4 Backhoe sampling
• Soil gas sampling
• Summa canister sampling
• Direct push sampling (i.e., Geoprobe)
• Hollow -stem auger, air rotary, and sonic drilling and sampling
The appropriate sampling methodology is dependent on the suspected source of contamination (point source versus
non -point source); suspected type of contaminant (volatile or non-volatile); media affected (soil only or soil and
groundwater); anticipated depth of contamination; and soil/geologic conditions at the site.
Soil or groundwater samples are analyzed for suspected contaminants using appropriate EPA or State methodology in
laboratories certified by the State to conduct such tests. The testing program is tailored to the suspected contaminants,
For example, if a site has an underground storage tank that was used to store gasoline, the soil samples would be
analyzed for total petroleum hydrocarbons - modified for gasoline and aromatics (benzene, toluene, ethylbenzene, and
total xylenes). The testing may also include lead, if the tank was used to store leaded gasoline, and gasoline additives,
as appropriate, based on the period of operation. All sampling is in accordance with the EPA Document SW 846.
Additional Services
Technical Studies
In addition to assisting our with the CEQA and NEPA processes outlined above, Rincon staff will assist with the
preparation of a broad range of technical studies, including air quality, aesthetics, biological resources (wetland
delineation, special status species analysis), cultural resources, noise, and greenhouse gas emissions. These studies
are often needed in support of CEQA/NEPA documentation and are included with the reports as technical appendices.
Other times these studies are performed prior to finalization of a proposed project in order to assist project design teams
to develop a project that avoids or minimizes significant environmental effects at the design phase. Rincon has
experience preparing the following types of technical reports that might be required by the City under this contract:
Biological Surveys
Cultural and Historic Reports:
• Preparation of Area of Potential Effects
• Historic Properties Assessments
• Archaeological Assessments
• Finding of Effects
• Memorandum of Agreements
• Noise and Air Quality Studies
• Global Climate Change and Greenhouse Gas
Analyses
• Grant Application Preparation
• Water Supply Assessments
• Geologic and Seismic Studies
• Environmental Permitting
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Qualifications to Provide
Environmental Services — Housing Division
Traffic Impact Analysis
Traffic studies will be prepared by Kunzman Associates. The typical traffic impact analysis will consist of (1) discussing
the proposed development with the applicant; (2) submitting a scoping agreementimemorandum of understanding,
including assumptions and methodology, for governmental agency approval; (3) conducting a study area field survey of
intersection traffic control devices, intersection approach lanes, and roadway segment through travel lanes; (4)
documenting existing traffic conditions; (5) obtaining weekday morning/evening peak period turning movement counts at
the study area intersections; (6) determining project trip generation based upon the Institute of Transportation Engineers,
Trip Generation Manual, 9th Edition, 2012; (7) distributing the project trip generation to the street system; (8) determining
the project's traffic impacts; (9) analyzing site access locations; (10) examining internal circulation including emergency
vehicle access; (11) mitigating the impacts, If necessary; and (12) preparing a written report that Is stamped and signed
by a Registered Engineer in the State of California. Mitigation measures will include roadway sizing recommendations,
intersection controls, and special treatments such as left turn pockets and right turn lanes as might be required by the
project. The traffic impact analysis will Include calculation of intersection delay utilizing the Intersection Capacity
Utilization (ICU) and Highway Capacity Manual (HCM) methodologies at the intersections in the project vicinity during the
peak hours for existing conditions as well as with the proposed project.
Management Team
Joe Power, AICP CEP, Principal
Education: M.A., Architecture and Urban Planning, UCLA Graduate School of Architecture and Urban Planning;
B.A., Urban and Economic Geography, University of Georgia
Certification: American Institute of Certified Planners, Certified Environmental Planner (010273)
Role: Contract AdministratorMPrincipal in Charge Years of Exp: 25
Mr, Power is an Industry recognized leader in interpreting state and federal planning and environmental law. His
experience includes providing environmental documentation and regulatory permitting support to public agencies as part
of multi-year service contracts. This experience includes working with various Cities, Counties, and Housing Authorities
for more than 20years. He has prepared over 300 NEPA EAs for a variety of different projects funded through the
County of Los Angeles' Community Development Block Grant (CDBG) program. He has also managed preparing over
80 NEPA documents for the City of Oxnard's CDBG program and NEPA documentation for multiple projects for the
Santa Barbara County Housing Authority, the City of Ventura Housing Authority, the City of Santa Paula Housing
Authority, and the City County of San Francisco Mayor's Office of Housing. Previously, he oversaw the preparation of
EAs for the Depot at Santiago and 813.815 Harbor Boulevard residential projects for the City of Santa Ana and served
as the Principal in Charge of several NEPA documents including an EAIFONSI for the Veterans Village project.
Susanne Huerta, AICD, Senior Environmental Planner
Education: Master of Urban Planning; New York University, Robert Wagner Graduate School of Public Service,
2007; B.A., Geography; University of California, Los Angeles, 2004
Certification.: American Institute of Certified Planners, Certified Environmental Planner (026358)
Role: Project Manager— CEQA/NEPA Documentation Years of Exp: 11
Ms. Huerta, the managerof Rincon's Los Angeles office, has experience in environmental planning and has managed or
primarily authored successful environmental studies on projects ranging from energy development to water infrastructure
to commercial and residential development. Ms. Hueria has prepared numerous CEQA and NEPA environmental
documents that are Informative, readable, and legally defensible. She has prepared specialized technical reports on a
range of planning and environmental topics, including aesthetics, agriculture, land use, and policy analysis. Ms. Huerta
recently managed the Resort EIR for the Channel Islands Harbor and the Indus Industrial Facility MND for the City of
Chino Hills. Her experience with the City of Santa Ana Includes preparing the NEPA documentation for the following:
First Street Family Apartments, Raiff and Myrtle Street Park, 6th and Lacey Street Park, the Santa Ana Arts Collective,
and the Roosevelt Walker Community Center.
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Qualifications to Provide
Environmental Services- Housing Division
Julie Welch Marshall, Senior Environmental Scientist
Education: B.S., Environmental Engineering, Rensselaer Polytechnic Institute, Troy, New York
Certifications: 40 -Hour HAZWOPER OSHA 29 CFR 1910.120; 8 -Hour HAZWOPER OSHA Refresher Course;
Hazardous Materials Management Certificate, University of California, Santa Barbara; Business
Management Certificate, University of California, San Diego
Role: Project Manager— Hazards/Site Assessments Years of Exp: 23
Ms. Marshall has professional experience in Environmental Due Diligence assessment and investigation for real estate
property transactions. She is an expert In completing Phase I ESAs according to the American Society for Testing and
Materials (ASTM) 2013 guidelines and U.S. EPA's "All Appropriate Inquiry" requirements. She has extensive experience
managing multi -site real estate portfolios for local agencies, developers, banks, and other commercial entities, Recently,
Ms. Marshall assisted the City of San Diego with a three-year Brownfields Assessment Grant project that Includes
completion of Phase I & II ESAs and coordination with U.S. EPA, and the City of San Francisco with 31 Phase I ESAs
and 20 Phase II ESA projects, Ms, Marshall is also experienced in conducting environmental assessment, Investigation,
and remediation projects with oversight by the DTSC, RWQCB, and other local agencies.
Key Staff
Lindsey Sarquilla, MESM, Associate Environmental Planner
Education: MESM, Bren School of Environmental Science & Management, University of California, Santa Barbara; B.A.,
Environmental Studies, Brandeis University
Role: NEPA Documentation, Technical Studies Years of Exp: 8
Ms. Sarqullla Is responsible for assisting with planning research assignments, conducting and reviewing CEQA and
NEPA environmental assessments Including, noise and air modeling, land use studies, public services/utilities analyses,
aesthetics evaluations, and other topics, and managing assignments within local planning agency offices. She has
prepared HUD EAs and CEs for LACDC, the County of Ventura and County of Santa Barbara Housing Authorities, and
the City of Oxnard. She recently assisted the County of Ventura with its first EA using HUD's HERDS module. Additional
experience includes the Trumark Homes Mixed Use Project Air Quality/Greenhouse Gas Emissions Study, and Noise
Study for the City of Chino Hills; the Clarendon Street Apartments Development Project Air Quality Study and Health
Risk Assessment for the City of Los Angeles; and the Belmont Village Assisted Living Facility, Health Risk Assessment
Report and Noise Study for the County of Los Angeles,
Sally Schifman, Associate Environmental Planner
Education: B.A.,History, University of the Pacific — Stocldon
Role: CEQA Environmental Analyst Years of Exp: 14
Ms. Schifman will serve as a lead analyst. She has experience in city planning, development review, and environmental
Impact analyses for public and private entities throughout California, Her areas of expertise include planning and zoning
administration, CEQA/NEPA analysis and compliance, technical studies, and interagency regulatory permitting. Ms.
Schifman has recently acted as an extension of staff for the City of Berkeley for a variety of projects ranging from single-
family home additions to large-scale mixed-use buildings. She also assisted with the aesthetics analysis for the Lynwood
Transit Area Strategic Plan EIR and recently completed HUD EAS for two projects in downtown San Diego.
Shannon Carmack, Architectural Historian
Education: B.A., History, emphasis in American History, California State University, Long Beach;
A.A., Anthropology, Orange Coast College
Role: Historic Analysis Years of Exp: 17
Ms. Carmack has professional experience with cultural resources project management, architectural history, historic
preservation planning and management, historic research, public outreach, and archival documentation. Her experience
stretches across California and includes projects examining housing, government buildings, transportation facilities,
recreation centers, and educational facilities. She has extensive regulatory knowledge and experience implementing
Section 106 of the National Historic Preservation Act, CEQA as well as countless local municipal ordinances throughout
the State. In addition to her work assisting public agencies with regulatory compliance, Ms. Carmack has prepared
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Qualifications to Provide
Environmental Services- Housing Division
Historic American Buildings Survey (HABS) documentation, preservation plans, design guidelines, National Register of
Historic Places nominations, and historic context statements.
Jennifer Morton, PG, Senior Project Manager
Education; B,S., Earth Sciences, University of California, San Diego, California
Certifications; Professional Geologist, California; 40 -Hour HAZWOPER OSHA 29 CFR 1910.120; Current 8 -Hour
OSHA Refresher Course
Role; Phase I and Phase II ESA Management Years of Exp: 16
Ms. Morton is a Professional Geologist with experience conducting Phase l and Phase II environmental assessments, as
well as assisting with and overseeing remediation projects. Ms. Morton has extensive experience conducting Phase I
ESAs for a wide range of property types throughout California. Additionally, Ms. Morton has experience conducting
Phase II environmental assessments and groundwater monitoring for numerous leaking underground storage tank (UST)
properties throughout California; she has also conducted Phase II assessments in connection with dry cleaning,
automotive repair, and manufacturing facilities, as well as former agricultural land and a formeroil production property.
Ms. Morton has successfully worked with local and state regulatory agencies to comply with assessment requirements,
develop property mitigation plans, and to achieve case closures,
Additional Support Staff
In addition to the key staff identified above, Rincon has a number of field staff that will be available to work on projects
stemming from this contract.
EducationlRegistrationa/Certifications
Years of
( Project Rote
Name
Ex
-p-
fHdo aglef California (#8693) Cortiled
I
Tonn Snyder, PG, CHG, yr9ecoJist California (#950); Qualified SWPPP
19
Hazards/
QSD, CPSS Developer/Practitioner (#649)
i
I Hydrology Studies
Certified Professional Soil Scientist, SSSA (926222);
40 Hour HAZWOPER
Jake Hurley, QSP B.A., Environmental Science 10
Phase I and II ,and
Remediation
j Qualified SWPPP Practitioner (422155)• HAZWOPER ;
_SuPpnn
Lauren Roenlcke B,S., Environmental Studies, UCSB q
Support
phase I Suppa
Hour HAZWOPER
Catherine Wright B.S,, Anthropology 22
ArchaeoloJmt
Vanessa Villanueva B.S., Environmental Science 2
_—
Environmental
Analysis
Lynette Leighton, MEM KEN, Industrial Ecology and Urban Planning 11
Environmental
L B.S., Environmental Polic and Entamolo
Anal0s
Relevant Experience
The following selected project summaries represent Rincon's broad range of experience supporting local agencies
throughout California with environmental compliance programs for housing projects. We believe
that our successful and
extensive experience on similar on-call contracts demonstrates our qualifications for this contract.
Santa Ana Projects
First Street Family Apartments Protect IS -MND
City of Santa Ana, All Pezeshkpour— 714-647.5882
Rincon Consultants was contracted by the City of Santa Ana to prepare an IS -MND for a proposed affordable housing
development. The proposed project Involved demolition of an existing brick office building and
associated surface
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Qualifications to Provide
Environmental Services — Housing Division
parking lot, followed by the construction of 69 affordable family apartment units andl19 onsite parking spaces. Rincon
also prepared a cultural resource investigation that conformed set standards for NEPA, Section 106 of NHPA, AHPA,
AIRFA, and NAGPRA. Additional issues examined include biological resources, hazards, HydrologylWater Quality,
Noise, and Traffic.
Roosevelt Walker Community Center EAIFONSI (20161
City of Santa Ana, Sylvia Vazquez— 714.647.5445
Rincon prepared an EAIFONSI for the proposed 10,000 -square foot Roosevelt Walker Community Center. Construction
of the community center would include installation of new basketball/volleyball courts, playground area, bathroom, and
multipurpose field and running track. The proposed project would be a dual use with the Santa Ana Unified School
District to provide expanded school space and recreational uses for Roosevelt Elementary School, Walker Elementary
School, and the City.
Santa Ana Arts Collective EAIFON81(2016)
City of Santa Ana, Natalie Verlinich — 714.667-2267
Rincon prepared an EAIFONSI for the proposed Santa Ana Arts Collective. Located at 1666 N Main Street in Santa Ana,
the Arts Collective is an adaptive reuse and new construction project that involves 61 affordable rental units and 1
manager's unit on one acre of land, The Arts Collective would adaptively reuse a late modern, five -story office building
and site to create an Iconic community gallery and affordable family development designated for professional artists of all
disciplines. The site was occupied by three vacant housing units.
6th and Lacy Street Park EAIFONSI (2015)
City of Santa Ana, Sylvia Vazquez — 714-647.5445
Rincon prepared an EAIFONSI for the proposed 6th & Lacy Street Park, The park site is 0.42 acres in size and is located
at the southwest corner of 6th Street and Lacy Street. The site is currently occupied by three vacant housing units.
NEPA compliance is required because the City was seeking federal funding for the project and the funding would need
to be approved by the Department of Housing and Urban Development (HUD), The project is expected to use
Community Development Block Grant (CDBG) funds.
Raitt andMvrtle Street Park EAIFONSI (2016)
City of Santa Ana, Sylvia Vazquez — 714.647-5445
Rincon prepared an EAIFONSI for the proposed Raitt & Myrtle Street Park. The park site is a vacant dirt lot 1.09 acres in
size, located at the northeast corner of Raitt Street and Myrtle Street. NEPA documentation was required due to the use
Of Community Development Block Grant (CDBG) funds to create a neighborhood park,
The Depot at Santiago EAIFONSI (2013}
City of Santa Ana, Ray Lirette, 714-667-2256
Rincon prepared an EAIFONSI on behalf of the City of Santa Ana for the Depot at Santiago project, which involves a 70
unit affordable apartment complex, a 3,000 square foot community room, and 8,500 square feet of retail space. The
EAIFONSI was prepared in HUD preferred format in accordance with 24 CFR Part 58, A historic and archaeological
resources assessment was prepared by Rincon, in conjunction with the EA/FONSI to meet the requirements of Section
106 of the National Historic Preservation Act.
803.815 N. Harbor Boulevard Residential Project EAIFONSI (2013)
City of Santa Ana, Ray Limits, 714-667-2256
Rincon prepared an EA/FONSI on behalf of the City for the 803.815 Harbor Boulevard Residential Project, which
involves a 70 unit affordable apartment complex on 2.26 acres. The EAIFONSI was prepared in HUD's preferred format
in accordance with 24 CFR Part 58. A previously prepared Phase I and II were reviewed and incorporated into the
EAIFONSI, A historic and archaeological resources assessment was prepared by Rincon, in conjunction with the
EAIFONSI to meet the requirements of Section 106 of the National Historic Preservation Act,
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Environmental Services- Housing Division
NEPA Projects
LACDC On -Call Environmental Consulting Services (1998 - Present)
County of Los Angeles Community Development Commission, Donald Dean, Environmental Officer- 626.586.1740
For the past 20 years (under seven consecutive 3 -year contracts) Rincon has provided CEQA/NEPA documentation and
consulting services to the CDC. Routinely, Rincon is tasked with preparing NEPA-required environmental documentation
for projects proposed under the Community Development Block Grant Program within unincorporated Los Angeles
County and 48 cooperating cities within the County of Los Angeles. Typical projects include small-scale housing,
commercial, and industrial development, senior centers, recreational facility upgrades, and Improvements to public
infrastructure, Staff have also directed numerous Phase I environmental site assessments and provided human health
risk assessment and expert review of technical reports for a variety of CDCs projects, Including those involving reuse of
former oil refinery, gas station, mixed use industrial, and chemical factory sites. Currently, Rincon Is preparing the
required NEPA documentation for the CDC's Neighborhood Stabilization Program. This has Involved preparing over 100
categorical exemptions under the program.
NEPA Environmental Review Services On -Call Contract (2011- Present
City and County of San Francisco Mayor's Office of Housing and Community Development, Eugene Flannery - 415- 701-
5598
Rincon Consultants was retained (in three separate multi-year contracts) by the City and County of San Francisco's
Mayor's Office of Housing and Community Development to provide as needed NEPA documentation. As part of these
contracts, Rincon prepares Environmental Review Record (ERR) documentation required by HUD and described in 24
CFR Part 58, Documents prepared to date include four CEs, six EAs, a technical portion of one Environmental Impact
Statements (EISs), and a number of special technical studies (see table below for additional project information). In
addition, Rincon completed over 30 Phase I ESAs and over 10 Phase II ESAs for multi -unit housing developments,
including multiple high-rise apartment complexes and multi -acre two-story residential developments owned by the City of
San Francisco.
NEPA Compliance- City of Oxnard CDBG Program (2004- Present)
City of Oxnard, Kathleen Mallory, Planning & Environmental Services Manager- 805-385-8370
Over the past twelve years, Rincon has prepared the NEPA documentation for the City of Oxnard CDBG program. Over
that time, this has included preparation of over 150 CEs and 20 Environmental Assessments. These documents have
addressed a broad range of project types, including public infrastructure improvements, housing, and child care facilities.
CEQA Projects
Trumark Homes Mixed Use Development MND (2015)
City of Chino Hills, Jerred Walters - 909-364-2753
Rincon was recently retained to prepare the CEQA documentation for a proposed residential and commercial
development located on the northwest side of the intersection of Trumark Homes Parkway and Los Serranos County
Club Drive in the City of Chino Hills, The project is a mixed-use development consisting of 110 residential units and a
two-story multi -tenant building. Rincon prepared an MND and a series of technical studies in support of the document
Olson Company Residential Development IS -MND (2012)
City of La Veme, Eric Scherer - 909-596-8706
The City of La Verne hired Rincon to prepare a CEQA document for a project involving the assembly of land and
construction of a residential development proposed by the Olson Company. The proposed development includes 66
detached, two-story single-family homes, The 7.49 -acre site is comprised of an undeveloped fenced parcel with an
extensive stand of Coast Live Oak trees, a public cul-de-sac street (Dover Avenue), and a private parking lot serving a
cinema complex. Aesthetics, air quality, biological resources, greenhouse gas analysis, noise, and traffic were identified
as potential areas of Impact for the project,
Page 10
25A-25
Qualifications to Provide
Environmental Services- Housing Division
Dorado Residential Development Protect EIR (2014- 20161
City of Long Beach - Craig Chalfant- 562-570-6308
Rincon prepared an EIR examining a proposed development Including 40 single family residences on North Norwalk
Boulevard in the City of Long Beach. The project site is 5.8 -acres and is currently developed with a church facility with a
parking lot, landscaped area, and a cell tower, The church would be demolished to make room for the housing
development Key Issues included biological resources, cultural resources, and traffic.
Holt Avenue Apartments IS -MND (2013)
City of Pomona, Brad Johnson - 909.620-2191
Rincon prepared an IS -MND on a proposed 62 -unit apartment complex in Pomona. The site is currently occupied by a
partially occupied mobile home complex and vacant commercial buildings. The proposed project involved the relocation
of the occupants of the existing partially occupied mobile home park and the demolition of site improvements. The
proposed apartment complex would consist of a several two-story townhomes and a three-story apartment building, In
addition, a number of the units would be designated for Mental Health Services Act housing. Key environmental Issues
include historic resources, hazards/health risk, traffic, and noise.
Hazards Projects
Redevelopment and Housing Rehabilitation Assistance (2004- Present)
City of Santa Ana Community Development Agency, George Garcia, 714-667-2254
Rincon Consultants, Inc. was awarded an open services contract to conduct Phase 1 ESAs, Phase II ESAs, Remediation,
and Asbestos & Lead -Based Paint Surveys for multiple sites throughout the City of Santa Ana. Since 2004, this has
included more than 60 Individual projects and within the last 5 years, 25 projects have been conducted.
On -Call Phase I & II Environmental Site Assessment Services (2014)
City of San Diego, Real Estate Assets Department, Mary Carlson, 619-236-6079
In 2014, Rincon was awarded a 5 year, $75,000 on-call contract to perform Environmental Site Assessment (ESA)
services for the City of San Diego Real Estate Assets Department. As part of that contract we have completed Phase I
ESAs, Phase 11 ESAs (Subsurface Investigations), and Asbestos & LBP Surveys. As requested, the Phase I ESA reports
were conducted in general conformance with the ASTM Standard Practice for Environmental Site Assessments.
Environmental Portfolio Consultant Services(2006-present)
Richmond American Homes, Van Martin - 949-467-2648
Rincon has held a master services agreement with Richmond American Homes since 2006 and has completed hundreds
of Phase I ESAs and Phase II ESAs as part of Richmond American Homes' acquisition transactions over the past ten
years. Sites assessed by Rincon have included vacant lots, agricultural properties, residential homes, and various
commercial/Industrial facilities, including bakeries, auto dismantling facilities, junkyards, office buildings, and retail
facilities. The Phase I ESAs completed for this client are typically completed within two weeks.
Subconsuitants
VM3 Environmental, Inc.
VM3 Environmental, Inc, is the forefront leader in the environmental mold, asbestos, lead paint and allergen inspection
and sampling industry since our inception in 2007. We are a MicroBusiness with certified technicians strategically located
throughout Southern California allowing us to provide the highest level of service to our municipal, commercial and
residential clients. Over the years, our services include building surveys, project monitoring and management, clearance
inspections, air sampling, swab sampling, moisture meter readings, infrared measurement and temperature and humidity
meter readings. We ensure that all OSHA, EPA, DOT, HUD and state regulations are strictly adhered to on all phases of
our projects, All of our employees must conduct all work safely and in strict accordance with the plans, instructions and
directions of the designated project supervisors and managers. In addition, VM3 has the specific experience in entering
tenant spaces and project coordination that this proposal requires,
Page i 1
25A-26
Qualifications to Provide
Environmental Services — Housing Division
Key Staff
Andrew Konopacki is the CEO and owner of VM3 Environmental, Inc. Not only does Andrew oversee the general
operations, conducts quality control and training; but also has fourteen years of field experience in Indoor air quality,. For
six years Andrew worked for Mold Inspection Sciences, acting as their Director of Field Operations. Taking his passion
further, Andrew opened VM3 Environmental in 2007. He is also an active contributor to the environmental community
and provides professional input to groups such as the California Healthy Housing Coalition. Andrew has taken his
background in software development to implement progressive reporting and information systems which significantly
contributes to the superior level of work performance that VM3 provides, Andrew holds a Bachelors of Science in
Business Management. DOSH Certified Asbestos Consultant (CAC #14.5229); California Department of Public Health
(CDPH) licensed Lead Inspector and Risk Assessor (#22498); ACAC Certified Residential Mold Inspector (#13427),
Ryan Decker is the head Inspector, responsible for management and further training of our certified inspectors. Ryan
has been certified and actively performing asbestos and lead inspections for seven years, and mold for over eleven
years. Before joining VM3 in 2015, he conducted mold Inspections for Mold Inspection Sciences for four years. Ryan
oversees all municipal projects ensuring a prompt, professional approach. He holds a Bachelor of Arts in Fine Arts.
DOSH Certified Asbestos Consultant (CAC #15-5376); California Department of Public Health (CDPH) licensed Lead
Inspector and Risk Assessor (#23666); ACAC Certified Residential Mold Inspector (#13735)
Project Experience
Tom Mudd 1(619)578.7524
In 2010, VM3 began regularly performing asbestos, lead and mold inspections for SDHC's residential portfolio. Then in
2016, VM3 was awarded a one year on-call contract for mold, lead and asbestos survey services and was awarded
another year-long extension for 2017. Within the past five years, VM3 has completed $125K over 106 projects for SDHC
with high satisfaction.
New Palace Hotel for Housing Development Partners (HDP) (2017
Housing Development Partners (Pari Ryan I (619)269.4640HDP is the non-profit affiliated with San Diego Housing
Commission
VM3 regularly performs asbestos, lead and mold surveys for their existing and prospective affordable housing stock,
VM3 conducted a full asbestos survey at New Place Hotel; which Includes 80 units and 2,300 sq,ft of commercial space.
Ambient Environmental
Ambient Environmental was founded in 1995 to provide environmental or geotechnical services, John L Payne will serve
as an Asbestos and Lead Based Paint Expert, He has over 20 years of experience in environmental consulting services
has successfully completed over thousands of asbestos/lead abatement projects for numerous public and private
companies and educational facilities, Mr. Payne is AHERA certified and holds a California State Certified Environmental
Consultants License. He provides technical development expertise and overview of all consulting services, including;
developing specifications and work plans for asbestos lead-based and mold abatement/ remediation projects. Mr. Payne
also coordinates projects with clientele, inspectors, city, state, and federal governing agencies and provides complete
project management for asbestos surveys, lead surveys, Indoor air quality studies and abatement projects.
Kurtzman Associates
Kunzman Associates, Inc. is a California Corporation with its headquarters located in the City of Orange and specializes
In transportation and related services for governmental agencies and the business community, Kunzman Associates,
Inc, also has a satellite office in the City of Riverside. The firm has 18 highly qualified personnel with experience
throughout Southern California at the regional, local, and individual project level. The experience of the firm's personnel
in transportation and related services for new planned communities, as well as established areas provides the special
skills necessary for determining imaginative, practical, and meaningful solutions. The firm was established in 1976 by
William Kunzman, P.E., and since then the firm has completed over 5,000+ studies for over 1,000+different clients.
Page 12
25A-27
Qualifications to Provide
Environmental Services- Housing Division
Kunzman Associates, Inc, provides services for transportation planning/traffic engineering, parking, noise/vibration
studies, expert witness, peer reviews, and air quality/global climate change/health risk assessments.
Key Staff
William Kunzman, P.E., will be the Kunzman Associates, Inc. Principal -In -Charge and assure that manpower and
material resources are allocated to complete the project on time and within the budget. His work experience includes
employment by the Federal Highway Administration, the Counties of Los Angeles and Riverside, and the City of Irvine.
His education includes completing undergraduate studies In engineering at University of California at Los Angeles (1967)
and graduate studies In traffic engineering at Yale University (1968).
Project Experience
Carver Elementary School Consolidation Traffic Impact Analysis 120171
First Carbon Solutions, Charles Holcombe — 909-884.2255 x1225
Carver Elementary School currently serves kindergarten through 3rd grade and Romero -Cruz Elementary School
currently serves 4th and 5th grade students which are proposed to be relocated to Carver Elementary School. The new
site will serve kindergarten through 5th grade and Its capacity will Increase by 300 students. The Romero -Cruz
Elementary School site is proposed to be replaced with a 9th through 12th grade community day school. The traffic
impact analysis contains documentation of Existing traffic conditions, trips generated by the project, distribution of the
project trips to roads outside the project as well as calculation of Existing Plus Project traffic conditions, and Opening
Year (2018) traffic conditions without and with the project.
The Line at Santa Ana Traffic Impact Analysis (2016)
The Line at Santa Ana, Daryl Sequeire — 310-5520065
The project site is located east of Harbor Boulevard and south of the Westminster Avenue in the City of Santa Ana. The
proposed mixed-use development consists of 4,000 square feet of retail land use and 228 apartment dwelling units. The
project site is proposed to provide access to Westminster Avenue. The traffic Impact analysis contains documentation of
existing traffic conditions, trips generated by the project, distribution of the project trips to roads outside the project,
analysis of existing plus project traffic conditions, and calculation of Opening Year traff ic conditions without and with the
project.
References
Rincon Consultants, Inc, is proud of its reputation as a leader in the environmental consulting industry that has been
developed over the past 23 years. The following references will attest to our performance on past projects. At your
request, we would be pleased to provide you with other references or work samples.
County of Los Angeles City of San lego, Real Estate City and County of San Francisco
Community Development Assets Department Mayor's Office of Housing and
Commission Mary Carlson Community Development
Donald Dean 519-236.6079 Eugene Flannery
626.586-1740 On -Call Phase I & 11 ESA Services 415-701.5598
LACDC On -Call Environmental NEPA Environmental Review
Consulting Services Services On -Call Contract
Hills Richmond American Homes City of Oxnard
Drs Sondra Harris Kathleen Mallory
53 949-467-2633 805-385-8370
fixed Use Phase I and Phase 11 ESA City of Oxnard CDBG Program
Page 13
25A-28
Qualifications to Provide
Environmental Services- Housing Division
Fee Schedule
Hourly Rates
Rincon Consultants, Inc.
The Rincon Consultants fee schedule illustrates how professionals and support time is charged to projects, Direct costs
associated with project labor are billed to the project as described under Reimbursable Expenses.
biologists, geologists, marine scientists, cultural resources experts and other
professionals, Expert witness services consisting of depositions or in -court testimony
are charged at the hourly rate of $295.
Photocopvina and Printing
Photocopies will be charged at a rate of $0.16/copy for single -sided copies and $0.32 for double -sided copies. Colored
copies will be charged at a rate of $1,50/copy for single -sided and $3.00/copy for color, double -sided or 11"X17" copies.
Oversized maps or display graphics will be charged at a rate of $8.00/square foot,
Reimbursable Expenses
Reimbursable Expenses are costs associated with completing a project that are not Include the hourly billing rates
described above, Reimbursable expenses include, but are not limited to, the following:
1, Direct costs associated with the execution of a project are billed at cost plus 15% to cover General and Administrative
services. Direct costs include, but are not limited to, laboratory and drilling services charges, subcontractor services,
authorized travel expenses, permit charges and filing fees, printing and graphic charges, mailings and postage,
performance bonds, sample handling and shipment, rental equipment and vehicles other then covered by the above
charges, etc. Communications charges and miscellaneous office expenses (including PDAs, cell phones, phone, fax,
and electronic data transmittals, digital cameras, photo processing, etc) are billed at 3% of total labor;
2. Transportation fees; company-owned vehicles will be billed $85/day for light-duty vehicles and trucks $135/day for 4-
WD/off road vehicles, plus $0.65/mite for mileage over 50. Mileage rate of $0.65/mile applies to all miles incurred in
employee -owned vehicles.
Page 14
25A-29
Qualifications to Provide
Environmental Services - Housing Division
VM3 Environmental, Inc.
All
Senior Consultant
• ,',
$ 90/hr
Consultant
____
Principal Associate
$ 57/hr
Project CoordinatorLL -
$125
$ 38/hr
�.-----..-_...__.....__...-_ _._.__
Clerical/Administrative/Accounting
Bulk Samples/Air Sam Ip es • Environmental Field Technician
.......-...__....---
$ 38/hr
$ 45/hr
Documentation Rates -Sam ling and Analysts Plan
Documentation Rates. Reeport. mparation
_ $ 4_0
$ 57/hr
$ 57/hr
Ambient Environmental
Kunzman Associates
UM•
• ,',
Princi al -—$125
$150
____
Principal Associate
Senior Associate
$125
Associate
_
$100
Junior Associate
$ 75
Technician
_ $ 4_0
Administrative Assistant
$40
Project Cost Estimates
Environmental Assessment & FONSI
Rincon Consultants proposes to prepare an EA/FCNSI for the sample project for $12,000. This Includes preparation of
Section 106 historic and archaeological reviews. We do not believe a traffic study would be needed for NEPA
compliance, but if determined to be needed Kunzman would prepare the study for an additional $3,800. The document
can be prepared within three weeks of the Notice to Proceed.
Lead and Asbestos Survey
Ambient Environmental proposes to prepare an Asbestos and Lead Based Paint Survey for the project for $700 and
VM3 Environmental would prepare the report for $1,550. The report would be prepared within 10 -working days by both
firms. This duration is inclusive of all laboratory analyses and project management activities, as well as the preparation
and delivery of the final report.
Page 15
25A-30
TO BE INCLUDED IN PROPOSAL
CITY OF SANTA ANA COMMUNITY DEVELOPMENT AGENCY
REQUEST FOR PROPOSALS FOR ENVIRONMENTAL SERVICES - HOUSING DIVISION
Certification - I certify that I have read, understand and agree to the terms and conditions of this
Request for Proposals. I have examined the Scope of Services (Exhibit A) and t am familiar with the
scope of work requirements. I am familiar with all of the existing conditions and limitations that may
impact work requests. I understand and agree that I am responsible for reporting any errors, omissions
or discrepancies to the City for clarification prior to the submission of my proposal.
FEE SCHEDULE
Please provide a list of environmental services and forms that the firm has provided and can provide to the
City, along with a proposed fee schedule.
Fee Schedule outlined on page 14 of the proposal.
See f allowing page f or a list of services provided by Rincon Consultants.
Rincon Consultants, Inc. P/P 805-644-4455
LEGAL NAME OF COMPANY �T PHONE AND FAX NUMBER
180 North Ashwood Avenue, Ventura, CA 93003
BUSINESS ADDRE55
-0 ECBERAL IC1 Pd�, (IF APPLICABLE} — CONTRACTOR LICENSE NO. (IF APP'L'ICABLE) -^
City of Santa Aria Community Development Agency
Request for Proposals for Environmental Services - Housing Division
Page 11
25A-31
Rincon Consultants Services
Environmental and Land Use Planning
o CEQA Compliance: EIRs, ISs, Categorical
- Community Involvement Programs
Exemptions, EIR Addendums, MMRPs
- Energy and Water Infrastructure: Corridor Studies,
4 NEPA Compliance: EISs, EAs, FONSIs
Utility Alignments, Constraints Analyses
• Planning Services: General Plans, Specific Plans,
- Noise Studies, including Bio -Acoustic Evaluation
and Neighborhood, Community, and Area Plans
„ Air Quality Analysis
• Agency Staffing and Contract Planning Services
n Recreation and Open Space Planning
(entitlement reviews, counter assistance, staff
- Grant Application Assistance
reports)
Biological Resources Assessment and Regulatory Compliance
• Baseline Biological Resources Inventories and
- Biological Construction and Mitigation Monitoring
Vegetation Mapping
- Certified Arborist Tree Surveys and Impacts
• Biological Resources Effects/Impacts Analyses:
Assessments
Biological Assessments (Bas), Biological Evaluations,
- Regulatory Compliance, Mitigation, and Conservation
Natural Environment Studies (NESs)
Planning
• Rare, Threatened, and Endangered Plant and Wildlife
- Regulatory Permitting: USACE Clean Water Act
Species Surveys
(CWA) Section 404, RWQCB CWA Section 401,
a Nesting Bird Surveys
CDFW Fish and Game Code Section 1602, CCC
• Jurisdictional Delineations: U.S. Army Corp of
California Coastal Act Section 30233
Engineers (USACE), Regional Water Quality Control
- Federal Endangered Species Act Section 7
Board (RWQCB), California Department of Fish and
Consultations and Section 10 Habitat Conservation
Wildlife (CDFW), U.S. Fish and Wildlife Service
Plans
(USFWS), and California Coastal Commission (CCC)
- California Endangered Species Act Section 2081
Methodologies
Permits/Memorandum of Understandings (MOUs)
• California Rapid Assessment Method for Wetlands
and Natural Community Conservation Plans
• Tree Inventory, Health Assessment, Risk
Wetland, Riparian, and Upland Habitat Revegetation
Assessment, and Tree Protection Plans
and Restoration Planning
Eelgrass and Caulerpa Surveys, Essential Fish and
Habitat Analysis, Fisheries and Aquatic Ecology
Cultural Resources
o Literature Reviews/Records Searches/Archival
Research
• Native American Consultation
• Cultural Resource Surveys
• California Register of Historical Resources (CRHR)
and National Register of Historic Places (NRNP)
Eligibility Evaluations: Archaeological Site Testing,
Historic Built Environment Resource Evaluation,
Traditional Cultural Property (TCP) Evaluation
• Archaeological Data Recovery Programs
• Native American Monitor Training Programs
Environmental Site Assessment and Remediation
Phase I and II Environmental Site Assessments
(ESAs)
• Hazardous Waste Characterization
• Site Remediation: Planning, Design, and Construction
• Site Monitoring: Groundwater, Air, and Soil Vapor
• Underground Storage Tank Removal and
Investigation
• Health Risk Assessments
Water Resources
Storm Water Pollution Prevention Plans (SWPPP)
• Section '106 Consultation
• Memoranda of Agreement (MOA)
• Findings of Effects
• State Historic Preservation Officer (SHPO)
Consultation
Historic Preservation Plans
• Cultural Resources Management Plans
• Third Party Peer Review
• Phase I, 11, and III Paleontological Resources
Analysis
• Archeological and Native American Monitoring
• Environmental Construction/Grading Monitoring
n Methane Soil Gas Testing
• Spill Prevention Control and Countermeasure (SPCC)
Plan
= Transaction Screens
Asbestos/Lead Based Paint Testing
Geological and Seismic Studies
Storm Water Management and Compliance
Monitoring
Sustainability Services
• Climate Action Plans - Grant Writing for Sustainability and Climate Action
• Greenhouse Gas Emissions (GHG) Inventories Planning
• Assembly Bili (AB) 32 GHGIGas Offset Verification - Strategic Growth Council Prop 84 Sustainable
• Green Building Analysis - LEED® and Build It Community Planning Grants Projects
GreenTM Comprehensive Public Engagement and Outreach
• Solar Energy Expertise and CEQA Compliance for Programs
Solar Facilities o ASHRAE Lavel 1 and 2 Energy Audit
o Energy Action Plans
25A-32
TO BE INCLUDED IN PROPOSAL
CITY OF SANTA ANA COMMUNITY DEVELOPMENT AGENCY
REQUEST FOR PROPOSALS FOR ENVIRONMENTAL SERVICES - HOUSING DIVISION
List and describe fully the contracts performed by your firm which demonstrate your ability to provide the
services included in the scope of services. Attach additional a es if required for additional references.
The City reserves the right to contact each of the references listed for additional Information regarding your
firm's qualifications.
Reference No. 1
County of Los Angeles Community
Customer Name: Development Commission Contract Individual: Scott Steveson
Address: 700 W Main St, Alhambra, CA 91801 Phone Number: 626-262-4511
Facsimile Number:
Contract Amount: Over $2,000,000 to date Year;
Description of environmental services provided:
1998 - Present
On -Call Environmental consulting services including NEPA documentation, Phase I and II Environmental Site Assessments,
Technical Studies, and sustainability services.
Reference No. 2
Customer Name: City of Oxnard Contract Individual: Norma Owens
Address: 300 W.Third Street, Oxnard, CA 9303613hone Number: 805-385-7969
Facsimile Number:
Contract Amount: Over $300,000 to date Year; 2004 - Present
Description of environmental services
provided:
NEPA documentation for the City of Oxnard CDBG program; more than 170 projects to date.
City of Santa Ana Community Development Agency
Request for Proposals for Environmental Services - Housing Division
Page 13
25A-33
Reference No, 3
Customer Name:
Address:
Richmond American Homes of
Maryland, Inc.
5171 California Avenue, Suite 120
Irvine CA, 92617
Contract Individual:
Phone Number:
Facsimile Number:
Contract Amount: Over $500,000 to date Year: 2006 - Present
Description of environmental services
provided:
Master Services Agreement to conduct Phase I and/or Phase II ESAs for various properties; over 100 prepared to date.
Sondra Harris
949-467-2633
Additional references available in SOQ Relevant Experience Section.
City of Santa Ana Community Development Agency
Request for Proposals Environmental Services -- Housing Division
Page 14
25A-34
EXHIBIT E
CITY OF SANTA ANA COMMUNITY DEVELOPMENT AGENCY
REQUEST FOR PROPOSALS FOR ENVIRONMENTAL SERVICES - HOUSING DIVISION
PROPOSAL & CONTRACT AGREEMENT
PROPOSER'S STATEMENT
Proposer understands and agrees that this written RFP (or any part thereof specifically designated and accepted
by the City of Santa Ana (hereinafter "the City") shall constitute the entire agreement between proposer and the
City only after it has been accepted by the City, endorsed by the Clerk of the Council with his/her signature and
official seat noting here on the action of approval of the Council, signed by the Executive Director or his/her duly
authorized agent, and signed by the City Attorney, denoting his/her approval of the farm of this document, and its
execution, and when it or an exact copy of it has been either delivered to proposer or deposited with the United
States Postal Service properly addressed to the proposer with the correct postage affixed thereto.
Proposer further agrees that upon delivery (as defined above) of the accepted agreement he/she will furnish the
City all required bonds and certificates of liability insurance within ten (10) days (excluding Saturdays, Sundays
and the City's legal holidays), or the funds, check, draft, or proposer's bond substituted in lieu thereof
accompanying this proposal shall become the property of the City and shall be considered as payment of
damages due to the delay and other causes suffered by the City because of the failure to enter into an Agreement
and/or furnish the necessary bonds and because it is distinctly agreed that the proof of damages actually suffered
by the City is difficult to ascertain; otherwise said funds, check drafts, or proposer's bond substituted in lieu thereof
shall be returned to the undersigned.
Proposer understands that a proposal is required for the entire work, that the estimated quantities set forth in the
RFP schedule are solely for the purpose of comparing proposals, and that final compensation under the contract
will be based upon the actual quantities of work satisfactorily completed.
All terms contained in the Specifications, the Certification of Non -Discrimination by Owners, and the Workers'
Compensation Insurance Certificate are to be incorporated by reference into this Agreement and are made
specifically as part of this RFP.
Itincon Consultants, Inc.
Principal/Vice-President
Joe Power, AICP CCP
City of Santa Ana Community Development Agency
Request for Proposals Environmental Services — Housing Division
Page :IS
25A-35
5/23/17
MU-11111062mm"OL
CITY OF SANTA ANA COMMUNITY DEVELOPMENT AGENCY
REQUEST FOR PROPOSALS FOR ENVIRONMENTAL SERVICES • HOUSING DIVISION
PROPOSAL AND CONTRACT AGREEMENT
CERTIFICATION OF NONDISCRIMINATION BY CONTRACTOR
The undersigned Contractor or corporate officer, during the performance of this contract, certifies as follows:
The Contractor shall not discriminate against any employee or applicant for employment because of race,
color, religion, sex, national origin or any other protected class. The Contractor shall take affirmative action
to ensure that applicants are employed, and that employees are treated during employment without,
regard to their race, color, religion, sex, national origin or any other protected class. Such action shall
include, but not be limited to, the following: employment, upgrading, demotion, or transfer; recruitment or
recruitment advertising; layoff or termination; rates of pay or other forms of compensation; and selection for
training, including apprenticeship. The Contractor agrees to post in conspicuous places, available to
employees and applicants for employment, notices to be provided setting forth the provisions of this
nondiscrimination clause.
2. The Contractor shall, in all solicitations or advertisements for employees placed by or on behalf of the
Contractor, state that all qualified applicants will receive consideration for employment without regard to
race, color, religion, sex, national origin or any other protected class.
3, The Contractor shall send to each labor union or representative of workers with which he has a collective
bargaining agreement or other contract or understanding, a notice to be provided advising the said labor
union or workers' representatives of the Contractor's commitments Linder this section, and shall post
copies of the notice in conspicuous places available to employees and applicants for employment.
4. The Contractor shall comply with all provisions of Executive Order 11246 of September 24, 1966,,and of
the rules, regulations, and relevant orders of the Secretary of Labor,
5. The Contractor shall furnish all information and reports required by Executive Order 11246 of September
24, 1965, and by rules, regulations, and orders of the Secretary of Labor, or pursuant thereto, and will
permit access to his/her books, records, and accounts by the administering agency and the Secretary of
Labor for purposes of investigation, to ascertain compliance with such rules, regulations, and orders.
6. In the event of the Contractor's non-compliance with the nondiscrimination clauses of this contract or with
any of the said rules, regulations, or orders, the contract may be canceled, terminated, or suspended in
whole or in part and the Contractor may be declared ineligible for further Government contracts or federally
assisted construction/services contracts in accordance with procedures authorized in Execution Order
1,1246 of September 24, 1965, and such other sanctions may be imposed and remedies invoked as
provided in Executive Order 11246 of September 24, 1965, or by rule, regulations, or order of the
Secretary of Labor, or as otherwise provided by law.
City of Santa Ana Community Development Agency
Request for Proposals Environmental Services — Housing Division
Page 16
25A-36
The Contractor shall include the portion of the sentence immediately preceding paragraph (1) and the
provisions of paragraphs (1) through (7) in every subcontract or purchase order unless exempted by rules,
regulations, or orders of the Secretary of Labor issued pursuant to Section 204 of Executive Order 11246
of September 24, 1965, so that such provisions will be binding upon each subcontract or purchase order
as the administering agency may direct as means of enforcing such provisions, including sanctions for
noncompliance; provided. however, that in the event the Contractor becomes involved in, or is threatened
with, litigation with a subcontractor or vendor as a result of such direction by the administering agency, the
8. Contractor may request that the United States enter into such litigation to protect the interests of the United
States.
9. Pursuant to California Labor Code Section 1735, as added by Chapter 643 State. 1039, and as amended,
No discrimination shall be made in the employment of persons because of race, religious creed, color national
origin, ancestry, physical handicaps, mental condition, marital status, sex of such persons, or any other protected
class, except as provided in Section 1420, and any Contractor violating this Section is subject to all the penalties
imposed for a violation of the Chapter.
Rincon Consultants, Inc.
M
Joe Power, AICP CEP
City of Santa Ana Community Development Agency
Request for Proposals Environmental Set -vices — Housing Division
Page 17
25A-37
5/23/17
CITY OF SANTA ANA COMMUNITY DEVELOPMENT
REQUEST FOR PROPOSALS FOR ENVIRONMENTAL SERVICES HOUSING DIVISION
PROPOSAL AND CONTRACT AGREEMENT
NON -COLLUSION AFFIDAVIT
(Title 23 United States Code Section 112 and
Public Contract Code Section 7106)
To the CITY OF SANTA ANA,
In accordance with Title 23 United States Code Section 112 and Public Contract Code 7106 the PROPOSER
declares that the bid is not made in the interest of, or on behalf of, any undisclosed person, partnership,
company, association, organization, or corporation; that the bid is genuine and not collusive or sham; that the
PROPOSER has not directly or indirectly induced or solicited any other PROPOSER to put in a false or sham
bid, and has not directly or indirectly colluded, conspired, connived or agreed with any PROPOSER or anyone
else to put in a sham bid, or that anyone shall refrain from bidding; that the PROPOSER has not in any
manner, directly or indirectly, sought by agreement, communication, or conference with anyone to fix the bid
price of the PROPOSER or any PROPOSER, or to fix any overhead, profit, or cost element of the bid price, or
of that of any other PROPOSER, or to secure any advantage against the public body awarding the contract of
anyone interested in the proposed contract; that all statements contained in the bid are true; and, further, that
the PROPOSER has not, directly or indirectly, submitted his or her bid price or any breakdown thereof, or the
contents thereof, or divulged information or data relative thereto, or paid, and will not pay, any fee to any
corporation, partnership, company association, organization, bid depository, or to any member or agent thereof
to effectuate a collusive or sham bid.
Note: The above Non -collusion Affidavit is part of the Proposal. Signing this Proposal on the signature
portion thereof shall also constitute signature of this Non -collusion Affidavit. PROPOSERS are
cautioned that making a false certification may subject the certifier to criminal prosecution.
State of California
County of —V --------:
Subscribed and sworn to (or affirmed) before me on this _ _ day of /� 0,� ,- 20 �, by
` 0 , proved to me on the basis of satisfactory evidence to be the person(a
who appeared before me.
PAULA WAI.SN...,,,t
Notary Public Signature Notary Public Seal ;:.°"LLA" commission r 2090583
7 CK'«ri Notary Pubilc • California a
` 2' Ventura County a.
"' � My comm. FEx�ire$ Agar P, 2019 ,
City of Santa Ana Community Development Agency
Request for Proposals Environmental Services — Housing Division
Page IS
25A-38