HomeMy WebLinkAbout65A - SA JAIL REUSE STUDYCITY COUNCIL MEETING DATE:
AUGUST 1, 2017
TITLE:
UPDATE ON SANTA ANA JAIL REUSE
STUDY AND DISCUSSION ON
PRIORITIZATION FOR REUSE OPTIONS
(STRATEGIC PLAN NO. 1, 5)
CIT)G-4ANAGER
CLERK OF COUNCIL USE
ONLY:
APPROVED
❑ As Recommended
❑ As Amended
❑ Ordinance on 1" Reading
❑ Ordinance on 2nd Reading
❑ Implementing Resolution
❑ Set Public Hearing For_
CONTINUED TO
51 gHNNART"d:7
Receive update on the Santa Ana Jail Reuse Study and discussion on prioritization for reuse
options.
DISCUSSION
On April 4, 2017, the City Council awarded a contract to Vanir Construction Management Inc.
(Vanir), for the purpose of completing a Jail Reuse Study for the Santa Ana Jail. This study
includes a jail facility condition assessment and an evaluation of options for the future use of the
jail. These options include the feasibility to continue operating the facility as a jail, a modified jail
operation, or exploration of alternative uses.
Staff has worked with Vanir to complete the jail facility conditions assessment. An executive
summary of this report (Exhibit 1) provides the condition findings. This executive summary
provides a baseline conditions assessment which gives the City an understanding of how the jail
rates compared to other similar facilities and also provides an assessment of the mechanical and
physical components of the jail. The study identifies deficiencies in the jail's plumbing system.
Staff has proposed corrective replacement of the plumbing for the City Council's consideration.
On July 13, 2017, the City amended the scope of work and compensation with Vanir to allow for
additional input and direction from the City Council and input from the public at the August 1,
2017 meeting.
Following the discussion and input from the City Council, the consultant will complete the Jail
Reuse Study which includes: detailed description of options, other contracting out options, fiscal
analysis, and consultant recommendations. A matrix has been developed to assist in evaluating
the various reuse option scenarios.
65A-1
Santa Ana Jail Reuse Study Update
August 1, 2017
Page 2
The City has received interest for temporary bed space from the US Marshal's, for a period of two
years. This proposal would provide the City with additional time to evaluate the long term strategy
for the jail and the reuse options. The consultants will take this proposal into consideration as it
finalizes the study.
STRATEGIC PLAN ALIGNMENT
This item supports the City's efforts to meet Goal #1- Community Safety and Objective #5,
Provide high quality Police and Fire/Emergency Medical Services response within the City of
Santa Ana.
FISCAL IMPACT
There is no fiscal impact associated with this item.
Exhibit 1: Santa Ana Jail Facility Condition Assessment & Evaluation (Executive Summary)
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Handout
Executive Summary
Facility Condition Assessment & Evaluation.
Solutions for Success
August 1, 2017
Prepared by: Vanir Inc.
Headquarters: 4540 Duckhorn Drive, Suite 300
Sacramento, CA
3200 Park Center Drive #320
Area Office: Costa Mesa, CA
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EXECUTIVE SUMMARY: Facility Condition Assessment & Evaluation
Santa Ana Jail Reuse Feasibility Study and Plan
The City of Santa Ana has operated a local municipal jail since 1997. The jail is located at 60 Civic
Center Plaza in downtown Santa Ana, California. Santa Ana is the County Seat with a city population of
329,427. It is the second largest city in Orange County which is the 111h most populated County in
California. The Santa Ana jail provides custody housing for pretrial and sentenced male/female inmates.
The jail is operated as a Type II adult detention facility which mainly houses detained individuals held on
State and/or Federal charges. The facility is connected via an underground tunnel to the adjacent Santa
Ana County -owned Central Jail.
Aerial View. Santa Ana City Jail, 60 Civic Center Plaza, Santa Ana, CA
The Board of State and Community Corrections (BSCC) has established a Board -rated housing capacity
for the facility of 480 inmates based upon applicable California 1994 Title 24 physical plant minimum jail
inspections standards. The facility does have a total maximum physical detention bed capacity for 512
incarcerated inmates. The BSCC rates the detention capacity based on the size of the bed and detention
space, number of plumbing fixtures, and the year of the standard that is being applied.
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The number and types of cells available to house pretrial and sentenced inmates is summarized in the
following Chart.
Number and Type of Inmate Custody Housing Beds
Available in the Santa Ana City Jail
BSCC Rated Maximum Total
Type of Cells Housing BedsHousing Beds
Single Cells 32 32
Double Occupancy Cells 416 448
Dormitories 32 32
Total Custody Beds 480 512
*Board of State and Community Corrections
The City Jail Complex is a full-service, four -level, low-rise adult detention facility containing space for (a)
vehicle sallyport, (b) Intake and release, (c) inmate housing and dayrooms, (d) visiting, (e) medical /
mental health services, (f) inmate programs, (g) food services, (h) laundry, (i) visitor and staff circulation,
Q) Central Control operations, (k) maintenance and storage, (1) outdoor recreation, and (m) jail
administration. The facility can provide a full spectrum of inmate education programs, counseling
services, medical and psychological services.
Inmate housing includes eight new generation podular direct supervision tiered units with dayrooms,
classrooms, medical services area, visiting, and circulation space. One of the housing units is designed
for maximum security classification detainees who must be housed in administrative segregation single
cells.
The total detention system building area contained in the jail's four levels consists of 168,243 square feet
of usable space. Level one contains the largest area in the building, followed by inmate housing space
on levels three and four. The second level contains the smallest area of space where administrative
functions and inmate release processing occurs.
Total Available Building Space Contained
in the Santa. Ana City Jail by Level
1" Level 2"0 Level 3f° Level 0 Level Total
48,772 34;087 43,652 41.,733 168,243.
29.0% 20.3% 25.9% 24.8% 100.0%.
The major functional use spaces located on each level of the jail include:
Level 1: The ground floor of the facility contains the largest block of space in the jail.
The space supports inmate processing functions including (a) vehicle
sallyport, (b) intake / booking processing, (c) food service, (d) laundry, (e)
medical / healthcare, (f) Central Control room, (g) maintenance / storage, (h)
visiting, and (i) general circulation.
Level 2: The administrative support area and public lobby are located on this floor.
Other custody functions which are carried out in this space include (a) inmate
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release processing area, (b) classrooms / program space, (c) visiting, (d) food
service area, (e) two small dormitory housing units, and (f) holding cells for
inmates scheduled to go to court.
Level 3: The third floor of the jail is primarily dedicated to tiered inmate housing and
dayrooms. Other custody functions adjacent to the housing units include (a)
medical / mental health space, (b) visiting, (c) classrooms and program space,
(d) quasi -outdoor recreation yards, (e) inmate / staff circulation, and (f)
maintenance / mechanical and other utility storage areas.
Level 4: The fourth floor of the jail is also primarily dedicated to tiered inmate housing
and dayrooms. Other custody functions adjacent to the housing units include
(a) medical / mental health space, (b) visiting, (c) classrooms and program
space, (d) quasi -outdoor recreation yards, (e) inmate / staff circulation, and (f)
maintenance / mechanical and other utility storage areas.
The total space associated with the detention facility's key functional use areas which support inmate
booking, housing, food service, and other major operational activities is highlighted in the following Table.
As the data shows, the jail has a combined average of 350.5 square feet per rated inmate custody bed.
An average of total of 312.1 square feet or 89.1% of the building's total area per inmate is indoor space
and 38.4 square feet (10.9%) is devoted to outdoor functions including the vehicle sallyport and quasi -
outdoor inmate recreation yards which are located adjacent to the third and fourth floor of the housing
units.
Santa Ana City Jail
Indoor & Outdoor Functional Use Area
Square Footage Breakdown'
t70)
Building Area Space
Total SF
SF/Bed
Percent
1. Administration
3,427
7.1
2.0%
2. Lobby/Public
2,706
5.6
1.6%
3. Visitation
4,399
9.2
2.6%
4. Central Control
413
0.9
0.2%
5. Main / Storage / Utility
25,409
52.9
15.1%
6. Food Service
7,550
15.7
4.5%
7. Laundry
2,784
5.8
1.7%
8. Intake / Release
20,828
43.4
12.4%
9. Medical / Mental Health / Dental
1,672
3.5
1.0%
10. Inmate Programs
4,833
10.1
2.9%
11. Housing / Dayrooms
58,977
122.9
35.1%
12. Circulation
16,828
35.1
10.0%
Total Indoor Jail Space
149;826
312.1
88.1%
13. Quasi -Outdoor Recreation Yards
7,930
16.5
4.7%
14. Vehicle Sallyport
10,487
21.8
6.2%
Total Outdoor Jail Space
.18,417
38.4
10,9%
Total Jail Functional Use Area Space
168,243
350.5
1K0%
*Based on BSCC rated capacity of 480 beds.
The space breakdown by functional use area shows that nearly half of the space contained in the
detention facility supports inmate intake / release processing functions and detainee housing / dayrooms.
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Approximately 10.0% of the space in the jail is devoted to inmate, visitor, and custody staff circulation
throughout the building. The jail's remaining space supports Central Control, laundry, visitation,
programming, and other essential services.
The Santa Ana Police Department is responsible for the overall management and daily operations of the
city jail complex. The Police Department's Jail Bureau which is led by an experienced Jail Administrator
oversees two organizational divisions which includes (1) Jail Operations, and (2) Jail Administration and
Support Services. The Jail Operations Division is responsible for providing safe and secure inmate
supervision and custody housing. The Jail Administration and Support Services Division is responsible
for (1) BSCC compliance, (2) inmate housing, (3) vendor contracts, (4) serves as the liaison for the Police
Department's Training Division, (4) administers the budget and special projects, (5) addresses inmate
grievances, (6) determines inmate discipline for rule violations, and (7) coordinates religious services and
educational programs.
Through 2016, the jail was staffed by 124 civilian personnel which included a Jail Administrator and
Police Administration Manager. Other inmate custody supervision and support staff included (a) ten
Correctional Supervisors, (b) 94 Correctional Officers (both full and part-time), (c) four Lead Correctional
Records Specialists, (d) nine Senior Correctional Records Specialists, (e) one part-time Correctional
Records Specialist, and (f) four other support personnel (Security Electronic Technician and clerical
assistants / aides). On a daily basis, the staff assigned to the facility are responsible for carrying out the
following activities:
1. Administration 5. Food Service and Laundry
2. Inmate Classification, Supervision and Security 6. Building Maintenance
3. Court Security and Transportation 7. Inmate Programs and Services
4. Records Maintenance
As the following trend Table shows, for the period 2013-16, the Santa Ana City Jail has processed an
average of 7,134 annual local bookings which represents 595 each month or 20 per day. Nearly 61.7%
of the average annual bookings involve felony detainees and 36.3% are defendants charged with
misdemeanor offenses. The jail also handles a small number of yearly bookings for juveniles (132)
detained by local police agencies prior to their transfer to Juvenile Hall.
Close review of the yearly jail booking trend data also shows the facility has consistently experienced
significant fluctuations in the average number of monthly bookings processed by jail personnel. Over the
four year period between 2013-16, monthly bookings have ranged from a low of 482 to a high of 803.
Juvenile Bookings i Total Jail Bookings
Nbnthly. Monthly I Daily
2013
2,503
34.8%
4,555
63.4%
127
1.8%
7,185
599
502-703 20
2014
2,756
36.1%
4,772
62.5%
112
1.4%
7,640
673
482-803 21
2015
2,662
37.6%
4,304
60.8%
115
1.6%
7,081
590
523-728 19
2016
2,440
36.8%
4,015
60.9%
172
2.6%
6,627
552
468-623 18
%Change
-2.5%
41.9%
35.4%
-7.8%
Yearly Average
-
qn1a-vn18
2.590
36.3%
4.412
61.7%
1,12
2.0%
7.134
595
4aaanA an
Source: Santa Ana Police Department's Jail Bureau
Note: Temporary jail holding facilities can only detain Individuals up to 24 hours. Based on the yearly average number
ofjall intake bookings of 7,134, assuming all detainees are incarcerated for no more than 24 hours, the Santa Ana temporary
Jail holding facility would likely have an average daily population (ADP) of 20 or less male or female Inmates.
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Analysis of inmate custody days and average daily population (ADP) trends highlighted in the following
Table shows for the period 2013-16, the City Jail has had a total of 136,958 yearly average of inmate
custody days. This has resulted in an average daily inmate population of 375 detainees. An average of
85 of the inmates have been females and 290 have been male detainees. Over this four year recent
period, total inmate custody population in the detention facility has declined 22.1%.
Changes in Total Santa Ana City Jail Inmate Custody Days and
Average Daily Population (ADP) Trends 2013-16
A key part of the Jail Reuse Feasibility Study and Plan included the collection of summary information
about the detention facility's physical plant condition and building systems strengths and weaknesses.
The condition assessment focused on factors related to the correctional facility such as (1) configuration
and intended security levels, (2) defined uses of the facility, (3) physical condition of the building
elements, (4) quality of the space, (5) circulation, location adjacencies, and level of privacy, and (6) ability
to achieve intended security and level of safety for staff and inmates as well as compliance with
standards.
The assessment was conducted over several weeks and involved many discussions with Santa Ana Jail
Bureau personnel. The overall goal of the assessment was to obtain a broad-based understanding of the
adequacy of the space and physical arrangement of the correctional facility as well as gather insight into
the overall characteristics, continued use, and alternative uses for the jail. Other profile information
focused on developing detailed data in a number of related areas including the following:
Principal items of information gathered were dimensions, structural design, current
utilization of space and physical condition of the jail's building ; number and size of
cells; availability and size of areas used for programs, services, and jail operations;
history of structural changes, (i.e., additions, remodeling, etc.) also received
attention. Information on physical layout, dimensions, and utilization of the detention
facility was developed by "walk-through," observation, measurement, sketching, and
review of CAD files. Information on history of the facility was obtained directly from
jail personnel.
• Physical Layout of Jail Site: Principal items of information gathered concerned
dimensions, physical characteristics, and utilization of the site on which the jail is
located. Site information was taken from measurements identified in the CAD files.
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Yearly
-Jail Custody Days
2013
2014
2015
2016
Averaae
Total inmate Custody Days
161,744
138,531
121,496
126,060
136,958.
Average Daily Population (ADP).
Male
355
291
240
274
290
- Female
a8
89 -
93
71
85
Total
443
380
333.
345
375
Note Yearly inmate custody days and
inmate population (ADP) has declined 22.
1 % during
This recent.4 year period
A key part of the Jail Reuse Feasibility Study and Plan included the collection of summary information
about the detention facility's physical plant condition and building systems strengths and weaknesses.
The condition assessment focused on factors related to the correctional facility such as (1) configuration
and intended security levels, (2) defined uses of the facility, (3) physical condition of the building
elements, (4) quality of the space, (5) circulation, location adjacencies, and level of privacy, and (6) ability
to achieve intended security and level of safety for staff and inmates as well as compliance with
standards.
The assessment was conducted over several weeks and involved many discussions with Santa Ana Jail
Bureau personnel. The overall goal of the assessment was to obtain a broad-based understanding of the
adequacy of the space and physical arrangement of the correctional facility as well as gather insight into
the overall characteristics, continued use, and alternative uses for the jail. Other profile information
focused on developing detailed data in a number of related areas including the following:
Principal items of information gathered were dimensions, structural design, current
utilization of space and physical condition of the jail's building ; number and size of
cells; availability and size of areas used for programs, services, and jail operations;
history of structural changes, (i.e., additions, remodeling, etc.) also received
attention. Information on physical layout, dimensions, and utilization of the detention
facility was developed by "walk-through," observation, measurement, sketching, and
review of CAD files. Information on history of the facility was obtained directly from
jail personnel.
• Physical Layout of Jail Site: Principal items of information gathered concerned
dimensions, physical characteristics, and utilization of the site on which the jail is
located. Site information was taken from measurements identified in the CAD files.
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• Jail Programs. Services. and Procedures: The principal information gathered
concerned the nature of policies governing current programs and services and
conduct of essential jail procedures. Information on all programs, services, and
procedures was gathered through interviews with jail administrators, command staff,
and staff who administer programs.
The facility survey condition assessment process included a review of previous reports, inspections,
maintenance logs, capital expenditures, and various other documents / work products that have
contributed to the current state of the facility. Information regarding the facility's current physical layout,
space dimensions, and functions was obtained through review of architectural drawings and field
observation / measurement. Other major information factors included the following:
Building Characteristics: Principal items of information gathered included the date of
construction of the facility, total square footage, building configuration, construction
type, and the physical arrangement of space. The number and rated bed capacity of
each housing unit, security classifications of living units, and history of structural
changes (i.e., additions, renovations, and remodeling) are also identified. Identifiable
utility, water, sanitary, heating / ventilating / air conditioning (HVAC) and lighting
elements for the building and other information about the institution's fire and life
safety systems (fire sprinklers, fire alarms, smoke detectors) was also collected.
Standard Building and Design Criteria: This review and assessment involved
surveying the correctional facility for: (1) appropriate size and efficiency, expansion,
capabilities, location and adjacencies of functional use areas, (2) systems - HVAC,
plumbing, electrical and lighting, (3) fire and life safety - fire sprinklers, smoke
detectors, alarms and panels, doors, emergency lighting, fire resistive materials,
furniture and equipment, (4) security systems and equipment including structural
security envelope, hardware and equipment, staff sightlines and observation,
sallyports, locking devices, fencing, camera and monitors, and general condition of
security materials, (5) codes and standards including ADA standards, (6)
maintenance — interior / exterior structure, systems, grounds, (7) site - landscaping,
parking, handicapped access, walks, curbs, and drainage, (8) structure - exterior
walls, roof, foundations, windows, doors, overhangs and chimneys, (9) infrastructure
- interior walls, floors, ceilings, finishes, stairs, hand rails, locks, hardware, and flues,
and (10) energy conservation - orientation, glazing, insulation, and shading.
Overall conclusions about the adequacy of the facility and its space provisions incorporated the
evaluator's professional knowledge of standard building and design criteria as well as the systems
needed to support the operation of such a facility. In some instances, discussions with staff and their
opinion of the space and building systems were taken into account when evaluating and developing a
composite rating of a particular space or area.
A significant part of the jail review also included the identification of defined functional use areas (FUAs)
in the correctional facility. The total gross square footage of the facility was calculated. Square footage
space allocation measurements for 14 pre -defined FUAs were developed. These FUAs are categories of
spaces grouped into a "title" that encompasses all of the adjacent related spaces. For instance, "Food
Service" will contain the kitchen, scullery, food storage area, loading dock for kitchen, dining area,
coolers, dry storage, bakery, and janitor's closet in food service only, walk-in coolers, dining room, and
kitchen supervisor's office if in food service area, and toilets rooms if in food service area. Uniform
definitions of the space included in each FUA were applied in the calculation of the space breakdowns. A
comparative space utilization analysis was undertaken as part of the review of the physical characteristics
of each institution. The FUAs considered in the facility evaluation are those generic spaces found in
detention type facilities. The 14 FUAs allow a facility containing numerous differing spaces to be
categorized, compared, averaged, and described. The FUAs reviewed in the City's jail are the following;
(1) Administration, (2) Lobby / Public, (3) Visitation, (4) Central Control, (5) Main/ Storage / Utility, (6)
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Food Service, (7) Laundry, (8) Intake / Release, (9) Medical / Mental Health / Dental, (10) Inmate
Programs, (11) Housing / Dayrooms, (12) Circulation, (13) Quasi -Outdoor Recreation Yards, and (14)
Vehicle Sallyport. The space measurements and area allocations for the Santa Ana City Jail functional
use areas are shown on the following site plan:
CIVIC CENTER DRIVE
w
d
POLICE
t ADMINISTRATION
rj
>- n r'r�
0� b
HOLDING��
- .FACILITY
N
A +.
CIVIC CENT ER DRIVE.....
i Site Platt..._-_.
OVERALL BUILDING AREA
3427 SF (i) Administration Area 1672 SF (g) MadlcalMontal HealthlDental Care
2766Ica, (2) LabbyiPublic Area 4033 SF (10) Classrooms and Program Space
43995E (a) Visiting 66977 sr- (11) Housing & Dayrooms
413 SF (4) Central Control Room 16928 SF (12) Circulation
25409 SF (6) Maintenance, MEP, Storage 7030 SF (13) Qui si-Outdoor Recreation Yards
700 SF (6) Food Service Area 10487 5F (14) Vehicle Sallyport
2784 SF 17)Laundry
20828SF (8) Intake Processing AreatRelease
The facility condition assessment and evaluation information undertaken in the Jail Reuse Study focused
on a number of specific space and building systems to determine the continued usefulness and
economic viability of the building considering (1) configuration and intended security levels, (2) defined
uses of the facility, (3) physical condition of the building elements, (4) quality of the space and (5) ability
to achieve intended security and level of safety for staff and inmates as well as compliance with
standards.
7
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The Chart below represents a summary depicting the rating of each functional use area contained in the
facility. The numbers 1 - 14 represent the functional use areas as follows: (1) Administration, (2) Lobby/
Public, (3) Visitation, (4) Central Control, (5) Main / Storage / Utility (6) Food Service, (7) Laundry, (8)
Intake / Release, (9) Medical / Mental Health / Dental, (10) Inmate Programs, (11) Housing / Dayrooms,
(12) Circulation, (13) Quasi -Outdoor Recreation Yards, and (14) Vehicle Sallyport.
Building
Building
Space I
System
Santa Ana City Jail
Condition Quality Evaluation Ratings
Evaluation Ratings/Functional use Area
Systems/ Elements
1
2
3
4
5
6
7
10
11
12
13
14
AVG
Space
1.8
3.0
2.5
1,8
3.0
1.8
3.0
2.8
1.8
3.0
1.8
3.0
2.3
HVAC
2.8
2,8
2.8
2,8
2.8
2.8
2,8
2.8
2.8
2,8
2.8
2.8
2.8
Plumbing
1.5
1.5
1.5
1.5
1.5
1.5
1.5
1.5
1.5
1.5
1.5
1.5
L5
Elect/Lighting
2.8
2.8
2.8
2.8
2.8
2.8
2.8
J2.33.0
2.8
2.8
2.8
2.8
2.8
2.8
Noise Control
3.0
2.8
2.8
3.0
2.5
2.5
2.3
30
28
2.5
30
3.0
2.7
Fire Safety
2.8
2.8
2.8
2.8
2.8
2.8
2.8
2.8
2.8
2.8
2.8
2.8
2.8
HandicappedlADA
30
3.0
2.8
1.8
1.8
20
1.8
2.5
28
3.0
2.8
3.0
2.5
Structures
3.0
3.0
3.0
3.0
3.0
30
3.0
0
3.0
3.0
2.8
3.0
3.0
3.0
Security3.0
3.030
3.0
3.0
3.0
3.0
0
3.0
2.3
3.0
3.0
3.0
2.9
Total
23.5
24.5
23.8
22.3
1 23.0
22.0
22.8
23.8
1 22.3
24.0
1 22.3
1 24.0
23.3
24.8
23.3
Summary Space/
Systems Rating
2.6
2.7
2.5
2.5
2.6
2.4
2.5
2.6
2.5
2.7
2.5
2.7
2.6
2.8
2.6
Building/ System Rating Scale: 0- Extremely Inadequate, 1- Inadequate; 2- Adequate; 3- Extremely Adequate.
From the evaluation assessment of the space and building systems associated with the Santa Ana Jail,
the overall score is 2.6 which is very adequate for a California detention facility.
Assessments of the current condition of the primary building elements and systems which support the
Santa Ana Jail were also made. Judgments about these systems considered a number of factors
involving the quality of materials, reoccurring failures, inoperability, the ease or difficulty in getting parts or
service, and how quickly a repair or upgrade may have been made. The building systems which were
examined included (a) HVAC, (b) plumbing, (c) lighting, (d) noise control systems, (e) fire and life safety,
(I) security, (g) handicapped access, and (h) structure. The results of the assessment revealed the
following building system strengths and deficiencies:
Building System Strengths:
Building Structure
■ The building is predominately of concrete wall construction which shows no signs of
structural failure or wear requiring maintenance or upkeep. High quality finishes such
as granite, porcelain fixtures, wood doors, and flooring throughout the facility make it
one of the most attractive detention facilities in the state. All the ceilings in secure
areas are very substantial heavy perforated steel mesh.
Security Locks
■ Locking devices throughout the facility appear to be serviceable and suitable for their
intended function. Sliders ran well and appeared to be very well maintained. Manual
locking devices appeared to function as intended and were well maintained.
HVAC
■ The HVAC unit which was inspected is manufactured by York and original to the
building. It is equipped with manual smoke evacuation in the housing units. The
system appears to operate normally. Forty to forty-five HVAC units were replaced
with VFD models two to three years ago with only a few left to be replaced.
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Fire Alarm
The fire alarm system is EST. It is original to the building and is operating without
issues. The sprinkler heads are original to the building and are functioning as
intended. The manufacturer is unknown.
Electrical
■ The Cutler Hammer electrical system is original to the building. It is operating without
issues.
Security and Electronics
The electronic security system is the first defense in maintaining security of the
facility. In 2016, the City replaced the core security electronics operating component
units of the jail's automated system with new Programmable Logic Controllers
(PLCs). Staff have also been thoroughly trained in the operation and use of the PLC
components. As funding permits, the jail intends to replace other aging original
electronic components and system equipment including (a) touch screens, (b)
original camera, (c) monitors, (d) motorized locks, (e) pneumatic locks (Airteq), (f)
sallyport door locks, and (g) intercoms.
Circulation Paths
■ Circulation inside the facility as well as the tunnel is well maintained and adequate in
most areas.
Public Areas
The Public Area/Lobby of the facility is adequate and meets current needs. The high-
end finishes make for an impressive entry into the second floor of the facility.
Building System Deficiencies:
Handicap Access
ADA standards were just emerging in the mid -nineties, near the time the Santa Ana
City Jail was constructed. It was of the opinion by some that jails were exempt
because of the security requirements. On June 15, 1998, the Supreme Court of the
United States rendered an opinion which prohibits a "public entity" from discriminating
against a "qualified individual with a disability" because of that individual's disability.
Although many accommodations have been designed into the correctional facility,
some items such as signage and restrooms may fall short of the standard.
Healthcare Space
• The medical and mental health treatment areas are severely deficient in space
compared to other medium-sized facilities in California of the comparable age.
Additional treatment rooms and staff areas should be expanded to serve existing and
future inmate population needs.
65A-12
Securitv Svstem Eauioment Uoarades
• The camera system appeared to be serviceable and in generally good condition. The
system consists of equipment from several manufacturers and is, for the most part,
very antiquated other than the Axis cameras are relatively new. There is a
maintenance contract in place with Siemens for the cameras in the facility. The
National Institute of Corrections (NIC) lists four processes fundamental to security:
(1) containment, (2) detection, (3) assessment, and (4) response.
1. Containment - Involves restricting detainees' movements and access in
controlled areas; separating by classification, eliminating escapes and
contraband. This can be accomplished passively with strong construction, locks,
hardware, and materials or actively with qualified staff, technology, and systems.
2. Detection - If "containment" fails (such as the jail) or is compromised, then
detection is necessary. This can be accomplished by personnel or technology
methods, i.e., bed checks/counts, panel trouble lights, line of sight observation,
and cameras, etc.
3. Assessment - After "detection" an assessment or evaluation of the incident or
problem including the urgency needs to occur.
4. Response - After "detection" and "assessment" the response is the action taken
by staff to counteract the problem. This may include triggering alarms, lighting
selected areas, closing gates, and initiating evacuation procedures, calling for
help, or taking action.
• The Santa Ana City Jail is in need of some security system upgrades. Out-of-date
and difficult to use equipment puts an undue hardship on staff. For facilities
minimally staffed, the burden is exponentially exacerbated.
Program Areas
• Current classroom space is inadequate to serve a maximum population. It should be
large enough to provide necessary programs and services from professional
providers and volunteers from the community.
Storage Areas
■ The detention facility generally has adequate storage areas located throughout the
building. However, there is no secure Armory. A storage room is designated to store
disturbance control equipment.
Elevators
■ The facility's elevators were custom built for the original construction. As such,
maintenance issues are a major issue. The maintenance mechanic has done a great
job in keeping them operational. However, with the elevators not being of a major
current manufacturer, parts availability is an ongoing issue.
Inmate Housing / Dayrooms
■ The functionality of the Administrative Segregation (Ad Seg) housing unit is not ideal.
Inmates must be escorted adjacent to, and in full view of, staff computers and the
door control panel. Staff must make sure all screens are closed and the panel is
IG]
65A-13
powered down prior to escorting detainees to their recreation area or other
destinations.
Food Service
■ The detention facility lacks a general population dining room. All meals are delivered
to the individual housing units. The food service preparation area has numerous
pieces of equipment that are either broken or in other stages of disrepair. Items are
repaired as budget allows. The bakery is currently out of service.
Plumbing
■ The building's plumbing pipes are in need of repair and / or replacement.
Vehicle Sallyport
■ The jail's vehicle sallyport is adequate and well maintained. The gate motors should
be repaired or replaced due to intermittent issues.
The condition assessment scoring process highlighted in the following summary Table shows that the
most problematic to the best elements of the facility's building systems include the following:
Santa Ana City Jail Building
Systems Evaluation
Ranked Most Problematic to Best
Functional Use Area.
Rankin
Plumbing
1.5
Space
2.3
Handicapped/ADA
2.5
Noise Control.
2.7
Electrical/Lighting
2.8.
Fire Safety
2.8.
HVAC
2.8
Security
3.0
Structures
3.0
Building/ System Rating Scale: 0 -Extremely Inadequate,
7 - Inadequate; 2 -Adequate; 3 -Extremely Adequate
The analysis shows that the current most problematic system in the building is plumbing. The best
elements scored is the building is the structure because the building is primarily constructed of concrete
and overall security envelope and supporting system which are rated at 3.0.
In order to provide another perspective about the overall adequacy of the size of space and individual
functional use areas designed and constructed into the Santa Ana City Jail detention facility, a sampling
of comparable California jails included in a database developed by the Board of State and Community
Corrections (BSCC) was collected and analyzed. The database contains detailed functional use area
space measurements on 79 jails built during last wave of major state-wide jail construction activity in the
19905.
11
65A-14
The jail database shows that in California, the average square foot of building space per rated for full-
service correctional facilities consisting of primarily double -occupancy cells is 400 square feet per inmate.
The database also shows that adult correctional facilities consisting of primarily dormitories contain
approximately 350 square feet per rated inmate bed.
A sampling of 19 comparable medium-sized correctional facilities that had inmate housing capacity for
300 - 600 custody beds were used for this comparative analysis. As the following data shows, the
average interior gross area for the comparison sample is 349.3 square feet per bed. These correctional
facility facilities were all built in California incorporating the podular design philosophy. Based on the
BSCC rated capacity of 480 inmates, and an interior gross area of 149,826 square feet, the area per bed
of the City Jail is 312.1 square feet which is approximately 11.9% below the BSCC Correctional Facility
Database.
Comparison of Santa Ana City Jail
Defined Space Allocations with Other California Medium Jails
Santa Ana City Jail
CA Medium County Jail Database
Average
Average.
% of Total
Average
Square
% of Total
Sq. Ft.
Square
Square
Sq. Ft.
Comparison
Functional Use Area
Footage
Sq. Ft.
Per Bed
Footage
Footage..
Per Bed
%+/-
1. Administration
3,427
2.0%
7.1
6,371
4.2% 14.4
-101.3%
2. Lobby / Public
2,706
1.6%
5.6
1,979
1.3% 4.7
16.8%
3. Visitation
4,399
2.6%
9.2
4,049
2.7% 11
-20.2%
4. Central Control
413
0.2°/
0.9
508
0.3% 1.4
-66.2%
5. Main / Storage / Utility
25,409
15.1%
52.9
9,576
6.4% 22.2
58.1%
6. Food Service
7,550
4.5%
15.7
10,497
7.0% 26.1
-65.8%
7. Laundry
2,784
1.7%
5.8
1,555
1.0% 3.1
47.1°
8. Intake / Release
20,828
12.4%
43.4
11,250
7.5% 27
37.7%
9. Medical l Mental Health Dental
1,672
1.0%
3.5
4,267
2.8% 10.1
-188.8%
10. Inmate Programs
4,833
2.9%
10.1
4,793
3.2% 10.7
-6.7%
11. Housing /Dayrooms
58,977
35.1%
122.9
68,953
45.9% 187.3
-52.4%
12. Circulation
16,828
10.0°/
35.1
11,769
7.8% 31.3
10.7%
Total Indoor Jail Space
149,826
89.1%
312.1
135,567
90.3% 349.3
-11.9%
13. Quasi -Outdoor Recreation Yards
7,930
4.7%
16.5
9,053
6.0% 23.4
-41.5%
14. Vehicle Sally port
10,487
6.2%
21.8
5,507
3:7°/ 19.7
10.2°
Total Outdoor Jail Space
18,417
10.9%
38.4
14,560
9.7%
43.1
-12.2%
Total Jail Functional Use Area Space
168,243
100.0%
350.5
150,127
100.0%
392.4
-12.0%
Note: The California jail database Areas shown are averaged for 19 medium-sized county detention facilities
constructed during the state-wide wave of county jail building during the 1990s andjails that have
inmate housing capacity for populations of 300-600 custody beds.
Overall, the Santa Ana City Jail's functional use area space and related sizes are generally consistent
with the database standards for space allocations, with the exception of the medical / mental health /
dental space, administration area, Central Control room, and smaller dayrooms located adjacent to the
eight inmate housing units. The average square foot per bed devoted to inmate programming activities
and visitation are also slightly lower. The most significant interior space difference appears to involve the
medical / mental health services area which is nearly 6-1/2 square feet lower per rated inmate bed than
other comparable California detention facilities.
From an outdoor jail perspective, the overall size of the jail's vehicle sallyport is slightly larger than the
average of the 19 facilities included in the comparative analysis. The analysis does show, however, that
the facility's quasi -outdoor recreation yards are somewhat smaller compared to other California jails. The
City Jail devotes nearly 16.5 square feet of total building space per rated bed while the comparison
facilities allocate approximately 23.4 square feet per bed.
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65A-15
Overall Assessment and Summary Conclusions
The Santa Ana City Jail has a Board of State and Community Corrections (BSCC) rated
custody housing capacity for 480 inmates. The facility has a physical total capacity of 512
beds. The jail consists of both single, double -occupancy, and dormitory housing settings..
Thecombination of settings allows for a flexible placement of inmates that adjusts with
fluctuating classification and security population. needs.
The detention facility was originally constructed as a new generation podular jail with direct
supervision tiered inmate housing units with adjacent dayrooms classrooms,. medical
space, visiting, and general: circulation. The. jail is extremely well .maintained and
professionally managed. Assignment of inmates. to security status is basedupon the
consistent application of rationalclassification and segregation practices. Maximum
inmate -staff interaction is encouraged in order to reduce staff stress, conflict, and related
problems of inmates'.. management, including security. The jail uses a combinations of
supervision, inspection, accountability, and clearly defined policies and procedures on the
use of security to promote safe and orderly operations.
The day-to-day operation of the facility: is :consistent with the principals of detention
supervision and management and Correctional Officers .work to meet at times minimum'
jailstandards as defined in Title. 15 of the California Code of Regulations. The BSCC
Biennial Jail Inspections show that the personnel employed inthe facility are in full
compliance with jail operations training provisions contained in Title 15 and facility
operations. and the physical plantmeet minimum jail operational standards.
The building and. systems condition assessment and evaluation work carried out for the Jail
Reuse Study shows the detention facility has three key problem areas that includes (1) lack
of sufficient ADA compliant medical'. and mental health treatment space, (2) lack of adequate:
classroom and program space for peak populations,. and (3) aging security electronics
equipment and plumbing systems throughout the facility.
The medical and mental health treatment areas are severely deficient in space compared 4o
other medium-sized detention facilities in California of thecomparable age. The jail is also
in need of some security system upgrades. Out-of-date and difficult to use equipment puts
an undue hardship on staff. Current classroom space is also inadequate to served
maximum population. .Ideally,. .the facility's program. space should be large enough to
conduct a wide range of programs and services made available through contract
professional .providers and volunteersfrom the community. The building's plumbing
piping is also in need of repair or replacement.
A comparative analysis with 19 California jails with predominately double -occupancy cells
and rated capacities for 300-600 inmates like the City Jail shows that the facility's functional
use areas are generally consistent with space allocations among these facilities. The
exceptions,however, include medical /mental health space, administration area; Central
Control room; and smaller dayrooms located adjacent to the existing eightinmate housing
units. The average .square foot per bed devoted to inmate programming activities. and
visitation are. also slightly lower. The most. significant interior space difference appears to
involve the. medical / mental health services area which is nearly 6-112 feet lower per
rated inmate bed than other comparable California detention facilities.
From an outdoor jail perspective, the overall size of the vehicle sallyport is slightly larger.
than the average of the facilities included in the comparative analysis. The analysis further
shows that the facility's quasi -outdoor recreation yards are somewhat smaller compared to
other California. jails. The City Jail devotes nearly 16.5 square feet of total building space
per rated bed to recreation while ..the comparison facilities allocate approximately 23.4
square feet per bed
The following provides a series of photographs highlighting key space and functional use area operations in
the Santa Ana City Jail.
13
65A-16
1 10. ,^.
t
r
Santa Ana City Jail Photo Layout
15
65A-18
F
65A-20