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HomeMy WebLinkAboutDELHI CENTER-2017A-2017-1jvy- PX ARTS AND CULTURE ARTIST GRANT PROGRAM AGREEMENT BETWEEN THE CITY OF SANTA ANA AND DELHI CENTER This Artist Grant Agreement ("Agreement") is made and entered this 5th day of July, 2017, by and between the City of Santa Ana, a charter City and municipal corporation organized and existing under the Constitution and laws of the State of California ("City"), and (Delhi Center) ("Grantee") and, collectively with City, the "Parties", is for the purpose of providing grant funding pursuant to the Arts and Culture Artist Grant Program, RECITALS: A. On June 15, 2017, the Arts and Culture Commission reviewed all applicants and recommended that Grantee be awarded an artist grant based on its Application for its artwork ("Project") attached hereto and incorporated herein as Exhibit A. B. On July 5, 2017, the City Council approved the grant funding for Grantee and authorized the execution of this Agreement. C. In undertaking the performance pursuant to this Agreement, Grantee represents that it is skilled and knowledgeable in the arts and culture arena and that the Project created or performed hereunder will be created or performed in compliance with such standards as may reasonably be expected from an artist. NOW THEREFORE, in consideration of the mutual and respective promises, and subject to the terms and conditions hereinafter set forth, the parties agree as follows: 1. Term. This Agreement shall be effective upon signature by both Parties and shall expire one year from the date first written above, unless terminated earlier in accordance with this Agreement. 2. Funding. 2.1. Subject to Grantee's performance of all required actions under this Agreement, City shall provide funding, in one or more disbursements, as reasonably determined by City, of an amount not to exceed Ten Thousand Dollars ($10,000.00) ("Grant Amount" or "Grant"), 2.2. Appropriate performance of the Grantee will be determined by City in its sole discretion. City reserves the right to cease funding after each disbursement. 2.3. City represents that there is no correlation or connection between its selection of individuals or institutions for grant awards and an individual's or institution's business relationship or potential business relationship with City. 3. Grant Activities. Grantee agrees: 3.1. To perform the activities described in the Grant Application and Timeline submitted to City for consideration dated May 1, 2017, a copy of which is attached as Exhibit A and incorporated into this Agreement as if set out in full. 3.2. To submit all reports (each, a "Report"), which shall include, at a minimum, the items set forth as required by the Application. No personally identifiable information shall be included in any of the Reports, except where specifically requested. The Reports shall be in a format that is INSURANCE ON FILE 1 WORK MAY PROCEED UNTIL INSURANCE EXPIRES CLERK OF COUNCIL DATE: -7 ,ZOO 7 reasonably acceptable to City. City may request additional information as City, in its sole discretion, determines is necessary to monitor performance of this Agreement. City shall have the right to use any Reports submitted by Grantee, or any portion thereof, for any reason. 3.3. Grantee shall maintain all pertinent financial and accounting records pertaining to this Agreement in accordance with generally accepted accounting principles and other procedures reasonably specified by City. Upon termination or expiration of this Agreement or request by City, Grantee shall provide, at its expense, copies of all financial and accounting records produced by it arising out of this Agreement. 3.4. Grantee shall allow audits, compliance or special reviews and inspections, including on-site inspection, with or without prior notice, of Grantee's facilities by City or by third parties designated by City, or their authorized representatives. Grantee shall provide its full cooperation for any such audit, review or inspection, including providing timely access, for examination and copying of records (including computerized records) pertinent books, documents, papers, computer programs and records and reasonable access to its personnel. 3.5. Grantee shall ensure that any areas utilized for the Project are maintained and restored to a well-maintained, safe, sanitary, and clean condition, and kept free of any hazardous waste at all times. All equipment associated with the installation of the artwork, trash and debris shall be removed and cleaned up on a daily basis. Grantee shall place a drop cloth or similar barrier on the ground below the artwork while installation is underway, which barrier shall be removed each day upon completion of an installation session. 3.6. The Project may not contain advertising, religious art, sexual content, negative or violent imagery, convey political partisanship or include any hidden, subliminal or camouflaged messages or statements of any kind or nature. 3.7. The Project may not include any breach of intellectual property, trademarks, brands, or images of illegal activity, and that the Grantee is the copyright holder for the Project. 4. Termination. 4.1. City may immediately terminate this Agreement upon one or more of the following: 4.1.1. Grantee's violation of any federal, state or local law or regulation. 4.1.2. Grantee's breach of any of the terms or conditions of this Agreement, including the Application and Timeline, or any unapproved deviation from said documents which has not been cured within 30 days of written notice of such breach. 4.2. In the event the Agreement is terminated under Section 4.1, City reserves the right to require Grantee to refund any or all grant funds awarded to Grantee under this Agreement, and Grantee agrees to refund to City any or all grant funds awarded under this Agreement. 5. Limitation of Liability. 5.1. IN NO EVENT SHALL CITY BE LIABLE FOR ANY INDIRECT, SPECIAL, INCIDENTAL OR CONSEQUENTIAL DAMAGES OR EXPENSES FOR ANY NEGLIGENCE, BREACH OF CONTRACT OR ANY OTHER ACT ARISING OUT OF OR RELATING TO THIS AGREEMENT OR THE ACTIVITIES COVERED HEREUNDER 2 5.2. Section 5 and Section 6 do not limit Grantee's rights, including its ability to seek recovery, against anyone other than City, its directors, officers, employees, agents, successors and assigns. 6. Indemnification. 6.1. Grantee shall defend, indemnify, protect and hold harmless the City, and its elected and appointed officers, employees, members or agents from and against all claims for damages, liability, cost and expense (including without limitation attorney's fees) arising out of or alleged by third parties to be the result of the negligent acts, errors or omissions or the willful misconduct of the Grantee, and Grantee's employees, subcontractors or other persons, agencies or firms for whom Grantee is legally responsible in connection with the execution of the work covered by this Agreement. Grantee shall have no duty to indemnify or hold harmless the City if claims, damages, liability, costs, expenses (including without limitation, attorney's fees) arise from the sole negligence or sole willful misconduct of the City subsequent to declaration by the Grantee. Grantee's obligations shall survive the termination of this Agreement. 6.2. Grantee agrees to hereby fully release and forever discharge the City from any and all claims, demands, damages, losses, and liabilities (hereinafter collectively referred to as "claims"), which are or may be related to or in any way connected with the negligence or willful misconduct of its officers, officials, employees, or agents in connection with the creation, painting, performance or installation of the Project hereunder. 6.3. Grantee further agrees that City may in good faith and on reasonable terms settle any such claims and that City's right to indemnification shall extend to any such settlement, provided City has given notice of such claim and its intent to settle. City's right to indemnification is in addition to, and may be exercised independently of, any remedy held by City under this Agreement, at law or in equity. The indemnity provision set forth in this Agreement shall survive the termination or expiration of this Agreement indefinitely. 7. General Provisions. 7.1. Grantee shall acquire prior written permission from City for any use of the City name or logo in association with its Project. 7.2. If any parts of this Agreement are held to be invalid or unenforceable, the remaining parts of the Agreement shall continue to be valid and enforceable. 7.3. This Agreement shall be construed and the rights and obligations of the Parties shall be determined in accordance with the laws of the State of California, with venue of any action arising out of this Agreement in Orange County, California. 7.4. Grantee shall comply with all governmental requirements which may now or in the future become applicable to its activities under this Agreement. 7.5. This Agreement, including Exhibit A, Application, and any amendments or schedules hereto, contain the full understanding and agreement of the Parties with respect to its subject matter, and no waiver, alteration or modification of any of the provisions to this Agreement shall be binding unless in writing and signed by an authorized officer of both Parties. 3 7.6. No waiver by either party or any breach, default, or series of breaches or defaults, and no failure, refusal, or neglect of either party to exercise any right, power, or option given to it under this Agreement or to insist upon strict compliance with the terms of this Agreement shall constitute a waiver of these provisions with respect to any subsequent breach or waiver by either party or its right at any time thereafter to require exact and strict compliance with provisions of this Agreement. 7.7. Any notice or other communication required or permitted to be made or given by either party pursuant to this Agreement will be in writing and will be deemed to have been duly given: (i) five business days after the date of mailing if sent by registered or certified U.S. mail, postage prepaid, with return receipt requested; (ii) when transmitted if sent by facsimile, provided a confirmation of transmission is produced by the sending machine; or (iii) when delivered if delivered personally or sent by express courier service. All notices to City shall include a reference to the Project title. All notices will be sent to the other party at its address as set forth below or at such other address as such party will have specified in a notice given in accordance with this section: Grantee: Delhi Center 505 E. Central Ave. Santa Ana, CA 92706 City: City of Santa Ana Clerk of the Council (M-30) 20 Civic Center Plaza P.O. Box 1988 Santa Ana, CA 92702 FAX (714) 647-6956 7.8. This Agreement is subject to all applicable local, State and Federal laws. This Agreement has been executed and delivered in the State of California and the validity, interpretation, performance, and enforcement of any of the clauses of this Agreement shall be determined and governed by the laws of the State of California. Both parties further agree that Orange County, California, shall be the venue for any action or proceeding that may be brought or arise out of, in connection with or by reason of this Agreement. 7.9. Grantee agrees to comply with all applicable equal opportunity and affirmative action laws as appropriate, Grantee shall not discriminate because of race, color, creed, religion, sex, marital status, sexual orientation, age, national origin, ancestry, or disability, as defined and prohibited by applicable law, in the recruitment, selection, training, utilization, promotion, termination or other employment related activities. Grantee affirms that it is an equal opportunity employer (if applicable) and shall comply with all applicable federal, state and local laws and regulations. 7. 10. Any funds provided under this Agreement that are not expended, obligated or otherwise committed by the termination or expiration of this Agreement shall be immediately returned to City. 7.11. Grantee grants to City a non-exclusive, irrevocable, transferable, royalty free, worldwide license to use, reproduce, display, distribute, and prepare derivative works, in any form or media at the discretion of the City for the Project conceived, performed or created as a result of this Agreement. 7.12. Grantee and any of the Grantee's agents, employees or representatives are, for all purposes under this Agreement, an independent contractor and shall not be deemed to be an employee of the City, and none of them shall be entitled to any benefits to which City employees are entitled including but not limited to, overtime, retirement benefits, work's compensation benefits, injury leave or other leave benefits. 7.13. Neither party shall assign any rights or obligations under this Agreement. 7.14. Each party covenants that it presently has no interests and shall not have interests, direct or indirect, which would conflict in any manner with performance of services specified under this Agreement. 7.15. Each party warrants that they have executed this Agreement knowingly, freely and voluntarily and with full knowledge of its legal consequences. All parties involved warrant and represent that, prior to executing this Agreement, each party has had the opportunity to review and consider this matter with legal counsel, and that the terms of this Agreement, and its consequences, are fully understood by each party. 7.16. This Agreement represents the entire agreement and understanding between the parties, and supersedes any and all prior agreements and understandings between the parties, whether oral or written. 7.17. Each undersigned represents and warrants that its signature herein below has the power, authority and right to bind their respective parties to each of the terms of this Agreement, and shall indemnify City fully, including reasonable costs and attorney's fees, for any injuries or damages to City in the event that such authority or power is not, in fact, held by the signatory or is withdrawn. {Signatures on following page} IN WITNESS WHEREOF, the parties hereto have executed this Agreement the date and year first above written. ATTEST: e Maria D. Huizar Clerk of the Council APPROVED AS TO FORM: Sonia R. Carvalho RECOMMENDED Deputy City Me PROVAL: CITY OF SANTA ANA C thia J. Ku6� Interim City M Hager GRANTEE - 71 ft \� 1�'OS CIE() Name: Title: EXHIBIT A ARTS AND CULTURE ARTIST GRANT PROGRAM APPLICATION rA Delhi Center Summer Arts Camp Jenny Rios 4/13/2017 Name of Organization: Delhi Center Summer Arts Camp Tax ID#: 952620952 City Ward of Project: 1 Contact Person/Title: Jenny Rios, CEO Address: 505 E. Central Ave. Santa Ana CA 92706 Phone Number: 714-481-9601 Email: jennyrios@delhicenter.org Website: www.delhicenter.org Brief Description of Project: The Delhi Center Summer Arts Camp will provide challenging enrichment and cultural art lessons for 60 to 100 participants ages 6-18 including classes in singing, acting and improvisation, musical theater, hip hop, breakdance, popping, ballet, ballet folklorico, and art and illustration. Participants will have several different activities to choose from each week so that they are exposed to different art forms and artistic disciplines in order to increase their awareness and appreciation of the arts. The program will provide high-quality, personalized learning and instruction. Classes will be divided into different age groups and/or skill levels to ensure success for all students. The curriculum begins with foundational skills and progresses towards greater levels of complexity, creativity, and achievement. Lesson plans include developing teamwork and working with partners as well as independent practice. Students learn to follow instructions and become more self-confident by having the opportunity to master skills in a supportive environment. Program Leaders will assist instructors by supervising participants during non -class hours and will manage the free lunch program. The Summer Arts Camp will be conducted Monday through Friday from 7:30 am to 5:30 pm for 5 weeks from July 10 through August 11. A minimum of two classes per hour for a total of 10 classes per day will be conducted during the first 3 weeks and rehearsals and preparation for the Extravaganza will take place the final two weeks, with the production to be held during the last week. The Extravaganza will include a dance and singing recital, a musical theater rendition of a popular book or play, an art gallery, and a video presentation. The Delhi Center Summer Arts Camp is modeled after a pilot program that was conducted in the summer of 2016. The lessons learned last summer have been used to develop a more focused program that is expected to achieve greater participation and success. A video of the summer will be produced and presented during the end -of -summer Extravaganza and a second video of the Extravaganza itself will be produced to be presented at various events in the community as well as on the Delhi Center website and other social media sites. The Camp provides a way to achieve cultural equity, access, and inclusion in cultural arts programming by taking advantage of existing facilities that are underutilized that will be made available to the community for a wide range of artistic endeavors. The proposed program improves the quality of life of residents by engaging them in creative activities that are accessible in terms of affordability and location. It addresses the barriers that often prevent participation in the arts by ensuring involvement despite the inability to pay. The program encourages social and active participation in the arts, and provides an opportunity for children to showcase their accomplishments to the community. Type of Application:: Organization based in Santa Ana and proposes to use grant funds to provide arts and culture programming in Santa Ana Need:: $10,000 am applying for:: Programming Costs If other please state below:: Organization Mission and History: Delhi Center is a private, non-profit community-based organization, incorporated in 1969 and originally established as a referral source for the largely Mexican and Mexican American farmworker community residing in Santa Ana. For more than 25 years, the organization was located within two marine barracks and in 2001, center leaders, with the support of elected officials, community residents, and private sponsors, achieved an historic milestone and constructed the largest community center of its kind in Santa Ana. In the past the Center housed a cultural museum showcasing unique, hand-crafted cultural art pieces from the Mexican state of Michoacan as well as exhibits on loan from universities and other museums. The center lost funding during the recession, resulting in the closure of the museum. Center leaders used this as an opportunity to transition to a youth center by providing direct services with a focus on cultural arts. Rather than display art, the Center became a venue for children and their families to actively engage in art. Delhi Center is a 36,848 square foot facility managed by a CEO with the support of 3 full time and 3 part time staff. Four additional full time staff are directly responsible for providing grant funded services. Delhi Center offers ESL and computer classes for adults, after school tutoring, 39 different visual and performing arts, martial arts, and physical fitness classes per week, and senior services. It is the lead agency for a Community Building Initiative, training and guiding residents to address community safety and to make improvements in the neighborhood. The Center also provides HIV case management and financial stability case management and educational workshops. Delhi Center generates revenue through its social enterprise activities, including class fees and facility rentals for public and private events, such as business meetings, employee events, conferences, art and health resource fairs, wedding receptions, and quinceaneras. Managing such a large facility with such a small staff is challenging however through the support of volunteers, interns, and partners, the center serves up to 300 residents per day and operates approximately 80 hours per week. Through a combination of social enterprise revenue and grant funding, the center maintains basic operations but is not in a position to increase programs and services or to provide the proposed program without grant funding. Delhi Center's current mission is to advance self-sufficiency through sustainable programs in health, education, financial stability, and community engagement. The Delhi Center Summer Arts Camp fulfills the Center's mission by using art to improve education and health by teaching skills that lead to exploration of educational pursuits in the arts and by providing opportunities for physical exertion through intense and challenging performing arts classes. Narrative for proposed use of funds:: Contracted Instructors Delhi Center contracts with Active Learning (AL), which was founded in 1999, and is an award-winning visual and performing arts education company with over 50 professional instructors. AL is led by Executive Director Hiba Shublak, who has a reputation for developing dance and Physical Education programs that inspire creativity and passion in every student. AL has served the Santa Ana Community for over 17 years providing arts enrichment education for the SAUSD after-school programs and is the recipient of several awards for their leadership in the arts. AL hires college students and graduates that are masters in visual and performing arts, and most have a background working with children and/or are striving to become teachers. AL instructors are extensively trained in AL's comprehensive curriculum, classroom structure, and management skills, and their classes are monitored to ensure student growth. The contract with Active Learning will include instructor time of 10 one-hour classes per day, 5 days per week for 5 weeks at a rate of $30 per hour for a total of $7,500. Active Learning covers the cost of instruction materials and supplies such as PA systems and music as well as its own liability insurance and other administrative expenses. Materials and Supplies Materials and supplies include art supplies such as paints and brushes, craft paper, beads and other embellishments, colored pencils and pens, etc. Also included are musical theater supplies and materials including stage sets, decorations, and costumes. Additionally, display materials such as foam boards, table easels, table cloths, decorations, etc. are needed for the art gallery during the end -of -summer extravaganza, which will also include snacks and beverages served to the guests. Materials and supplies will depend on the specific art projects and theater production that are selected based on participant interest. The cost is calculated at approximately $500 per week for a total of $2500. Additional Expenses Not Covered by Grant Funds Grant funds do not cover administrative overhead such as facility costs, liability insurance, program oversight provided by the CEO, and the Chief Operations Officer who processes purchases, contracts, and payments and tracks attendance and expenditures. Grant funds also do not cover the cost of Program Leaders who will be responsible for supervising program participants during non -class hours and managing the free lunch program. The administrative costs are provided in-kind and the cost for the Program Leaders is covered by program fees, which are expected to be approximately $50 to $75 per week (Monday through Friday from 7:30 am to 5:30 pm) for 5 weeks. Fees will be charged on a sliding scale and families who are unable to pay will be offered scholarships in exchange for volunteer service. Supplemental Question 1: Please describe any additional City of Santa Ana resources required for your project (permits, public space, licenses etc.)?: No additional City of Santa Ana resources are required for the proposed project. Supplemental Question 2: Is this a new or existing program/project?: This is a program based on a pilot program that was conducted in the summer of 2016 that focuses on visual and performing arts activities with the specific purpose of conducting an end -of -summer extravaganza to showcase students' art work, skills learned, and talent. The 2016 program was very successful and produced an incredible end -of -summer event that generated excitement about the arts in the community. The program was well-received by the neighborhood but is not currently operating and can only operate if grant funds are awarded. The 2016 program was a pilot project with a number of different components that were tested to determine what would work best. Program participants were attracted to the performing aspects of the classes and worked hard to learn the different dance moves, theater pieces, songs, and skits needed for the end -of -summer event. They also worked hard to produce art pieces for the art gallery and there was significant energy and expectations by the program participants and their parents, as well as by local residents and seniors from the community about the final goal of producing the event. The proposed program takes the best parts of the 2016 program and will use the lessons learned to produce an even greater result for 2017, The goal is to increase exposure to the community about the role that the arts can play to benefit our children and to encourage residents to get more involved in the arts. Supplemental Question 3: How will the proposed project be presented or shared with the public? Will the art display, event or performance be free and accessible to the public?: The proposed project will be presented to the community at the end -of -summer extravaganza at Delhi Center, which will be free for parents, family members, and the general community. This event will be the culmination of five weeks of dedicated work and training that participants will use to showcase their accomplishments. The event will be open to the public with special marketing directed to the families of program participants as well as to others who visit Delhi Center on a regular basis and the entire community. A video of the summer will be produced and presented during the end -of -summer Extravaganza that will demonstrate the process that program participants went through during the summer and will show their hard work in preparation for the end -of -summer event. A second video of the extravaganza will be produced and featured on Delhi Center's website and other social media sites. It will also be presented at various events conducted by Delhi Center, including the Delhi Neighborhood Day, a free annual event celebrating the achievements of residents, and the Zocalo Fiesta, which is the agency's annual fundraiser. This will provide additional exposure of the benefits the arts play in the community. The end -of -summer event and both videos will showcase all the different art genres that program participants engaged in, including performances as well as an art gallery to share art pieces created during the summer. The videos will be set to music to make them entertaining and to depict a creative expression of the hard work of program participants. Supplemental Question 4; How will this project enrich the Santa Ana arts and culture community?: The proposed project will enrich the Santa Ana arts and culture community by engaging young people in the arts and providing them with a variety of arts classes to give them maximum exposure to different visual and performing artistic genres to help them develop a long-term passion and commitment to the arts. The project will also serve as a vehicle to celebrate and share the artistic accomplishments of the students with their families and the community. The program provides a way to achieve cultural equity, access and inclusion in cultural arts programming for a community that has long been undeserved and faced with accessibility barriers to participation in creative opportunities. The program takes advantage of existing facilities that are underutilized that can be made available to the community for a wide range of arts activities that will increase awareness of the arts. A variety of visual and performing arts classes will be offered during the summer while children are out of school and can dedicate quality time to trying out different art genres, learning new skills, and identifying where their interests lie. Classes will be offered in a wide variety of visual and performing arts to provide maximum exposure to the arts. Also, parents will be asked to volunteer, which will bring more exposure to and participation in the arts to the entire family. Throughout the program, opportunities will be identified to conduct performances for the seniors and others who participate in Delhi Center programs, such as the Community Building Initiative Resident Leader Group and Delhi Neighborhood Association. This will provide a venue for program participants to engage in dress rehearsals while showcasing their talents for different community groups who can provide positive feedback. The end -of -summer Extravaganza will join the entire community in a celebration of the artistic accomplishments of participants. This will help promote the importance the arts play in the achievement of young people in our community. The program will demonstrate how the arts can help young people learn creativity, develop leadership skills, learn self-discipline, and develop self-esteem, and participants will receive recognition for their artistic endeavors. INVESTING IN THE ARTS DELHI CENTER SUMMER ENRICHMENT PROGRAM BOARD MEMBERS AND KEY STAFF BOARD MEMBERS Rigoberto Rodriguez, Ph.D., President Juanita Preciado-Hernandez, Vice President Jessica Gutierrez, Treasurer Jose Perez, Secretary Thad Hoffmaster, Member Maxim Todorov, Member Yvette Gutierrez, Member Robert Silva, Member Lena Luna, Member KEY STAFF Jenny Rios, CEO Over 35 years of increasingly responsible experience in the development and management of quality programs and services for under -served populations. July, 2015 to Present, Delhi Center: Chief Executive Officer of a private non-profit organization responsible for serving the community's needs and supporting the board of directors to ensure compliance with laws, regulations, and funding sources. 1991 to 2013, City of Santa Ana: Community Services Manager of a municipal recreation division with up to 25 full-time and 300 part-time staff and a division budget of up to $5 million in general and grant fiords per fiscal year. 1986 to 1991, Professional Consultant: Contracted with public agencies and non-profit organizations to provide a variety of programs and services with an emphasis in strategic planning, organizational development and management, program development, implementation, and evaluation, and staff training. 1984 to 1986, Director, Dispute Resolution Center: Managed a non-profit mediation center for the resolution of interpersonal and community disputes. Developed and implemented conflict resolution training and education programs. Juris Doctorate Degree 1993 Western State University, College of Law BA Degree 1986, UC Irvine Alicia Rodriguez, Chief Operations Officer 2015 to Present, Delhi Center, Deputy Director of Programs/COO: Development and implementation of programs, working with residents, businesses, city officials, and other organizations to create community leadership and civic engagement for the purpose of effecting positive community change. Office manager responsible for fiscal accountability, human resources, and facility operations. 2006 to 2014, McCoy Rigby Entertainment, Assistant Operations Manager: Assisted in mounting and contracting over 5 Broadway tours, assisted in hiring and managing crew for over 48 theatrical productions, created contracts, published theater programs, booked travel, and planned meetings. 2010 to 2012 UCSD Student Business Services, Customer Information Associate: Operated the ISIS program containing UCSD's student billing, academic records, and contract information. Assisted parents and students regarding scholarships, tuition, and loans. MS Degree in Global Health Sciences, UC San Francisco BA Degree in International Studies — Political Science, UC San Diego March 31, 2017 City of Santa Ana Investing in the Artist Grant Administration Community Development Agency M-25 20 Civic Center Plaza, b°i Floor Santa Ana, CA 92701 To Whom It May Concern: I am writing on behalf of the 8,100 residents represented by the Delhi Neighborhood Association in support of Delhi Center's application for the "Investing in the Artist" grant for its end of summer production. For many years Delhi neighborhood children have had no sununer camp experience or accessible summer activities where they could learn about the arts and use their creativity to showcase their skills. The Delhi Summer Arts Camp will offer a variety of activities that will build skills in the visual and performing arts that will prepare participants to produce a live musical extravaganza and art gallery to showcase their talent. The end -of -summer production will be presented in an event for family members and the entire community. A video of the program and the extravaganza will be produced and showcased at several community events at Delhi Center and will be featured on the center's website and other social media sites. This is primarily an arts and culture program and it acts as a positive alternative for youths and provides rewarding and healthy activities that will help get our kids on the right path towards recognition, respect, and success. Delhi neighborhood residents are very excited about this project and support it wholeheartedly. We look forward to having our kids develop their talents and showcasing them in the community to demonstrate the great things that kids can accomplish with a little bit of support. Thank you for your consideration of our request. We look forward to many great things happening in the Delhi neighborhood. Sincerer/, Vivian Martinez, President Delhi Neighborhood Association INVESTING IN THE ARTIST Sample Project Timeline DATE ACTION OUTCOME June 5 — July 7, 2017 Recruitment & Pre -Registration . Marketing of Program as (No grant funds will be expended conditional upon grant funding during this activity) Conduct Pre -Registration to determine interest and number of potential participants . Gather contact information of prospective participants July 6 — 7, 2017 Intake and Registration/Purchases . Complete intake and registration of participants . Develop Schedule of Classes and Activities based on number of registered participants . Material and Supply orders will be processed July 10 — 28, 2017 Conduct Classes Participants will take visual and performing arts classes . Participants will begin on art projects for art gallery . Participants will define and decide on performances for end -of -summer event . Video-taping or activities July 31 — August 9 Dress Rehearsals/Event Planning . Instructors will work with participants to fine-tune their production pieces . Participants will complete art projects and select items for art gallery . Sets and costumes will be designed and produced . Dress rehearsals will be presented to the seniors and other neighborhood groups . Final production of video . Event invitations will be sent out and promotional activities will be conducted . Event components will be finalized August 10 End -Of -Summer Extravaganza . Event production for the community August 11 End-Of-Surmner Party . Participants will have one last day of fun and celebration INVESTING IN THE ARTIST LINE ITEM BUDGET PROPOSED GRANT FUNDED PROGRAMMING SERVICES PERSONNEL Description of Personnel (contracted instructors, lecturer honorarium, artist stipend etc.) Total Compensation Grant Funds Requested Contracted Instructors 7,500 7,500 .10 FTE Chief Operations Officer 970 0 .10 CEO 1,792 0 Program Leaders 3,360 0 EQUIPMENT, MATERIALS AND SUPPLIES ITEM (equipment, material and supplies) Quantity Unit Cost Total Cost Grant Funds Requested Materials and Supplies 2,500 2,500 Facility Expenses 1,440 0 SPECIAL EVENTS Description (permits, fees, facility rental) Total Cost Grant Funds Requested INVESTING IN THE ARTIST LINE ITEM BUDGET PROPOSED PROGRAM BUDGET PROPOSAL Enter budget categories and projected expenditures for the proposed pro ram: Category Expenditures Funded By Santa Ana Grant Expenditures Funded By Other Sources (Including in- kind) Total Program Budget Total Organization Budget Administrative Staff Salaries and Benefits 2,762 2,762 199,881 Contractual/Professional Services/Stipends 7,500 3,630 11,130 374,319 Equipment, Material, & Supplies 2,500 2,500 219,373 Special Events Production Facility Expenses 1,440 1,440 TOTAL 10,000 7,832 17,832 793,573 PROGRAM REVENUE LIST ALL OTHER PROGRAM RESOURCES "Funding Source" total must equal "Total Program Budget" listed above FUNDING SOURCE AMOUNT Santa Ana Artist Grant 10,000 Program Fees and In -Kind Contribution 7,832 TOTAL PROGRAM BUDGET 17,832 acoRO CERTIFICATE OF LIABILITY INSURANCE " DATE (MMIDDI'/YYY) CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, 11/2/2016 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder Is an ADDITIONAL INSURED, the pollcy(les) must be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in Ileu of such endorsoment(s). PRODUCER NAME, Certificate Issuance Team Comprehensive Insurance Services PHONE (949)709-8800 FAx AIC No Ex q(C No'1949)709-1669 26429 Rancho parkway South aoDRlesS:info@thecomprehensiveinsurance.com Suite 120 INSURER(S) AFFORDING COVERAGE NAICA Lake Forest CA 92630 INSURER A:Non rofits Ins Alliance of CA 11845 INSURED INSUR2RS.00MJDWGSt Insurance Company 112177 Delhi Center INSURER C: 505 E. Central Ave. EACH OCCURRENCE$ 1,000,000 INSURER D: NSURERE: Santa Ana CA 92707 INSURERFt COVERAGES CERTIFICATE NUMBER:GL/Auto/WC REVISION NUMBER' THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. ILTR TYPE OF INSURANCE s POLICY NUMBER MMIOOIYYPF M,0UCYYxP LIMITS X I COMMERCIAL GENERAL LIABILITY EACH OCCURRENCE$ 1,000,000 A cLAINISAIADE X❑ OCCUR NIAG DA , n NT ES Eeocnce $ 500, 000 Pcum X 2016 -01376 -NPO 11/1/2016 11/1/2017 NIED EXP (Ay onepersan) $ 20,000 PERSONAL I ADV IN,.URY 1,000,000 GEN'L AGGREGAT= LIMIT APPLIES PER'. GENERAL AGGREGATE ; 3,000,000 POLICY PRO- � LOC PRODUCTS -COMP/GP AGG $ 3,000,000 $0 Deductible $ OTHER_ AUTOMOBILE LIABILITY CONIB.11CDSV3LE L MIT $ 1,000,000 Ea awiden[ BODILY INJURY(Per person) $ A AN(AUTO AL! OPINED SCHEDULED AUTOS AUTOS 2015 -01375 -NPC 11/1/2016 11/1/2017 BODILY INJURY (Par arcidenry $ Y` HIRED AUTOS X NON-01,ED AUTOS PROPERTY DAMAGE Peraccldent 8 $O Deductible !$ UMBRELLA LIAB OCCUR EACH OCCURRENCE $ EXCESSLIAB CLAIM S-IADE AGGRE ATE DED I I RETENTION$ $ WORKERS COMPENSATION X PER OTH- ANO EMPLOYERS' LIABILITY YIN STATUTE ER L. EACH ACCIDENT $ 1,000,000 ANY PROPRIETOR/PARTNERIEXECUTIVEE. OFFICERIMEMBER EXCLUDED? ❑ NIA E.L. DISEASE - EA EPAPLOYE' $ 1,000,000 8 (Mandatory In NH) W V5900420 11/1/2016 11/1/2017 II Yes, descnbe under EL DISEASE - POL!C'Y OMIT I $ 1 000 000 GE SOP PT:ON OF OPERATIONS below A Social Sery Professional 2015 -01376 -NFO 11/1/2016 11/1/2017 $3,000.000Agq/1,000,0000cc 10 Deductible A Improper Sexual Conduct 2016 -01376 -NPO 11/1/2016 11/1/2017 $1,000000Agq/i 000,0000cc $0 Deductible DESCRIPTION OF OPERATIONS I LOCATIONS I VEHICLES (ACORD 101, Additional Remarks Schedule, may be attached If more space Is required) The City of Santa Ana its officers, employees, agents and volunteers are included as Additional Insured automatically per written contract or agreement- per attached endorsement CG2026. 30 day notice of cancellation with 10 day notice of cancellation for non-payment of premium per policy provision. This insurance is Primary and Non-contributory per attached endorsement NIAC E61. City of Santa Ana 20 Civic Center Plaza Santa Ana, CA 92702 SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. AUTHORIZED REPRESENTATIVE Ern in/JEREMY O 1988-2014 ACORD CORPORATION. All riahts ACORD 25 (2014101) The ACORD name and logo are registered marks of ACORD e.V)CtJ�� �CUS' 1�_ )e�C INS025I?01na1) r"� 1- POLICY NUMBER; 2016 -01376 -NPO COMMERCIAL GENERAL LIABILITY CG 20 26 04 13 THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY. I, I A l Kill � This endorsement modifies insurance provided under the following: COMMERCIAL GENERAL LIABILITY COVERAGE PART SCHEDULE Name Of Additional Insured Person(s) Or Organization(s) Any person or organization that you are required to add as an additional insured on this policy, under a written contract or agreement currently in effect or becoming effective during the term of this policy. The additional insured status will not be afforded with respect to liability arising out of or related to your activities as a real estate manager for that person or organization. Information required to complete this Schedule, if not shown above, will be shown in the Declarations. A. Section II -- Who Is An Insured additional insured the person(s) or organization(s) shown in the Schedule, but only with respect to liability for "bodily injury", "property damage" or "personal and advertising injury" caused, in whole or in part, by your acts or omissions or the acts or omissions of those acting on your behalf: 1. In the performance of your ongoing operations; or 2. In connection with your premises owned by or rented to you. However: 1. The insurance afforded to such additional insured only applies to the extent permitted by law, and 2. If coverage provided to the additional insured is required by a contract or agreement, the insurance afforded to such additional insured will not be broader than thatwhich you are required by the contract or agreement to provide for such additional insured. CG 20 26 04 13 B. With respect to the insurance afforded to these additional insureds, the following is added to Section III — Limits Of Insurance: If coverage provided to the additional insured is required by a contract or agreement, the most we will pay on behalf of the additional insured is the amount of insurance: 1. Required by the contract or agreement; or 2. Available under the applicable Limits of Insurance shown in the Declarations; whichever is less. This endorsement shall not increase the applicable Limits of Insurance shown in the Declarations. © ISO Properties, Inc., 2012 Page 1 of 1 iht:�l����l �Cnj �labnel�IGcUnei` NONPROFITS INSURANCE A Headfar Insura wa. A Hzaff faf rlarrprafits. POLICY NUMBER: 2016 -01376 -NPO THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY. ADDITIONAL INSURED PRIMARY AND NON-CONTRIBUTORY ENDORSEMENT FOR PUBLIC ENTITIES This endorsement modifies insurance provided under the following: COMMERCIAL GENERAL LIABILITY COVERAGE PART A. SECTION II —WHO IS AN INSURED is amended to include any public entity as an additional insured for whom you are performing operations when you and such person or organization have agreed in a written contract or written agreement that such public entity be added as an additional insured(s) on your policy, but only with respect to liability for "bodily injury', "property damage" or "personal and advertising injury" caused, in whole or in part, by: 1. Your negligent acts or omissions; or 2. The negligent acts or omissions of those acting on your behalf, in the performance of your ongoing operations. No such public entity is an additional insured for liability arising out of the "products - Completed operations hazard" or for liability arising out of the sole negligence of that public entity. B. With respect to the insurance afforded to these additional insured(s), the following additional exclusions apply. This insurance does not apply to "bodily injury" or "property damage" occurring after: 1. All work, including materials, parts or equipment furnished in connection with such work, on the project (other than service, maintenance or repairs) to be performed by or on behalf of the additional insured(s) at the location of the covered operations has been completed; or 2. That portion of "your work" out of which injury or damage arises has been put to its Intended use by any person or organization other than another contractor or subcontractor engaged in performing operations for a principal as a part of the same project. C. The following is added to SECTION III — LIMITS OF INSURANCE: The limits of insurance applicable to the additional insured(s) are those specified in the written contract between you and the additional insured(s), or the limits available under this policy, whichever are less. These limits are part of and not in addition to the limits of insurance under this policy. D. With respect to the insurance provided to the additional insured(s), Condition 4. Other Insurance of SECTION IV — COMMERCIAL GENERAL LIABILITY CONDITIONS is replaced by the following: 4. Other Insurance a. Primary Insurance This insurance is primary if you have agreed in a written contract or written agreement: NIAC E61 12 15 Page 1 of 2 Kir, �w A 'oj �Ct�jri 2Lc1(lctXn 2 t' (1) That this insurance be primary. If other insurance is also primary, we will share with all that other insurance as described in c. below; or (2) The coverage afforded by this insurance is primary and non-contributory with the additional insured(s)' own insurance. Paragraphs (1) and (2) do not apply to other insurance to which the additional insured(s) has been added as an additional insured or to other insurance described in paragraph b. below. b. Excess Insurance This insurance is excess over: 1. Any of the other insurance, whether primary, excess, contingent or on any other basis: (a) That is Fire, Extended Coverage, Builder's Risk, Installation Risk or similar coverage for .,your work"; (b) That is fire, lightning, or explosion insurance for premises rented to you or temporarily occupied by you with permission of the owner; (c) That is insurance purchased by you to cover your liability as a tenant for "property damage" to premises temporarily occupied by you with permission of the owner; or (d) If the loss arises out of the maintenance or use of aircraft, "autos" or watercraft to the extent not subject to Exclusion g. of SECTION I — COVERAGE A — BODILY INJURY AND PROPERTY DAMAGE. (e) That is any other insurance available to an additional insured(s) under this Endorsement covering liability for damages arising out of the premises or operations, or productscompleted operations, for which the additional insured(s) has been added as an additional insured by that other insurance, (1) When this insurance is excess, we will have no duty under Coverages A or B to defend the additional insured(s) against any "suit" if any other insurer has a duty to defend the additional insured(s) against that "suit". If no other insurer defends, we will undertake to do so, but we will be entitled to the additional insured(s)' rights against all those other insurers. (2) When this insurance is excess over other insurance, we will pay only our share of the amount of the loss, if any, that exceeds the sum of: (a) The total amount that all such other insurance would pay for the loss in the absence of this insurance; and (b) The total of all deductible and self-insured amounts under all that other insurance. (3) We will share the remaining loss, if any, with any other insurance that is not described in this Excess Insurance provision and was not bought specifically to apply in excess of the Limits of Insurance shown in the Declarations of this Coverage Part. c. Methods of Sharing If all of the other insurance available to the additional insured(s) permits contribution by equal shares, we will follow this method also. Under this approach each insurer contributes equal amounts until it has paid its applicable limit of insurance or none of the loss remains, whichever comes first. If any other the other insurance available to the additional insured(s) does not permit contribution by equal shares, we will contribute by limits. Under this method, each insurer's share is based on the ratio of its applicable limit of insurance to the total applicable limits of insurance of all insurers. NIAC E61 12 15 Page 2 of 2 (� t.J i f -W ec,� til clavi P 1c( crameY gagc tA - LE