HomeMy WebLinkAbout22A - SPEC - FURNITUREREQUEST FOR
COUNCIL ACTION
CITY COUNCIL MEETING DATE:
AUGUST 15, 2017
TITLE:
AWARD PURCHASE ORDERS FOR
INDUSTRIAL WORKSHOP
FURNITURE (SPEC. NO. 17-069)
(STRATEGIC PLAN NO. 6,213)
RECOMMENDED ACTION
CLERK OF COUNCIL USE ONLY:
APPROVED
❑ As Recommended
❑ As Amended
❑ Ordinance on 15' Reading
❑ Ordinance on 2nd Reading
❑ Implementing Resolution
❑ Set Public Hearing For
CONTINUED TO
FILE NUMBER
Authorize a one-time purchase and payment of purchase orders for industrial workshop furniture for
a total aggregate amount not to exceed $100,000, subject to nonsubstantive changes approved by
the City Manager and City Attorney, with the following vendors:
Vendor Location
Workstation Industries, Inc. Santa Ana
McMurray Stern, Inc. Santa Fe Springs
DISCUSSION
The Public Works Water Resources Division manages and maintains the daily operations of the
City's water systems which include 7 pump stations, 20 wells, and 8 reservoirs. These operations
require special Personal Protective Equipment and related appurtenances to comply with special
testing, state, and local laws. To keep this equipment in good working condition it must be stored
properly, therefore commercial/industrial-grade lockers, benches, cabinets, and tables are required.
The following industrial grade items will be purchased and have an estimated service life of 15
years:
9 Conference tables
24 Locker units (upper and lower)
2 Workbenches
2 Whiteboards
2 Wall cases
1 Table top
1 Sink and cabinet
1 Stand-alone bench
2 Shelving units
1 Storage cabinet
22A-1
Award Purchase Orders for Industrial Workshop Furniture
August 15, 2017
Page 2
The notice inviting bids was advertised on June 8, 2017, on the City's online bid management and
publication system. A summary of the bid invitations and bids received is as follows:
316 Vendors were notified
10 Vendors downloaded the bid packet
1 Santa Ana vendor downloaded the bid packet
2 Bids received
1 Bid received from a Santa Ana vendor
Two bids were received and opened on July 10, 2017, and evaluated. The results are as follows:
Vendor Location Amount
McMurray Stern Santa Fe Springs $ 22,524.71 (did not bid on all items)
WorkStation Industries Santa Ana $116,155.00
The bids received from the recommended vendors, one of which is a vendor from Santa Ana, are
responsive to the specifications and meet the City's requirements. To optimize savings, each vendor
will be issued a purchase order for different furniture items to stay within the authorized budget.
STRATEGIC PLAN ALIGNMENT
Approval of this item supports the City's efforts to meet Strategic Plan Goal #6 — Community
Facilities & Infrastructure, Objective #2 (address deferred maintenance on City buildings and
equipment), Strategy B (utilize a five-year Deferred Maintenance Plan to strategize and finance
funded and unfunded needs).
FISCAL IMPACT
Funds in the amount of $100,000 are budgeted and available for expenditure in FY 2017-18 as
follows: $50,000 in the Water System Maintenance Account (No. 06017641-63001) and $50,000 in
the Water Quality and Measurement Account (No. 06017644-63001).
APPROVED AS TO FUNDS AND ACCOUNTS:
Frep Mousavipour Francisco Gutierrez,
Executive Director Executive Director
Public Works Agency Finance & Management Services Agency
22A-2