HomeMy WebLinkAbout22B - SPEC - WATER PUMPSREQUEST FOR
COUNCIL ACTION
CITY COUNCIL MEETING DATE:
AUGUST 15, 2017
TITLE:
AWARD PURCHASE ORDER TO LEED
ELECTRIC, INC., FOR MURPHY
CONTROL SYSTEM REPLACEMENT
FOR OPERATION OF WATER PUMPS
AND MOTORS (SPEC. NO. 17-077)
(STRATf W PLAN NO.6, 2B)
CITY
RECOMMENDED ACTION
CLERK OF COUNCIL USE ONLY:
Q•'i• R,
❑ As Recommended
❑ As Amended
❑ Ordinance on 15' Reading
❑ Ordinance on 2nd Reading
❑ Implementing Resolution
❑ Set Public Hearing For
CONTINUED TO
FILE NUMBER
1. Authorize a one-time purchase and payment of purchase order to Leed Electric, Inc., for the
installation of a Murphy Control System in an amount not to exceed $76,500, subject to
nonsubstantive changes approved by the City Manager and City Attorney.
2. Reject the bid from GI Endurant, LLC, as nonresponsive. Vendor did not include all required
documents in the bid.
DISCUSSION
The Public Works Water Resources Division manages and maintains the daily operations of the
City's water systems that deliver an average of 30 million gallons of potable water each day to City
residents and businesses. To maintain uninterrupted water service to our customers in the event of
power outages or emergencies, the Water Resources Division staff employs various strategies,
including the operation of a large natural gas -fueled water pump motor. The existing automated
industrial controls for this equipment, known as murphy control systems, are obsolete and in need of
replacement. Approval of the recommended action will allow the replacement of all related industrial
control equipment necessary to keep this water pump and motor operational.
The Notice Inviting Bids was advertised on June 27, 2017, on the City's online bid management and
publication system. A summary of the bid invitations and bids received is as follows:
323 Vendors were notified
37 Vendors downloaded the bid packet
3 Bids received
0 Bids received from Santa Ana vendors
2213-1
Award Purchase Order for Murphy Control System Replacement
August 15, 2017
Page 2
Three bids were received by the July 10, 2017, due date. One bid was deemed unresponsive, due
to missing required documentation. The remaining two responsive bids were opened and evaluated.
The results are as follows:
Vendor Location Amount
Leed Electric, Inc. Santa Fe Springs $76,500.00
Generator Services Co, Inc. Rancho Cucamonga $84,491.38
The bid received from Leed Electric, Inc., is responsive to the specifications and meets the City's
requirements.
STRATEGIC PLAN ALIGNMENT
Approval of this item supports the City's efforts to meet Strategic Plan Goal #6 — Community Facilities
& Infrastructure, Objective #2 (address deferred maintenance on City buildings and equipment),
Strategy B (utilize a five-year Deferred Maintenance Plan to strategize and finance funded and
unfunded needs).
FISCAL IMPACT
Funds in the amount of $76,500 are available in the Water Production and Supply Account (No.
06017640-62300) for expenditure in FY 2017-18.
Fred ousavipour
Executive Director
Public Works Agency
FM/NS/rr/sm/sp
APPROVED AS TO FUNDS AND ACCOUNTS:
Francisco Gutierrez
Executive Director
Finance & Management Services Agency
228-2