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HomeMy WebLinkAbout25C - AGMT - WIOAREQUEST FOR COUNCIL ACTION CITY COUNCIL MEETING DATE: AUGUST 15, 2017 TITLE: APPROVE A PHASE II MEMORANDUM OF UNDERSTANDING WITH MANDATED PARTNER ORGANIZATIONS UNDER THE WORKFORCE INNOVATION AND OPPORTUNITY ACT {STRATEGIC PLAN NO 2, 4 , ACTIN CITY MANAGER-" RECOMMENDED ACTION CLERK OF COUNCIL USE ONLY: APPROVED ❑ As Recommended ❑ As Amended ❑ Ordinance on 181 Reading ❑ Ordinance on 2nd Reading ❑ Implementing Resolution ❑ Set Public Hearing For CONTINUED TO FILE NUMBER Authorize the Mayor, City Manager and Clerk of the Council to execute a Memorandum of Understanding with the Santa Ana Workforce Development Board and the mandated partners as outlined under the Workforce Innovation and Opportunity Act, subject to non - substantive changes approved by the City Manager and City Attorney; 2. Authorize the Mayor, City Manager and City Clerk to execute the Memorandum of Understanding with the County of Orange in partnership with the Orange County Development Board, the Orange County Social Services Agency and the Orange County Sheriffs Department, Second Chance program, subject to non -substantive changes approved by the City Managerand City Attorney. WORKFORCE DEVELOPMENT BOARD ACTION At its special meeting on July 26, 2017, by a vote of 4:0 (Perez and Sanchez absent) the Workforce Development Board Executive Committee approved the recommended action: 1. Approve the Workforce Innovation and Opportunity Act mandated partner Memorandum of Understanding and authorize the Board Chair to sign; Approve the Memorandum of Understanding between the County of Orange in partnership with the Orange County Development Board, the Orange County Social Services Agency and the Orange County Sheriffs Department, Second Chance program and authorize the Board Chair to sign; 3. Recommend City Council approve both Memorandum of Understandings as required under the Workforce Innovation and Opportunity Act and authorize the Mayor and City Manager to sign. 25C-1 Phase II Memorandum of Understanding With Mandated Partner Organizations Under the Workforce Innovation And Opportunity Act August 15, 2017 Page 2 DISCUSSION The federal Workforce Innovation and Opportunity Act (WIOA) was signed into law on July 22, 2014 replacing the Workforce Investment Act of 1998 (WIA). Initial implementation of the new legislation began July 1, 2015 with full implementation required July 1, 2017. WIOA mandates that certain federal, state and local agencies formally partner with the local Workforce Development Boards to align investments in workforce, education and economic development with regional in -demand industries. Local workforce boards, with the agreement of the local elected body, are responsible for developing a MOU with each of the America's Jobs Center of California (AJCC) partners. The law envisions that the local board will act as both the convener of the MOU negotiations as well as the shaper of how One Stop services are delivered within the local area. The State Employment Development Department, Workforce Services Agency has issued guidance on the development of the MOU's thru directive WSD16-09. The State is asking that the MOU's be developed in two phases. Phase I, Local Boards are to work with the required partners in their local area to develop an agreement regarding the operation of the local One Stop system as it relates to shared services and customers and to have the MOU's in place by June 30, 2016. Phase II, Local Boards are to build upon the initial MOU and determine how to best support the established service delivery model thru the sharing of resources and expenses associated in the operations of a One -Stop Center. The State Workforce Development Board has requested that the Phase II MOU's be completed and submitted by September 1, 2017. The mandated programs and services required in a MOU with are as follows: Program Organization WIOA Title I — Adult, Dislocated Worker and Youth City of Santa Ana WORK Center WIOA Title II —Adult Education and Literacy Rancho Santiago Community College WIOA Wagner-Peyser, Veterans, Trade Adjustment Assistance Act California Employment Development Department WIOA Title IV Vocational Rehabilitation California Department of Rehabilitation Carl Perkins Career Technical Education Santa Ana Unified School District Title V Older Americans Act SER — Jobs for Progress Job Cors Long Beach Job Corps Native American Programs — Section 166 Southern California Indian Center Housing and Urban Development City of Santa Ana Housing Authority Unemployment Compensation UI California Employment Development 25C-2 Phase II Memorandum of Understanding With Mandated Partner Organizations Under the Workforce Innovation And Opportunity Act August 15, 2017 Page 3 Department Second Chance Orange County Sheriffs Department Temporary Assistance for Needy Orange County Social Services Agency Families/CalWORKS Staff has worked closely with the partners to develop the Phase II MOU in the identification of the financial costs associated to the operation of a comprehensive one stop center. Staff is in the process finalizing the exhibits with the mandated organizations (Exhibit 1 and 2). Because of time constraints, the Orange County Social Services Agency and the Orange County Sheriffs Department have requested a joint MOU to expedite the administrative process at the County. The State has encouraged use of regional joint MOU's where appropriate (Exhibit 3 and 4). STRATEGIC PLAN ALIGNMENT Approval of this item supports the City's efforts to meet Goal #2 Youth Education, Recreation, Objective #4 (Partner with groups and organizations to promote education, senior services, job training and development for all Santa Ana residents). FISCAL IMPACT There is no fiscal impact associated with this action Robert C. Cort Acting Executive Director Community Development Agency RCC/DS/If EXHIBITS: 1. Santa Ana Workforce Development Board Memorandum of Understanding - onsite (co -located) 2. Santa Ana Workforce Development Board Memorandum of Understanding - (non -co locatedl) 3. Memorandum of Understanding between the Orange County Development Board, Santa Ana Workforce Development Board and Orange County Sheriff - Coroner Department 4. Memorandum of Understanding between the Orange County Development Board, Santa Ana Workforce Development Board and Orange County Social Services Agency 25C-3 25C-4 Santa Ana Workforce Development Beard AJCC Partner: Co4ocate Partner Agency) Exhibit 1 - Si98B 4OU - Co -located MEMORANDUM OF UNDERSTANDING (P.BASE H) PARTIES The parties to this Memorandum of Understanding Phase 11 (MOU) are the Mayor and City Council of the City of Santa Ana the Santa Ana Workforce Development Board (WI)B), arid - 0 Partneri, LEGAL, AUTHORITY The Workforce Innovation and Opportunity Act (WI0A) see. 121(c)(1) requires that each Laical Workforce Development Board with the agreement of the Chief Local Elected Official, develop and enter into a Memorandum of Understanding (MOU) with each AJCC Partner, consistent with'WIOA Sec. 121(c)(2), concerning the, operation of the AJCC delivery system in the City of Santa. Ana. This requirement is further described in the Workforce Innovation and Opportunity Act, Joint,-Rule-forthe ADCC System Joint Previsions-, Final Rule at 20 CFR 678.500, 34 CPR 361.500, and 34 CFR 463.500, and in Federal guidance,. Additionally, the sharing and allocationof infrastructure costs among AJCC partners is governed by W10A sec. 121(h), it's, implementing regulations, and the Federal Cost Principles contained its.. the Ubiform Administrative Requirements, Cost Principles, and Audit requirements for Federal Awards (Uniform Guidance) at 2 CFR part 200, INTRODUCTION The Santa Ana Workforce Development Board's goal is to create an integrated location and a unified structure and process of proactive, transparent, and effective job seeker and business services, orchestrated by a seamless collaboration of talent development and support agencies. The purpose of this iVlOU is to define the parameters within which education, workforce, economic development, and other Partner programs and entities operating within the jurisdiction of the City of Santa ,Ana create a seamless, customer -focused America's Job Center of California (AJCC) network that aligns service delivery across the board and enhances access to program services. By realizing ADCC opportunities together, partners are able to build community - benefiting bridges, rather than silos of programmatic isolation. These partnerships will increase customer access and performance outcomes. LOCALMEGIONAL VISION STATEMENT, MISSION STATEMENT, AND GOALS Santa Ana's visionn tests on integrating current and future resources through its WD13 partners, integration suggests more than partnering or assembling multiple funding sources, It means making certain that all elements of the workforce support system work together to create synergy for its target populations by offering inviting andseamless services, wherever a client enters the system. Santa Atxa's vision also embraces the fututre, as all visions should. it spawns new industries and clusters and changes old ones. It ,generates fresh workforce opportunitiesinthe process. The Santa Ana WlB's strategic plan rests not only on strengths of its current industrial base, but also the demands of emerging business and economic trends. Finally, Santa Ana's vision is sensitive to the needs of its unique demographies and regional mix. As a major supplier of workforce for surrounding communities, Santa Ana is firmly embedded in its regional and cluster matrix. Santa Ana's implementation of the vision entails enhancing business and 2 25C-6 supports social and educational services and access to than, mostly though not exclusively through its AJCC and WDB. An effective efficient administration is necessary to deliver the services that make each of these strategies effective,. The Santa Ana WDB's overall strategies: L Identify regional clusters most likely to create now jolts in which Santa Aria's workforce can participate and the foundational requirements of such jobs; 2, 1xpand small business development support as a creator of new jobs and method for growing the local tax base; 3. Educate Santa Ana's current and future workforce through classroom pre -training and training activities, plus on-the-job training and workforce skill enhancement activities; 4, Offer career pathway programs for both unemployed and employed adults and ,youth; 5: Increase access to jobs for disconnected and underserved populations, especially youth„ established institutional resources; and 7. Assure funding; from all public, private, and other sources in support of its programs, SYSTEM STRUCTURE AMERICA'S JOB CENTERS OF CALIFORNIA The Santa Ana Workforce Board has one comprehensive AJCC in the City of Santa Ana which is designed to provide a full range of assistance to job seekers and businesses under one roof. Established under the Workforce Investment tact of 1998 and continued by the WIOA, the AJCC offers a comprehensive array of services designed to match talent with opportunities. ADMINISTERED BY THE CITY OFSANTCA ANA I. American Job Center (Comprehensive) Santa Ana Wf O/RIK CENTER 1000 E. Santa Ana Blvd,, Suite 200, Suite 220 Santa An, CA 9,2701 (714) 565-2600 w�vw,santa-ana.ca.govlworkeenter Monday — Friday 8:00 am until 5:00 pm AJCC ONE-STOP OPERATOR The Santa Ana Workforce Development .Board will utilize the same AJCC One, (AJCC) Operator as the OCDB. The Orange County development Board procured the AICC Operator through a competitive process in accordance with the Uniform guidance Cost Principles contained in the ]Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federat Awards at 2 CFR part 200 (Uniform guidance), including the Office of Management and Budget's (QMH) approved exceptions for the U.S. Department of Labor at 2 CFR part 2900, WlQA and its implementing, regulations, and local procurement laws and regulations.. All documentation for the competitive AJCC operator procurement is available for public inspection.. The State requires that the AJCC operator is re -competed at least every three years and no later 9 25C-7 than every four yens, Functional details are outlined in the Rules and Responsibilities of Partners section, under ADCC Operator ROLES AND RESPONSIBILITIES OF PARTNERS 'the Parties to this agrcernea t will work closely together to ensure that The AJCC is a high- perfonning work place with staff that will ensure quality of service. ALL PARTIES TO THIS AGREEMENT SHALL COMPLY WITH: ■ Section 188 of the "WIOA Nondiscrimination and Equal Opportunity Regulations (29 CFR. Part 38 Final Rule, published December 2, 2016), Title V1 of the Civil Rights Act of 1954 (Public Law 88-352), Sectie�n 504 of the 1tehbiliiatin Act of ] 973 as acziended, The Americans with Disabilities Act of 1990 (Public Law 101-336), The Jobs for Veterans Act (public Lau* 1017-288) pertaining to priority of service in programs funded bythe U.S.Department ofLabor, • Training and Fanployment Guidance Letter (TE.GL) 37-14, Update on Complying with Nondiscrimination Requirements: Discrimination Based on Gender Identity; Gender Expression and Sear Stereotyping are Prohibited Forms of Sex Discrimination in the Workforce development System and others guidance related to. implementing WIOA see. s The Family Educational Rights and Privacy Act (F'ERPA) (270 U.S.C. § 12328; 34 CFR,. part 99), Confideotiality requirements governing the protection acid use of personal'infoimation - - held by the -VR agency (34 CFR 361.38), - - The confidentiality requirements governing, the use, of confidential information held by the State U1 agency (20 CFR part 603), + All amendments to eacb; and 6 All requirements ituposedby the regulations issued pursuant to these acts. The above provisions require, in part, that no persons in the United States shall; on the grounds of race, color, national origin, sex, sexual orientation, gender identity and/or expression, age, disability, political beliefs or religion be excluded from participation in, or denied, any aid, care, services or other benefits provided by federal and/or state funding, or otherwise be subjected to discrimination; Eli 25C-8 ADDITIONALLY, ALL PARTIES SHALL, • Collaborate and reasonably assist each other in the development of necessary service delivery protocols for the services outlined in this MOO, s Agree that the provisions contained herein are made subject to all applicable federal and state laws; implementing regulations, and guidelines .imposed on either or all Patties relating to privacy rights of customers, maintenance of records, and other confidential information relating to customers, and • .Agree that all equipment and furniture purchased by any party for purposes described herein shall remain the property of the purchaser after the termination of this agreement. -- PARTNERS Each Partner commits to cross -training of staff`, as appropriate, and to providing other professional teaming opportunities that promote continuous quality improvement. Partners will Author promote system integration to the maximum extent feasible through: • Effective communication, information sharing, and collaboration with the ADCC operator, • Joint planning, policy development, and system design processes; • Commitment to the joint mission, vision, goals, strategies, and perforxrianee measures; • `the design and use of common intake, assessment, referral, and case management processes; • The use of common and/or finked data management systems and data sharing methods, as appropriate; • Leveraging .of resources, including other public agency and non -probit organization services; • Participation in a continuous improvement process designed to boost outcomes and increase customer satisfaction; and • Participation in regularly scheduled Partner meetings to exchange information in support of the above and encourage program and staff integration. DATA SHARING Partners agree that the use ofhightquality, integrated data is essential to inform decisions trade by policymakers, employers, and job seekers. Additionally, it is vital to develop and maintain an integrated case managernent system, as appropriate, that informs customer service throughout 0 25C-9 customers' interaction with the integrated system and allows information collected from customers at intake to be captured once. Partners further agree that the collection, use, and disclosure of customers' personally identifiable information (Pit) is subject to various requirements set forth in Federal and State privacy laws, Partners acknowledge that the executiria of this MOM, by itself, does not function to satisfy all of these requirements: Per the final Workforce Services Drat Directive 16-23 from the Employment Development Department and the California Workforce Development Roard, the Mandated Use of One Integrated Data System — Direct Data Entry into CaIJOBS, all partners of the A7CC: agree to utilize this data system far inputting jots seeker and employer information. All data, including customer PII, collected, used, and disclosed by Partners will be subject to the following: •Customer PII will be properly secured to accordance with the Local Board's policies and procedures regarding the safeguarding of Pii The collection, use, and disclosure of customer education records, and the Pit contained therein, as defined under FERPA; shall comply with FERPA and applicable State privacy laws•, All confidential data contained in UI wage records must be protected in accordance with the requirements set forth in 20 CFR part 603; • All personal information contained in VR records must be protected in accordance with the requirements set forth in 34 CPR 361;38; ■ Customer data may be shared with other programs, for those. programs' purposes, within the ADCC network only after the informed written consent of the individual has been: obtained, where required; r Customer data will be kept confidential, consistent with .Federal and State privacy laws and regulations; and All data exchange activity will be conducted in machine readable format, such as HT J, or PDF, for example,and in compliance with Section 50$ of the Rehabilitation Act of 1973, as amended (29 U.S,C. § 794 (d)j. All ADCC and Partner star£ will be trained in the protection, use; and disclosure requirements governing Pit and any otherconfidentialdata for all applicable programs, including FERP"A- protected education records, confidential information in UI records, and personal information in VR records, CONFIDl+:NTIALTTY All Parties expressly agree to abide by all appticable Federal; State, and local laws and regulations regarding confidential information, including, PH from educational records, such as A 25C-10 but not limited to 20 CPR Part 603,45 CrR Section 205.50, 20 USC 1232g and 34 CFR part 99, and 34 CFR 36138,aswell as any applicable State and local laws and regulations. Each Party will ensure that tho collection and use of any information, systems, or records that contain PlI and other personal or confidential information will be linrIted to purposes that support the programs and activities described in this MOO and will comply with applicable law, Each Party will ensure that access to software systems and files under its control that contain PH or other personal or confidential information will be limited to authorized staff members who are assigned responsibilities in support of the, services and activities described herein and will comply with applicable law. Each Party expressly agrees to take measures to ensure that no PlI or other personal or confidential information is accessible by unauthorized individuals. To the extent that confidential, Private, or otherwise protected information needs to be shared amongst-tho-Parties for -the=-Parties' performance -of -their obligations -under this MOU-i and to the extent that such sharing is permitted by applicable law, the appropriate data sharing agreements will be created and required confidentiality and ethical certifications will be signed by authorized individuals. With respect to confidential unemployment insurance information, any such data. sharing -must comply with all of the requirements in 20 CFR Part 603, including but not limited to requirements for an agreement consistent with .20 CFR 603.10, payments of costs, and permissible disclosures. With respect to the use and disclosure of VERPA-protected customer education records and the PH contained therein, any such data sharing agreement must comply with all of the requirements set forth in 20 U.S-C § 12328 940 34 CFR Part K With respect to the use and disclosure of personal information. contained in VR records, any such data sharing agreement must comply with all of the requirements set forth in 34 CPR 36t .3 8 RUERRALS The primary principle of the referral system is to provide integrated and seamless delivery of services to workers, job seckem and employers, In order to facilitate such a system, Partners agree to: • Familiarize themselves with the basic eligibility and participation requirements, as well as with the available services and berefits offered, for each of the Partners' programs represented in the ASCE network: • Develop materials summarizing theirprogram. requirements and making them available for Partners and cAtstomers; • Develop mid utilize common intake, eligibility determination, assessment, and registration forms as eppropriatc; • Provide substantive raferrals to customers who are eligible for supplemental and complementary services and benefits underpartner program, 25C-11 * Regularly evaluate ways to improve the referral process, including the use of customer satisfaction surveys; C€iminit to robust and ongoing communication required for an effective referral process, and + Commit to actively follow up on the results of referrals and assuring that .partner resources are being leveraged at an optimal level; ' CCESSIBILITY Accessibility to the services provided by the AICCs and all Partner agencies is essential to meeting the requirements and goals of the local AICC network. ,rob seekers and businesses must be able to access all information relevant to them via visits to physical locations as welt as in virtual spaces, regardless of .gender, age, race, religion, national origin, disability, veteran's status, m an the basis of ariy'Sther olas ifieatiottprotected miller state or federalTaw. .____._ ._..._.. NON-DISCRIMINATION ATION AND EQUAL OPPORTUNITY All Parties to this MOO eortify that they prohibit, and will continue to prohibit, discrimination, and they certify that no person, otherwise qualified, is denied employment, services, or other benefits on the basis of. (i) political or religious opinion or affiliation, marital status, sexual orientation, gender, gender identification and/or expression, race, color, creed, or national origin, (ii) sex or age, except when age or sex constitutes a bona fide occupational qualification, or (iii) the physical or mental disability of qualified individual with a disability. The Parties specifically agree that they will comply with Section 188 of the WIOA Nondiscrimination and Equal Opportunity Regulations (29 OFIt Fait I8; l roil 12u1e 17ecenober , 2016), the Americans with: Disabilities Act (42 U.S.C. 12101 et seq), the Non-traditional Employment for Women Act of 1991, titles Vl and Vll of the Civil Rights of 1964, as amended, Section 514 of the Rehabilitation Act of 1973, as amended; the Age i?iseriminatian Act of 1967; as amended, title IX of the Education Amendments of 19721 as amended, and with all applicable requirements imposed by or pursuant to regulations implementing thosee laws, including but not limited to 29 CFR Part 37 and 38. GRIEVANCES AND COMPLAINTS PROCEDURE The AICC partner agrees to establish and maintain a procedure for grievance and complaints as outlined in WIOA. The process for handling grievances and complaints is applicable to custarners- and partners, These procedures will allow the customer or entity filing the complaint to exhaust every administrative level in receiving a fair and complete hearing and resolution of their grievance. The partner further, agrees to communicate openly and directly to resolve any problems or disputes related to the provision of services in a cooperative Manner and at the lowest level of intervention possible. All partners agree to inform each other immediately when a customer violates an established policy that would require them to be banned from the center or involves police authorities. AMERICAN'S WITH DISABILITIES ACT AND AMENDMENTS COMPLIANCE The AICC partner agrees to ensure that the policies and procedures as well as the programs and services provided at the ADCC are in compliance with the Americans with Disabilities Act and its amendments, Additionally; partners agree to frilly comply with the provisions of W10A, Title 8 25C-12 VII of the civil Rights act of 1964, the Age Decimation Act of 1975, Title IX of the Education Amendments of 1972, 29 CRF Part 37 and all other regulations implementing the aforementioned laws. The WDB and the America's Job Center of California partners will ensure that policies and procedures established by the WDB and the America's Job Center of California partners are in compliance with the Americans with Disabilities Act (AAA:), HOLD HARMLESS/INDLMNIFICAT16NILLOILITS In accordance with provisions of Section 895.4 of the California Government Cole, each signatory hereby agrees to indemnify, defend and hold harmless all other signatories identified in this MOU from and against any and all claims, demands, damages and costs arising out of or resulting from any negligent acts or omissions which arise from the performance of the obligations by such indemnifying party pursuant to this MOLT, In addition, except for Departments of the State of California which cannot provide for indemnification of court costs and attorney's fees under the indemnification policy of the State of California, all signatories to this MOU agree to indemirify, defend -and hold harmless each other from and against -all court - costs and attorneys fees arising out of or resulting from any negligent acts or omissions which arise from the performance of the obligations by such indemnifying party pursuant to this MOLD. It is understood and agreed that all indemnity provided herein shall survive the termination of this MOO, S ER"ILIT'Y If any part of this MOU is found to be null and void or is otherwise stricken, the rest of this MOU shall remain in force. DRUG AND ALCOHOL -FREE WORKYLACL All Parties to this MOU certify they will comply with the Drug -Free Workplace Act of 1988,41 U.&C. 702 or seq., and 2 CFR part 1.82 which require that all organizations receiving, grants from any Federal agency maintain a drag -free workplace. The recipient must notify the awarding office if an employee of the recipient is convicted of violating a criminal dn.tg statute. Failure to comply with these requirements may be cause for suspension or debarcaent under 2 CFR part 180, as adopted by the U.S. Department of Education at 2 CFR 3483, and the U.S. Department of Labor regulations at 29 CFR. part 44. ERTWICATION REGARDING LOBBXING All Parties shall comply with the Byrd Anti -Lobbying Amendment (731 LT,S.C. Sectioul352), 29 C.F,R. Part 93, and 34 CFR part 82, as well as the requirements in the Uniform Guidance at 2 CFR 200,450, The Parties shall not lobby federal entities using federal hinds and will disclose lobbying activities as required by law and regulations. DEBARMENT AND SUSPENSION All Parties shall comply with the debars ient and suspension requirements (E.0,12549 andl2689) and 2 CFR part 180 and as adopted by the U.S. Department of Labor at 29 CFR part 29.98 and by the U.S. Department of Education at 2 GFR 3485. PRIORM OF SERVICE All Parties certify that they will adhere to all statutes, regulations, policies, and plans regarding priority of service, including, but not limited to, priority of service for veterans and their eligible spouses, and priority of service for the WIOA title I Adult program, as required by 38 II.S,C. Pi 25C-13 see. 4215 and its implementing, regulations and guidance, and WIDA see. 134(c)(3)(E). and its implementing regulations and guidance. Partners will target recruitment of special populations that receive a focus for services under WIOA, such as individuals with disabilities, low-income individuals, basic skills deficient youth, and English language learners. BVY AMERICAN PROVISION Each Party that receives funds made available under title I or 11 of WIOA or under the Wagner- Peyser Act (29 U.S.C_ Section 49, et.. seq.) certifies that it will comply with Sections 8301 through 8343 of title 41 of the United States Code (conimonly known as the. "Buy American Act.") and as referenced in WIDA Section 502 and 20 CFR 683.244(f). SALARY COMPENSATION AND BONUS LIMITATIONS Each fatty certifies that, when operating grants funded by the U.S.. Department of Labor; it complies with TELL 45.06, Implerrientiing the Salary and Bonus Limitations in Public Law 149 - Worker and 'Youth Activities Program Allotments for Program Year (PY) 24171 Final PY 2417 Allotments for the Wagner-Peyser Act Employment Service (ES) Program Allotments, and Workforce Information tyrants to States Allotments for PY 2017,, Public Laws 114-113' (Envision H, title I, Section 105) and 114-223, and W10A section 194(15)(A), restricting the use of federal grant funds for compensation and, bonuses of an individual; whether charged to either director indirect, at a rate in excess of the Federal Office of Personnel Management Executive bevel IL TERMINATION This MOU will remain in effect until the end date specified in the Effective Period section below, unless' All Parties mutually agree to terminate this MOUprior m the. end date. Federal oversight agencies charged with, the administration of W10A are unable to appropriate funds or if funds are not otherwise rrrade available for continued performance for any fiscal period of this MOU succeeding the first fiscal period. Any party unable to perform pursuam to MOU due to lack of funding shall notify the other, Parties as soon as the party has knowledge that funds may be unavailable for the continuation of activities under this MOU; W10A is repealed or superseded by subsequent federal taw; • Local area: designation is changed under`vW10A; A party breaches any provision of this MOU and such breach is not oared within thirty (30) days after receiving written notice from the Local BOARD Chair (or designee) specifying such breach in reasonable detail. In such event, the non -breaching party(s) shall have the right to terminate this MOU by giving. written notice thereof to the party in breach, upon which termination will go into effect immediately, In the event of termination; the Fatties to the MOU must convene within thirty (3 0) days after the breach of the MOU to discuss the formation of the successor 1VIOU. At that tirne, allocated costs must be addressed. IN 25C-14 All Parties agree that this MOU shall be reviewed and renewed not less than once every 3 -year period to ensure appropriate funding and delivery of services, EAFECTIVE PERIOD This MOU is entered into on September 1, 2017. This MOU will become effeetive as of the date of signing by the final signatory below and must terminate on August 51, 2020, unless any of the reasons in the Termination section above apply. AJCC OPERATING BUDGET The purpose of this section is to establish a financial plan, including terms and conditions, to fund the services and operating costs of the local AJCC. The Parties to this MOU agree that joint funding is a necessary foundation for an integrated service delivery system. The goal of the operating budget is to develop a funding mechanism that: • Establishes and maintains the Local workforce delivery system at a level that meets the needs of the job seekers and businesses in the Local area; * Reduces duplication and maximizes program impact through the shating of services, resources, and technologies among Partners (thereby improving each preignmils of * Reduces overhead costs for any one partner by streamlining and sharing J[inanclal, procurement, and facility costs, and * Ensures that costs are appropriately shared by AJCC Partners by determining contributions based on the, proportionate use of the AJCC centers and relative benefits received, and requiring that all funds are spent solely for allowable purposes in a manner consistent with the applicable, authorizing statutes and all other applicable legal requirements, bioluding the Uniform Guidance. The Partners consider this AJCC operating budget the master budget that is necessary to maintain the Local Board's high -standard MCC. It includes the following cost categories, as required by W10A and its implementing regulations, * Infrastructure costs (also separately outlined in the Infrastructure Funding Agreement (IFA));- • Career services; and • Shared services, All costs must be included in the MOU, allocated according to Partners' proportionate use and relative benefits received, and reconciled on a quarterly basis against actual costs incurred and adjusted accordingly. The AJCC operating budget is expected to be transparent and negotiated among Partners on an equitable basis to ensure costs are shared appropriately, All Parmers, must negotiate in good faith and seek. to establish outcomes that are reasonable and fair. 11 25C-15 COST ALLOCATION WTllfiODOLOGY Cast allocation is the process of assigning to two or more programsthe costs of an item shared by the programs, The goal is to ensure that each prograin"bears its fair share; and only its fair share, of the total cost of the item. A cost allocation plan is a written account ofthamethods used to allocate costs to the programs occupying the AJCC's The requirement to allocate the costs of shared resources canoe met by using logical and rational methods to ensure that each program is paying only its fait` share of the cost of an item used in common, and that no program is subsidizing another. Generally, the methods used to allocate a shared cost should be the simplest, most straightforward way of allocating this type of cost fairly. Complex, highly detailed methods should be avoided when a simple one will achieve the objective, Methods, rules or formulas that use percentages or fractions of cost items are acceptable. Accordingly,, shared costs will be based upon the square footage occupied in the AJCC, a Santa Ana WIOWK CENTER 1000 E. Santa Ana Blvd., Suite 200 & Suite 220 Santa Ana, CA 92701. AJCC Partners Co -located at the AJCC: Location of all partners is detailed in AJCC Partner's Location (Attachment 1) INiS'TRUC`I`UIdE FUNDING A+ ;REEMENT The Infrastructure Funding Agreement (IFA) contains the infrastructure costs budget that is an integral component of the overall AJCC operating budget. The other component of the AJCC operating Budget consists of applicable career services', shared operating costs, and shared services, which, are considered additional costs, While each of these components covers different cost categories, an operating budget would be incomplete if any of these cost categories were omitted, as all components are necessary to maintain a fully functioning and successful. local AJCC delivery system. Therefore, the Local Boards, and AJCC partners negotiate the JFA, along with additional costs when developing the operating budget for the local .AJCC system. The overall AJCC operating budget is included in this MOU Phase 11 (Attachment 3). IFAS are a mandatory component of the local MOU, described in WtOA sec. 121(c) and 20 CFR 67$.500 and 675.755. Similar to MOUS, the Local Board inay negotiate an umbrella IPA or individual 1PAs for one or more of its AJCC, AJCC infrastructure costs are defined as noxi-persormel costs that are necessary for the general operation of the American Job Center, including; bat not limited to -- • o_ • Rental of the facilities; • Utilities and maintenance; • Equipment, including assessment -related products and assistive technology for individualswith disabilities, and • Technology to facilitate access to the American Jab Center, including technology used for the center's planning and outreach activities. 25C-16 Changes in the ADCC Partners or an appeal by an AJCC partner's infrastructure cast contributions will require a renewal of the MOUE [TEGL 17.16, RSA TAC 17-03, and OCrTAE Program Memo 17-3, Infrastructure Funding of the Otte -Stop Delivery Sy tern (pp, 17-1.8 and Attachment 11}] FUNDING TYPES cash Cash funds provided to the: Local Board or its designee by AJCC Partners, either directly or by an interagency transfer, or by a third. party, Nan -Cash Expenditures incurred by AJCC Partners on behalf of the AJCC; arid Non-cash contributions or goods or services contributed by a Partner program and used by the ADCC; _. .. ..... Third -party Tn-kind. Contributions of space, equipment, technology; nom -personnel services; or other like items to support the infrastructure costs associated with AJCC operations, by a non-AJCC Partner to.- Support o:Support the ADCC in general; or Support the proportionate share of AJCC infrastructure costs of a specific partner. [20 CFR 675,720; 20 CFR 678,760; 34 CFR 361.720; 34 CFR 361360; 34 CFR 463.720, and 34 C;FR 463.760] Other AJCC Delivery System Costs The budget mast include "applicable career services" as well as any other shared costs agreed upon by the AJCC partners (Attachment 3). The other systerin costs budget must be a consolidated budget that includes a line item for applicable career services. Tho, signed Phase 1 MOO required identification of the career services that were applicable to each partner program. Accordingly, this budget must include each of the partner's costs for the service delivery of each applicable career service and a consolidated system budget for career services applicable to more than one partner. Following is a Summary of career services applicable to each AJCC Delivery System Partner (Santa Ana AJCC Partner Service Matrix (Attachment 2)j CAREER SERVICES Career services include.self--help service services requiring minimal staff assistance and services requiring more staff involvement generally provided to individuals unable to find employment through basis career services, and deemed to be in freed of more concentrated services to obtain employment; or who are employed but deemed to be in need of more concentrated services like training to obtain or retain employment that allows for self-sufficiency. i Eligibility Determination: This is the process of obtaining and documenting information about an individual's circumstances and comparing that information with the criteria set by an agency or program to decide if the individual qualities for participation. I Outreach, Intake and Orientation: Outreach activities involve the collection, publication, and dissemination of information on program services available and directed toward jobless, economically disadvantaged, and other individuals, Intake is the process of collecting basic information, e.g., name, address, phone number; SSN, and all other required information to determine eligibility or ineligibility for an individual's program. Orientation, whether offered M 25C-17 in a group setting, one-on-one, or clectrunically, is the process of providing broad information to customers in order.- to acquaint them with the services, programs, staff, and other resources at the Santa Ana Work Center; or its partner agencies. . Initial Assessment. For individuals new to theworkforce system, initial assessment involves the gathering of basic information about skill levels, aptitudes, abilities, barriers,, and supportive service needs in order to recommend next steps and determine potential referrals to partners or community resources.. 4. duh Search, Placement Assistance, and Career Counseling: Job Search helps an individual seek, locate, apply for, and obtain a job, It may include but is not limited to: job finding skills,, orientation to the labor market, resume preparation assistance, development of ajob searchplan, joke dcvelopmcnt, referrals to job openings, placement services, job finding clubs, job search workshops, vocational exploration, relocation assistance, and re- employment services such as orientation, skills determination; and pre -layoff assistance, Placement Assistance is a service that helps people to identify and secure paid employment that matches their aptitude, qualifications; experiences, and interests. Career Counseling is a facilitated exploration of occupational and industrial information that will lead to a first, new, or a better job for the individual. 5. Employment statistics -Labor Market Information: Collect and report data about employment levels, unemployment rates, wages and earnings, employment projections, jobs, training resources and careers, ( MI) b. Eligible Provider performsmee and program, Cost Information: Collect andprovide information on: A, Eligible: training service providers (described in WIOA Section 122) 13. Eligible youth activity providers (described in Wl4A Section 123) C. Eligible adult education providers (described in WIOA Title 11). D. Eligible pustsecoudaryvocational educational activities and vocational educational activities available to school; dropouts under the Carl Perkins Act (20 USC 2301). B. Eligible vocational rehabilitation program activities (described in Title I of the Rehabilitation Act of 1473) 7. Local Performance information: Collect and provide information on the local area's recent performance measure outcomes. 8. Supportive Services, Information: Collect and provide information on services such as transportation, child care, dependent care, housing, and needs -related payments that are necessary to enable an individual to participatein employment and training activities. 9. Unemployment Compensation: Collect and provide information on filing claims for state benefit payments that M 25C-18 protect individuals from economic insecurity while they took for work. Claims may be filed on-line or via telephone available in the Santa Arta Work Center. 10. Eligibility Assistance: Provide guidance to individuals on eligibility for other programs and on financial aid assistance for training and education programs that are available in the local area.. 11. Follary-Up Services: Services provided to participants who are placed in unsubsidized employment, for not less than 12 months after the first day of the employment. These services assist those individuals to maintain employment or qualify for promotions with that employment. 12. Comprehensive and Specialized Assessments: A closer look at the skills levels and service needs thatrnayincludes A. Diagnostic Testing and use of other assessment tools; and B. In-depth interviewing and evaluation to identify employment barriers and appropriate employment goals. 13. Individual Employment Plan Development: Working with individuals to identify their employment goals, the appropriate achievement objectives, and the appropriate combination of services that will help the individual achieve those goals, 14. Croup Counseling 15, Individual Counseling and Career Planning 16. Case Management: For participants who receive training services under WIOA Section 134(d)(4)� 17. Short -Term Prevocational Services: Cali include development of learning skills, communication skills, interviewing skills, punctuality, personal maintenance skills, and professional conduct, to prepare individuals for unsubsidized employment or training.. TIRnTNTNG SEltv[CE$ Services offered through a training provider to help individuals upgrade their skills; earn degrees and certifications, or otherwise enhance their employability through learning and education. Types of training, services include: 1. Occupational Skills Training: An organized program of'study that provides specific vocational skills that lead to proficiency in performing actual tasks and technical functions required by certain occupational fields at entry, intermediate or advanced levels. 2. tan -the -Job Training (OJT): Training by an employer that is provided to a paid participant while engaged in productiveworkthat is limited in duration, provides knowledge or skills essential to the full and adequate performance of the job, and reimburses the employer for the is 25C-19 costs associated with training the OJT trainee often calculated based on a percentage of the trainee's wages. .3. Workplace and cooperative education; Programs that combine work -place training with related instruction which may include cooperative education programs 4. 'Training programs operated by the private sector S. Skills upgrading and retraining. Courses that prepare persons for entrance into a new occupation borough instruction in now and different skills demanded by technological changes. These courses train incumbent workers in specific skills needed by that business or industry and that lead to potential career growth and increased wages. This includes courses that develop professional competencies that are particularly relevant to a vocational/occupational goal. It most be demonstrated that the training will result in the workers' acquisition of transferable skills or -an industry -recognized certification or credential, 6. Entrepreneurial training 7. Job -readiness training 8. Adult Education and Literacy progxams.; Services or instruction below the postsecondary level for individuals who are not enrolled or required to be enrolled, in secondary school under state law and lack basic educational skills to enable the individuals to farnction effectively in society and on a job, Services include, but are not limited to, one-on-one instruction, coursework, or workshops that provide direction for the development and ability to read, write, and speak in English, compute, and solve problems, at levels of proficiency necessary to function in society or on the job, 9. Customized training. T'aining.that is designed to meet the special requirements of an employer or group of employers and that is conducted with a commitment by the employer to employ an individual upon successful completion of the training and for which the employer pays for a portion of the cost of training. EMPLOVE Its SERVICES L Employer needs assessment: Evaluation ofexnployer needs, particularly fixture hiring and. talent needs. 2. Jab posting. Receiving and filling of job openings; searching resumes; providing access to a diverse labor pout, 3. Applicant pre-screening;: Assessing candidates according to the employer's requirements and hiring needs, referring candidates biased on their knowledge, skills, and abilities relative to the employer requirements. 4. Recruitment assistance. Raising awareness of employers and job opennings and attracting; individuals to apply for employment at a hiring organization. Specific activities may include posting of employer announcements, provision of job applications; and besting job faits and BiI 25C-20 mass recruitment. 5. Training assistance: Providing training resources to enable employers to upgrade employee skills, introduce workers to new technology, or to help employees transition into now positions, 6. Labor Market Information: Access to information: on labor market trends, statistics, and other data related to the economy, wages, industries, etc, 7. Employer information and referral: Provision of information on topics of interest to employers such as services available in the community, local trauung providers, federal laws and requirements, tae information,, apprenticeship programs, human resource practices, alien labor certification, incentive programs such as WQTC or the federal bonding program, etc. ii. Rapid Response and Layoff Aversion: Provision of services to prevent downsizing or closure, or to assist during layoff events, Strategies may include incumbent worker training to avert lay-offs, financing options, employee ownership options„ placement assistance, worker assessments, establishment of transition centers, labor-management committees, peer counseling, etc. Required Consolidated Budget for the Delivery of "Applicable Career Services" The other system casts budget mast be a consolidated budget for applicable career servicess. This budget roust include each ofthe partner's costs for the service delivery of each applicable career service and a consolidated system budget for career, services applicable to more than one partner. Unlike infrastructure cost sharing, other system costs, including "Applicable Career Services„ are not limited to the non -personnel costs and. should include all costs related to the administration and delivery of those services. ATTACIIiY NTS Attachruent 1: ATCC Partner location and Map Attachment 2: Santa Ana ATCC Partnter Service Matrix Attachment 3: Connpmhensive infrastructure Budget, and Other System Cost Budget Attachment 3-1-, Applicable Career Services Attachment 4: Comprehensive ATCC allocation for all Partners 17 25C-21 THIS MEMORANDUM OF UNDERSTANDING', is hereby signed and agreed to on the date first written above. FOR THE CITY` OF SANTA ANA Attest. Maria D, Huizar, Clerk of the Council Recommended For Approval. City Of Santa Ana: Cynthia J. Kurtz, interim City Manager as to Form: nt,alho, City Attorney Robert C. Cortez, Acting Executive D' ector It a . , o tts3 it Community Development Agency Lee McMurtray, Chair FOR AM ERICA'S JOB CENTER OF CALIFORNIA PARTNER ADCC Farmer Name, Title Address Date 25C-22 Attorney ku Attachment 1 E Partner Program Partner Authorization/Category Physically Organization Co -Located Title I Aduit, Dislocated City of Santa Ana WIOA Title I Adult, Dislocated Workers Workers and Youth Youth Programs Yes programs' Rancho Santiago WM title 11 Adult Education and Family Adult Education/ Community College Literacy Act (AEFLA) program literacy and Carl Perkins District Career and technical education (GTE) Career Technical programs at the postsecondary level, No Education authorized under the Carl D. Perkins Career and Technical Education Act of 2006-(20 U.S.C. 2301 et seq.) Employment WIOA title III Wagner -Keyser Employment Wagner-Peyser Development Services, authorized under the Wagner - Department (EDD) Peyser Act (29 M.C. 49 at seq.), also `fes providing the state's public labor exchange. Employment lobs for Veterans State Grants (JVSG), Veterans Development authorized under chapter 41 of title 38, Yes Department (EDD) U,S C. Employment Trade Adjustment Assistance (TAA), Trade Act Development authorized under chapter 2 of title II of the Yes Department (EDD) Trade Act of 1974 19 U.S.C. 2271et seq.) Unemployment Employment Unemployment Insurance (Ui) programs Insurance (UI) Development understate unemployment compensation No Department (EDD) laws. State Department of WIOA title IV State Vocational Vocational Rehabilitation Rehabilitation program authorized under Rehabilitation Services titles of the Rehabilitation Act of 1973 (29 Yes 11.5.0, 720 et seq,) Temporary Assistance Social Service Temporary Assistance for Needy Families for Needy Families Agency -Family Self_ (TANF), authorized under part A of title IV No (TANF) Sufficiency of the Social Security Act (42 U.S.C. 601 et seq.) Senior Aid Program Senior Community Service Employment :Senior Aid program Regions 11 & III Program (SCSEP), authorized under title V Yes SER-Jobsfor of the Older Americans Act of 1965 (42 Progress, Inc. U.S.C, 3056 et seq,) Job Carps Lang Beach JabCars _ WiOATitle i G, Jabs Gor s Na Job Corps Cornerstone WICIA Title i C; lobs Corps Solutions Yes Native American Southern California Indian and Native American Programs Programs. Indian Center (Section 166) No 25C-23 Attachment 1 Partner Program Partner Organization Authorization/Category Physically Co -Located Housing & Urban Santa Ana Housing Housing & Urban Development (HUD) No Development Authority Family Self-SufficleaStE2 ram Adult Demonstration Change County Reentry Employment Opportunities (EO) Sheriffs Department programs authorized under see. 212 of the No Second Chance Act of 2007 (42 U.S.C. 17532) and WIOA sec. 165 25C-24 gel I 10 SANTA ANA WORK CENTER AMERICA!S JOB CENTER OF CALIFORN AND ITS PARTNERS In Santa Ana WORK Center America's Job Center of California 1000 E. Santa Ana Blvd., #200 Santa Ana, CA 92701 Partners; Employment Development Department State Department of Rehabilitation O.C. Social Services Agency Goodwill Industries SER5emorAid Program H 0 Centennial Adult Education Q2900 W. Edinger Ave. Santa Ana, CA 92704 Jam, Santa Ana Co11e9e 153OW17thSt. Santa Ana, CA 0270A College &LVorkfnrce Preparation Center 1572 N. Main St. Orange, CA 92867 #1 ST a RL State Department of Rehabilitation 790The City Drive, Suite 110 Orange, CA 92868 Social Services Agency 19285,GrandAve, Santa Ana, CA 92706 CTFAOP Valley High School 1801 S. Greenville Santa Ana, CA 92704 E Long Beach Job Corps Q1903 Santa fe, Ave. Long Beach, CA 90810 Southern California Indian Center 10175 Slater Avo, #150 Fountain Valley, CA 92708 0 Community Action Partnership Of O.C. 11$70 Monarch St. Garden Grove, CA 92841 4} u E�t}tq3 Y! ���IIIrrM i� gCL V R m f� m Ln r CL - 0. m M. o 0000 «� cc ri r o a c u r vi r` ui r� k 0 m r m IL � � N 6a St of ,q h LR w. �; n �, 2 'cam co a V ° w 00 w ad oc6}Y LO Lft uA C{` H ttt W ry F yya re mems•{ W 'c b4 a' •G,. rf N M fYl .t3 b� K} a' N �,,� N N: �,y` N fn CFE n M' �„� ri ri H eW iW ri v -E rp . 4= R 04 y C CU c m E a a a CL a u n Q o cs o o c a c >cscz }ta _.0 d :�o ver Ct :CU E y va a.. 4 E c Cha CL CL c u fez to E w "L7 w q °L tJ eu to ta, C ui s'n sn i vWr ;� t� in c E u a E 75 r" A+. L'1 8 U W V `N U r rvi } 1} 41 +i} VF N Y N Vn iIh th N Y 'y, �Q' eMy hq+ •J1 4' W 4� m a � O N VY VF V1 LF NF Vk N N N N lM1 {P. N :'x _ {/1+ iM1 ih N N ilY N i/1 W iA iR fR ih q� SYi"'dk��„"a„p" S o S $818 1 c V uNi M w o N ubi � w v4tr vii udy N VA N N 20 aN m tl H W W N � a p N a m w' � ✓moi � ry � to rvi � a �,q�,.�'.. gin. w vs +n N us N N N N srr N Al N � tV v a a m y a 4. p E Y c � a kg `d a 25C-28 Ha' AJCC Partner CORNERSTONE SOLUTIONS, INC, JOB CORPS SERVICES Exhibit 2 - SA WDB MOU - Non Co -located 25C-29 Cost CategorylLine Item Rental of Facilities Electric Gas Water M Line )tern Crest Detail User Fee taaurawaxsr "" all utilities are Included in the User Fee cost ' High -Speed Internet .included in the TelephonestLandllnes cast Attachment 3 Cost (Yearly) $946,556 Telephones (Landlines) AT&T mffoorvb1XnasWatRCawW3Glnasof ( $60,180 $31 euds plus montNy usage (SaS�mo avp d rrtas) I Alarm Monitoring I Spectrum Security Systems $1,140 Facility Maintenance Contract "Janitorial service Included to user Fee cost Assessment -related productsI EAP 3 Assessments (EdITS) ( $840 (dOtl a989ASalaA(k+(aX 9AiUai@tl to fast Aw 9 yowl Assistive technology for individuals with disabilities ("Access and Accommodation') Other tangible equipment used VOScan Module (w omapnatk,cards+ $2,100 to serve all center customers tax assumed to or, yead (not specific to an individual program partner) Specify Other Tangible Equipment Technology used for the center's Desktops, laptops, flash planning and outreach activities drives, printers. Specify the Technology Cost of creation andSANTAANAWIB,ORG $48 maintenance of a centerwebsite 0yew ara,math nsPyew On:oru+&,soen4„rt (not specific to an individual program partner) that provides 25C-30 Attachment 3 outreach to customers by providing information on AJGC services and/or provides direct service access to AJGC services Website: SANTAANAWIB.ORG (Does not include data systems or case management systems specific to individual program partners.) IfTc o ayo- asos of s 8 r��:of o a:� res u ure os o e S 'are crc a- a r Cost catego+9r Total Yearly.Cost Subtotal., Rental Costs $145,556 Subtotal, utilities and Maintenance Costs $61,320 Subtotal. Equipment Costs $2,940 Subtotal, Technology to Facilitate Access Costs $48 Subtotal: Common Identifier Costs TQ INFRA < .UR Cst) S OR .. T •AN 2 .0 86 " nets P o o ` e S are=o lnf as r'tzc re Casts. Iona ed- o ach Cir-ocatad.�-artner The cost allocation methodology will be based upon a partner program's occupancy percentage of the AJCC (square footage). This method will ensure a fair and equitable distribution of cost. The initial proportionate share of infrastructure costs allocated to each partner based on the above methodology, each partner's estimated total contribution amount, and whether it will be provided through cash, non-cash (in-kind), and/or third -party in-kind contributions. This initial determination will be periodically reconciled against actual coasts incurred and adjusted accordingly due to ADA improvements, new occupancy and/or execution of new lease: AJGC partners may provide cash or non-cash contributions to cover their proportionate share of infrastructure costs. If non-cash or in-kind contributions are used, they cannot include non - infrastructure costs (such as personnel), and they must be valued consistent with Uniform Guidance Section 200.306 to ensure they are fairly evaluated and meet the partner's proportionate share. Allocation of Prppafionate Share of lnfrastructure,Gosts for`Go located Partners Co -located Partner Application of Allocated Amount. Amount; CORNERSTONE Methodology Initial Share Gash In -Kind Shared Infrastructure 1,26% $4,103.16 Cost 25C-31 Attachment 3 The other system costs budget includes any other shared services that are authorized for and commonly provided through the AJCC partner programs. As with infrastructure costs, other system costs must be allocable according to the proportion of benefit received by each of the AJCC partner programs, consistent with the partner's authorizing federal statute and Uniform Guidance, The MOU Phase If must also include an agreed upon budget for these other casts along with the agreed upon cost sharing methodology. These costs may be shared through cash or non-cash; AJCC Personnel Budget Detail Contracted Security Guard~ 1 FTE @ 56,737,06 Receptionists (SOA) Total Personnel Budget 1 FTE @ $97,207 � $153,944.06 The cost allocation methodology will be based upon a partner program's occupancy percentac of the AJCC (square footage). This method will ensure a fair and equitable distribution of cost. The initial proportionate share of Infrastructure costs allocated to each partner based on the above methodology, each partner's estimated total contribution amount, and whether it will be provided through cash, non-cash (in-kind), and/or third -party In-kind contributions. This initial determination will be periodically reconciled against actual costs incurred and adjusted accordingly due to ADA improvements, new occupancy and/or execution of new lease. AJCC partners may provide cash or non-cash contributions to cover their proportionate share of infrastructure costs. If non-cash or In-kind contributions are used, they cannot include non - infrastructure costs (such as personnel), and they must be valued consistent with Uniform Guidance Section 200.306 to ensure they are fairly evaluated and meet the partner's proportionate share. The cost allocation methodology will be based upon the same methodology as mentioned above, a partner program's occupancy percentage of the AJCC (square footage). This method will ensure a fair and equitable distribution of cost, Co -located Partner Application of Allocated Amount: Amount; EDD Wagner-Peyser Methodology Initial Share Cash In -Kind Other System Casts 1.26% $1,939.70 25C-32 Attachment 3-1 Applicable Career Services 25C-33 The budget must Include "applicable career services" as well as any other shared costs agreed upon by the ADCC partners. While only co -located partners share infrastructure costs, all One - Stop partners must share in other system costs, including applicable career services. All partners that signed the Phase I MOU must also sign the Phase 11 MOU for the sharing of other system costs. � sem.. ;req Dred taoisadates rrr B ge : or " 0.p ice 1 Caree a es Summary of Career Services Applicable to Each AJCC Partner (Phase I MOU). The agreed upon budget for other system costs aligns with the Phase I MOU agreement that outlined shared customers and service's.. The other system costs budget is a consolidated budget that includes applicable career ,services. The signed Phase.,. MOU required. identification of the -career services that--were- applicable to each partner program. Accordingly, this budget includes each of the partner's costs for the service delivery of each applicable career service and a consolidated system budget for career services applicable to more than one partner. Unlike infrastructure cost sharing, other system costs, including "Appilcable Career Services" are not limited to the non -personnel costs and should Include all costs related to the administration and delivery of those services. ADCC Applicable Career Services Cornerstone Career Services- sxxxx • Eligibility Determination (1) • Outreach, Intake and Orientation (2) • Initial Assessment: (3) • lob Search, Placement Assistance, and Career Counseling (4) • Employment statistics -Labor Market Information (5) • Eligible provider performance and program. Cost Information (6) • Local Performance Information (7) • Supportive Services` Infortuation (8) Unemployment Compeneation(9) •-EhgibilityA.ssistanee(14) + Follow -Up Services(I1) * Comprehensive and Specialized Assessments(12) • Individual Employment Plan Development(13) • Group Counseling (14) • individual Counseling and Career Planning (15) • Case Management (I6) • Short -"Germ Prevocational Services (17) Training SXX;X • Occupational Skills Training (1) • Ou-the-Job Training (OJT) (2) • Workplace and cooperative education (3) 25C-33 Attachment 3-1 Applicable Career Services • Training programs operated by the private sector (4) • Skills upgrading and retraining (5) •, :Entrepreneurial training (6) • Job -readiness, training (7) • Adult Education and Literacy programs (8) • Customized training (9) Employer Services $XXIXX • Employer needsassessment (1) • Job posting () • Applicant pre-screening (3) • Recruitment assistance (4) •. Training assistance (5) • Labor Market information (6) • Employer information and referral (7) • Rapid Response and Layoff Aversion (8) Total Career Service Cost Mxx 25C-34 Santa Ana Workforce Development Board ADCC Partner: Santa Ana WORK Center (City of Santa Ana) 25C-35 Attachment 3 25C-36 of astru re Hu gem. Cost Category/Line lfem Line Item Cost Detail Cost (Yearly) enf i7ental of Faaiiities User Fee (PvwivKtrksI $146,556 Electric Gas *all utilities are Included in the User Fee Water cost ,'Sewer Ga11 nnact lons High -Speed Internet "'included in the Telephonesll-andiines cost Telephones(Landlines) AT&T ... Emratmbwsaa wakcanter34rh,as2t $60,160 $31 9e Gh prusmWNhly usage ($6StW eV,¢ 4 MS) Alarm Monitoring Spectrum Security Systems $1,140 Facility Maintenance Contract • *janitorial service included in User Fee cost �SubtofafUfrfrfres�and,Maintenance,Cosfs�ti„��,��� �* ��$81,320* -,E z 4 Assessment -related products EAP 3 Assessments (EdITS) $840 (/00 a5SaS3ht Pit k taganuMedto 1VMfP i}wtarf Assistive technology far Individuals with disabilities rAccess and Accommodation) Other tangible equipment used VOScanModule (womasne'm<a�a. $2,100 to serve all center customers tax muffled M last br I yaw) (not specific to an individual program partner) Specify Other Tanglbta Equipment subtotal., Equlpment costs - 4840 Technoiog"y to Facilitate Access to this ADCC Technology used for the center's Desktops, laptops, flash planning and outreach activities drives, printers. Specify the Technology Cost of creation and SANTAANAWRORG $48 maintenance of a center website (�+'s"rte'm«,pnrcs.�"yasrop:oettts-csrranrt (not specific to an individual program partner) that provides 25C-36 Attachment 3 outreach to customers by providing information on ADCC services and/or provides direct service access to AJCC services Website: SANTAANAWIB.ORG (Does not include data systems or case management systems specific to individual program partners.) .� reWpiv %�.s. .Subfofal7ec no/o}Ylacri�fafe Accessosfs $4a Summary o Tataf lnfrastruotare,Cas be Sfiarredly Ca -located Partite ENO ,to Cost Category Total Yearly Cast Subtotal: Rental Costs $146,556 Subtotal. Utilities and Maintenance Costs $61,320 Subtotal: Equipment Casts $2,940 Subtotal; Technology to Facilitate Access Costs $48 Subtotal: Common identifier Costs TOTAL INFRABTRUG7URE COS7SrEQEi'JAN7AANA 4VQRK CEiVTER' d W�= tx2ziRlxyc�V 'r �`��tnrtRaiPr p ifronafe5iaareaflnfrasfrucfu�eCostsAilQcafedfQBach����"���` ? .$.T 4 ta.. eS.2'? € cS v,i v. k'.5 R .lei .Y 2`i•'a4" V &ia;,N .T.'",C.€ s k` k The cost allocation methodology will be based upon a partner program's occupancy percentage of the AJCG (square footage). This method will ensure a fair and equitable distribution of cost. The initial proportionate share of infrastructure costs allocated to each partner based an the above methodology, each partner's estimated total contribution amount, and whether it will be provided through cash, non-cash (in -.kind), and/or third -party In-kind contributions, This initial determination will be periodically reconciled against actual costs incurred and adjusted accordingly due to ADA improvements, new occupancy and/or execution of new lease. ADCC partners may provide cash or non-cash contributions to cover their proportionate share of infrastructure costs. If non-cash or in-kind contributions are used, they cannot Include non - infrastructure costs (such as personnel), and they must be valued consistent with Uniform Guidance Section 200.306 to ensure they are fairly evaluated and meet the partner's proportionate share. Allocation of Proportionate Share of Infrastructure Costs for Co4ocated Partners Co -located Partner Application of Allocated Amount: Amount: SAWC Methodology Initial Share Cash In -Kind Shared Infrastructure 52.48% $179,318,61 $171,318.61 Cost 25C-37 Attachment 3 Orr c eci�aerAgreemen The other system costs budget includes any other shared services that are authorized for and commonly provided through the ADCC partner programs. As with infrastructure costs, other system costs trust be allocable according to the proportion of benefit received by each of the ADCC partner programs, consistent with the partner's authorizing federal statute and Uniform Guidance, The M U Phase tl must also include an agreed upon budget for these other costs along with the agreed upon cost sharing methodology. These costs may be shared through cash or non-cash. Shared Comprehensive Personnel Costs for AJCC Co -located Partners Shared Costs based on Proportionate Square Footage Occupied, k QAJGG System Budges1CG P.ersor t�' AJGG Personnel Budget Detail Contracted Security Guard 1 FTE @ 56,737,05 Receptionists (SOA) 1 FTE @ $97,207 Total Personnel Budget $153,944.06 ������/nrffal, Propor�onate Share of/nfrastruc#are,Costs,A/located fu'Each�`�� ��"� The cost allocation methodology will be based upon a partner program's occupancy percentage of the AJGC (square footage). This method will ensure a fair and equitable distribution of cost. The initial proportionate share of infrastructure costs allocated to each partner based on the above methodology, each partner's estimated total contribution amount, and whether it will be provided through cash, non-cash (in-kind), and/or third -party in-kind contributions. This initial determination will be perlodlcaily reconciled against actual costs incurred and adjusted accordingly due to AOA improvements, new occupancy and/or execution of new leasee AJGG partners may provide cash or non-cash contributions to cover their proportionate share of infrastructure costs. If non-cash or in-kind contributions are used, they cannot include non - infrastructure costs (such as personnel), and they must be valued consistent with Uniform Guidance Section 200.306 to ensure they are fairly evaluated and meet the partner's proportionate share. Shared Comprehensive Personnel Costs A//ocateif to Each` Co-locateq Partner The cost allocation methodology will be based upon the same methodology as mentioned above, a partner program's occupancy percentage of the AJGG (square footage). This method will ensure a fair and equitable distribution of cost. Allocation of Proportionate Share of Infrastructure Costs for Co -located Partners Co -located Partner Application ofAllocated Amount; Amount;SAWC Methodology Tinitial Share Cash in -Kind Other System Costs 52.4/8% $80,789.84 25C-38 Attachment 3-1 APPLICABLE CAREER SERVICES The budget must include `applicable career services" as well as any other shared costs agreed upon by the AJCC partners. While only co -located partners share infrastructure costs, all One - Stop partners must share In other system costs, including applicable career services. All partners that signed the Phase I MOU must also sign the Phase 11 MOU for the sharing of other system costs. squire coo' salitlated==$ "sfem?�tldge_ � or.'4 plica la %reer,5 ryices ,W 7, Summary of Career Services Applicable to Each AJGG Partner (Phase I MOU) The agreed upon budget for other system costs aligns with the Phase I MOU agreement that outlined shared customers and services, The other system costs budget is a consolidated budget that includes applicable career services. The signed Phase I MCU required identification of the career services that were applicable to each partner program. Accordingly, this budget includes eackt of the partner's costs for the service delivery of each applicable career service and a consolidated system budget for career services applicable to more than one partner, Unlike infrastructure cost sharing., other system costs, including "Applicable Career Services are not limited to the non -personnel casts and should include all costs related to the administration and delivery of those services. AJCC Applicable Career Services SAWC° Career Services. 5541,376.00 • Eligibility Determination (1) • Outreach, intake and Orientation (2) • Initial Assessment (3) • Job Search, Placement Assistance, and Career Coudscling (4) • Employment statistics -Labor Market Information (5) • Eligible Provider performance and program Cost Information (6) • Local Performance Information (7) • Supportive Services' Information (8) • Unemployment Compensation(9) • Eligibility Assistance(IO) • Follow -Up Services(I1) • Comprehensive and Specialized Assessments(12) • Individual Employment Plan Development (13) • Group Counseling (14) • Individual Counseling and Career Planning (15) • Case Management (i6) • Short -Term Prevocational Services (17) 'Draining $484,982.00 • Occupational Skills Training (1) • On -the -Job Training (OJT) (2) • Workplace and cooperative education (3) Training programs operated by the private sector (4) 25C-39 Attachment 3-1 APPLICABLE CAREER SERVICES s Skills upgrading and retraining (5) + Entrepreneurial training (b) • Job -readiness training (7) • Adult Education and Literacy programs (8) • Customized training (9) Employer Services $209,549.20 • Employer needs assessment (t) + Job posting (2) + Applicant pre-screening (3) • .Recruitment assistance (4) • Training assistance (5) « Labor Market Inforination (6) _ + Employer information and referral (7) • Rapid Response and Layoff Aversion (8) Total Career Service Coat $2,235,90720 25C-40 Santa Ana Workforce Development Board AJCC Partner: for Progress, Inc, 25C-41 Attachment 3 INFRASTRUCTURE BUDGET Infras ru ure B tlgeY: Cost Category/l the Item dine item Cost Detail 25C-42 Cost (Yearly) Ften Rental ofFacilities User Fee tmacwaee�$146,556 a Sub#of L Renta! Costs�� ' #6 55G "tea b `.L Utehttesand�Intenance��<�� °'°.v�S'+NcaxMv- Electric - Gas '"all utiltles are included in the user Fee Water cost Sewer Connections High -Speed Internet ""included in the Telephones/Lendlines cost Telephones (Landlines) AT&T' EDDMMbUWS W4 *COeJW04'NOS W $60,180 $31 eachptus monmly&v "($Man&vg Ames) Alarm Monitoring Spectrum Security Systems $1,140 Facility Maintenance Contract '"'lanitodai service included in user Fee cast Sub#o'taf utilities andMamtenance Costs Cq}on „ Assessment -related products EAP 3 Assessments (EdITS) $840 t+oo ass�samen[s+rox assumea ro raaz rw +r�1 Assistive technology for individuals with disabilities ("Access and Accommodation') Other tangible equipment used VOSean Moduleisoohmwae*mds- $2,100 to Serve all Center customers. taxsssumadrotastrortyear) (not specific to an individual program partner) Specify Other Tangible Equipment Subtotal.• Equipment Costs $2,940 Technology to Facilitate Access to the AJCC Technology used for the center's Desktops, laptops, flash planning and outreach activities drives, printers. Specify the Technology Cost of creation and SANTAANAW tB.ORG $48 maintenance of a center wobsite (3reaz'""1„s7ireeron:as/tangoe1taer7) (not specific to an individual program partner) that provides 25C-42 Attachment 3 outreach to customers by _ providing information on AJCC services and/or provides direct Service access to AJCC services Website: SANTAANAWIB. CRC (Does not Include data systems or case management systems specific to individual program partners.) n'°i..•'• '^€'T, 2.i+Sft`"3` g=Sti <. '. iSJ�' ? TSabtotal7 echno'lagyta Facrhtal1e A Gosiis�1 cress .�a� .Suromaty of Tatar Infrastructure Casts Qa Shared y Go located Partners �`��, Cost CategoryTotal Yearly Cost_ Subtotal., Rental Costs $946,956 Subtotal. Utilities and Maintenance Costs $69,320 Subtotah Equipment Costs $2,940 Subtotal. Technology to Facilitate Access Costs $48 Subtatah Common Identifier Costs rTQTAL�INFi2ASTRUCTURE Cd3T8'F(SRSANTA�ANA�R ' � ��� ro t"`'$21Q 864,. ' s�> Inrtcal Proporironafe Share of infrastructure Costs �tllocafed to,Each ����� � „v , The cost allocation methodology wil I be basedupon a partner program's occupancy percentage of the AJCC (square footage). This method will ensure a fair and equitable distribution of cost. The initial proportionate share of infrastructure costs allocated to each partner based on the above methodology, each partner's estimated total contribution amount, and whether It will be provided through cash, non-cash (in-kind), and/or third -party in-kind contributions, This initial determination will be periodically reconciled against actual costs incurred and adjusted accordingly due to ADA Improvements, new occupancy and/or execution of new lease. AJCC partners may provide cash or non-cash contributions to cover their proportionate share of infrastructure costs. if noncash or in-kind contributions are used, they cannot include non - infrastructure costs (such as personnel), and they must be valued consistent' with Uniform Guidance Section 200.306 to ensure they are fairly evaluated and meet the partner's proportionate share. Allocation of Proportionate Share of Infrastructure Costs for Co -located Partners Co -located Partner Application of Allocated Amount; Amount: SER Methodology Initial Share Cash In -Kind Shared Infrastructure 2.53% $8,241.34 Cost 25C-43 Attachment 3 `GbE oca e a ne M Ii ) ent Min The other system costs budget includes any other shared services that are authorized for and commonly provided through the AJGC partner programs. As with Infrastructure costs, other system costs must be allocable according to the proportion of benefit received by each of the AJGC partner programs, consistent with the partner's authorizing federal statute and Uniform Guidance. The MOU Phase If must also include an agreed upon budget for these other costs along with the agreed upon cost sharing methodology. These costs may be shared through cash or non-cash. Shared Comprehensive Personnel Costs for AJGC Co-tocated Partners Shared Costs based on Proportionate Square Footage Occupied. �° ACC Sysfem Budget€ AJGC'Peisonne . AtCC Personnel Budget Detail Contracted Security Guard 1 FTE @ 56,737.05 Receptionists (SOA:) 1 FTE @ $97,207 Total Personnel Budget $153,944X6 ;� r�elnrtaattaro b lonaeSrareofl asfruetureGosfs�l�ocatedYo act The cost allocation methodology will be based upon a partner program's occupancy percentage of the AJCG (square footage). Thfs method will ensure a fair and equitable distribution of post. The initial proportionate share of infrastructure casts allocated to each partner based on the above methodology, each partner's estimated total contribution amount, and whether It will be provided through cash, non-cash (in-kind), and/or third -party in-kind contributions. This initial determination will be periodically reconciled against actual costs Incurred and adjusted accordingly due to ADA Improvements, new occupancy and/or execution of new lease, AJCG,partners may provide cash or non-cash contributions to cover their proportionate share of infrastructure costs. if non-cash or in-kind contributions are used, they cannot include non - infrastructure costs (such as personnel), and they must be valued consistent with. Uniform Guidance Section 200.336 to ensure they are fairly evaluated and meet the partner's proportionate share. Shared Comprehensive`Persbnnel CostsJAllocafedto Each 6640,64 led Partner The cost allocation methodology will be based upon thesamemethodology as mentioned above, a partner program's occupancy percentage of the AJGC (square footage). This method will ensure a fair and equitable distribution of cast. Allocation of Proportionate Share of Infrastructure Costs for CO -1 old Partners Co -located Partner Application of Allocated Amount: Amount: SEF/ Methodology Initial Share Gash In -Kind' Other System Casts 2:53% $3,894.7$ 25C-44 Attachment 3-1 APPLICABLE CAREERSERVICE5 arr B e- ODBI' e SA, s The budget must include "applicable career services" as well as any either shared costs agreed upon by the AJCC partners. While only co -located: partners share Infrastructure costs; all One. Stop partners must share in other system costs, including applicable career services. All partners that signed the Phase I MQU must also sign the Phase I I MQU for the sharing of other system costs. Rer�uire ,Co sot a Sys m°`�d,_get-for ` e• areer e _ ces ,� Summary of Career Services Applicable to Each AJCC Partner (Phase I MOU) The agreed upon budget for other system costs aligns with the Phase I MQU agreement that outlined shared customers and services. The other system costs budget is a consolidated budget that includes applicable career services. The signed Phase_I MQU required identification of the .career services thatwere applicable to each partner program. Accordingly, this budget includes each of the partner's costs for the service delivery of each applicable career service and a consolidated system budget for career services applicable to more than one partner. Unlike infrastructure cost sharing, other system costs, including "Applicable Career Services" are not limited to the non -personnel costs and should include all costs related to the administration and delivery of those services. ADCC Applicable Career Services SER Career Services- $XX • EligibilityDetermination(1) • Outreach, Intake and Orientation (2) • Initial Assessment (3) • Jab Search, Placement Assistance, and Career Counseling (4) • Employment statistics -Labor Market Information (S) • Eligible Provider performance and program Cost Information (6) • Local Performance Information (7) • Supportive Services' Information (8) • Une€nploymentCornpensation(9) • Eligibility Assistance() Q) • Follow -Up Services(I1) • Comprehensive and Specialized Assessments(12) • Individual. Employment Plan Development (13) • Group Counseling (14) • Individual Counseling and Career Planning (IS) • Case Management (16) • Short -Terse Prevocational Services (17) Training _ Sxx Occupational Skills Training (1) • On -the -Job Training (OJT) (2) • Workplace and cooperative education (3) 25C-45 Attachment S-1 MUSCOMMUMM • Training programs operated by the private sector (4) • Skills upgrading and retraining (5) • Entrepreneurial training (6) • Tub -readiness training (`l) • Adult Education and Literacy programs (8) • Customized training (9) Employer Services $ • Employer needs assessment (1) Job posting (2) • Applicant pre-screening (3) • Recruitment assistance (4) • Trainingassistance (S5) + Labor Market information (G) • Employer information and referral (7) • Rapid Response and Layoff Aversion (9) Total Career Set -vice Cost SXX 25C-46 Santa Ana Workforce Development Board AJCC Partner: F Insurance 25C-47 Cost CategoryCLine Item Rental of Facilities Electric Gas Water High -Speed Internet Line Item Cost Detalf User Fee (,,,wawP ks) "*all utilities are Included In. the User Fee cost ***Included in the TelephonesA.andlines Met Attachment 3 Cost (Yearly) $146,556 Telephones (Landlines) 1 AT&T . �o� P P W,:®swa c sa malar I $$0,180 a31 aechPdus rrondfifywa+la j38Wmo avg 4mos� Alarm Monitoring I Spectrum Security Systems 1 $1,140 Facility Maintenance Contract °'°ianitarlai service Inaudaa in user Fse coat Assessment -related products EAP 3 Assessments ffao aaso5 enta t Wx isSpml klG Em Assistive technology for individuals with disabilities rAccess and Accommodation') Other tangible equipment used VOScan Module (woo "na«acards+ $2,100 to serve all center customers rax8MMd0Wt1Pr1yoa,) (not specific to an individual program partner) Specify Other Tangible Equipment Technology used for the center's Desktops, laptops, flash planning and outreach activities drives, printers. the Technology Cost of creation andSANTAANAWIB.ORG $48 maintenance of a ce nter website (.1yearwMwitnas3"ycarw.OVaVlsacn4117) (not specific to an individual program partner) that provides 25C-48 Attachment 3 INFRASTRUCTURE BUDGET Outreach to customers by providing information on AJGC services and/or provides direct service access to AJGG Services Website: SAN7AANAW/B. ORG (goes not include data systems or case management systems specific to individual program partners.) MHO eco/ogy o, aci/' ces os Summa, + f Taia � rlfrast a ure Cosfs a e' a d y - o. ca a =lea oars Cost Category rota! Yes Cost Subtotal: Rental Costs $146,556 Subtotat: Utilities and Maintenance Costs $61,320 Subtotal. Equipment Costs $2,940 Subtotal: Technology to Facilitate Access Casts $48 Subtotal: Common ldentiter Costs TSU A NFUCT OSTS?FOWSAN, A 2l0 864 . TWO K CENSE � tali roportiona e�Sha�e°rii'�frasittctnre<-osts. (lacatedQ acct The cost allocation methodology will be based upon a partner program's occupancy percentage of the ADCC (square footage). This method will ensure a fair and equitable distribution of cost, The Initial proportionate share of infrastructure costs allocated to each partner based an the above methodology, each partner's estimated total contribution amount, and whether it will be provided through cash, non-cash (Irt-kind), and/or third -party in-kind contributions. This initial determination will be periodically reconciled against actual casts incurred and adjusted accordingly due to ADA improvements, new occupancy and/or execution of new lease, AJCG partners may provide cash or non-cash contributions to cover their proportionate share of infrastructure costs, If non-cash or in-kind contributions are used, they cannot include non - infrastructure costs (such as personnel), and they must be valued consistent with Uniform Guidance Section 200.306 to ensure they are fairly evaluated and meet the partner's proportionate share, Ailcication'of Proportionate Share of Infrastructure Costs forCo locates} partners . Co -located Partner Application of Allocated Amount: Amount: EDD Wagner -Poyser Methodology Initial Share Cash In-kind Shared Infrastructure 41.65% $121,496.70 Cost 25C-49 Attachment 3 o e.. e e a e. a xtzs The other system costs budget includes any other- shared services that are authorized for and commonly provided through the AJCC partner programs. As with infrastructure costs; other system costs must be allocable according to the proportion of benefit received by each of the AJCC partner programs, consistent with the partner's authorizing federal statute and Uniform Guidance. The MOU Phase // must also include an agreed upon budget for these other costs along with the agreed upon cost sharing methodology. These costs may be shared through cash or non-cash. Shared Comprehensive Personnel Costs for AJCC Co -located Partners Shared Costs based on Proportionate Square Footage Occupied. Budge k, Ag _x AJCC Personnel Budget Detail Contracted Security Guard 1 FTE @ 56,737:06 Receptionists (SOA) 1 FTE @ $97,207 Total Personnel, Budget $163,944.06 ltta �P o o - to S a e, fg r ` ruc re Gos lib edo arr The cost allocation methodology will be based upon a partner program's occupancy percentage of the AJCC (square footage). This method will ensure a fair and equitable distribution of cost. The initial proportionate share of Infrastructure costs allocated to each partner based on the above methodology, each partner's estimated total contribution amount, and whether it will be provided through cash, non-cash (in-kind), and/or third -party In-kind contributions. This initial determination will be periodically reconciled against actual costs incurred and adjusted accordingly due to ADA improvements, new occupancy and/or execution of new lease. AJCC partners may provide cash or non-cash contributions to cover their proportionate share of infrastructure costs. If non-cash or in-kind contributions are used, they cannot Include non - infrastructure costs (such as personnel), and they must be valued consistent with Uniform Guidance Section 200.306 to ensure they are fairly evaluated and meet the partner's proportionate share. Shared Comp�ehens�ue Personnel Cosh Allocated to Each Ga located Partner 4 _.�. The cost allocation methodology will be based upon the same methodology as mentioned above, a partner program's occupancy percentage of the AJCC (square footage). This method will ensure a fair and equitable distribution of cost. Ail kation of Proportionate Share of lnfrastruc`tur'e Costs for o=locate artners Co -located Partner Application of Allocated Amount: Amount, EDC} Wagner-Peyser Methodology Initial Share Cash In -Kind Other System Costs 41.65% $64,117.70 25C-50 Attachment 3-1 Sharing Other One -Stop Delivery System Masts The budget must include "applicable career services" as well as any other shared costs agreed upon by the ADCC partners, While only co -located partners share infrastructure costs, all One - Stop partners must share in other system costs, including applicable career services. Ali partners that signed the Phase I MOU must also sign the Phase I I MOU for the sharing of other system costs, Required Consolidated System Budget for "Applicable Career Services" Summary of Career Services Applicable to Each ADCC Partner (Phase I MOU) The agreed upon budget for other system costs aligns with the Phase I MOU agreement that outlined shared customers and services; The other system costs budget is a consolidated budget that includes applicable career services, The signed Phase I MOU required identification of the career services khat were applicable to each partner program. Accordingly, this budget includes each of the partner's costs for the service delivery of each applicable career service and a consolidated system budget for career services applicable to more than one partner, Unlike infrastructure cost sharing, other system costs, including 'Applicable Career Services" are not limited to the non -personnel costs and should include all costs related to the administration and delivery of those services. ADCC Applicable Career :Services EDD Career Services; $1,018,391.26 Eligibility Determination (1) $13,306.00 + Outreach, Intake and Orientation (2) (EDD Ul) Initial Assessment (3) Job Search, Placement Assistance, and Career Counseling (4) Employment statistics -Labor Market Information (5) Eligible Provider performance and program Cost Information (6) ■ Local Performance Information (7) Supportive Services' Information (8) Unemployment Compensation(9) • EligibilityAssistance(10) follow-IJp Services(11) s Comprehensive and Specialized Assessments(12) Individual Employment Flan Development (13) • Group_ Counseling (14) a Individual Counseling and Cw-cer Planning (I5) • Case Management (16) * Short -Term Prevocational Services (17) Training $86,647,64 • Occupational 'kills Training (1) # On -the -Job Training (OJT) (2) ■ Workplace and cooperative education, (3) 25C-51 Attachment 3-1 EMBEHMMMEMM e • +' Train big programs operated by the private sector (4) Skills upgrading and retraining (5) Entrepreneurial training (6) Jib -readiness. training (7) Adult Education and Literacy prograrns,(8) Customized training (9) Employer Services 523.9,294,48 • Employer needs assessment (1) • Job posting (2) • Applicant pro. -screening (3) • Recruitment assistance (4) • `Fra.trarig assistance (5) a Labor Market Information (b) * Employer information and referral (7) • rapid Reponse and Layoff Aversion (8) Total Career Service Cost $1,374,333A8 (L+ DD Ul) 25C-52 For Santa Ana Workforce Development Board AJC Partner: Department of Vocational Rehabilitation 25C-53 Cost Categoryltine Item Rental of Facilities Electric Gas Water High -Speed Internet INFRASTRUCTURE BUDGET Lino Item Cost Aetali User Fee imbltcwoaa) ""all utilities are included in the User Fee cost **1nduded In the Teiephones/Landilnes cost Attachment 3 Cost (Yearly) Telephones (Landlines) AT&T ..mno am nu serww caeca sa+ ea at $60,180 Wl achPk1& ,HhiyM9e(Se:M 9W 4rms) Alarm Monitoring Spectrum Security Systems $1,140 Facility Maintenance Contract `"Ianitorlal service included in User Fee cost Assessment -related products EAP 3 Assessments (100 aseaasmaats- tax assumetl to t, M4 Assistive technology for individuals with disabilities ( Access and Accommodation') Other tangible equipment used VOScanModule (s=maene&otvsf $2,100 to serve all center customers (axa ntedm lasts loaf) (not specific to an individual program partner) Specify Other Tangible Equipment Technology used for the center's Desktops, laptops, flash planning and outrea( I drives, printers. Specify the Technology Cost of creation and SANTAANAWIB.ORG $48 maintenance of a center website r'rea>te n WOR$ rywon: P8 alfe-w1v1 ) (not specific to an Individual program partner) that provides 25C-54 Attachment 3 INFRASTRUCTURE BUDGET outreach to customers by providing information on ADCC services and/or provides direct service access to ADCC; services Website: SANTAANAW18.ORG (Does not include data systems or case management systems specific to individual program partners.) 8' o a• e o og o. aci ifa a cc s s s u ma o a` as ru ret �os t oa a e y Co -I e' a CostCategory Tota€ Yearly Cost, Subtotal: Rental Costs $146,666 Subtotal.Utilities and Maintenance Costs $61,320 Subtotal. Equipment Costs $2,940 Subtotal. Technology to Facilitate Access Costs $48 Subtotal: Common identifier Costs Cl �tLI IN 1 !1UET E DOST 0 1 R lni ral ro o a a e S are of` nfras€rucfur Cos sx gc d to c The cost allocation methodology will be based upon a partner program's occupancy percentage of the ADCC (square footage). This method will ensure a fair and equitable distribution of cost, The initial proportionate share of infrastructure costs allocated to each partner based on the above methodology, each partner's estimated total contribution amount, and whether it will be provided through cash, noncash (in-kind), and/or third -party in-kind contributions. This initial determination will be periodically reconciled against actual costs incurred and adjusted accordingly due to ADA improvements, new occupancy and/or execution of new lease. AJC:C partners may provide cash or non-cash contributions to cover their proportionate share of infrastructure posts. If non -crash or in-kind contributions are used, they cannot include non - infrastructure costs (such as personnel), and they must be valued consistent with Uniform Guidance Section 200.306 to ensure they are fairly evaluated and meet the partner's proportionate share, Allocation of Proportionate Share of Infrastructure Costs for Go located Partners Co -located Partner Application of Allocated Amount. Amount: DOR Methodology Initial Share Cash In -Kind Shared Infrastructure 1,26% $4,103:15 Cost 25C-55 Attachment 3 OTHER SHARED COST BUDGET Co- o at d Pa r ,e me • t r O he Sys e s s, The other system costs budget includes any other shared services that are authorized for and commonly provided through the AJCC partner programs. As with infrastructure costs, other system costs must be allocable according to the proportion of benefit received by each of the AJCC partner programs, consistent with the partner's authorizing federal statute and Uniform Guidance. The MOU Phase ll must also include an agreed upon budget for these other costs along with the agreed upon cost sharing methodology. These costs may be shared through cash or non-cash. Shared Comprehensive Personnel Costs for AJCC Co -located Partners Shared Costs based on Proportionate Square Footage Occupied. mt ACC Sys et Bud eB1CC Person e t n AJCC Personnel Budget Detail Contracted Security Guard 1 FTE @ 56,737.06 Receptionists (SOA) 1 FTE @ $97,207 Total Personnel Budget $153,944.06 lin ti_aFtP:opor`tona a Sha e"�oln"rs'�ruc,�rCos s.A�loc ed fo Each-. Y C0_ oocctte@artner' The cost allocation methodology will be based upon a partner program's occupancy percentage of the AJCC (square footage). This method will ensure a fair and equitable distribution of cost. The initial proportionate share of infrastructure costs allocated to each partner based on the above methodology, each partner's estimated total contribution amount, and whether it will be provided through cash, non-cash (in-kind), and/or third -party in-kind contributions. This initial determination will be periodically reconciled against actual costs incurred and adjusted accordingly due to ADA improvements, new occupancy and/or execution of new lease. AJCC partners may provide cash or non-cash contributions to cover their proportionate share of infrastructure costs. If non-cash or in-kind contributions are used, they cannot include non - infrastructure costs (such as personnel), and they must be valued consistent with Uniform Guidance Section 200.306 to ensure they are fairly evaluated and meet the partner's proportionate share. k � }� �,tr{ Sharetl CoSnprehensiVe Personnel Costs Allocated �o Each '�< � � ? �� , `�, � � FYMh�Ts. 2*.�aPh a F..v;f ..Zn. vJ lkii.5j.1�:�`a =T�Mt Y<1'awtN/I,aA4'.-. L;xf Af. i>[.,�, w? -.£Y5 i,�v.>�. s. N�fRS�d .�.�,f'+Yx . SE•e}k y,� �', The cost allocation methodology will be based upon the same methodology as mentioned above, a partner program's occupancy percentage of the AJCC (square footage). This method will ensure a fair and equitable distribution of cost. a" `Allocation of Proportionate Share of Infrastructure Costs for.Co located Partners £ _ t. S.o i... ..xd Co -located Partner Application of Allocated Amount: Amount: DOR Methodology Initial Share Cash In -Kind Other System Costs 1.26% $1,939.70 25C-56 Attachment 3-1 Applicable Career Services The budget must include "applicable career services" as well as any other shared costs agreed upon by the ADCC partners. While only co-located partners share infrastructure costs, all One- top partners must share In other system costs, including applicable career services. All partners that signed the Phase t MOO must also sign the Phase II MOU for the sharing of other system costs. e = fo so "iia e s e o e e ce Summary of Career Services Applicable to Each AJCG Partner (Phase 1 MOU) The agreed upon budget for other system costs aligns with the Phase 1 MOU agreement that outlined shared customers and servlces. The other system costs budget 'is a consolidated budget that includes applicable career services. The signed Phase I MOU required identification of the career services that were applicable to each partner program, Accordingly, this budget includes each of the partner's casts for the service delivery of each applicable career service and a consolidated system budget for career services applicable to more than one partner. Unlike infrastructure cost sharing, other system costs, including °Applicable Career Services" are not limited to the non-personnel costs and should Include all costs related to the administration and delivery of those services. AJCC Applicable Career Services DOR Career Services. S,X • Eligibility Determination (1) • Outreach, Intake and Orientation (2) • Initial Assessment (3) • Job Search, Placement Assistance„ and Career Counseling (4) • Employment statistics-Labor Market Information (5) • Eligible Provider performance and program Cost information (6) • Local Performance Information (7) • Supportive Services' Information (8) • Unemployment Compensation(9) • Eligibility Assistance(I 0) • Follow-Up Services(11) • Comprehensive and Specialized Assessments(12) • Individual Employment Plan Development (13) • Group Counseling (14) • individual Counseling and CarcerPlanning (I5) • Case Management (16) • Short-Term Prevocational Services (t 7) Training sxx xx • Occupational Skills Training (1) • On-the-Job, Twining (OJT) (2) • Workplace and cooperative education (3) • Training programs operated by die private sector (4) 25C-57 Attachment 3-1. Applicable Career Services • 'Skills upgrading and retraining (5) • Entrepreneurial training (6) • Job -readiness training (7) • Adult Education and Literacy prowams (8) • Customized training (9) i'umployer Services SXY.IXX • Employer needs assessmernt (I ) • Job posting (2) • Applicant pre-screening (3) • keeruitrnent tosistanee (4) • "Training assistance (5) • Labor Market Information (6) • Employer information and referral (7) • Rapid Response and Layoff Aversion (8) Total Career Service Cost �y 25C-58 Partner:AJCC 25C-59 MEMORANDUM Of UNDERSTANDING (PHASE 11) PARTIES The parties to this Menionualum of Understanding Phase 11 (MOU) are the Mayor and City Council of the City of Santa Ana, the Santa Ana Workforce Development Board:(WITH),. and I ............. .... .... . ---(AJCC Partner). LEGAL AUTHORITY The Workforce Innovation and Opportunity Act (W10A) a= 121(c)(1) requires that each Local Workfbree Development Board with the agreement of the Chief Local Elected Official, develop and enter into a Memorandum of Understanding (MOU) with each AJCC patina, Consistent with WIGA, See, 121(c)(2), concerning the operation of the AJCC delivery system in the City of Santa Ana. This requirement is further, described in the Workforce hattavation and Opportunity Act; Joint RU16 for Unified and Combined 'State Plans, Performance Accountability, and the AJCC System Joint Provisions. Final Rule at 20 CFR 678.500, 34 CFK 361;500, and 34 CFR 463.500, and in Federal guidance. Additionally, the sharing and allocation of taftastructure costs among AJCC partners is governed by WIOA see. 121(h),, its implementing regulations, and the Federal Cost Principles contained in the Uniform Administrative Requirements, co at Principles, and Audit Requirements for Federal Awards (Uniform Guidance) at 2 CFR part 200. INTRODUCTION The Santa Ana Workforce Development Board's goal is to create an integrated location and a unified structure and process of proactive, transparent, land effective job seeker and business ,services, orchestrated by a seamless collaboration of talent development and support agencies. The purpose of this MOU is to define the parameters within which education, workforce, economic development, and other Partner programs and entities operating within the jurisdiction of the City of Santa Ana create ascamless, customer -focused America's Job Ceuta of California (AJCC) network that aligns service delivery across the board and enhances access to program services, By realizing AJCC opportunities together, partners are able to build community - benefiting bridges, rather than silos of programmatic isolation. These partnerships will increase customer access and performance outcomes: LOCAL/REGIONAL VISION STATEMENT, MISSION STATEMENT, AND GOALS Santa Ana's vision rests on integrating current and future resources through its WITH partners, Integration suggests more than partnering or assembling multiple funding sources. It means making certain that all elements of the Workforce support system work together to create synergy for its target populations by offering inviting and seamless services, wherever a client enters the system, Santa Ana's vision also embraces the future, as all visions should. It spawns new industries and clusters and changes old ones. It generates fresh workforce opportunities in the process. The Santa Ana WDB's'stratcgir plan rests not only on strengths of its current industrial base, but also the demands of emerging business and economic trends. Finally, Santa Ana's vision is sensitive to the needs of its unique demographics and regional mix. As a major supplier of workforce for surrounding conrinunities,, Santa Ana is firmly embedded in its regional and cluster matrix. Santa Ana's implementation of the vision entails enhancing business and 9 25C-60 supports social and educational services and access to them, mostly though not exclusively through its AJCC and WDB, An effective efficient administration is necessary to deliver the services that make each of thesestrategies effective. The Santa Ana WDB's overall strategies: I. Identify regional clusters most likely to create new jobs in which Santa Ana's workforce can participate and the foundational requirements of such jobs; 2; Expand small business development support as a creator of new jabs and method for grooving the local tax base; 3. Educate Santa Ana's current and future workforce through classroom pre -training and training activities, pias on-the-job training and workforce skill enhancement activities; 4. Offer career pathway progrants for both unemployed and employed adults and youth.; 5. Increase access to jobs for disconnected and underserved populations, especially youth, o. Organize, Integrate and support social and lather services through'the WDB's network of partnerships, volunteer organizations, and established institutional resources; and 7. Assure. funding from all public, private, and other sources in support of its programs. SYSTEM STRUCTIJAC AMERICA'S JOB CENTERS OF CALIFORNIA The, Sana Ana Workforce hoard has one comprehensive Al CC in the City of Santa Ana which is designed to provide a fuiI hinge of assistance to job seekers and businesses under one roof. Established: under the Workforce Investment Act of 1098 and continued by the WIQA,, the AJCC offers a comprehensive array of services designed to match talent with opportunities. 1, American Job Center (Comprehensive) Santa Arta WIO,JtfKCEMfER 1000 E. Santa Ana Blvd., Suite 200, Suite 220 SautaAna, CA 92701 (714) 565-2600 wmv.satita-ana.ca.gov/workeenter Monday— Friday $;00 am until 5:00 pin AJCC ONE-STOP OPERATOR, The Santa Ana Workforce Development Board will utilize the same AJCC One -Stop (AJCC) Operator as the OCDB, The Orange County Development Board procured the ADCC Operator through a competitive process in accordance with the uniform Guidance Cost Principles contained in the Uniform Administrative Requirmnents, Cost Principles, and Audit Requirements for Federal Awards at 2 CFR part 200 (uniform Quidance); including the Office of Management and Budget's (OMB) approved exceptions for the U.S. Depaitment of Labor at 2 CFR part 2900, WIOA and its implementing regulations, and local procurement laws and regulations. All documentation for the competitive AJCC operator procurement is available for public inspection. The State requires that the ADCC operator is re -competed mit least every three years and no later 13 25C-61 than every four years. Functional details etre outlined in the Roles and Responsibilities of Partners section, tinder ADCCOperator ROLES AND RFS ONSIBILIVES OF PARTNERS Tho Parties to this ogreement will work closely together to ensure that The ;AJCC is a highs poiforraing work place with staff that will ensure quality of service. ALL PARTIES TO THIS AGREEMENT SHALL COMPLY WITH; * Section 188 of the W10A Nondiscrimination and Equal "Opportunity Regulations (29 CFR Part 38; Final Rule, published December 2, 2016), * Title Vi of the Civil Rights Act of 1964 (Public Law 88-352), * ' Section 504 of the Rehabilitations Act of 1973, as amended, * Thr Americans with DisabilitiesActof 1990 (Public Law 101-336) * The Jobs for Veterans tact (Public Law 1€ 7-288) pertaining to priority ofservice in programs funded by the U.S., Department of Labor, 4 Training, and Employment Guidance Letter (TEOL) 37-14,. Update on Complying with Ntradiscritnination. Requirements, Discrimination Eased on Gender Identity, •Gender Expression and Sex Stereotyping are Prohibited Forms of Sex Discrinii nation in the Workforce Development System and other guidance related to maptercenting W10A sec. 1 &8, * The Farmly'Educational Rights and Privacy Act (FERPA) (20 U.S,C,. § 1232g} 34 CFR pact 99), * Confidentiality requirementsgoverning` the protection and Ilse of personal information held by the VR agency (34 CFIi 361,38), * The confidentiality requirements governing die use of confidential information held by the State Ul agency (20 CFR, put 603), * All amendments to Back :and * All requirements imposed by the regulations issued ptarsuant to these acts, The above provisions require, in part, that no persons in the United States shall, an the grounds of race, color, national origin, sex, sexual orientation, gender identity and/or expression, age, disability, political beliefs or religion be excluded from participation in, or denied, any aid, care, services or other benefits provided by federal and/or state funding, or otherwise be subjected to discrindnation. ADDITIONALLY, ALL PARTIES SHALL: M 25C-62 * Collaborate and reasonably assist each other in the development of necessary service delivery protocols for the services outlined in this IVO€J, Agree that the provisions contained heroin are trade subject to all applicable federal and state laws, implementing regulations, and guidelines imposed on either or all Parties relating to privacy rights of customers, maintenance of records, and other confidential information relating to customers, and Agree that all equipment and furniture purchased by any party for purposes described herein shall remain the property of the purchaser after the termination of this agreement. PARTNM Each Partner commits to cross -training of staff, as, appropriate, .and to providing; either professional learning: opportunities that promote continuous quality improvement. Partners will further promote system integration to the maximum extent feasible through: • Effective communication; information sharing, and collaboration with the ATCC Operator, Joint planning, policy development, and system design processes, • Commitment to tho joint-rnission; mesion, goals, strategies, and performance measures; w The design and use of coninnon intake, assessment, referral, and ease management processes; ® The use of common and/or linked data management systems and data sharing methods; as appropriate; • Leveraging of resources, including; other public agency and non-profit organization services; Participation in a continuous imptovomout process designed to boost outcomes and increase customer satisfactions and • Participation in xegularly scheduled Partner nhcetings to exchange information in support of -die above and encourage program and staff integration: DATA SHAWNG Partners agree that the use of high-quality, integrated data is essential to inform decisions made by policymakers, employers, and job seekers.Additionally, it is vital to develop and maintain € n integrated case management system, as appropriate, that informs customer service throughout customors' interaction with the integrated system and allows information collected from customers at intake to be captured once, Partners further agree that the collection, use, and disclosure of customers' personally identifiable information (PH) is subject to various requirements set forth in Federal and $tate S 25C-63 privacy tams. Partners acknowledge that the execution of this M01U, by itself,, Maes not functi Each Party will ensure that the collection and use of any information, systems, or records that contain PII and other personal or confidential information will be limited to purposes that support the programs and activities described in this MOU and will comply with applicable law. Each Party will ensure that access to software systems and files under its control that contain PII or other personal or confidential information will be limited to authorized staff members who are assigned responsibilities in support of the services and activities described herein and will comply with applicable law. Each Party expressly agrees to take measures to ensure that no PII or other personal or confidential information is accessible by unauthorized individuals. To the extent that confidential, private, or otherwise protected information needs to be shared amongst the Parties for the Parties' performance of their obligations under this MOU, and to the extent that such sharing is permitted by applicable law, the appropriate data sharing agreements will be created and required confidentiality and ethical certifications will be signed by authorized individuals. With respect to confidential unemployment insurance information, any such data sharing must comply with all of the requirements in 20 CFR Part 603, including but not limited to requirements for an agreement consistent with 20 CFR 603.10, payments of costs, and permissible disclosures. With respect to the use and disclosure of FERPA-protected customer education records and the PII contained therein, any such data sharing agreement must comply with all of the requirements set forth in 20 U.S.C. § 1232g and 34 CFR Part 99. With respect to the use and disclosure of personal information contained in VR records, any such data sharing agreement must comply with all of the requirements set forth in 34 CFR 361.38. REFERRALS The primary principle of the referral system is to provide integrated and seamless delivery of services to workers, job seekers, and employers. In order to facilitate such a system, Partners agree to: • Familiarize themselves with the basic eligibility and participation requirements, as well as with the available services and benefits offered, for each of the Partners' programs represented in the AJCC network; • Develop materials summarizing their program requirements and making them available for Partners and customers; • Develop and utilize common intake, eligibility determination, assessment, and registration forms as appropriate; • Provide substantive referrals to customers who are eligible for supplemental and complementary services and benefits under partner programs; • Regularly evaluate ways to improve the referral process, including the use of customer satisfaction surveys; 25C-65 ■ Commit to robust and ongoing communication required for an effective referral process, and Commit to actively follow tip on the results of referrals and assuring that Partner resources ate being leveraged at an optimal Ievel. ACCESSIBILITY Accessibility to the services provided by the A7CCs and all Partner agencies is essential to meeting the requirements and goals of the local AICC network. Job seekers and businesses trust be able to access all information relevant to them via visits to physical locations as well as in virtual spaces, regardless of gender, age, race, religion, national origin, disability, veteran's status, or on the basis of any other classification protected under state or federal favi. NON-DISCRIMINATION AND EQUAL OPPORTUNITY All Parties to this MOU certify that they prohibit, and will continue to prohibit, disch nation, and they certify that no person, otherwise qualified, is denied employment, services, or other benefits on the basis of. (i) political, or religious opinion or affiliation, marital status, sexual orientation, gender, gender identification and/or expression, race, cator, creed, or national. origin; (ii) seat or age, except when age or sex constitutes a bona fide occupational: qualification; or (iii) thephysical or mental disability of a qualified individual with a disability, The Parties specifically agree that they will comply with Section 188 of the WICA, Nondiscrimination and Equal Opportunity. Regulations (29 CFR fart 38; Final Rule December 2, 2416), the Americans with Disabilities Act (42 U,S.C, 12141 et seq.), the bion -traditional Employment for Women Act of 1991, titles VI and V11 of the Civil Rights of 1964, as amended, Section 504 of the Rehabilitation Act of 1973, as amended, the Age (Discrimination Act of 1967, as amended, titre IX of the -Education Amendments of 1972, as amended, and with all applicable requirements imposed by or pursuant to regulations implementing those laws, including but not limited to 29 CFR Part 37 and 38, GPJF.VAWCFS AND COMPLAINTS PROCEDURE The ADCC partner agrees to establish and maintain a procedure for grievance and complaints as outlined in WTOA. The process for handling grievances and complaints is applicable to customers and partners. These procedures will allow the customer or entity filing the complaint to exhaust every administrative level in receiving a fair and complete hearing and resolution of their grievance. The partner farther agrees to communicate openly and directly to resolve any problems or disputes related to the provision of services in a cooperative manner and at the lowest level of intervention possible. All partners agree to inform each other immediately when a customer violates an established policy that would require them to be banned from the center or involves police authorities, AMERICAN'S WITH DISABILITIES ACT AND AMENDMENTS COMPLIANCE The ADCC partner agrees to ensure that the policies and procedures as well as the programs and services provided at the ADCC are in compliance with the Americans with Disabilities Act and its amendments. Additionally, partners i agree to fully comply with the provisions of W10A, Title Vii of the civil Rights act of 1964, the Age Decimation Act of 1475, Title IX of the Education Amendments of 1972, 29 CRF Part 37 and all other regulations implementing the aforementioned laws: The WDB and the America's lob Center of Califorara partners will ensure R1 25C-66 that policies and procedures established by the WDB and the America's Job Center of California partners are in compliance with the Americans with Disabilities Act (ADA). HOLD HARMLESS/INDEMNIFICATION/LIABILITY In accordance with provisions of Section 895.4 of the California Government Code, each signatory hereby agrees to indemnify, defend and hold harmless all other signatories identified in this MOU from and against any and all claims, demands, damages and costs arising out of or resulting from any negligent acts or omissions which arise from the performance of the obligations by such indemnifying party pursuant to this MOU. hi addition, except for Departments of the State of California which cannot provide for indemnification of court costs and attorney's fees under the indemnification policy of the State of California, all signatories to this MOU agree to indemnify, defend and hold harmless each other from and against all court costs and attorney's fees arising out of or resulting from any negligent acts or omissions which arise from the performance of the obligations by such indemnifying party pursuant to this MOU. It is understood and agreed that all indemnity provided herein shall survive the termination of this MOU. SEVERABILITY If any part of this MOU is found to be null and void or is otherwise stricken, the rest of this MOU shall remain in force. DRUG AND ALCOHOL -FREE WORKPLACE All Parties to this MOU certify they will comply with the Drug -Free Workplace Act of 1988, 41 U.S.C. 702 et seq., and 2 CFR part 182 which require that all organizations receiving grants from any Federal agency maintain a drag -free workplace. The recipient must notify the awarding office if an employee of the recipient is convicted of violating a criminal drug statute. Failure to comply with these requirements may be cause for suspension or debarment under 2 CFR part 180, as adopted by the U,S. Department of Education at 2 CFR 3485, and the U.S. Department of Labor regulations at 29 CFR part 94. CERTIFICATION REGARDING LOBBYING All Parties shall comply with the Byrd Anti -Lobbying Amendment (31 U.S.C. Section1352), 29 C.F.R. Part 93, and 34 CFR part 82, as well as the requirements in the Uniform Guidance at 2 CFR 200.450. The Parties shall not lobby federal entities using federal funds and will disclose lobbying activities as required by law and regulations. DEBARMENT AND SUSPENSION All Parties shall comply with the debarment and suspension requirements (E.0.12549 ard12689) and 2 CFR part 180 and as adopted by the U.S. Department of Labor at 29 CFR part 2998 and by the U.S. Department of Education at 2 CFR 3485, PRIORITY OF SERVICE All Parties certify that they will adhere to all statutes, regulations, policies, and plans regarding priority of service, including, but not limited to, priority of service for veterans and their eligible spouses, and priority of service for the WIOA title I Adult program, as required by 38 U.S.C. sec. 4215 and its implementing regulations and guidance, and WIOA sec. 134(c)(3)(E) and its implementing regulations and guidance. Partners will target recruitment of special populations 7 25C-67 that receive, a focusforservices under WIOA, such as individuals with disabilities, low-income individuals, basic skills deficient youth, and English language learners:. BUY AMERICAN PROVISION Each Party that receives finds made available under title I or It of WIOA or under the Wagner- 'eyser Act (20 U.S.C. Section 49, et. seq) certifies that it will comply with Sections 8301 through 8303 of title 41 of the United States Code (commonly known as the "Buy American Act.") and as referenced in WIOA Section $02 € nd 20 CPR 683.200((), SALARY CONWENSA ION AND BONUS LIMITATIONS Each Party certifies that; when operating grants funded by the U.S. Department of Labor, It complies with TEOL 05-06, Implementing the Salary and Bonus Limitations in Public Law 104- 234, TE%L 17-15, Workforce innovation and Opportunity Act (WIOA) Adult, Dislocated Worker and Youth Activities program Allotments for Program Year (PY) 20173 Final PY 2a17 Allotments for the Wagner-Peyser Act Employment Service (ES) Program Allotments, and Workforce Information. Grants to States Allotments for PY 2017, Public Laws It 4-113 (Division H, title L Section 105) and 11:4-223, and W10A section 194(1 S)(A), restricting the use of federal grant funds for compensation and bonuses of an individual, whether charged to either direct or Indirect, at a rate in excess of the Federal Office of Personnel Management Executive Level IL TERMINATION This MOLT will remain in effect until the end date specified in the Effective Period section below, unless: All Parties mutually agree to terminate this MOU prior to the end date; • Federal oversight agencies charged with the administration of WIOA are unable to appropriate funds or if funds are not otherwise made available for continued performance for any fiscal period of this MOU succeeding the first fiscal, period. Any party unable to perform pursuant to MOO due to lack of funding shall notify the other Parties as soon as theparty has knowledge that funds may be unavailable for the continuation of activities under this MOU, * WIOA is repealed or superseded by subsequent federal law; * Local area designation is changed under WIOA;. A party breaches any provision of this MOU and such breach is not cured within thirty (30) days after receiving written notice from the Local BOARD Chair (or designee) specifying such breach in reasonable detail, In such event, the tion -breaching, party(s) shall have the right to terminate this MOU by giving written notice thereof to the party in breach, upon which termination will go into effect immediately, In the event of termination, the Parties to the MOO roust convene within thirty (30) days after the breach of the MOU to discuss the formation of the successor MOU, At that time, allocated costs (oust be addressed. 10 25C-68 All Parties agree that this MOU shall bereviewedand renewed not less than once every 3 -year period to ensure appropriate funding and delivery of services, EFFECTIVE PERIOD This MOU is entered into on September 1, 2017. This MOU will became effective as of the date of signing by the final signatory below and must terminate an August 31, 2020, unless any of the reasons in the Termination section above apply. AJCC OPERATING BUDGE' T The purpose of this:section'is to establish a .financial plan, including terms and conditions, to fund the services and operating costs of the local AJCC.. The Parties to this MOU agree that joint funding is a necessary foundation for an integrated service delivery system. The goal of the operating budget is to develop a funding mechanism that: • Establishes and maintains the Local workforce delivery system at a level that meets the needs of the job seekers,andbusinesses in the Local area; Reduces duplication :and maxi' m' es program impact through the sharing of services, resources, and technologies among Partners (thereby improving each program's effectzvenessj; Reduces overhead costs for any one partner by streamlining and sharing financial, procurement, and facility costs, and Ensures that costs are appropriately shared by ADCC Partners by determining contributions teased on the proportionate use of the AJCC centers and relative benefits received, and requiring that all funds are spent solely for allowable purposes in a manner consistent with the applicable authorizing statutes and all other applicable legal requirements, including the Uniform Guidance. The Partners consider this ATCC operating budget the mister budget that is necessary to, maintain the Local Hoard's high -standard AJCC, it includes the following cost categories, as required by W10A and its iznplementingregulations; • Ttrfrastradure costs (also separately outlined in the Infrastructure Funding Agreement (IFA)); • Career services; and • Shared services, All costs must be included in the NIOU, allocated according to Partners' proportionate use and relative benefits received, and reconciled on a quarterly basis against actual casts incurred and adjusted accordingly. The ADCC operating budget is expected to be transparent and negotiated among Partners on an equitable basis to ensure costs are shared appropriately. All Partners must negotiate in good faith and seek to establish outcomes that are reasonable and fair. 25C-69 COST ALLOCATION METHODOLOGY Cost allocation is the process of assigning to two or more programs the costs of an item shared by the programs, The goal is to ensure, that each program bears its fair sham, and only its fair sharo, of the total cost of the item. A, cost allocation plan is a written account of the methods used to allocate costs to the programs occupying the A.ICC's.. The requirement to allocate the costs of shared resources can be met by using logical and rational methods to ensure that each program is paying only its fair share of the cost of an item used in common, and that no program is subsidizing another, Generally, the methods used to allocate a shared cost shouldbe the simplest, most straightforward. way of allocating this type of cost fairly. Complex, highly detailedmethods should be avoided when a simple one will achieve the objective. Methods, rules or formulas that use percentages; or fractions of cost items are acceptable. Accordingly, shared costs will be based upon the square footage occupied in the AICC. Santa Ana )V/O/RIIf CENTER 1000 E3 Santa Ana Blvd., Suite 200 & Suite 220 Santa Ana, CA 92701 A7CC Partners Co4ocated at the AJiCC: Location of all partners is detailed in ADCC Partner's Location (Attachment Z), is not co -located within the Comprehensive AICD in Santa Ana. Therefore, infrastructure budgets are not included in this MOU. INFRAS'fRVCTURF, FUNDING AGREEMENT T The Infrast Changes in the ADCC Partners or an appeal by an ADCC partner's infrastructure cost contributions will require a renewal ofthe MOV, (TF -GL 17-16, RSA TAC 17-03, and OCTAE Program Memo 17-3; Infrastructure Funding of the On"top Delivery System (pp. 17-18 and AttachmentlI)l Cash Cash funds provided to the Local Board or its designee by AJCC Partners, either directly or by an interagency transfer, or by a third patty: Non -Cash Expenditures incurred by AJCC Partners on behalf of the AJCC and Non-cash contributions ox goads or services contributed by a Partner program and used by the ADCC. TWd-piety In-kind Contributions of space, equipment, technology, tion.-persomiel services, or other lake items to support the infrastructure costs associated with ADCC operations, by a nor- A7CC Partner to; Support the ADCC in general; or Support the proportionate share of AJCC infrastructure oasts of a specific partner. [20 CFR 678.7213; 20 CFR, 6784760, 34 CFR .361,720; 34 CFA 361.760; 34 CFA 463;720; and 34 CFR 463.760] Other AkC Delivery System Costs The budget- must include "applicable career services" as well as any other shared costs: agreed upon by the ADCC partners (Attachment 3). The other system costs budget must be a consolidated budget that includes a line item for applicable career services, The signed Phase I MOU required identification of the career: services that were applicable to each partner program. Accordingly, this budget must include each of the partner's costs for the service delivery of each applicable career service and a consolidated system: budget for career services applicable to more than one partner. Fallowing is a Summary of career services applicable to each AJCC Delivery System Partner (Santa Ana AJCC Partner Service Matrix (Attachment 1)) CAROM SERVIC"' Career services include self-help service services requiring minimal staff, assistance and services requiring more staff involvement generally provided to individuals unable to find employment through basic career services, and deemed to be in need ofincre concentrated services to obtain employment; or who are employed but deemed to be in Aced of more concentrated -services tike training toobtainor retain employment that allows for self-sufficiency. 1. Eligibility Determination: This is the process of obtaining and documenting information about art individual's circumstances and comparing that information with the criteria set by an agency or program to decide if the individual qualifies for participation 2. Outreach, Intake and Orientation: Outreach activities involve the collection, publication; and dissemination of information on program services available and directed toward jobless, economically disadvantaged, and other individuals. Intake is the process of collecting basic information, e.g., name, address, phone number, SSN, slid all other requiredinformation to M 25C-71 determine eligibility or ineligibility for an individual's program. Orientation, whether offered in a group setting, one-on-one, or electronically, is the process of providing broad information to customers in order to acquaint them with the services, programs, staff, and other resources at the Santa Ana Work Center, or its partner agencies. 3. Initial Assessment: For individuals new to the workforce system, initial assessment involves the gathering of basic information about skill levels, aptitudes, abilities, barriers, and supportive service needs in order to recommend next steps and determine potential referrals to partners or community resources. 4. Job Search, Placement Assistance, and Career Counseling: Job Search helps an individual seek, locate, apply for, and obtain a job. It may include but is not limited to: job finding skills, orientation to the labor market, resume preparation assistance, development of a job search plan, job development, referrals to job openings, placement services, job finding clubs, job search workshops, vocational exploration, relocation assistance, and re- employment services such as orientation, skills determination, and pre -layoff assistance. Placement Assistance is a service that helps people to identify and secure paid employment that matches their aptitude, qualifications, experiences, and interests. Career Counseling is a facilitated exploration of occupational and industrial information that will lead to a first, new, or abetter job for the individual. 5. Employment statistics -Labor Market Information: Collect and report data about employment levels, unemployment rates, wages and earnings, employment projections, jobs, training resources and careers; (LMI) 6. Eligible Provider performance and program Cost Information: Collect and provide information on: A. Eligible training service providers (described in WIOA Section 122) B. Eligible youth activity providers (described in WIOA Section 123) C. Eligible adult education providers (described in WIOA Title II). D. Eligible postsecondary vocational educational activities and vocational educational activities available to school dropouts under the Carl Perkins Act (20 USC 2301). E. Eligible vocational rehabilitation program activities (described in Title I of the Rehabilitation Act of 1973). 7. Local Performance Information: Collect and provide information on the local area's recent performance measure outcomes. 8. Supportive Services' Information: Collect and provide information on services such as transportation, child care, dependent care, housing, and needs -related payments that are necessary to enable an individual to participate in employment and training activities. 14 25C-72 5. Unemployment Compensation: Collect and provide information on filing claims for state benefit payments that protect individuals Rom economic insecurity while they look for work. Claims may be filed an -line or via telephone available, in the Santa Ana Work Center. 10. Eligibility Assistance. Provide guidance to individuals on eligibility for other programs and on financial aid assistance far training and education programs that aro available in the local area. 11.. Follow -Up Services; Services provided to participants who are placed in unsubsidized employment, for not loss than 12 months after the first clay of the employment,' These services assist those individuals to :maintain employment or qualify for promotions with that employment. 12. Comprehensive and Specialized Assessments: A closer look at the skills levels arid; service needs that may include; A. Diagnostic Testing acid use of other assessment tools; and B. in-depth interviewing and evaluation to identify employment barriers and appropriate employment goals. 13. Individual Employment Plan Developments Working with individuals to identify their employment goals, the appropriate achievement objectives, and the appropriate combination of services that will help the individual achieve those goals. M Group Counseling 15. Individual Counseling, and Career Planning 16. Case Management, For participants who receive training services under-WIOA Section 134(d)(4). 17. Short -Term Prevocational Set -vices, Can include development of learning skills; communication skills, interviewing skills, punctuality, personal maintenance skills, and professional conduct, to prepare individuals for unsubsidized employment or training, TRawjwG Srxvx( s Services offered through a training provider to help individuals upgrade their skills, caro degrees and certifications, or otherwise enhance their employability through learning and education. Types of training services include: 1, Occupational Skills Training: An organized program of study that provides specific vocational skills that lead to proficiency in performing actual tasks and technical functions required by certain occupational fields at entry, intermediate or advanced levels 2. tin -the -Job Training (OJT); Training by an employer that is provided to a paid participant while engaged in productive work that is limited in duration, provides knowledge or skills is 25C-73 essential to the full and adequate performance of the job; and reimburses the employer for the costs associated with training the OJT trainee often calculated based on a percentage of the trainee's wages. 3 Workplace and cooperative education-. Programs that combine workplace training with related instruction which may include cooperative education programs * Training programs operated by the private sector 5. Skills upgrading and retraining. Courses that prepare persons for entrance into a new occupation through instruction in new and different skills demanded by technological changes. These courses train incumbent workers in specific skills needed "by that business or industry and that lead to potential career growth and increased wages, This includes courses that develop professional competencies that are particularly relevant to a -vocational/occupational goal. It must be demonstrated that the training will result in the workers' acquisition of transferrable skills or an industry -recognized certification or credential. 6. Entrepreneurial training.. 7; Job -readiness training 8, Adult education and literacy programs: Services or instruction below the postsecondary level for individuals who are not enrolled or required to be enrolled in secondary school under state law and lack basic educational skills to enable the individuals to function effectively in society and on ajoh, Services include, hot are not limited to, one-on-one instruction, coursework, or workshops that provide directions for the development and ability to read; write, and speak in English, compute, and solve problems at levels of proficiency necessary to function in society or on the job; 9. Customized training, Training fiat is designed to meet the special requirements of employer or group of employers and that is conducted with a commitment by the employer to employ an individual upon successful completion of the training and for which the employer pays for a portion of the cost of training., E MPLOVERS SFRVTCES 1. Emplayer needs assessment. Evaluation of employer needs, particularly future hiring and talent needs. I Job pasting;: Receiving and filling of job openings, searching resumes; providing access to a diverse labor pool. I Applicant pre-screenlrtg. Assessing; candidates according to the employer's requirements and hiring needs; referring candidates based on their knowledge, skills, and abilities relative to the employer requirements, d. Recruitment assistance: Raising awareness of employers and job openings and attracting individuals to apply for employment at abiring organization. Specific activities may include 15 25C-74 posting of employer announcements, provision: ofjob applications, and hosting job fairs and mass recruitment. S. Training assistance: Providing training resourees to enable employers to upgrade employee ;skills, introduce workers to new technology, or to help employees transition into new positions. 6. Labor Market Information: Access to information on tabor market trends, statistics, and other data related to the economy, wages, industries, etc, 7, Employer information and referral: Provision of information on topics of interest to employers such as services available in the carnmunity, local training providers, federal laws and requirements, tax information, apprenticeship programs, human resource practices, alien labor certification, incentive programs such as WQTC or the federal bonding program, etc. 8. Rapid Response and Layoff Aversion. Provision of services to prevent downsizing or closure or to assist during layoff events; Strategies may include incumbent worker training to avert layoffs, financing options, employee ownership options, placement assistance, worker assessments, establishment of transition centers, labor-management committees, peer counseling, etc. Required Consolidated Budget for the Delivery of "Applicable Career Services" The other system costs budget must be a consolidated budget for applicable career services. This budget most include each of the partner's costs for the service delivery of each applicable career service and a consolidated system budget for career services applicable to more than one partner, Unlike infrastructure cost sharing, other system costs, including "Applicable Career Services" are not limited to the non perscanel costs and should include .all costs related to the administration and delivery of those services; ATTACItIl3ENTS Attachment 1: AJCC Partner location and Map Attachment 2: Santa Ana AlCC Partner Service Matrix Attacbment 3, Applicable Career Services Attachment 4: Comprehensive A1CC allocation for all Partners Phase II M4t7Requirement. "The state is in the process of auplementing the requisite statewide data tracking system, and once such data are available, all non-co-1peated partners who are receivang•henefnt front the AICs will also be required to contribute their praportionate share towards` Nfrastructure costs. Ccrosequently, the Phase D tlfG7U-must Include art assurance;(rom all non -co -located partners that they agree to pays their proportionate share of irafi�astructure casts its soon as sasfjleient data are available By signing, all parties agree that when data are available to determine the ADCC benefit to non -co -located partners, the infrastructure cast sharing agreement will be renegotiated to in their proportionate share of contributions as appropriate. 17 25C-75 THIS MEMORANDUM CSF UNDERSTANDING is hereby signed. and agreed to on the date first written above, FOR'= CITY OF SANTA ANA Attest, Maria D. Huizar, Clerk of the Council Recommended For Approval: Robert . Cortez, Acting Executive Director Community Development Agency City Of Santa Ana: Cynthia J. Kurtz, Interim City Manager i t R # •.. Y. 4 f R Lee McMuxtrny, Chair ADCC Partner Name, Title Address Date 25C-76 Forittc :o, City Attorney Attachment 1 Partner Program Partner Authorization/Category Physically Organization Co -Located Title I Adult, Dislocated City of Santa Ana WIOA Title I Adult, Dislocated Workers, Workers and Youth Youth Programs Yes programs Rancho Santiago WIOA title II Adult Education and Family Adult Education/ Community College Literacy Act (AEFLA) program Literacy and Carl Perkins. District Career and technical education (CTE) Career Technical programs at the postsecondary level, No Education authorized underthe Carl D. Perkins Career and Technical Education Act of 2006 (20 U.S.02301 et seq,) Employment WIOA title III Wagner-Peyser Employment Wagner-Peyser Development Services, authorized under the Wagner - Department (EDD) Peyser Act (29 U.S.C. 49 et seq.), also Yes providing the state's public labor exchange. Employment Jobs for Veterans State Grants (JVSG), Veterans Development authorized under chapter 41 of title 38, Yes Department (EDD) U;S.C. Employment Trade Adjustment Assistance (TAA), Trade Act Development authorized under chapter 2 of title lI of the Yes Department (EDD) Trade Act of 1974 (19 U�&C. 227letseq.) Unemployment Employment Unemployment Insurance (Ul) programs fnsuranee�Ul) Development understate unemployment compensation No Department (EDD) laws. State Department of WIOA title IV State Vocational Vocational Rehabilitation Rehabilitation program authorized under les Rehabilitation Services title I of the Rehabilitation Act of 1973 (29 U.S.C. 720 et seq.) Temporary Assistance Social Service Temporary Assistance for Needy Families for Needy Families Agency -Family Self- (TAN F), authorized under part A of title IV Na {TANF) Sufficiency of the Social Security Act (42 U,5,C: 601 et seq.) Senior Aid Program Senior Community Service Employment Senior Aid Program Regions II & Ili Program (SCSEP), authorized under title V Yes SER -lobs for of the older Americans Act 4f 1965 (42 Progress, Inc. U.S.C. 3056 et seq.) Jab Corps Long Beach Job Carps WIOA Title I C, Jobs Corps No Job Corps Cornerstone WIOA Title i C, Jobs Corps Solutions Yes Native American Southern California Indian and Native American Programs No Programs Indian Center (Section 166) 25C-77 Attachment 1 Partner Program Partner OrganizationCo-Located Authorization/Category Physically Housing &Urban Santa Ana Housing Housing & urban Development (HUD) No Development Authority FamilySelf-SufficitqSy_ELoigram Adult remonstration Grange County Reentry Employment'Opportunities (EO) Sheriffs Department programs authorized under sec. 212 of the No Second Chance Act of 2007 (42 U.S.C. 17532) and WIQAsec. 169 25C-78 SANTA ANA WORK AMERICA�S JOB CENTER OF CAIuomu AND PARTNERS tn' r„ c i z No Santa Ana WORK Center Americafs Joh Center of California 1 OBOE Santa Ana Blvd,. #200 Santa Ana, CA 02701 Partners. Employment Development Department State. Department of Rehabilitation O.C. Soclal Services Agency Goodwill Industries SER/Senior Aid Program H AV A4. Centennial Adult Education. 2900 W. Edinger Ave. Santa Ana, CA 92704 Santa Ana College t iS30W.17th St. Santa Ana, CA 92706 5 U0111 State Department of Rehabilitation 79OThe City Drive, Suite 110 Orange, CA 92868 Social Services Agency 1928 S, Grand Ave. Santa Ana, CA.92706 Cortege&Warkforee CURCIP Valley High School Preparation Center 7 1801 S. Greenville 1572 N. Main St.��%�� Santa Ana, CA 92704 Orange, CA 9286725C— ^m Long Beach Job Corps 1903 Santa Fa Ave. Long (teach, CA 90810 Southern California Indian Center 10175 Slater Ave., #150. Fountain Valley, CA 92708 Community Action Partnership of O.C, 1, 11870 Monarch St, Garden Grave, CA 92841 b mLn a0 r y Q. til CSm tti a, w rri m m cn N � Ao cri N E O s^E H tti rt #7 rl. tit ri s. tlq Ln W 7`. r. M by C CtiE lY1- Q Afi W N ny. 6_U Gdb xy l`^i ei Cf' C"'t 'C'f M') .. ttt 4 (x'.ko L. IH E eq - M tP4 Ln v ..- H , 4m 7 ySJ H !MO `L✓ M M tiff '4'+"i ty M sl' Ki � C' tt5 N M fY'F M eNY [t1 ;C? _Ci 'eF' ii 'm m �. E 0- CL t,t, E .., tiE b: t ,, +. Dtl 0 4 o a o o E o v'� we a c d a` >o ori vt� > 5 w C p p g w CS u„ya 4 sm .� m it C] G m +' C G G a ut O c n v, ca E E E E E" .E (n cz ¢ a m c% m ,Q t o L'' Q m a _✓^ a. W C5, Ct, Gt. C 4 err N fu ttT V W a to W W W 4I t lQ Gi Q ci w Vii 0 m V1 tU E G ILIr m oa G c E (U :0 r m E m w v w cu +© 0 •�C. m .`5' > fq � ' � I ■u I QQ$!! H G Y a 4 c y C 6 � o v C P m Y3 O y� �l d1 H ui v4 4 Yf W Y p ci R � d N A� b v Lk � a � A C N G 4 q c g c O C W C W o N w V N R a � w 1 N d p� Z W W a v 'y no rri n; -i po y Nni r � vmi yc� .. i vx vs v+ us +n u+ w ar+ lir vw yr +ry iry .. ro § m �R Myci b Q a f] a � ry ti m` a ry YF q U 'yy+ryryaa'F tr Nl .� � 4 u_ i1 Ett, b Vii W G� N M M N '$. 1 \ -1 �� a� U. $ w a� w w ,:, a a a a z {p W �i X; v w r Is *Ra. G it � vSqJ� d O O O QQ$!! H G Y a 4 c y C 6 � o v C P m Y3 O y� �l U ui 4 Yf W Y p ci R � d N A� V v Lk � a � A C N G 4 q c g c O C W C W o N w V N R a � w 1 N d p� Z W W For Santa Ana Workforce Development AJCC Partner: Rancho Santiago Community College District 25C-82 Attachment 3 Applicable Career Services 25C-83 The budget must include "appllcable career services" as well as any other shared costs agreed upon by the AJCC partners. While only co -located partners share infrastructure costs, all One - Stop partners must share in other system casts, including applicable career services, All partners that signed the Phase I MOU must also. sign the Phase It MOU for the sharing of other system costs, Re "d�i�re. Cd:nso,.l�ra� ea 5�Y$ fe 9 App�icabIe Career�Sertr(c� ,� � �. Summary of Career Services Applicable to Each AJCC Partner (Phase l MOU) The agreed upon budget for other system costs aligns with the Phase I MOU agreement that outlined shared customers and services. The ether system costs budget is a consolidated budget that includes applicable career services. The signed Phase I MOU required identification of the career services that were applicable to each partner program, Accordingly, this budget includes each of the partner's costs for the service delivery of each applicable career service and a consolidated system budget for career services applicable to more than one partner. Unlike infrastructure cost sharing, other system costs, including "Applicable Career Servicese' are not limited to the non -personnel costs and should include all costs related to the administration and delivery of those services. AJCC Applicable Career Services RSCCD Career SServices.' U41,363.75 • Eligibility Determination (1) • Outreach; Intake and Orientation () • Initial Assessment (3) • lob Search, PlacementAssistance, and Career Counseling (4) • Employment statistics -Labor Market Information (5) • Eligible Provider performance and program Cost Information (6) • Local Performance infonnation (7) • Supportive Services' Information (8) • Unemployment Compensation(9) • Eligibility Assistanee(l0) • Follow -Up Services(I1) • Comprehensive and Specialized Assesstnents(I2) • Individual Employment Plan Development (13) • Group Counseling (lit) ■ Individual Counseling and Career Planning (I5) * Case Management (16) * Short -Tenn Prevocational Services (I7) Training $421,370;80 • Occupational Skills Training (1) is On -the -Job Training (O.IT) (2) * Workplace and cooperative ed4cstion (3) • Training programs operated by the private sector (4) 25C-83 Attachment 3 Applicable Career services • Skids upgrading and retraining (5) • Entrepreneurial training (6+) • Job -readiness training (7) o Adult Education and. Literacy programs (8) • Customized training (9) Employer Services $0 • Employer needs assessment (l) • Arab posting (Z) • Applicant prescreening (3) • Recruitment assistance (4) • "graining assistance (5) • Labor Market Information(6) a Employer information and referral (7) • Rapid Response and Layoff Aversion (8) Total Carter Service Cost $883,734.55 25C-84 I For # 1 AviTRIM HousingAJCC Partner: Santa Ana 1, 25C-85 Attachment 3 Applicable Career Services The budget must include "applicable career services" as well as any other shared costs agreed upon by the AJCC: partners, While only co -located partners share infrastructure costs, all one - Stop partners must share in other system costs, including applicable career services, All partners that signed the Phase I MOU must also sign the Phase 11 MOU for the sharing of other system costs. egu fed°' w, eci s em 8 d fa p ice a ee . 4e . s Summary of Career Services Applicable to Each AJC C Partner (Phase I MOO) The agreed upon budget for other system costs aligns with the Phase I MOU agreement that outlined shared customers and services. The other system costs budget is a consolidated budget that includes applicable career services, The signed Phase I MOU required identification of the career services that were applicable to each partner program. Accordingly, this budget includes each of the partner's costs for the service delivery of each applicable career service and a consolidated system budget for career services applicable to more than one. partner. Unlike infrastructure cost sharing, other system costs, including "Applicable Career Services" are not limited to the non -personnel costs and should include all costs related to the administration and delivery of those services. ADCC Applicable Career Services HOUSING Career Services; $81229.00 • Eligibility Determination (1) + Outreach, Intake and (Orientation (2) Initial Assessment (3) Job Search, Placement Assistance, and Career Counseling (4) • Employment statistics -Labor Market information (S) Eligible Provider performance and program Cost Information (6) * Local Performance Information (7) • Supportive Services` Information (8) • Unemployment Compensation(9) • EligibilityAssistance(ti)) • Follow -Up So-vices(H) Comprehensive and Specialized Assessments(12) + Individual .Employment Plan Development (13) Croup Counseling (14) Individual Counseling and Career Planning (l S) Case Management (16) • Short -Tenn Prevocational Services (17) Training $74,06t.00 0 occupational Skills Training (1) • on -the -lob Training (OJT) (2) Workplace and cooperative education (3) Trainingprograms operated by the private sector (4) 25C-86 Attachment3 Applicable Career Services • Skills upgrading and retramiag (5) • Entrepreneurial training (6) • Job -readiness training (7) • Adult Education and Literacy programs (8) • Customized training (9) Employer Services $0 • Employer needs assessment (1) • Job pasting (2) • Applicant pre-screening(3) • Recruitment assistance (h) • "Graining assistance (5) • Labor Market Information (6) r Employer information and referral (7) • Rapid Response and Layoff Aversion (8) Total Career Service Cost 882;290:40 25C-87 For Santa Ana Workforce Development Board. AAJCC Partner: Long Beach Job Corps Center 25C-88 Attachment 3 Applicable Career Services ONORININKAMThe budget must include "applicable career services" as well as any other shared costs agreed upon by the AJCC partners.. While only cc -located partners share Infrastructure costs, all One - Stop partners must share in other system costs, including applicable career services. All partners that signed the Phase I MOU must also sign the Phase II MQU for the sharing of other system costs. Summary of Career Services Applicable to Each ADCC Partner (Phase I MOU) The agreed upon budget for other system costs aligns with the Phase I MOU agreement that outlined shared customers and services. The other system costs budget is a consolidated budget that includes applicable career services. The signed Phase. I MOU- required identification of the career services that were applicable to each partner program. Accordingly, this budget Includes each of the partner's costs for the service delivery of each applicable career service and a consolidated system budget for career services applicable to more than one partner. Unlike infrastructure cost sharing„ other system costs, including "Applicable Career Services" are not limited to the non -personnel costs and should include all costs related to the administration and delivery of those services ADCC Applteable Career Services JOE CORPS Career Services: $XX • Eligibility Detenninadon (1) • Outreach, Intake and Orientation (2) • Initial Assessment (3) • lob Search, Placement Assistance, and Career Counseling (4) • E nptoyment statistics -Labor Market Information (5) • Eligible Provider performance and program Cost Information, (6) • Local Performance information (7) • Supportive Services` Information (8) • Unemployment Compensation(9) • Eligibility Assistance(I0) • Follow -Up Services(I I) • Comprehensive and. Specialized. Assessments(12) • Individual Employment Plan Development (13) • Group Counseling (14) • Individual Counseling and Career Planning (15) • case Management(l6) • short -Term Prevocational Services (17) Training $X • Occupational Skills Training (1) • On-the-JobTraining, (OJT) (2) 25C-89 Attachment Applicable Career Services • Workplace and cooperative education (3) • Training programs operated by the private sector (4) • Skills upgrading and retraining (S) • Entrepreneurial training (6) • Job -readiness training (7) s Adult Education and Literacy -programs (8) • customized training (9) Employer Services SXX • Employeruceds assessment (1) • :Job posting (2) • Applicant_ prersereening( ). • Recruitment assistmice (4). • Training assistance (S) • Labor Market Inforination (G) • Employer information and referral (7) • Rapid Response and LayoffAversion (S) Total Career Service- Cost 5 25C-90 Memorandum of Understanding M For Santa Ana Workforce Development Board AJCC Partner - California Center 25C-91 Attachment 3 Applicable Career Services 25C-92 The budget must Include "applicable career services" as well as any Cather shared costs agreed upon by the AJCC partners. While only co -located partners share infrastructure costs, all One - Stop partners must share in other system casts, including applicable career services, All partners that signed the Phase i MOU must also sign the Phase II MOU for the sharing of other system costs. e, Y,oc;z'�. nso[" at08 s e e o. p i h ee a ree Summary of Career Services Applicable to Each A,JCC Partner (Phase I MOU) The agreed upon budget for other system costs aligns with the Phase I MOU agreement that outlined shared customers and services. The other system costs budget is a consolidated budget that includes applicable career services. The signed Phase I MOU required identification of the career services that were applicable to each partner progratri, Accordingly, this budget includes each of the partner's costs for the service delivery of each applicable career service and a consolidated system budget for career services applicable to more than one partner. Unlike infrastructure cost sharing, rather system costs, including °Applicable Career Services" are not limited to the non -personnel costs and should include all costs related to the administration and delivery of those services. ADCC Applicable Career Services i NDIAN CFNTEZ2 Career Servicest $XX • Eligibility Determination (1) r, •'- Outreach, Intake and Orientation (G) • Initial Assessment (3) • Job Search,Placeiaent Assistance, and Career Counseling (4) • Employment statistics -Labor Market Information (S) • .Eligible Provider performance and program Cost information (l) • Local Performance: Information (7) • Supportive Services' Information (8).. s Unemployment Compensation(9) • Eligibility Assistance(10) • Follow -Up Services(I1) • Comprehensive and Specialized Assessments(12) • Individual Employment Plan Development (I3) • Croup Counseling (14) • Individual Counseling and Career Planning (15) • Case Management (16 • Short -Term Prevocational Services (17) Training SXX • Occupational Skills' Training (1), • On -tine -Jab Training (OJT) (2) ► Workplace and cooperative education (3) 25C-92 Attachment 3 Applicable Career Services • Training programs operated by the private sector (4) • Skills upgrading and retraining (5) • Entrepreneurial training (6) • Jab -readiness training (7) • Adult Education and Literacy programs ($) • Customized training (4) Employer Services $XX • Employer needs assessment (1) • Job posting (2) • Applicant pre-screening (3) • Recruitment assistance (4) • Training assistance (S) • Labor Market Information (6) • Employer information and referral (7) • lapid Response and Layoff Aversion (8) Total Career Service Cast $XX 25C-93 25C-94 MEMORANDUM OF UNDERSTANDING (PHASE II) BETWEEN ORANGE COUNTY DEVELOPMENT BOARD SANTA ANA WORKFORCE DEVELOPMENT BOARD AND ORANGE COUNTY SHERIFF -CORONER DEPARTMENT LEGAL AUTHORITY The Workforce Innovation and Opportunity Act (WIOA) sec. 121(c)(1) requires that each Local Workforce Development Board with the agreement of the Chief Local Elected Official, develop and enter into a Memorandum of Understanding (MOU) with each One -Stop Partner, consistent with WIOA Sec. 121(c)(2), concerning the operation of the one-stop delivery system in the Orange County Region. This requirement is further described in the Workforce Innovation and Opportunity Act; Joint Rule for Unified and Combined State Plans, Performance Accountability, and the One - Stop System Joint Provisions: Final Rule at 20 CFR 678.500, 34 CFR 361.500, and 34 CFR 463.500, and in Federal guidance. Additionally, the sharing and allocation of Infrastructure costs among one-stop partners is governed by WIOA sec. 121(h), its implementing regulations, and the Federal Cost Principles contained in the Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards (Uniform Guidance) at 2 CFR part 200. INTRODUCTION The Orange County Development Board and the Santa Ana Workforce Development Board's goal is to create integrated locations and a unified structure and process of proactive, transparent, and effective job seeker and business services, orchestrated by a seamless collaboration of talent development and support agencies. The purpose of this MOU is to define the parameters within which education, workforce, economic development, and other Partner programs and entities operating within the jurisdiction of the Orange County Region create a seamless, customer -focused America's Job Center of California (AJCC) network that aligns service delivery across the board and enhances access to program services. By realizing one-stop opportunities together, partners are able to build community - benefiting bridges, rather than silos of programmatic isolation, These partnerships will increase customer access and performance outcomes. While Phase I established the framework for service provision, Phase II defines how to best support the established service delivery model through the sharing of resources and costs, VISION Empower Orange County employers, individuals, and communities to prosper and grow the region's economy through a workforce development system that is inherently customer -centered, seamless, and effective. Exhibit 3 25C-95 MISSION To establish a workforce system that provides data -driven and employer -validated talent solutions through the integration of education, workforce, and economic development resources across systems. SYSTEM STRUCTURE AMERICA'S JOB CENTERS OF CALIFORNIA The Orange County Development Board (OCDB) has two comprehensive and two affiliate AJCCs, also known as one-stop centers, which are designed to provide a full range of assistance to Job seekers and businesses under one roof. Established under the Workforce Investment Act of 1998 and continued by the WIOA, the centers offer a comprehensive array of services designed to match talent with opportunities. The Santa Ana Workforce Board has one comprehensive ADCC in the City of Santa Ana. There is one additional comprehensive AJCC In the City of Anaheim, which is administered by an independent Workforce Development Board. The State of California has designed Orange County as a Regional Planning Unit. ADMINISTERED BY THE ORANGE COUNTY DEVELOPMENT BOARD American Job Center (Comprehensive) 17891 Cartwright Road Irvine, CA 92614 (949) 341-8000 www.oconestop.com Monday -- Friday 8:00 am till 5:00 pm (Monday until 7:00 pm) 2. American Job Center (Comprehensive) 7077 Orangewood Avenue, Suite 200 Garden Grove, CA 92841 (714)241-9000 www.oconestop.com Monday — Friday 8:00 am till 5:00 pm (Wednesday until 7:00 pm) 3. American Job Center (Affiliate) 6281 Beach Blvd., Suite 307 Buena Park, CA 90621 (714) 562-9200 www.oconestop.com Monday — Friday 8:00 am till 5:00 pm 4. American Job Center (Affiliate) Veterans Service Center Joint Forces Training Base Building 244 11200 Lexington Drive Los Alamitos, CA 90720 www.oconestop.com Monday— Friday 8:00 am till 5:00 pm 25C-96 F.11 11 IT, I 1111 5. American Job Center (Comprehensive) Santa Ana W/O/R/K CENTER 1000 E. Santa Ana Blvd., Suite 200 Santa Ana, CA 92701 (714) 565-2600 www.santa-ana.org/workeenter Monday — Friday 7:30 am until 5:00 pm ADMINISTERED BY THE CITY OF ANAHEIM 6. American Job Center (Comprehensive) Anaheim Jobs 290 South Anaheim Blvd., Suite 100 Anaheim, CA 92805 (714)765-4350 www.anaheimjobs.com Monday — Friday 8:00 am until 5:00 pm ONE-STOP OPERATOR The OCDB selected the one-stop operator through a competitive process in accordance with the Uniform Guidance Cost Principles contained in the Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards at 2 CFR part 200 (Uniform Guidance), including the Office of Management and Budget's (OMB) approved exceptions for the U.S. Department of Labor at 2 CFR part 2900. WIOA and its implementing regulations, and Local procurement laws and regulations. All documentation for the competitive one-stop operator procurement is available for public inspection. The State requires that the one-stop operator is re -competed at least every three years and no later than every four years. Functional details are outlined in the Roles and Responsibilities of Partners section, under One -Stop Operator PARTICIPATING ELECTED OFFICIALS, WORKFORCE BOARDS AND AJCC PARTNERS Chief Elected Officialls: Chair, Orange County Board of Supervisors: Michelle Steel Mayor, City of Santa Ana: Miguel A. Pulido Local Workforce Development Boardis: Orange County Development Board Santa Ana Workforce Development Board AJCC Partner Orange County Sheriff -Coroner Department 25C-97 Additional One -Stop Partners Other entities that carry out a workforce development program, including Federal, State, or Local programs and programs in the private sector, may serve as additional Partners in the American Job Center network if the Local Board and chief elected official(s) approve the entity's participation. Additional Partners may include employment and training programs administered by the Social Security Administration, including the Ticket to Work and Self -Sufficiency Program established under sec. 1148 of the Social Security Act (42 U.S.C. 1320b-19), employment and training programs carried out by the Small Business Administration, Supplemental Nutrition Assistance Program (SNAP) employment and training programs, authorized under secs. 6(d)(4) and 6(o) of the Food and Nutrition Act of 2008 (7 U.S.C. 2015(d)(4) and 2015(o)), Client Assistance Program authorized under sec. 112 of the Rehabilitation Act of 1973 (29 U.S.C. 732), programs authorized under the National and Community Service Act of 1990 (42 U.S.C. 12501 at seq.), and other appropriate Federal, State, or local programs, including employment, education, and training programs provided by public libraries or in the private sector, programs providing transportation assistance, and programs providing services to individuals with substance abuse or mental health issues. [20 CFR 678.410; 34 CFR 361.410; 34 CFR 463.410; and TELL 17-16, RSA TAC 17.03, and OCTAE Program Memo 17-3, Infrastructure Funding of the One -Stop Delivery System (p. 7)] Infrastructure PARTNER SERVICES At a minimum, Partners will make the below services available, as applicable to the program, consistent with and coordinated via the AJCC network system. Additional services may be provided on a case by case basis and with the approval of the Local Board. Basic Career Services: Outreach, intake and orientation to the information, services, programs, tools and resources available through the Local workforce system. In and out of area Job search and placement assistance (including provision of information on in - demand industry sectors and occupations and non- traditional employment) Basic Career Services cont. Initial assessments of skill level(s), aptitudes, abilities and supportive service needs Access to employment opportunity and labor market Information Performance information and program costs for Information on performance of the Local workforce eligible providers of training, education, and system workforce services Ell 25C-98 Information on the availability of supportive services Information and meaningful assistance on and referral to such, as appropriate Unemployment Insurance claim filing Determination of potential eligibility for workforce Partner services, programs, and referral(s) Individualized Career Services: Comprehensive and specialized assessments of skills levels and service needs Referral to training services Literacy activities related to work readiness Case management for customers seeking training services; individual in and out of area job search, referral and placement assistance Workforce preparation services (e.g., development of learning skills, punctuality, communication skills, interviewing skills, personal maintenance, literacy skills, financial literacy skills, and professional conduct) to prepare individuals for unsubsidized employment or training Training: Occupational skills training through Individual Training Accounts (ITAs) On -the -Job Training (OJT) Programs that combine workplace training with related instruction which may include cooperative Information and assistance in applying for financial aid for training and education programs not provided under W I OA Individualized Career Services cont. Development of an individual employability development plan to identify employment goals, appropriate achievement objectives, and appropriate combination of services for the customer to achieve the employment goals Group counseling Individual counseling and career planning Work experience, transitional jobs, registered apprenticeships, and internships Post -employment follow-up services and support (This is not an individualized career service, but listed here for completeness.) Training cont. Adult education and literacy activities, including English language acquisition (ELA), provided in combination with the training services described above Incumbent Worker Training Training programs operated by the private sector education Skill upgrading and retraining Entrepreneurial training Customized training conducted with a commitment Other training services as determined by the workforce by an employer or group of employers to employ an partner's governing rules individual upon successful completion of the training 5 25C-99 YOUNG ADULT SERVICES Tutoring, study skills training, instruction, and Alternative secondary school services, or dropout evidence -based dropout prevention and recovery recovery services, as appropriate. strategies that lead to completion of the requirements for a secondary school diploma or its recognized equivalent (including a recognized certificate of attendance or similar document for individuals with disabilities) or for a recognized postsecondary credential Paid and unpaid work experiences that have as a Occupational skill training, which shall include priority component academic and occupational education, consideration for training programs that lead to which may include: I recognized postsecondary credentials that are aligned Summer employment opportunities and other with in -demand industry sectors or occupations in the employment opportunities available throughout the local area involved, school year, pre -apprenticeship programs, internships and job shadowing, and on-the-job training opportunities. Education offered concurrently with and in the Leadership development opportunities, which may same context as workforce preparation activities " include community service and peer -centered and training for a specific occupation or activities encouraging responsibility and other positive occupational cluster. social and civic behaviors, as appropriate. Supportive services. Adult mentoring for the period of participation and a subsequent period, for a total of not less than 12 months. Follow-up services for not less than 12 months after Comprehensive guidance and counseling, which may the completion of participation, as appropriate. include drug and alcohol abuse counseling and referral, as appropriate. Financial literacy education. Entrepreneurial skills training. Services that provide labor market and employment Activities that help youth prepare for and transition to information about in -demand industry sectors or postsecondary education and training. occupations available in the local area, such as career awareness, career counseling, and career exploration services. H 25C-100 BUSINESS SERVICES Serve as a single point of contact for businesses, Conduct outreach regarding Local workforce system's responding to all requests in a timely manner services and products Provide access to labor market information Assist with the interpretation of labor market information Use of one-stop center facilities for recruiting and Post job vacancies in the state labor exchange system interviewing job applicants and take and fill job orders Provide Information regarding workforce Provide information and services related to development initiatives and programs Unemployment insurance taxes and claims Conduct on-site Rapid Response activities Provide customized recruitment and job applicant regarding closures and downsizing screening, assessment and referral services Conduct job fairs Consult on human resources issues Provide information regarding disability awareness Provide information regarding assistive technology issues and communication accommodations Assist with disability and communication Develop On -the -Job Training (OJT) contracts, accommodations, including job coaches incumbent worker contracts, or pay -for -performance contract strategies Develop customized training opportunities to meet Provide incumbent worker upgrade training through specific employer and/or industry cluster needs various modalities Develop, convene, or implement industry or sector partnerships 7 25C-101 ROLES AND RESPONSIBILITIES OF PARTNERS The Parties to this agreement will work closely together to ensure that all AJCCs are high - performing work places with staff who will ensure quality of service. ALL PARTIES TO THIS AGREEMENT SHALL COMPLY WITH: • Section 188 of the WIOA Nondiscrimination and Equal Opportunity Regulations (29 CFR Part 38; Final Rule, published December 2, 2016), • Title VI of the Civil Rights Act of 1964 (Public Law 88-.352), • Section 504 of the Rehabilitation Act of 1973, as amended, • The Americans with Disabilities Act of 1990 (Public Law 101-336), • The Jobs for Veterans Act (Public Law 107-288) pertaining to priority of service in programs funded by the U.S. Department of Labor, • Training and Employment Guidance Letter (TELL) 37-14, Update on Complying with Nondiscrimination Requirements: Discrimination Based on Gender Identity, Gender Expression and Sex Stereotyping are Prohibited Forms of Sex Discrimination in the Workforce Development System and other guidance related to implementing WIOA sec. 188, • The Family Educational Rights and Privacy Act (FERPA) (20 U.S.C. § 1232g; 34 CFR part 99), • Confidentiality requirements governing the protection and use of personal information held by the Vocational Rehabilitation Agency (34 CFR 361.38), • The confidentiality requirements governing the use of confidential information held by the State Unemployment Compensation Agency (20 CFR part 603), • All amendments to each, and • All requirements imposed by the regulations issued pursuant to these acts. The above provisions require, in part, that no persons in the United States shall, on the grounds of race, color, national origin, sex, sexual orientation, gender identity and/or expression, age, disability, political beliefs or religion be excluded from participation in, or denied, any aid, care, services or other benefits provided by federal and/or state funding, or otherwise be subjected to discrimination. ADDITIONALLY, ALL PARTIES SHALL: • Collaborate and reasonably assist each other in the development of necessary service delivery protocols for the services outlined in the Partner Services section above, • Agree that the provisions contained herein are made subject to all applicable federal and state laws, implementing regulations, and guidelines imposed on either or all Parties 25C-102 relating to privacy rights of customers, maintenance of records, and other confidential information relating to customers, and • Agree that all equipment and furniture purchased by any party for purposes described herein shall remain the property of the purchaser after the termination of this agreement. PARTNERS Each Partner commits to cross -training of staff, as appropriate, and to providing other professional learning opportunities that promote continuous quality improvement. Partners will further promote system integration to the maximum extent feasible through: • Effective communication, information sharing, and collaboration with the one-stop operator; • Joint planning, policy development, and system design processes; • Commitment to the joint mission, vision, goals, strategies, and performance measures; • The design and use of common intake, assessment, referral, and case management processes; • The use of common and/or linked data management systems and data sharing methods, as appropriate; • Leveraging of resources, including other public agency and non-profit organization services; • Participation in a continuous improvement process designed to boost outcomes and increase customer satisfaction; and • Participation in regularly scheduled Partner meetings to exchange information in support of the above and encourage program and staff integration. #Y_-VVTVTWTTTZI M Partners agree that the use of high-quality, integrated data is essential to inform decisions made by policymakers, employers, and job seekers. Additionally, it is vital to develop and maintain an integrated case management system, as appropriate, that informs customer service throughout customers' interaction with the integrated system and allows information collected from customers at intake to be captured once. Partners further agree that the collection, use, and disclosure of customers' personally identifiable information (PII) is subject to various requirements set forth in f=ederal and State privacy laws. Partners acknowledge that the execution of this MOU, by itself, does not function to satisfy all of these requirements. Per the final Workforce Services Draft Directive 16-23 from the Employment Development Department and the California Workforce Development Board, the Mandated Use of One E 25C-103 Integrated Data System — Direct Data Entry into CalJobs, all partners of the AJCC agree to utilize this data system for inputting job seeker and employer information. All data, including customer PII, collected, used, and disclosed by Partners will be subject to the following: • Customer PII will be properly secured in accordance with the Local BOARD's policies and procedures regarding the safeguarding of PII; • The collection, use, and disclosure of customer education records, and the PII contained therein, as defined under FERPA, shall comply with FERPA and applicable State privacy laws; • All confidential data contained in UI wage records must be protected in accordance with the requirements set forth in 20 CFR part 603; • All personal information contained in VR records must be protected in accordance with the requirements set forth in 34 CFR 361.38; • Customer data may be shared with other programs, for those programs' purposes, within the AJCC network only after the informed written consent of the individual has been obtained, where required; • Customer data will be kept confidential, consistent with Federal and State privacy laws and regulations; and • All data exchange activity will be conducted in machine readable format, such as HTML or PDF, for example, and in compliance with Section 508 of the Rehabilitation Act of 1973, as amended (29 U.S.C. § 794 (d)). All one-stop center and Partner staff will be trained in the protection, use, and disclosure requirements governing PII and any other confidential data for all applicable programs, including FERPA-protected education records, confidential information in UI records, and personal information in VR records. CONFIDENTIALITY All Parties expressly agree to abide by all applicable Federal, State, and local laws and regulations regarding confidential information, Including PII from educational records, such as but not limited to 20 CFR Part 603, 45 CFR Section 205.60, 20 USC 1232g and 34 CFR part 99, and 34 CFR 361.38, as well as any applicable State and local laws and regulations, in addition, in carrying out their respective responsibilities, each Party shall respect and abide by the confidentiality policies and legal requirements of all of the other Parties. Each Party will ensure that the collection and use of any information, systems, or records that contain PII and other personal or confidential information will be limited to purposes that support the programs and activities described in this MOU and will comply with applicable law. Each Party will ensure that access to software systems and files under its control that contain PII or other personal or confidential information will be limited to authorized staff members who are assigned responsibilities in support of the services and activities described herein and will comply 10 25C-104 with applicable law. Each Party expressly agrees to take measures to ensure that no PH or other personal or confidential Information is accessible by unauthorized individuals. To the extent that confidential, private, or otherwise protected information needs to be shared amongst the Parties for the Parties' performance of their obligations under this MOU, and to the extent that such sharing is permitted by applicable law, the appropriate data sharing agreements will be created and required confidentiality and ethical certifications will be signed by authorized Individuals. With respect to confidential unemployment insurance information, any such data sharing must comply with all of the requirements in 20 CFR Part 603, including but not limited to requirements for an agreement consistent with 20 CFR 603.10, payments of costs, and permissible disclosures. With respect to the use and disclosure of FERPA-protected customer education records and the PH contained therein, any such data sharing agreement must comply with all of the requirements set forth in 20 U.S.C. § 1232g and 34 CFR Part 99. With respect to the use and disclosure of personal information contained in VR records, any such data sharing agreement must comply with all of the requirements set forth in 34 CFR 361.38. REFERRALS The primary principle of the referral system is to provide integrated and seamless delivery of services to workers, job seekers, and employers. In order to facilitate such a system, Partners agree to: • Familiarize themselves with the basic eligibility and participation requirements, as well as with the available services and benefits offered, for each of the Partners' programs represented in the AJCC network; • Develop materials summarizing their program requirements and making them available for Partners and customers; • Develop and utilize common intake, eligibility determination, assessment, and registration forms, as appropriate; • Provide substantive referrals to customers who are eligible for supplemental and complementary services and benefits under partner programs; • Regularly evaluate ways to improve the referral process, including the use of customer satisfaction surveys; • Commit to robust and ongoing communication required for an effective referral process, and • Commit to actively follow up on the results of referrals and assuring that Partner resources are being leveraged at an optimal level. 11 25C-105 ACCESSIBILITY Accessibility to the services provided by the AJCCs and all Partner agencies is essential to meeting the requirements and goals of the local AJCC network. Job seekers and businesses must be able to access all information relevant to them via visits to physical locations as well as in virtual spaces, regardless of gender, age, race, religion, national origin, disability, veteran's status, or on the basis of any other classification protected under state or federal law. Physical Accessibility One-stop centers will maintain a culture of inclusiveness and the physical characteristics of the facility, both indoor and outdoor, will meet the latest standards of accessible design. Services will be available in a convenient, high traffic, and accessible location, taking into account reasonable distance from public transportation and adequate parking (including parking clearly marked for individuals with disabilities). Indoor space will be designed in an "equal and meaningful" manner providing access for individuals with disabilities. Virtual Accessibility The Local Board will work with the California Board to ensure that job seekers and businesses have access to the same information online as they do in a physical facility. Information must be clearly marked and compliant with Section 508 of the U.S. Department of Health and Human Services code. Partners will comply with the Plain Writing Act of 2010; the law that requires that federal agencies use "clear Government communication that the public can understand and use" and all information kept virtually will be updated regularly to ensure dissemination of correct information. Partners should either have their own web presence via a website and/or the use of social media, or work out a separate agreement with the Local Board to post content through its website. Communication Accessibility Communications access, for purposes of this MOU, means that individuals with sensory disabilities can communicate (and be communicated with) on an equal footing with those who do not have such disabilities. All Partners agree that they will provide accommodations for individuals who have communication challenges, including but not limited to individuals who are deaf and hard of hearing, Individuals with vision impairments, and individuals with speech- language impairments. Programmatic Accessibility All Partners agree that they will not discriminate in their employment practices or services on the basis of gender, gender identity and/or expression, age, race, religion, national origin, disability, veteran's status, or on the basis of any other classification protected under state or federal law. Partners must assure that they have policies and procedures in place to address these issues, and that such policies and procedures have been disseminated to their employees and otherwise posted as required by law. Partners further assure that they are currently in compliance with all applicable state and federal laws and regulations regarding these issues. All Partners will cooperate with compliance monitoring that is conducted at the Local level to ensure that all AJCC programs, services, technology, and materials are physically and programmatically accessible and available to all. Additionally, staff members will be trained to provide services to all, regardless of range of abilities, mobility, age, language, learning style, or comprehension or education level. An interpreter will be provided in real time or, if not available, within a reasonable 12 25C-106 timeframe to any customer with a language barrier. Assistive devices, such as screen -reading software programs (e.g., JAWS and DRAGON) and assistive listening devices must be available to ensure physical and programmatic accessibility within the AJCC network. NON-DISCRIMINATION AND EQUAL OPPORTUNITY All Parties to this MOU certify that they prohibit, and will continue to prohibit, discrimination, and they certify that no person, otherwise qualified, is denied employment, services, or other benefits on the basis of: (i) political or religious opinion or affiliation, marital status, sexual orientation, gender, gender identification and/or expression, race, color, creed, or national origin; (ii) sex or age, except when age or sex constitutes a bona fide occupational qualification; or (iii) the physical or mental disability of a qualified Individual with a disability. The Parties specifically agree that they will comply with Section 188 of the WIOA Nondiscrimination and Equal Opportunity Regulations (29 CFR Part 38; Final Rule December 2, 2016), the Americans with Disabilities Act (42 U.S.C. 12101 et seq.), the Non-traditional Employment for Women Act of 1991, titles VI and VII of the Civil Rights of 1964, as amended, Section 504 of the Rehabilitation Act of 1973, as amended, the Age Discrimination Act of 1967, as amended, title IX of the Education Amendments of 1972, as amended, and with all applicable requirements Imposed by or pursuant to regulations implementing those laws, including but not limited to 29 CFR Part 37 and 38. INDEMNIFICATION All Parties to this MOU recognize the Partnership consists of various levels of government, not- for-profit, and for-profit entitles. Each party to this agreement shall be responsible for injury to persons or damage to property resulting from negligence on the part of itself, its employees, its agents, or its officers. No Partner assumes any responsibility for any other party, State or non - State, for the consequences of any act or omission of any third party. The Parties acknowledge the Local BOARD and the one-stop operator have no responsibility and/or liability for any actions of the one-stop center employees, agents, and/or assignees. Likewise, the Parties have no responsibility and/or liability for any actions of the Local Board or the one-stop operator. SEVERABILITY If any part of this MOU is found to be null and void or is otherwise stricken, the rest of this MOU shall remain in force. DRUG AND ALCOHOL -FREE WORKPLACE All Parties to this MOU certify they will comply with the Drug -Free Workplace Act of 1988, 41 U.S.C. 702 et seq., and 2 CFR part 182 which require that all organizations receiving grants from any Federal agency maintain a drug-free workplace. The recipient must notify the awarding office if an employee of the recipient is convicted of violating a criminal drug statute. Failure to comply with these requirements may be cause for suspension or debarment under 2 CFR part 180, as adopted by the U.S. Department of Education at 2 CFR 3485, and the U.S. Department of Labor regulations at 29 CFR part 94. 13 25C-107 CERTIFICATION REGARDING LOBBYING All Parties shall comply with the Byrd Anti -Lobbying Amendment (31 U.S,C. Section1352), 29 C.F.R. Part 93, and 34 CFR part 82, as well as the requirements in the Uniform Guidance at 2 CFR 200.450. The Parties shall not lobby federal entities using federal funds and will disclose lobbying activities as required by law and regulations. DEBARMENT AND SUSPENSION All Parties shall comply with the debarment and suspension requirements (E.0.12549 and12689) and 2 CFR part 180 and as adopted by the U.S. Department of Labor at 29 CFR part 2998 and by the U.S. Department of Education at 2 CFR 3485. PRIORITY OF SERVICE All Parties certify that they will adhere to all statutes, regulations, policies, and plans regarding priority of service, including, but not limited to, priority of service for veterans and their eligible spouses, and priority of service for the WIOA title I Adult program, as required by 38 U.S.C. sec. 4215 and its implementing regulations and guidance, and WIOA sec. 134(c)(3)(E) and its implementing regulations and guidance. Partners will target recruitment of special populations that receive a focus for services under WIOA, such as individuals with disabilities, low-income individuals, basic skills deficient youth, and English language learners. BUY AMERICAN PROVISION Each Party that receives funds made available under title I or II of WIOA or under the Wagner- Peyser Act (29 U.S.C. Section 49, at, seq.) certifies that it will comply with Sections 8301 through 8303 of title 41 of the United States Code (commonly known as the 'Buy American Act.") and as referenced in WIOA Section 502 and 20 CFR 683.200(f). SALARY COMPENSATION AND BONUS LIMITATIONS Each Party certifies that, when operating grants funded by the U.S. Department of Labor, it complies with TEGL 05-06, Implementing the Salary and Bonus Limitations in Public Law 109- 234, TEGL 17-15, Workforce Innovation and Opportunity Act (WIOA) Adult, Dislocated Worker and Youth Activities Program Allotments for Program Year (PY) 2017; Final PY 2017 Allotments for the Wagner-Peyser Act Employment Service (ES) Program Allotments; and Workforce Information Grants to States Allotments for PY 2017, Public Laws 114-113 (Division H, title I, Section 105) and 114-223, and WIOA section 194(15)(A), restricting the use of federal grant funds for compensation and bonuses of an individual, whether charged to either direct or indirect, at a rate in excess of the Federal Office of Personnel Management Executive Level II. 14 25C-108 NON -ASSIGNMENT Except as otherwise indicated herein, no Party may, during the term of this MOU or any renewals or extensions of this MOU, assign or subcontract all or any part of the MOU without prior written consent of all other Parties. TERMINATION This MOU will remain in effect until the end date specified in the Effective Period section below, unless: All Parties mutually agree to terminate this MOU prior to the end date. Federal oversight agencies charged with the administration of WIOA are unable to appropriate funds or if funds are not otherwise made available for continued performance for any fiscal period of this MOU succeeding the first fiscal period. Any party unable to perform pursuant to MOU due to lack of funding shall notify the other Parties as soon as the party has knowledge that funds may be unavailable for the continuation of activities under this MOU; 0 WIOA is repealed or superseded by subsequent federal law; Local area designation is changed under WIOA; A party breaches any provision of this MOU and such breach is not cured within thirty (30) days after receiving written notice from the Local BOARD Chair (or designee) specifying such breach in reasonable detail. In such event, the non -breaching party(s) shall have the right to terminate this MOU by giving written notice thereof to the party in breach, upon which termination will go Into effect immediately. In the event of termination, the Parties to the MOU must convene within thirty (30) days after the breach of the MOU to discuss the formation of the successor MOU. At that time, allocated costs must be addressed. All Parties agree that this MOU shall be reviewed and renewed not less than once every 3 -year period to ensure appropriate funding and delivery of services. EFFECTIVE PERIOD This MOU will commence on September 1, 2017 and must terminate on August 31, 2020, unless any of the reasons in the Termination section above apply. ONE-STOP OPERATING BUDGET The purpose of this section is to establish a financial plan, including terms and conditions, to fund the services and operating costs of the local AJCC networks. The Parties to this MOU agree that joint funding is a necessary foundation for an integrated service delivery system. The goal of the operating budget is to develop a funding mechanism that: 15 25C-109 • Establishes and maintains the Local workforce delivery system at a level that meets the needs of the job seekers and businesses in the Local area; • Reduces duplication and maximizes program impact through the sharing of services, resources, and technologies among Partners (thereby improving each program's effectiveness); • Reduces overhead costs for any one partner by streamlining and sharing financial, procurement, and facility costs; and • Ensures that costs are appropriately shared by ADCC Partners by determining contributions based on the proportionate use of the one-stop centers and relative benefits received, and requiring that all funds are spent solely for allowable purposes in a manner consistent with the applicable authorizing statutes and all other applicable legal requirements, including the Uniform Guidance. The Partners consider this one-stop operating budget the master budget that is necessary to maintain the Local Board's high -standard AJCC network. It includes the following cost categories, as required by W1OA and its implementing regulations: • Infrastructure costs (also separately outlined in the Infrastructure Funding Agreement (IFA)); • Career services; and • Shared services. All costs must be included in the MOU, allocated according to Partners proportionate use and relative benefits received, and reconciled on a quarterly basis against actual costs incurred and adjusted accordingly. The one-stop operating budget is expected to be transparent and negotiated among Partners on an equitable basis to ensure costs are shared appropriately. All Partners must negotiate in good faith and seek to establish outcomes that are reasonable and fair. COST ALLOCATION METHODOLOGY Cost allocation is the process of assigning to two or more programs the costs of an item shared by the programs. The goal is to ensure that each program bears its fair share, and only its fair share, of the total cost of the item. A cost allocation plan is a written account of the methods used to allocate costs to the programs occupying the AJCCs. The requirement to allocate the costs of shared resources can be met by using logical and rational methods to ensure that each program is paying only its fair share of the cost of an item used in common, and that no program is subsidizing another. Generally, the methods used to allocate a shared cost should be the simplest, most straightforward way of allocating this type of cost fairly. Complex, highly detailed methods should be avoided when a simple one will achieve the objective. Methods, rules or formulas that use percentages or fractions of cost items are acceptable. Accordingly, shared costs will be based upon the square footage occupied in each ADCC. The Local Boards and Partners have chosen to submit a separate budget for each comprehensive AJCC for developing the infrastructure cost budget, 16 25C-110 Comprehensive AJCC #1* Orange County One -Stop Center (South) 17891 Cartwright Road Irvine, CA 92614 One -Stop Partners Co -located at This ADCC: ProPath, Inc. EDD Commprehensive AJCC #2* Orange County One -Stop Center (North) 7707 Orangewood Avenue, Suite 200 Garden Grove, CA 92841 One -Stop Partners Co -located at This AJCC: ProPath, Inc. EDD OCAPICA DOR US Vets Comprehensive AJCC #3 Santa Ana W/O/R/K CENTER 1000 E. Santa Ana Blvd., Suite 200 Santa Ana, CA 92701 One -Stop Partners Co -located at This AJCC: EDD DOR SER — Jobs for Progress, Inc. Cornerstone Solutions *The Orange County Sheriff -Coroner Department is not co -located within any of the Comprehensive AJCC within the Orange County Region. Therefore, infrastructure budgets are not included in this MOU. INFRASTRUCTURE FUNDING AGREEMENT The Infrastructure Funding Agreement (IFA) contains the infrastructure costs budget that is an integral component of the overall one-stop operating budget. The other component of the one- stop operating budget consists of applicable career services, shared operating costs, and shared services, which are considered additional costs. While each of these components covers different cost categories, an operating budget would be incomplete if any of these cost categories were 17 25C-111 omitted, as all components are necessary to maintain a fully functioning and successful local one- stop delivery system. Therefore, the Local Boards, one-stop partners, and CEOs negotiate the IFA, along with additional costs when developing the operating budget for the local one-stop system. The overall one-stop operating budget must be included in the MOU. WAS are a mandatory component of the local MOU, described in WIOA sec. 121(c) and 20 CFR 678.500 and 678.755. Similar to MOUs, the Local Board may negotiate an umbrella IFA or individual IFAs for one or more of its one-stop centers. AJCC infrastructure costs are defined as non -personnel costs that are necessary for the general operation of the American Job Center, including, but not limited to: • Rental of the facilities; Utilities and maintenance; • Equipment, including assessment -related products and assistive technology for individuals with disabilities; and • Technology to facilitate access to the American Job Center, including technology used for the center's planning and outreach activities. It is essential that the IFA include the signatures of Individuals with authority to bind the signatories to the IFA, including all one-stop partners, CEO, and Local Board participating in the IFA. Changes in the one-stop Partners or an appeal by a one-stop partner's infrastructure cost contributions will require a renewal of the MOU. [TELL 17-16, RSA TAC 17-03, and OCTAE Program Memo 17-3, Infrastructure Funding of the One -Stop Delivery System (pp. 17-18 and Attachment II)] 13i1'iWUMelffiG I Cash Cash funds provided to the Local Board or its designee by one-stop Partners, either directly or by an interagency transfer, or by a third party. Non -Cash Expenditures incurred by one-stop Partners on behalf of the one-stop center; and Non-cash contributions or goods or services contributed by a Partner program and used by the one-stop center. Third -party In-kind Contributions of space, equipment, technology, non -personnel services, or other like items to support the infrastructure costs associated with one-stop operations, by a non -one-stop Partner to: W. 25C-112 Support the one-stop center in general; or Support the proportionate share of one-stop infrastructure costs of a specific partner. [20 CFR 678.720; 20 CFR 678.760; 34 CFR 361.720; 34 CFR 361.760; 34 CFR 463.720; and 34 CFR 463.7601 Sharing Other One -Stop Delivery System Costs A budget outlining other system costs relating to the operation of the local One -Stop delivery system and a description of what specific costs are included in each line item. The budget must include "applicable career services" as well as any other shared costs agreed upon by the AJCC partners. While only co -located partners share infrastructure costs, all One -Stop partners must share in other system costs, including applicable career services. All partners that signed the Phase I MOU must also sign the Phase II MOU for the sharing of other system costs. The One -Stop System Partners Included in the Sharing of Other One -Stop Delivery §Ystem Costs ® Second Chance 25C-113 I BASIC CAREER SERVICES Title I— Eligibility: Determinations of whether the individual is qualified to receive assistance from the adult, dislocated worker, or youth programs. [TEGL 3-151 Outreach, Intake, Orientation: Activities which involve the collection, publication, and dissemination of information on program services available and directed toward individuals eligible to receive services. Providing broad information to customers in order to acquaint them with the services, programs, staff and other resources in the one-stop delivery system. (wioA 134(c)(2)) Initial Assessment: Evaluation of skill levels including literacy, numeracy, and English language proficiency, as well as aptitudes, abilities (including skills gaps), and supportive service needs. twioA 134(c)(2)1 Labor Exchange/Job Search: Placement assistance, and, when needed by an individual, career counseling; provision of information on in -demand industry sectors and occupations; provision of information on nontraditional employment. [TEGL 3-151 Referrals to Partners: Provision of recommendations to and coordination of activities with other programs and services, including those within the one-stop delivery system and, when appropriate, other workforce development Programs. [TEGL3-161 Labor Market Information: Provision of workforce and employment statistics information, including the provision of accurate information relating to local, regional, and national labor market areas, including: job vacancy listings in labor market areas; information on job skills necessary to obtain the vacant jobs listed; and information relating to local occupations in demand and the earnings, skill requirements, and opportunities for advancement for those jobs. [TEGL 3-151 Performance/Cost Information: Provision of performance information and program cost information on eligible providers of training services by program and type of providers. [TEGL 3-151 Support Service Information: Provision of information relating to the availability of assistance, and appropriate referrals, including: child care; child support; medical or child health assistance; benefits under the Supplemental Nutrition Assistance Program (SNAP); assistance through the earned income tax credit; housing counseling and assistance; and assistance under a State program for Temporary Assistance for Needy Families (TANF), and other supportive services and transportation. rrEGL.3-15) UI Information/Assistance: Provision of material and aid regarding filing claims under Unemployment Insurance programs, Including meaningful support to individuals seeking assistance in filing a claim. [TEGL 3-151 Financial Aid Information: Assistance in establishing eligibility for programs of financial aid assistance for training and education programs not provided under WIOA. [TEGL 3.151 20 25C-114 INDIVIDUALIZED CAREER SERVICES Comprehensive Assessment: Specialized evaluations of the skill levels and service needs of adults and dislocated workers, which may include: diagnostic testing and use of other assessment tools; and in-depth interviewing and evaluation to identify employment barriers and appropriate employment goals. [TELL 3.151 Individual Employment Plan: Development of a strategy to identify the employment goals, appropriate achievement objectives, and appropriate combination of services for the participant to achieve his or her employment goals, including the list of, and information about, eligible training providers. ITEGL 3-151 Career Planning/Counseling: A client -centered approach in the delivery of services designed to prepare and coordinate comprehensive employment plans, such as service strategies, for participants to ensure access to necessary activities and supportive services, including computer-based technologies to provide job counseling during program participation and afterjob placement, [wioA 134(c)(2)(A)I Short -Term Pre -vocational Services: Development of learning skills, communication skills, interviewing skills, punctuality, personal maintenance skills, and professional conductto prepare individuals forunsubsidized employment or training, in some instances pre -apprenticeship programs. [TEGL 3-15] Internships/Work Experience: Planned, structured learning experiences that take place in a workplace for a designated timeframe to provide individuals with opportunities for career exploration and skill development and to enhance their work readiness skills in preparation for employment, May be paid or unpaid. [wioA 134(c)(2)(A!)] Out -of -Area Job Search: Helps an Individual seeks, locate, apply for, and obtain a job out of their local labor market area. twioA 134(c)(2)(4l)) Financial Literacy: Education or activities that include, but are not limited to: assisting individuals to make informed financial decisions; supporting individuals learning how to manage spending, credit, and debt, including loans, consumer credit and credit cards; and, teaching the significance of credit reports and credit scores and rights regarding credit and financial Information. (wloA 129(b)(2)(D)] Integrated Education and Training (IET): A service approach that provides adult education and literacy activities concurrently and contextually with workforce preparation activities and workforce training for a specific occupation or occupational cluster for the purpose of educational and career advancement. [wioA 203(l 1)) English Language Acquisition (ELA): A program of instruction designed to help eligible individuals who are English language learners achieve competence in reading, writing, speaking, and comprehension of the English language; and that leads to attainment of the secondary school diploma or its recognized equivalent; and transition to postsecondary education and training; or employment. (Pub. L.113-128, Jury 2014, Title u, sec. 203(6)] Workforce Preparation: Activities that help an individual acquire a combination of basic academic skills, critical thinking skills, digital literacy skills, and self-management skills, including competencies in utilizing resources, using information, working with others, understanding systems, and obtaining skills necessary for successful transition into and completion of postsecondary education, or training, or employment. IWIOA I 27. 25C-115 Required Consolidated System Budget for "Applicable Career Services Summary of Career Services Applicable to Each One -Stop Delivery System Partner (Phase I MOU) The agreed upon budget for other system costs must align with the Phase I MOU agreement that outlined shared customers and services. If it does not, then the Phase I MOU must be amended to justify the budgeted system costs and align with Phase IL Therefore, Local Boards and AJCC partners should start by reviewing their signed Phase I MOUs in order to determine what each partner previously agreed to. The other system costs budget must be a consolidated budget that includes a line item for applicable career services. The signed Phase I MOU required identification of the career services that were applicable to each partner program. Accordingly, this budget must include each of the partner's costs for the service delivery of each applicable career service and a consolidated system budget for career services applicable to more than one partner. Applicable Career Services Authorized to Be Provided Under Each Partner's Program 1 Basic Career Services Second Chance T -I Program Eligibility X Outreach, Intake, Orientation X Initial Assessment X Labor Exchange/Job Search X Referrals to Partners X Labor Market Information X Performance/Cost Info Support Service Information X UI Information Assistance X Financial Aid Information Individualized Career Services Second Chance Comprehensive Assessment X Individual Employment Plan X Career Planning/Counseling X Short -Term Prevocational Internships/Work Experience Out -of -Area Job Search X Financial Literacy Integrated E&T & Eng. Language Workforce Preparation X 22 25C-116 Required Consolidated Budget for the Delivery of "Applicable Career Services" The other system costs budget must be a consolidated budget for applicable career services. This budget must include each of the partner's costs for the service delivery of each applicable career service and a consolidated system budget for career services applicable to more than one partner. Unlike infrastructure cost sharing, other system costs, including "Applicable Career Services" are not limited to the non -personnel costs and should include all costs related to the administration and delivery of those services. Applicable Career Services Second Chance ORANGE COUNTY REGION' Basic $954 Individualized $18,136 Total $19,090 Proportionate Share: Applicable Career Services Partner Panner Share Share in Cash Share in In -Kind Second Chance Orange County Region $19,090 $19,090 Total Budget $19,090 $19,090 Consolidated Budget for Second Chance Total of Career Services Delivered Through the One -Stop System: $19,090 ►1WffMe7.liriTW1 Attachment 1: Executed Phase I Memorandum of Understanding between OCDB, Santa Ana Workforce Development Board and Orange County Sheriff -Coroner Department 23 25C-117 IN WITNESS WHEREOF, the parties hereto certify that they have read and understand all the terms and conditions contained herein and have duly authorized and caused this MOU to be executed as of the date stated below written. There are no oral understandings of the Parties or terms and conditions other than as are stated herein. *Orange County Sheriff -Coroner Department Board am Name: Grea Boston (Print) Title: Director Dated: COUNTY OF ORANGE A Political Subdivision of the State of California 2 Michelle Steel, Chair Orange County Board of Supervisors *Orange County Development M Name: Bob Bunvan (Print) Title: Chair SIGNED AND CERTIFIED THAT A COPY OF THIS AGREEMENT HAS BEEN DELIVERED TO THE CHAIR OF THE BOARD M Robin Stieler Clerk of the Board of Supervisors Orange County, California APPROVED AS TO FORM DEPUTY COUNTY COUNSEL Dated: V.-1. By: Dated: DEPUTY COUNTY COUNSEL 24 25C-118 IN WITNESS WHEREOF, the parties hereto certify that they have read and understand all the terms and conditions contained herein and have duly authorized and caused this MOU to be executed as of the date stated below written, There are no oral understandings of the Parties or terms and conditions other than as are stated herein. Recommended For Approval By: Name: Robert C.Cortez Title: Dated: (Print) Acting Executive Director Orange County Sheriff -Coroner Department By: Name: Greg Boston Title: (Print) Director Dated: City of Santa Ana By: Name: Cynthia J. Kurtz (Print) Title: Interim City Manager Dated: UGO Santa Ana Workforce Development Board 21 Name: Lee McMurtray (Print) Title: Chair By: Dated: Rya t 3, dge Sana na psistant City Attorney 25 25C-119 Sianature Page i.: Partners Sharina Infrastructure Costs When Benefit Data Are Available Phase // MOU Requirement: "The state is in the process of implementing the requisite statewide data tracking system, and once such data are available, all non -co -located partners who are receiving benefit from the AJCCs will -also be required to contribute their proportionate share towards infrastructure costs. Consequently, the Phase lI MOU must include an assurance from all non -co -located partners that they agree to pay their proportionate share of infrastructure costs as soon as sufficient data are available. By signing below, all parties agree that when data are available to determine the ADCC benefit to non- co -located partners, the infrastructure cost sharing agreement will be renegotiated to include their proportionate share of contributions. (Alan -Co -located Partner Entity) Gree Boston, Director Print Signer's Name and Title Crenae County Sheriff -Coroner Department Partner Agency Name Signature and Date 25C-120 Signature Page ii.: AJCC System Partners Sharing Other One -Stop Delivery System Costs All partners who signed the Phase I MOU must sign the Phase 11 MOU. By signing below, all parties agree to the terms prescribed in the sharing of other One - Stop delivery system costs. (AJCC Partner Entity) Greg Boston, Director Print Signer's Name and Title Orange County Sheriff -Coroner Department Partner Agency Name Signature and Date 25C-121 27 25C-122 MEMORANDUM OF UNDERSTANDING (PHASE II) BETWEEN ORANGE COUNTY DEVELOPMENT BOARD SANTA ANA WORKFORCE DEVELOPMENT BOARD AND ORANGE COUNTY SOCIAL SERVICES AGENCY LEGAL AUTHORITY The Workforce Innovation and Opportunity Act (WIOA) sec. 121(c)(1) requires that each Local Workforce Development Board with the agreement of the Chief Local Elected Official, develop and enter into a Memorandum of Understanding (MOU) with each One -Stop Partner, consistent with W IOA Sec. 121(c)(2), concerning the operation of the one-stop delivery system in the Orange County Region. This requirement is further described in the Workforce Innovation and Opportunity Act; Joint Rule for Unified and Combined State Plans, Performance Accountability, and the One - Stop System Joint Provisions: Final Rule at 20 CFR 678.500, 34 CFR 361.500, and 34 CFR 463.500, and in Federal guidance. Additionally, the sharing and allocation of infrastructure costs among one-stop partners is governed by WIOA sec. 121(h), its implementing regulations, and the Federal Cost Principles contained in the Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards (Uniform Guidance) at 2 CFR part 200. INTRODUCTION The Orange County Development Board and the Santa Ana Workforce Development Board's goal is to create integrated locations and a unified structure and process of proactive, transparent, and effective job seeker and business services, orchestrated by a seamless collaboration of talent development and support agencies. The purpose of this MOU is to define the parameters within which education, workforce, economic development, and other Partner programs and entities operating within the jurisdiction of the Orange County Region create a seamless, customer -focused America's Job Center of California (AJCC) network that aligns service delivery across the board and enhances access to program services. By realizing one-stop opportunities together, partners are able to build community - benefiting bridges, rather than silos of programmatic isolation. These partnerships will increase customer access and performance outcomes. While Phase I established the framework for service provision, Phase II defines how to best support the established service delivery model through the sharing of resources and costs. 11l".116Ii' Empower Orange County employers, individuals, and communities to prosper and grow the region's economy through a workforce development system that is inherently customer -centered, seamless, and effective. Exhibit 4 25C-123 MISSION To establish a workforce system that provides data -driven and employer -validated talent solutions through the integration of education, workforce, and economic development resources across systems. SYSTEM STRUCTURE AMERICA'S JOB CENTERS OF CALIFORNIA The Orange County Development Board (OCDB) has two comprehensive and two affiliate AJCCs, also known as one-stop centers, which are designed to provide a full range of assistance to job seekers and businesses under one roof. Established under the Workforce Investment Act of 1998 and continued by the WIOA, the centers offer a comprehensive array of services designed to match talent with opportunities. The Santa Ana Workforce Board has one comprehensive AJCC in the City of Santa Ana. There is one additional comprehensive AJCC In the City of Anaheim, which is administered by an independent Workforce Development Board. The State of California has designed Orange County as a Regional Planning Unit. ADMINISTERED BY THE ORANGE COUNTY DEVELOPMENT BOARD American Job Center (Comprehensive) 17891 Cartwright Road Irvine, CA 92614 (949) 341-8000 www.oconestop.com Monday— Friday 8:00 am till 5:00 pm (Monday until 7:00 pm) 2. American Jab Center (Comprehensive) 7077 Orangewood Avenue, Suite 200 Garden Grove, CA 92841 (714)241-9000 www.oconestop.com Monday — Friday 8:00 am till 5:00 pm (Wednesday until 7:00 pm) 3. American Job Center (Affiliate) 6281 Beach Blvd., Suite 307 Buena Park, CA 90621 (714)562-9200 www.oconestop.com Monday — Friday 8:00 am till 5:00 pm 4. American Job Center (Affiliate) Veterans Service Center Joint Forces Training Base Building 244 11200 Lexington Drive Los Alamitos, CA 90720 www.oconestop.com Monday — Friday 8:00 am till 5:00 pm 25C-124 ADMINISTERED BY THE CITY OF SANTA ANA 5. American Job Center (Comprehensive) Santa Ana W/O/RIK CENTER 1000 E. Santa Ana Blvd., Suite 200 Santa Ana, CA 92701 (714) 565-2600 www.santa-ana,org/workcenter Monday — Friday 7:30 am until 5:00 pm ADMINISTERED BY THE CITY OF ANAHEIM 6. American Job Center (Comprehensive) Anaheim Jobs 290 South Anaheim Blvd., Suite 100 Anaheim, CA 92805 (714)765-4350 www.anaheimjobs.com Monday — Friday 8:00 am until 5:00 pm ONE-STOP OPERATOR The OCDB selected the one-stop operator through a competitive process in accordance with the Uniform Guidance Cost Principles contained in the Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards at 2 CFR part 200 (Uniform Guidance), including the Office of Management and Budget's (OMB) approved exceptions for the U.S. Department of Labor at 2 CFR part 2900. WIOA and its implementing regulations, and Local procurement laws and regulations. All documentation for the competitive one-stop operator procurement is available for public inspection. The State requires that the one-stop operator is re -competed at least every three years and no later than every four years. Functional details are outlined in the Roles and Responsibilities of Partners section, under One -Stop Operator. PARTICIPATING ELECTED OFFICIALS, WORKFORCE BOARDS AND AJCC PARTNERS Chief Elected Official/s: Chair, Orange County Board of Supervisors: Michelle Steel Mayor, City of Santa Ana: Miguel A. Pulido Local Workforce Development Board/s: Orange County Development Board Santa Ana Workforce Development Board AJCC Partner Orange County Social Services Agency 25C-125 Additional One -Stop Partners Other entities that carry out a workforce development program, including Federal, State, or Local programs and programs in the private sector, may serve as additional Partners in the American Job Center network if the Local Board and chief elected official(s) approve the entity's participation. Additional Partners may include employment and training programs administered by the Social Security Administration, including the Ticket to Work and Self -Sufficiency Program established under sec. 1148 of the Social Security Act (42 U.S.C. 1320b-19), employment and training programs carried out by the Small Business Administration, Supplemental Nutrition Assistance Program (SNAP) employment and training programs, authorized under secs. 6(d)(4) and 6(o) of the Food and Nutrition Act of 2008 (7 U.S.C. 2015(d)(4) and 2015(0)), Client Assistance Program authorized under sec. 112 of the Rehabilitation Act of 1973 (29 U.S.C. 732), programs authorized under the National and Community Service Act of 1990 (42 U.S.C. 12501 et seq.), and other appropriate Federal, State, or local programs, including employment, education, and training programs provided by public libraries or In the private sector, programs providing transportation assistance, and programs providing services to individuals with substance abuse or mental health issues. [20 CFR 678.410; 34 CFR 361.410; 34 CFR 463.410; and TELL 17-16, RSA TAC 17-03, and OCTAE Program Memo 17-3, Infrastructure Funding of the One -Stop Delivery System (p. 7)] Infrastructure PARTNER SERVICES At a minimum, Partners will make the below services available, as applicable to the program, consistent with and coordinated via the AJCC network system. Additional services may be provided on a case by case basis and with the approval of the Local Board. JOB SEEKER SERVICES Basic Career Services: Basic Career Services cont. Outreach, intake and orientation to the Information, Initial assessments of skill level(s), aptitudes, abilities services; programs, tools and resources available and supportive service needs through the Local workforce system. In and out of area job search and placement Access to employment opportunity and labor market assistance (including provision of information on in- information demand industry sectors and occupations and non- traditional employment) Performance information and program costs for Information on performance of the Local workforce eligible providers of training, education, and system workforce services 25C-126 rd Information on the availability of supportive services Information and meaningful assistance on and referral to such, as appropriate Unemployment Insurance claim filing Determination of potential eligibility for workforce Partner services, programs, and referral(s) Individualized Career Services: Comprehensive and specialized assessments of skills levels and service needs Referral to training services Literacy activities related to work readiness Information and assistance In applying for financial aid for training and education programs not provided under W IOA Individualized Career Services cont. Development of an individual employability development plan to identify employment goals, appropriate achievement objectives, and appropriate combination of services for the customer to achieve the employment goals Group counseling Individual counseling and career planning Case management for customers seeking training Work experience, transitional jobs, registered services; Individual in and out of area job search, apprenticeships, and internships referral and placement assistance Training programs operated by the private sector Workforce preparation services (e.g., development Post -employment follow-up services and support (This of learning skills, punctuality, communication skills, is not an individualized career service, but listed here for Interviewing skills, personal maintenance, literacy completeness.) skills, financial literacy skills, and professional Other training services as determined by the workforce conduct) to prepare individuals for unsubsidized partner's governing rules employment or training Training: Training cont. Occupational skills training through Individual Adult education and literacy activities, including Training Accounts (ITAs) English language acquisition (ELA), provided in 5 25C-127 combination with the training services described above j On -the -Job Training (OJT) Incumbent Worker Training Programs that combine workplace training with Training programs operated by the private sector related instruction which may Include cooperative education Skill upgrading and retraining Entrepreneurial training Customized training conducted with a commitment Other training services as determined by the workforce by an employer or group of employers to employ an partner's governing rules individual upon successful completion of the training 5 25C-127 YOUNG ADULT SERVICES Tutoring, study skills training, instruction, and evidence -based dropout prevention and recovery strategies that lead to completion of the requirements for a secondary school diploma or its recognized equivalent (including a recognized certificate of attendance or similar document for individuals with disabilities) or for a recognized postsecondary credential. Paid and unpaid work experiences that have as a component academic and occupational education, which may include: Summer employment opportunities and other employment opportunities available throughout the Alternative secondary school services, or dropout recovery services, as appropriate. Occupational skill training, which shall Include priority j consideration for training programs that lead to recognized postsecondary credentials that are aligned with in -demand industry sectors or occupations in the j local area involved. school year, pre -apprenticeship programs, Adult mentoring for the period of participation and a internships and job shadowing, and on-the-job subsequent period, for a total of not less than 12 training opportunities. months. Education offered concurrently with and in the Leadership development opportunities, which may same context as workforce preparation activities include community service and peer -centered and training for a specific occupation or activities encouraging responsibility and other positive occupational cluster. social and civic behaviors, as appropriate. Supportive services. Adult mentoring for the period of participation and a subsequent period, for a total of not less than 12 months. Follow-up services for not less than 12 months after Comprehensive guidance and counseling, which may the completion of participation, as appropriate. include drug and alcohol abuse counseling and referral, as appropriate. Financial literacy education. Entrepreneurial skills training. Services that provide labor market and employment Activities that help youth prepare for and transition to information about in -demand Industry sectors or postsecondary education and training. occupations available in the local area, such as career awareness, career counseling, and career exploration services. 6 25C-128 BUSINESS SERVICES Serve as a single point of contact for businesses, Conduct outreach regarding Local workforce system's responding to all requests in a timely manner services and products Provide access to labor market information Assist with the interpretation of labor market information Use of one-stop center facilities for recruiting and Post job vacancies in the state labor exchange system interviewing job applicants and take and fill job orders Provide information regarding workforce Provide information and services related to development initiatives and programs Unemployment insurance taxes and claims Conduct on-site Rapid Response activities Provide customized recruitment and job applicant regarding closures and downsizing screening, assessment and referral services Conduct job fairs Consult on human resources issues Provide Information regarding disability awareness Provide information regarding assistive technology issues and communication accommodations i Assist with disability and communication Develop On -the -Job Training (OJT) contracts, accommodations, including job coaches incumbent worker contracts, or pay -for -performance contract strategies Develop customized training opportunities to meet Provide incumbent worker upgrade training through specific employer and/or industry cluster needs various modalities Develop, convene, or implement industry or sector partnerships 7 25C-129 ROLES AND RESPONSIBILITIES OF PARTNERS The Parties to this agreement will work closely together to ensure that all AJCCs are high - performing work places with staff who will ensure quality of service. ALL PARTIES TO THIS AGREEMENT SHALL COMPLY WITH: • Section 188 of the WIOA Nondiscrimination and Equal Opportunity Regulations (29 CFR Part 38; Final Rule, published December 2, 2016), • Title VI of the Civil Rights Act of 1964 (Public Law 88-352), • Section 504 of the Rehabilitation Act of 1973, as amended, • The Americans with Disabilities Act of 1990 (Public Law 101-336), • The Jobs for Veterans Act (Public Law 107-288) pertaining to priority of service in programs funded by the U.S. Department of Labor, • Training and Employment Guidance Letter (TELL) 37-14, Update on Complying with Nondiscrimination Requirements: Discrimination Based on Gender Identity, Gender Expression and Sex Stereotyping are Prohibited Forms of Sex Discrimination in the Workforce Development System and other guidance related to implementing WIOA sec. 188, • The Family Educational Rights and Privacy Act (FERPA) (20 U.S.C. § 1232g; 34 CFR part 99), • Confidentiality requirements governing the protection and use of personal information held by the Vocational Rehabilitation Agency (34 CFR 361,38), • The confidentiality requirements governing the use of confidential information held by the State Unemployment Compensation Agency (20 CFR part 603), • All amendments to each, and • All requirements imposed by the regulations issued pursuant to these acts. The above provisions require, in part, that no persons in the United States shall, on the grounds of race, color, national origin, sex, sexual orientation, gender identity and/or expression, age, disability, political beliefs or religion be excluded from participation in, or denied, any aid, care, services or other benefits provided by federal and/or state funding, or otherwise be subjected to discrimination. ADDITIONALLY, ALL PARTIES SHALL: • Collaborate and reasonably assist each other in the development of necessary service delivery protocols for the services outlined in the Partner Services section above, • Agree that the provisions contained herein are made subject to all applicable federal and state laws, Implementing regulations, and guidelines imposed on either or all Parties 25C-130 relating to privacy rights of customers, maintenance of records, and other confidential information relating to customers, and • Agree that all equipment and furniture purchased by any party for purposes described herein shall remain the property of the purchaser after the termination of this agreement. PARTNERS Each Partner commits to cross -training of staff, as appropriate, and to providing other professional learning opportunities that promote continuous quality improvement. Partners will further promote system integration to the maximum extent feasible through: • Effective communication, information sharing, and collaboration with the one-stop operator; • Joint planning, policy development, and system design processes; • Commitment to the joint mission, vision, goals, strategies, and performance measures; • The design and use of common intake, assessment, referral, and case management processes, as appropriate; • The use of common and/or linked data management systems and data sharing methods, as appropriate; • Leveraging of resources, including other public agency and non-profit organization services; • Participation in a continuous Improvement process designed to boost outcomes and increase customer satisfaction; and • Participation in regularly scheduled Partner meetings to exchange information in support of the above and encourage program and staff integration. DATA SHARING Partners agree that the use of high-quality, integrated data is essential to inform decisions made by policymakers, employers, and job seekers. Additionally, it is vital to develop and maintain an integrated case management system, as appropriate, that informs customer service throughout customers' interaction with the integrated system and allows information collected from customers at intake to be captured once. Partners further agree that the collection, use, and disclosure of customers' personally identifiable information (PII) is subject to various requirements set forth in Federal and State privacy laws. Partners acknowledge that the execution of this MOU, by itself, does not function to satisfy all of these requirements. Per the final Workforce Services Draft Directive 16-23 from the Employment Development Department and the California Workforce Development Board, the Mandated Use of One 25C-131 Integrated Data System — Direct Data Entry into CalJobs, all partners of the AJCC agree to utilize this data system for inputting job seeker and employer information. All data, including customer PII, collected, used, and disclosed by Partners will be subject to the following: • Customer PII will be properly secured in accordance with the Local BOARD's policies and procedures regarding the safeguarding of PII; • The collection, use, and disclosure of customer education records, and the PII contained therein, as defined under FERPA, shall comply with FERPA and applicable State privacy laws; • All confidential data contained in UI wage records must be protected in accordance with the requirements set forth in 20 CFR part 603; • All personal information contained in VR records must be protected in accordance with the requirements set forth in 34 CFR 361.38; • Customer data maybe shared with other programs, for those programs' purposes, within the AJCC network only after the informed written consent of the individual has been obtained, where required; • Customer data will be kept confidential, consistent with Federal and State privacy laws and regulations; and • All data exchange activity will be conducted in machine readable format, such as HTML or PDF, for example, and in compliance with Section 508 of the Rehabilitation Act of 1973, as amended (29 U.S.C. § 794 (d)). All one-stop center and Partner staff will be trained in the protection, use, and disclosure requirements governing Pil and any other confidential data for all applicable programs, including FERPA-protected education records, confidential information in UI records, and personal information in VR records. All Parties expressly agree to abide by all applicable Federal, State, and local laws and regulations regarding confidential information, including PII from educational records, such as but not limited to 20 CFR Part 603, 45 GFR Section 205.50, 20 USC 1232g and 34 CFR part 99, and 34 CFR 361.38, as well as any applicable State and local laws and regulations. In addition, in carrying out their respective responsibilities, each Party shall respect and abide by the confidentiality policies and legal requirements of all of the other Parties. Each Party will ensure that the collection and use of any information, systems, or records that contain PII and other personal or confidential information will be limited to purposes that support the programs and activities described in this MOU and will comply with applicable law. Each Party will ensure that access to software systems and files under its control that contain PII or other personal or confidential information will be limited to authorized staff members who are assigned responsibilities in support of the services and activities described herein and will comply 10 25C-132 with applicable law. Each Party expressly agrees to take measures to ensure that no PH or other personal or confidential information is accessible by unauthorized individuals. To the extent that confidential, private, or otherwise protected information needs to be shared amongst the Parties for the Parties' performance of their obligations under this MOU, and to the extent that such sharing is permitted by applicable law, the appropriate data sharing agreements will be created and required confidentiality and ethical certifications will be signed by authorized individuals. With respect to confidential unemployment compensation information, any such data sharing must comply with all of the requirements in 20 CFR Part 603, including but not limited to requirements for an agreement consistent with 20 CFR 603.10, payments of costs, and permissible disclosures. With respect to the use and disclosure of FERPA-protected customer education records and the Pit contained therein, any such data sharing agreement must comply with all of the requirements set forth in 20 U.S.C. § 1232g and 34 CFR Part 99. With respect to the use and disclosure of personal Information contained in VR records, any such data sharing agreement must comply with all of the requirements set forth in 34 CFR 361.38. The primary principle of the referral system is to provide integrated and seamless delivery of services to workers, job seekers, and employers. In order to facilitate such a system, Partners agree to: • Familiarize themselves with the basic eligibility and participation requirements, as well as with the available services and benefits offered, for each of the Partners' programs represented in the AJCC network; • Develop materials summarizing their program requirements and making them available for Partners and customers; • Develop and utilize common intake, eligibility determination, assessment, and registration forms, as appropriate; • Provide substantive referrals to customers who are eligible for supplemental and complementary services and benefits under partner programs; • Regularly evaluate ways to improve the referral process, including the use of customer satisfaction surveys; • Commit to robust and ongoing communication required for an effective referral process, and • Commit to actively follow up on the results of referrals and assuring that Partner resources are being leveraged at an optimal level. 11 25C-133 ACCESSIBILITY Accessibility to the services provided by the AJCCs and all Partner agencies is essential to meeting the requirements and goals of the local AJCC network. Job seekers and businesses must be able to access all information relevant to them via visits to physical locations as well as in virtual spaces, regardless of gender, age, race, religion, national origin, disability, veteran's status, or on the basis of any other classification protected under state or federal law. Physical Accessibility One-stop centers will maintain a culture of inclusiveness and the physical characteristics of the facility, both indoor and outdoor, will meet the latest standards of accessible design. Services will be available in a convenient, high traffic, and accessible location, taking into account reasonable distance from public transportation and adequate parking (including parking clearly marked for individuals with disabilities). Indoor space will be designed in an "equal and meaningful" manner providing access for individuals with disabilities. Virtual Accessibility The Local Board will work with the California Board to ensure that job seekers and businesses have access to the same information online as they do in a physical facility. Information must be clearly marked and compliant with Section 508 of the U.S. Department of Health and Human Services code. Partners will comply with the Plain Writing Act of 2010; the law that requires that federal agencies use "clear Government communication that the public can understand and use" and all information kept virtually will be updated regularly to ensure dissemination of correct information. Partners should either have their own web presence via a website and/or the use of social media, or work out a separate agreement with the Local Board to post content through its website. Communication Accessibility Communications access, for purposes of this MOU, means that individuals with sensory disabilities can communicate (and be communicated with) on an equal footing with those who do not have such disabilities. All Partners agree that they will provide accommodations for individuals who have communication challenges, including but not limited to individuals who are deaf and hard of hearing, individuals with vision impairments, and individuals with speech- language impairments. Programmatic Accessibility All Partners agree that they will not discriminate in their employment practices or services on the basis of gender, gender identity and/or expression, age, race, religion, national origin, disability, veteran's status, or on the basis of any other classification protected under state or federal law. Partners must assure that they have policies and procedures in place to address these issues, and that such policies and procedures have been disseminated to their employees and otherwise posted as required by law. Partners further assure that they are currently in compliance with all applicable state and federal laws and regulations regarding these issues. All Partners will cooperate with compliance monitoring that is conducted at the Local level to ensure that all AJCC programs, services, technology, and materials are physically and programmatically accessible and available to all. Additionally, staff members will be trained to provide services to all, regardless of range of abilities, mobility, age, language, learning style, or comprehension or education level. An interpreter will be provided in real time or, if not available, within a reasonable 12 25C-134 timeframe to any customer with a language barrier. Assistive devices, such as screen -reading software programs (e.g., JAWS and DRAGON) and assistive listening devices must be available to ensure physical and programmatic accessibility within the AJCC network. NON-DISCRIMINATION AND EQUAL OPPORTUNITY All Parties to this MOU certify that they prohibit, and will continue to prohibit, discrimination, and they certify that no person, otherwise qualified, is denied employment, services, or other benefits on the basis of: (i) political or religious opinion or affiliation, marital status, sexual orientation, gender, gender identification and/or expression, race, color, creed, or national origin; (ii) sex or age, except when age or sex constitutes a bona fide occupational qualification; or (ill) the physical or mental disability of a qualified individual with a disability. The Parties specifically agree that they will comply with Section 188 of the WIOA Nondiscrimination and Equal Opportunity Regulations (29 CFR Part 38; Final Rule December 2, 2016), the Americans with Disabilities Act (42 U.S.C. 12101 at seq.), the Non-traditional Employment for Women Act of 1991, titles VI and VII of the Civil Rights of 1964, as amended, Section 504 of the Rehabilitation Act of 1973, as amended, the Age Discrimination Act of 1967, as amended, title IX of the Education Amendments of 1972, as amended, and with all applicable requirements imposed by or pursuant to regulations implementing those laws, including but not limited to 29 CFR Part 37 and 38. INDEMNIFICATION All Parties to this MOU recognize the Partnership consists of various levels of government, not- for-profit, and for-profit entities. Each party to this agreement shall be responsible for injury to persons or damage to property resulting from negligence on the part of itself, its employees, Its agents, or its officers. No Partner assumes any responsibility for any other party, State or non - State, for the consequences of any act or omission of any third party. The Parties acknowledge the Local BOARD and the one-stop operator have no responsibility and/or liability for any actions of the one-stop center employees, agents, and/or assignees. Likewise, the Parties have no responsibility and/or liability for any actions of the Local Board or the one-stop operator. SEVERABILITY If any part of this MOU is found to be null and void or is otherwise stricken, the rest of this MOU shall remain in force. DRUG AND ALCOHOL -FREE WORKPLACE All Parties to this MOU certify they will comply with the Drug -Free Workplace Act of 1988, 41 U.S.C. 702 et seq., and 2 CFR part 182 which require that all organizations receiving grants from any Federal agency maintain a drug-free workplace. The recipient must notify the awarding office if an employee of the recipient is convicted of violating a criminal drug statute. Failure to comply with these requirements may be cause for suspension or debarment under 2 CFR part 180, as adopted by the U.S. Department of Education at 2 CFR 3485, and the U.S. Department of Labor regulations at 29 CFR part 94. 13 25C-135 CERTIFICATION REGARDING LOBBYING All Parties shall comply with the Byrd Anti -Lobbying Amendment (31 U.S.C. Section1352), 29 C.F.R. Part 93, and 34 CFR part 82, as well as the requirements in the Uniform Guidance at 2 CFR 200.450. The Parties shall not lobby federal entities using federal funds and will disclose lobbying activities as required by law and regulations. DEBARMENT AND SUSPENSION All Parties shall comply with the debarment and suspension requirements (E.0.12549 and12689) and 2 CFR part 180 and as adopted by the U.S. Department of Labor at 29 CFR part 2998 and by the U.S. Department of Education at 2 CFR 3485, PRIORITY OF SERVICE All Parties certify that they will adhere to all statutes, regulations, policies, and plans regarding priority of service, including, but not limited to, priority of service for veterans and their eligible spouses, and priority of service for the WIGA title I Adult program, as required by 38 U.S.C. sec. 4215 and its implementing regulations and guidance, and WIOA sec. 134(c)(3)(E) and its implementing regulations and guidance. Partners will target recruitment of special populations that receive a focus for services under WIGA, such as individuals with disabilities, low-income Individuals, basic skills deficient youth, and English language learners. BUY AMERICAN PROVISION Each Party that receives funds made available under title I or II of WIGA or under the Wagner- Peyser Act (29 U.S.C. Section 49, et. seq.) certifies that it will comply with Sections 8301 through 8303 of title 41 of the United States Code (commonly known as the "Buy American Act.") and as referenced in W IOA Section 502 and 20 GFR 683.200(f). SALARY COMPENSATION AND BONUS LIMITATIONS Each Party certifies that, when operating grants funded by the U.S. Department of Labor, it complies with TEGL 05-06, Implementing the Salary and Bonus Limitations in Public Law 109- 234, TEGL 17-15, Workforce Innovation and Opportunity Act (WIGA) Adult, Dislocated Worker and Youth Activities Program Allotments for Program Year (PY) 2017; Final PY 2017 Allotments for the Wagner-Peyser Act Employment Service (ES) Program Allotments; and Workforce Information Grants to States Allotments for PY 2017, Public Laws 114-113 (Division H; title I, Section 105) and 114-223, and WIGA section 194(15)(A), restricting the use of federal grant funds for compensation and bonuses of an individual, whether charged to either direct or Indirect, at a rate in excess of the Federal Office of Personnel Management Executive Level II. NON -ASSIGNMENT 25C-136 14 Except as otherwise indicated herein, no Party may, during the term of this MOU or any renewals or extensions of this MOU, assign or subcontract all or any part of the MOU without prior written consent of all other Parties. TERMINATION This MOU will remain in effect until the end date specified in the Effective Period section below, unless: All Parties mutually agree to terminate this MOU prior to the end date. Federal oversight agencies charged with the administration of WIOA are unable to appropriate funds or if funds are not otherwise made available for continued performance for any fiscal period of this MOU succeeding the first fiscal period. Any party unable to perform pursuant to MOU due to lack of funding shall notify the other Parties as soon as the party has knowledge that funds may be unavailable for the continuation of activities under this MOU; • WIOA is repealed or superseded by subsequent federal law; • Local area designation is changed under WIOA; • A party breaches any provision of this MOU and such breach is not cured within thirty (30) days after receiving written notice from the Local BOARD Chair (or designee) specifying such breach in reasonable detail. In such event, the non -breaching party(s) shall have the right to terminate this MOU by giving written notice thereof to the party in breach, upon which termination will go into effect Immediately. In the event of termination, the Parties to the MOU must convene within thirty (30) days after the breach of the MOU to discuss the formation of the successor MOU. At that time, allocated costs must be addressed. All Parties agree that this MOU shall be reviewed and renewed not less than once every 3 -year period to ensure appropriate funding and delivery of services. EFFECTIVE PERIOD This MOU is entered into on September 1, 2017. This MOU will become effective as of the date of signing by the final signatory below and must terminate on August 31, 2020, unless any of the reasons in the Termination section above apply. ONE-STOP OPERATING BUDGET The purpose of this section is to establish a financial plan, including terms and conditions, to fund the services and operating costs of the local ADCC networks. The Parties to this MOU agree that joint funding is a necessary foundation for an integrated service delivery system. The goal of the operating budget is to develop a funding mechanism that: 15 25C-137 • Establishes and maintains the Local workforce delivery system at a level that meets the needs of the job seekers and businesses in the Local area; • Reduces duplication and maximizes program impact through the sharing of services, resources, and technologies among Partners (thereby improving each program's effectiveness); • Reduces overhead costs for any one partner by streamlining and sharing financial, procurement, and facility costs; and • Ensures that costs are appropriately shared by AJCC Partners by determining contributions based on the proportionate use of the one-stop centers and relative benefits received, and requiring that all funds are spent solely for allowable purposes in a manner consistent with the applicable authorizing statutes and all other applicable legal requirements, including the Uniform Guidance. The Partners consider this one-stop operating budget the master budget that is necessary to maintain the Local Board's high -standard AJCC network. It includes the following cost categories, as required by WIOA and its implementing regulations: • Infrastructure costs (also separately outlined in the Infrastructure Funding Agreement (IFA)); • Career services; and • Shared services. All costs must be included in the MOU, allocated according to Partners' proportionate use and relative benefits received, and reconciled on a quarterly basis against actual costs incurred and adjusted accordingly. The one-stop operating budget is expected to be transparent and negotiated among Partners on an equitable basis to ensure costs are shared appropriately. All Partners must negotiate In good faith and seek to establish outcomes that are reasonable and fair. COST ALLOCATION METHODOLOGY Cost allocation is the process of assigning to two or more programs the costs of an item shared by the programs. The goal is to ensure that each program bears its fair share, and only Its fair share, of the total cost of the item. A cost allocation plan is a written account of the methods used to allocate costs to the programs occupying the AJCCs. The requirement to allocate the costs of shared resources can be met by using logical and rational methods to ensure that each program is paying only its fair share of the cost of an item used in common, and that no program is subsidizing another, Generally, the methods used to allocate a shared cost should be the simplest, most straightforward way of allocating this type of cost fairly. Complex, highly detailed methods should be avoided when a simple one will achieve the objective. Methods, rules or formulas that use percentages or fractions of cost items are acceptable. Accordingly, shared costs will be based upon the square footage occupied In each AJCC. The Local Boards and Partners have chosen to submit a separate budget for each comprehensive AJCC for developing the infrastructure cost budget. 16 25C-138 Comprehensive AJCC #1* Orange County One -Stop Center (South) 17891 Cartwright Road Irvine, CA 92614 One -Stop Partners Co -located at This ADCC: ProPath, Inc. EDD Comprehensive AJCC #2* Orange County One -Stop Center (North) 7707 Orangewood Avenue, Suite 200 Garden Grove, CA 92841 One -Stop Partners Co -located at This AJCC; ProPath, Inc. EDD OCAPICA DOR US Vets Comprehensive AJCC #3* Santa Ana WIOIRIK CENTER 1000 E. Santa Ana Blvd., Suite 200 Santa Ana, CA 92701 One -Stop Partners Co -located at This AJCC: EDD DOR SER — Jobs for Progress, Inc. Cornerstone Solutions *The Orange County Social Services Agency is not co -located within any of the Comprehensive AJCC within the Orange County Region. Therefore, infrastructure budgets are not included in this MOU. INFRASTRUCTURE FUNDING AGREEMENT The Infrastructure Funding Agreement (IFA) contains the infrastructure costs budget that is an integral component of the overall one-stop operating budget. The other component of the one- stop operating budget consists of applicable career services, shared operating costs, and shared services, which are considered additional costs. While each of these components covers different cost categories, an operating budget would be incomplete if any of these cost categories were 17 25C-139 omitted, as all components are necessary to maintain a fully functioning and successful local one- stop delivery system. Therefore, the Local Boards, one-stop partners, and CEOs negotiate the IFA, along with additional costs when developing the operating budget for the local one-stop system. The overall one-stop operating budget must be Included in the MOU. IFAS are a mandatory component of the local MOU, described in WIOA sec. 121(c) and 20 GFR 678.500 and 678.755. Similar to MOUs, the Local Board may negotiate an umbrella IFA or individual IFAs for one or more of its one-stop centers. AJCC infrastructure costs are defined as non -personnel costs that are necessary for the. general operation of the American Job Center, including, but not limited to: • Rental of the facilities; • Utilities and maintenance; • Equipment, including assessment -related products and assistive technology for individuals with disabilities; and • Technology to facilitate access to the American Job Center, including technology used for the center's planning and outreach activities. It is essential that the IFA include the signatures of individuals with authority to bind the signatories to the IFA, including all one-stop partners, CEO, and Local Board participating in the IFA. Changes In the one-stop Partners or an appeal by a one-stop partner's Infrastructure cost contributions will require a renewal of the MOU. [TELL 17-16, RSA TAC 17-03, and OCTAE Program Memo 17-3, Infrastructure Funding of the One -Stop Delivery System (pp. 17-18 and Attachment II)] FUNDING TYPES Cash Cash funds provided to the Local Board or its designee by one-stop Partners, either directly or by an interagency transfer, or by a third party. Non -Cash Expenditures incurred by one-stop Partners on behalf of the one-stop center; and Non-cash contributions or goods or services contributed by a Partner program and used by the one-stop center. Third -party In-kind Contributions of space, equipment, technology, non -personnel services, or other like items to support the infrastructure costs associated with one-stop operations, by a non -one-stop Partner to: 1.s 25C-140 Support the one-stop center in general; or Support the proportionate share of one-stop infrastructure costs of a specific partner. [20 CFR 678.720; 20 CFR 678.760; 34 CFR 361.720; 34 CFR 361.760; 34 CFR 463.720; and 34 CFR 463.760] Sharing Other One -Stop Delivery System Costs A budget outlining other system costs relating to the operation of the local One -Stop delivery system and a description of what specific costs are included in each line item. The budget must include "applicable career services" as well as any other shared costs agreed upon by the AJCC partners. While only co -located partners share infrastructure costs, all One -Stop partners must share in other system costs, including applicable career services. All partners that signed the Phase I MOU must also sign the Phase II MOU for the sharing of other system costs. The One -Stop System Partners Included in the Sharing of Other One -Stop Delivery System Costs 0 TANF/CalWORKs 25C-141 19 BASIC CAREER SERVICES Title I —Eligibility: Determinations of whether the Individual is qualified to receive assistance from the adult, dislocated worker, or youth programs, [TEGL 3-15] Outreach, Intake, Orientation: Activities which involve the collection, publication, and dissemination of information on program services available and directed toward individuals eligible to receive services. Providing broad information to customers in order to acquaint them with the services, programs, staff and other resources in the one-stop delivery system. [W10A 134(c)(2)] Initial Assessment: Evaluation of skill levels including literacy, numeracy, and English language proficiency, as well as aptitudes, abilities (including skills gaps), and supportive service needs. [WIOA 134(c)(2)1 Labor Exchange/Job Search: Placement assistance, and, when needed by an individual, career counseling; provision of information on in -demand industry sectors and occupations; provision of information on nontraditional employment. tTEGL 3-151 Referrals to Partners: Provision of recommendations to and coordination of activities with other programs and services, including those within the one-stop delivery system and, when appropriate, other workforce development programs. ITEGL 3-151 Labor Market Information: Provision of workforce and employment statistics information, including the provision of accurate information relating to local, regional, and national labor market areas, including: job vacancy listings in labor market areas; information on job skills necessary to obtain the vacant jobs listed; and information relating to local occupations in demand and the earnings, skill requirements, and opportunities for advancement for those jobs. [TEGL 3-15] Performance/Cost Information: Provision of performance information and program cost information on eligible providers of training services by program and type of providers. [TEGL 3-151 Support Service Information: Provision of information relating to the availability of assistance, and appropriate referrals, including: child care; child support; medical or child health assistance; benefits under the Supplemental Nutrition Assistance Program (SNAP); assistance through the earned income tax credit; housing counseling and assistance; and assistance under aState program for Temporary Assistance for Needy Families (TANF), and other supportive services and transportation. [TEGL 3.151 UI Information/Assistance: Provision of material and aid regarding filing claims under Unemployment Insurance programs, including meaningful support to individuals seeking assistance in filing a claim. [TEGL3-161 Financial Aid Information: Assistance in establishing eligibility for programs of financial aid assistance for training and education programs not provided under WIOA. (TEGL 3.15) 20 25C-142 INDIVIDUALIZED CAREER SERVICES Comprehensive Assessment: Specialized evaluations of the skill levels and service needs of adults and dislocated workers, which may include: diagnostic testing and use of other assessment tools; and in-depth interviewing and evaluation to identify employment barriers and appropriate employment goals, [TELL 3-151 Individual Employment Plan: Development of a strategy to identify the employment goals, appropriate achievement objectives, and appropriate combination of services forthe participant to achieve his or her employment goals, including the list of, and information about, eligible training providers, [TELL 3-151 Career Planning/Counseling: A client -centered approach in the delivery of services designed to prepare and coordinate comprehensive employment plans, such as service strategies, for participants to ensure access to necessary activities and supportive services, including computer-based technologies to provide job counseling during program participation and after job placement. [WIOA 134(c)(2)(4)] Short -Term Pre -vocational Services: Development of learning skills, communication skills, interviewing skills, punctuality, personal maintenance skills, and professional conduct to prepare individuals for unsubsidized employment or training, in some instances pre -apprenticeship programs, [TEGL 3-15] Internships/Work Experience: Planned, structured learning experiences that take place in a workplace for a designated timeframe to provide individuals with opportunities for career exploration and skill development and to enhance their work readiness skills in preparation for employment, May be paid or unpaid, (WIOA 134(0)(2)(x6)] Out -of -Area Job Search: Helps an individual seeks, locate, apply for, and obtain a job out of their local labor market area, [WIOA 134(c)(2)(A)l Financial Literacy: Education or activities that include, but are not limited to: assisting individuals to make informed financial decisions; supporting individuals learning how to manage spending, credit, and debt, including loans, consumer credit and credit cards; and, teaching the significance of credit reports and credit scores and rights regarding credit and financial information. [WIOA 129(b)(2)(D)l Integrated Education and Training (1ET): A service approach that provides adult education and literacy activities concurrently and contextually with workforce preparation activities and workforce training for a specific occupation or occupational cluster for the purpose of educational and career advancement, IWIOA 203(l 1)] English Language Acquisition (ELA): A program of instruction designed to help eligible individuals who are English language learners achieve competence in reading, writing, speaking, and comprehension of the English language; and that leads to attainment of the secondary school diploma or its recognized equivalent; and transition to postsecondary education and training; or employment, [Pub, L.113-129, July 2014, Title Il, sec, 203(6)] Workforce Preparation: Activities that help an individual acquire a combination of basic academic skills, critical thinking skills, digital literacy skills, and self-management skills, including competencies in utilizing resources, using information, working with others, understanding systems, and obtaining skills necessary for successful transition into and completion of postsecondary education, or training, or employment, [WIOA 1 21 25C-143 Summary of Career Services Applicable to Each One -Stop Delivery System Partner (Phase I MOU) The agreed upon budget for other system costs must align with the Phase I MOU agreement that outlined shared customers and services. If it does not, then the Phase I MOU must be amended to justify the budgeted system costs and align with Phase II. Therefore, Local Boards and AJCC partners should start by reviewing their signed Phase I MOUs in order to determine what each partner previously agreed to. The other system costs budget must be a consolidated budget that includes a line item for applicable career services. The signed Phase I MOU required identification of the career services that were applicable to each partner program. Accordingly, this budget must include each of the partner's costs for the service delivery of each applicable career service and a consolidated system budget for career services applicable to more than one partner. Applicable Career Services Authorized to Be Provided Under Each partner's Program' Basic Career Services TANF T -I Program Eligibility X Outreach, Intake, Orientation X Initial Assessment X Labor Exchange/Job Search X Referrals to Partners X Labor Market Information X Performance/Cost Info Support Service Information X UI Information Assistance X Financial Aid Information X Individualized Career Services TANF Comprehensive Assessment X Individual Employment Plan X Career Planning/Counseling X Short -Term Prevocational X Internships/Work Experience X Out -of -Area Job Search Financial Literacy Integrated E&T & Eng. Language Workforce Preparation X 22 25C-144 Required Consolidated Budget for the Delivery of "Applicable Career Services" The other system costs budget must be a consolidated budget for applicable career services. This budget must include each of the partner's costs for the service delivery of each applicable career service and a consolidated system budget for career services applicable to more than one partner. Unlike infrastructure cost sharing, other system costs, including "Applicable Career Services" are not limited to the non -personnel costs and should include all costs related to the administration and delivery of those services. Applicable Career Services TANF TANF Partner Share OCDB Santa Ana;WDB Basic $313,500 $720,000 Individualized $2,821,500- $80,000 Total $3,135,000 $800,000 Proportionate Share: Applicable Career Services Partner Partner Share Share in Cash Share in In -Kind TANF/CalWORKs OCDB $3,135,000 $3,135,000 OCSSA TANF/CalWORKs OCSSA Santa Ana WDB $800,000 $800,000 Total Budget $3,935,000 $3,9.35,000 Consolidated Budget for TANFICaiWORKs Total of Career Services Delivered Through the One -Stop System $3,935,000 ATTACHMENTS Attachment 1: Executed Phase I Memorandum of Understanding between OCDB, Santa Ana Workforce Development Board and Orange County Social Services Agency 23 25C-145 IN WITNESS WHEREOF, the parties hereto certify that they have read and understand all the terms and conditions contained herein and have duly authorized and caused this MOU to be executed as of the date stated below written. There are no oral understandings of the Parties or terms and conditions other than as are stated herein. *Orange County Social Services Agency Name: Michael Ryan (Print) Title: Director Dated: COUNTY OF ORANGE A Political Subdivision of the State of California *Orange County Development Board 0 Name: Bob Bunyan (Print) Title: Chair By: Dated: Michelle Steel, Chair Orange County Board of Supervisors SIGNED AND CERTIFIED THAT A COPY OF THIS AGREEMENT HAS BEEN DELIVERED TO THE CHAIR OF THE BOARD By: Dated: Robin Stieler Clerk of the Board of Supervisors Orange County, California APPROVED AS TO FORM DEPUTY COUNTY COUNSEL By: Dated: DEPUTY COUNTY COUNSEL �1 25C-146 IN WITNESS WHEREOF, the parties hereto certify that they have read and understand all the terms and conditions contained herein and have duly authorized and caused this MOU to be executed as of the date stated below written. There are no oral understandings of the Parties or terms and conditions other than as are stated herein. Recommended For Approval to Name: Robert C.Cortez (Print) Title: Acting Executive Director 1. -• Orange County Social Services Agency M Name: Michael Ryan (Print) Title: Director City of Santa Ana Name: Cynthia J. Kurtz (Print) Title: Interim City Manager Dated: City Attorney Santa Ana Workforce Development Board 0 Name: Lee McMurtrav (Print) Title: Chair 25C-147 25 Signature Page i.: Partners Sharing Infrastructure Costs When Benefit Data Are Available Phase 11 MOU Requirement: "The state is in the process of implementing the requisite statewide data tracking system, and once such data are available, all non -co -located partners who are receiving benefit from the AJCCs will also be required to contribute their proportionate share towards infrastructure costs. Consequently, the Phase 11 MOU must include an assurance from all non -co -located partners that they agree to pay their proportionate share of infrastructure costs as soon as sufficient data are available. By signing below, all parties agree that when data are available to determine the AJCC benefit to non- co -located partners, the infrastructure cost sharing agreement will be renegotiated to include their proportionate share of contributions. (Non -Co -located Partner Entity) Michael Ryan Director Print Signer's Name and Title Orange County Social Services Agency Partner Agency Name Signature and Date 25C-148 26 Signature Page ii.: A JCC System Partners Sharing Other One -Stop Delivery System Costs All partners who signed the Phase I MOU must sign the Phase /I MOU. By signing below, all parties agree to the terms prescribed in the sharing of other One - Stop delivery system costs. (AJCC Partner Entity) Michael Ryan Director Print Signer's Name and Title Orange County Social Services Agency Partner Agency Name Signature and Date 25C-149 27 25C-150