HomeMy WebLinkAbout25E - AGMT - SECURITY SRVSREQUEST FOR
COUNCIL ACTION
CITY COUNCIL MEETING DATE:
AUGUST 15, 2017
TITLE:
APPROVE AN AMENDMENT TO THE
AGREEMENT WITH INSURE PROTECTIVE
SECURITY FOR SECURITY SERVICES
FOR VARIOUS CITY EVENTS
(STRATEGIC PLAN NO. 5, 5C)
CIW MANAGER
RECOMMENDED ACTION
CLERK OF COUNCIL USE ONLY:
APPROVED
❑ As Recommended
❑ As Amended
❑ Ordinance on 1S' Reading
❑ Ordinance on 2nd Reading
❑ Implementing Resolution
❑ Set Public Hearing For
CONTINUED TO
FILE NUMBER
Authorize the City Manager and Clerk of the Council to execute an amendment to the agreement
with Insure Protective Security for security services for city hosted events by increasing the
amount not -to -exceed by $20,000, for the original term of March 21, 2017 to December 31, 2017
and for each of the two, one-year renewal options for a total amount not -to -exceed of $195,000
for the total contract period, subject to non -substantive changes approved by the City Manager
and City Attorney.
DISCUSSION
On March 21, 2017 the City awarded an agreement to Insure Protective Security to provide
security services for various city events.
During planning of the Cinco de Mayo event additional guards were added, compared to prior
years, to provide sufficient coverage for the event. Staff recommends continuing this level of
service for the Fiestas Patrias event. The increase in the level of service was unanticipated and
therefore requires the contract limit to be increased to cover the additional service for the Cinco de
Mayo and Fiestas Patrias events, as well as other City events.
No other changes are being requested.
STRATEGIC PLAN ALIGNMENT
Approval of this item allows the City to meet Goal #5 - Community Health, Livability, Engagement &
Sustainability, Objective #5 (Promote a strong arts and culture infrastructure), Strategy C (Promote
arts and culture by partnering with artist groups and merchants to hold events celebrating art in
public plazas, parks and other City -controlled open space).
25E-1
Agreement Amendment with Insure Protective Security for Security Services for Various City
Events
August 15, 2017
Page 2
FISCAL IMPACT
Funds are available in the following account for the specified years:
Unit
PRCSA-Recreation (no. 0111
FY 17/18 FY 18/19 FY 19/20
$20,000
"Note -Only $10,000 is needed for FY 19/20 as the contract would be for six months in FY 19/20,
ending on December 31, 2019.
L tee_ "
Gerardo Mouet
Executive Director
Parks, Recreation and Community
Services Agency
APPROVED AS TO FUNDS AND ACCOUNT:
Francisco Gutierrez
Executive Director _-rrv�
Finance and Management Services Agency
EXHIBITS: 1. Agreement Amendment— Insure Protective Security
25E-2
FIRST AMENDMENT TO AGREEMENT TO PROVIDE
SECURITY SERVICES FOR VARIOUS CITY EVENTS
THIS FIRST AMENDMENT to the above -referenced agreement is entered into on July _,
2017, by and between IPS Security, Inc., a California corporation ("Consultant'), and the City of
Santa Ana, a charter city and municipal corporation organized and existing under the
Constitution and laws of the State of California ("City").
RECITALS
A. The parties entered into Agreement #A-2017-055, dated March 21, 2014 ("Agreement'),
by which Consultant agreed to provide security services for City events.
B. The original term of the Agreement was from March 21, 2017 through December 31, 2017.
The Agreement provides for two additional, one year renewal options, by a writing executed
by the City Manager and the City Attorney.
C. The parties wish to amend the Agreement to include additional funds to provide additional
security guards for City events for the remainder of the original term of the Agreement and
each annual renewal term, thereby increasing the overall not to exceed amount of the
Agreement.
The Parties therefore agree:
1. Section 3, Compensation, is amended to include an additional $20,000 for the remainder of
the term of this Agreement, and to each annual renewal term. The amount for each term
shall not exceed Sixty -Five Thousand Dollar ($65,000). The total sum to be expended under
this Agreement shall not exceed One Hundred and Ninety -Five Thousand Dollars ($195,000)
for the entire term of the Agreement, including any renewals.
2. Except as modified by this First Amendment, all terms and conditions of the Agreement shall
remain in full force and effect.
IN WITNESS WHEREOF, the parties hereto have executed this First Amendment to the
Agreement on the date and year first written above.
ATTEST
MARIA D. HUIZAR
Clerk of the Council
CITY OF SANTA ANA
CYNTHIA J. KURTZ
Interim City Manager
-- signatures continued on next page --
Page 1 of 2
25E-3
Signature Page — First Amendment to
Security Services Agreement with IPS Security, Inc.
APPROVED AS TO FORM CONSULTANT
SONIA R. CARVALHO
City Attorney
LAURA A. ROSSINI
Senior Assistant City Attorney
RECOMMENDED FOR APPROVAL
GERARDO MOUET Executive Director,
Parks, Recreation and Community Services Agency
Name:
Title:
Page 2 of 2
EXHIBIT 1
25E-4