Loading...
The URL can be used to link to this page
Your browser does not support the video tag.
Home
My WebLink
About
25F - AGMT - PARKS ASSESMENTS
REQUEST FOR COUNCIL ACTION CITY COUNCIL MEETING DATE: AUGUST 15, 2017 TITLE: APPROVE AN AGREEMENT WITH PLACEWORKS TO PROVIDE A RECREATIONAL VALUE ASSESSMENT OF VARIOUS CITY PARK SITES (STRATEGIC PLAN NO. 5,4A) �12,,27�,, - CITY ANAGER RECOMMENDED ACTION CLERK OF COUNCIL USE ONLY: APPROVED ❑ As Recommended ❑ As Amended ❑ Ordinance on 1s' Reading ❑ Ordinance on 2n° Reading ❑ Implementing Resolution ❑ Set Public Hearing For CONTINUED TO FILE NUMBER Authorize the City Manager and Clerk of the Council to execute an agreement with Placeworks to provide a recreational value assessment of various park sites in an amount not -to -exceed $50,541, which includes a 10% contingency, for a term from August 16, 2017 through January 31, 2018, subject to non -substantive changes approved by the City Manager and City Attorney. DISCUSSION The City currently licenses 2.6 acres of city property at Centennial Park to Santa Ana College. The deed condition from the Department of the Interior indicates the property is to be used for recreational purposes. In order for the College to continue using the site under a license a land conversion needs to be approved by the National Park Service to remove the deed condition of the 2.6 acres and transfer it to the three new vacant sites (Sixth/Lacy, Raitt/Myrtle and Pacific Electric Park) totaling 2.89 acres. Part of the requirement is to complete a recreational value assessment of the three new sites in comparison to the site at Centennial Park. On May 18, 2017, the Parks, Recreation and Community Services Agency (PRCSA) issued a Request for Proposal (RFP) for a recreational value assessment. An evaluation committee consisting of one representative from PRCSA-Administrative Services, one from Planning and Building, and one from the Community Development Agency reviewed and rated the proposals. The proposals were evaluated according to the criteria listed in the RFP, which included firm/team experience, relevant project experience, understanding of need, schedule and fee. The results of the RFP evaluation were as follows Vendors Score (300 Max) Placeworks 250 Integrated Economics, LLC. 227 25F-1 Agreement with PlaceWorks to provide a Recreational Value Assessment of Various City Park Sites August 15, 2017 Page 2 The City proposes to enter into an agreement with Placeworks to create a recreational value assessment. STRATEGIC PLAN ALIGNMENT Approval of this item allows the City to meet Goal #5 — Community Health, Livability, Engagement & Sustainability, Objective #4 (Support neighborhood vitality and livability), Strategy A (Support the design and construction of parks to provide increased open space and opportunities for recreation throughout the city, construct the Roosevelt Walker Park and Community Center, and develop concepts and proposals for the Library Park in Civic Center and Centennial Santa Ana River Eco -Park). FISCAL IMPACT Costs associated with this project will be reimbursed by Santa Ana College. Funds are available in the following account for the specified year: Accounting Unit Acquisition and Development (no. 30113260-62300) AcwtjL Gerardo Mouet Executive Director Parks, Recreation and Community Services Agency EXHIBIT: 1. Agreement FY17/18 APPROVED AS TO FUNDS AND ACCOUNT: Francisco Gutierrez Executive Director Finance and Management Services Agency 25F-2 AGREEMENT TO PROVIDE RECREATIONAL VALUE ASSESSMENT TO CONVERT CITY PROPERTIES INTO RECREATIONAL USE SITES THIS AGREEMENT is made and entered into this 15th day of August, 2017 by and between P1aceWorks, Inc., a California Corporation (hereinafter "Consultant"), and the City of Santa Ana, a charter city and municipal corporation organized and existing under the Constitution and laws of the State of California (hereinafter "City"). A. On May 18, 2017, the City issued Request for Proposal ("RFP") No. 17-062, by which it sought proposals from qualified firms for recreational value assessment in connection with land conversion of City properties of various types for the purpose of converting available properties into recreational use sites. B. Contractor submitted a responsive proposal that was selected by the City. Contractor represents that it is able and willing to provide such services to the City described in the attached scope of work that is attached to this Agreement and identified as Exhibit A. C. In undertaking the performance of this Agreement, Contractor represents that it is knowledgeable in its field and that any services performed by Contractor under this Agreement will be performed in compliance with such standards as may reasonably be expected from a professional firm in the field. NOW THEREFORE, in consideration of the mutual and respective promises, and subject to the terms and conditions hereinafter set forth, the parties agree as follows: 1. SCOPE OF SERVICES Consultant shall perform recreational value assessment services as set forth in Exhibit A, and incorporated by reference to this Agreement. Consultant's proposal is also incorporated by reference as though fully set forth herein. 2. COMPENSATION a. City agrees to pay, and Consultant agrees to accept as total payment for its services, the rates and charges identified in Exhibit B and incorporated by reference to this Agreement. The total sum to be expended Linder this Agreement shall not exceed $50,541 during the term of this Agreement This amount is comprised of (1) the sum of $45,946 and (2) a 10% contingency of up to $4,595 for services as maybe performed by the Consultant at the sole discretion of the City. b. Payment by City shall be made within forty-five (45) days following receipt of proper invoice evidencing work performed, subject to City accounting procedures. Payment need not be made for work which fails to meet the Page 1 of 10 25F-3 standards of performance set forth in the Recitals which may reasonably be expected by City. 3. 'GERM This Agreement shall commence on August 16, 2017 and terminate on January 31; 2018 unless terminated earlier in accordance with Section 15, below. We VLMIe. Consultant shall, during the entire term of this Agreement, be construed to be an independent contractor and not an employee of the City. This Agreement is not intended nor shall it be construed to create an employer-employee relationship, a joint venture relationship, or to allow the City to exercise discretion or control over the professional manner in which Consultant performs the services which are the subject matter of this Agreement; however, the services to be provided. by Consultant shall be provided in a manner consistent with all applicable standards and regulations governing such services. Consultant shall pay all salaries and wages, employer's social, security taxes, unemployment insurance and similar taxes relating to employees and shall be responsible for all applicable withholding taxes. 5. OWNERSHIP OF MATERIALS This Agreement creates a non-exclusive and perpetual license for City to copy, use, modify, reuse, or sublicense any and all copyrights, designs, and other intellectual property embodied in plans, specifications, studies, drawings, estimates, and other documents or works of authorship fixed in any tangible medium of expression, including but not limited to, physical drawings or data magnetically or otherwise recorded on computer diskettes, which are prepared or caused to be prepared by Consultant under this Agreement C Documents & Data"). Consultant shall require all subcontractors to agree in writing that City is granted a non-exclusive and perpetual license for any Documents & Data the subcontractor prepares under this Agreement. Consultant represents and warrants that Consultant has the legal right to license any and all Documents & Data. Consultant makes no such representation and warranty in regard to Documents & Data which were provided to Consultant by the City. City shall not be limited in any way in its use of the Documents and Data at any time, provided that any such use not within the purposes intended by this Agreement shall be at City's sole risk. 6. INSURANCE Prior to undertaking performance of work under this Agreement; Consultant shall maintain and shallrequire its subcontractors, if any, to obtain and maintain insurance as described below: a. Commercial General. Liability Insurance. Consultant shall maintain commercial general liability insurance naming the City, its officers; employees, agents, volunteers and representatives as additional insured(s) and shall include, but not be limited to protection against claims arising from bodily and personal injury, including death resulting therefrom and damage to property, resulting from any Page 2 of 10 25F-4 act or occurrence arising out of Consultant's operations in the performance of this Agreement, including, without limitation, acts involving vehicles. The amounts of insurance shall be not less than the following: single limit coverage applying to bodily and personal injury, including death resulting therefrom, and property damage, in the total amount of $1,000,000 per occurrence, with $2,000,000 in the aggregate. Such insurance shall (a) name the CITY, its officers, employees, agents, volunteers and representatives as additional insured(s); (b) be primary with respect to insurance or self-insurance programs maintained by the CITY; and b. Business automobile liability insurance, or equivalent form, with a combined single limit of not less than $1,000,000 per occurrence. Such insurance shall include coverage for owned, hired and non -owned automobiles. c. Worker's Compensation Insurance. In accordance with the California Labor Code, Consultant, if Consultant has any employees, is required to be insured against liability for worker's compensation or to undertake self-insurance. Prior to commencing the performance of the work under this Agreement, Consultant agrees to obtain and maintain any employer's liability insurance with limits not less than $1,000,000 per accident. d. If Consultant is or employs a licensed professional such as an architect or engineer: Professional liability (errors and omissions) insurance, with a combined single limit of not less than $1,000,000 per claim with $2,000,000 in the aggregate. e. The following requirements apply to the insurance to be provided by Consultant pursuant to this section: (i) Consultant shall maintain all insurance required above in fill force and effect for the entire period covered by this Agreement. (ii) Certificates of insurance shall be furnished to the City upon execution of this Agreement and shall be approved by the City. (iii) Certificates and policies shall state that the policies shall not be cancelled or reduced in coverage or changed in any other material aspect, by consultant, without thirty (30) days prior written notice to the City. (iv) Consultant shall supply City with a fully executed additional insured endorsement. If Consultant fails or refuses to produce or maintain the insurance required by this section or fails or refuses to famish the City with required proof that insurance has been procured and is in force and paid for, the City shall have the right, at the City's election, to forthwith terminate this Agreement. Such termination shall not affect Consultant's right to be paid for its time and materials expended prior to notification of termination. Consultant waives the right to receive compensation and agrees to Page of 10 25F-5 indemnify the City for any work performed prior to approval of insurance by the City. INDEMNIFICATION Consultant agrees to defend, and shall indemnify and hold harmless the City, its officers, agents; employees; consultants, special counsel, and representatives from liability: (1) for personal injury, damages, just compensation, restitution, judicial or equitable relief arising out of c arms �r-person�njurya-sn-c uding`de ,-anclaims`rvfor property amage; w ircli may arise from the negligent operations of the Consultant or its Consultants, subcontractors, agents, employees, or other persons acting on their behalf which relates to the services described in section 1 of this Agreement; and (2) from any claim that personal injury, damages, just compensation, restitution, judicial or equitable relief is due by reason of the terms of or effects arising from this Agreement. This indemnity and hold harmless agreement applies to all claims for damages, just compensation, restitution, judicial or equitable relief suffered, or alleged to have been suffered, by reason of the events referred to in this Section or by reason of the terns of, or effects, arising from this Agreement. The Consultant further Mees to indemnify, hold harmless, and pay all costs for the defense of the City, including fees and costs for special counsel to be selected by the City, regarding any action by a third party challenging the validity of this Agreement, or asserting that personal injury, damages, ,just compensation., restitution, J udicial or equitable relief due to personal or property rights arises by reason of the terms of, or effects arising from this Agreement. City may make all reasonable decisions with respect to its representation in any legal proceeding. Notwithstanding the foregoing, to the extent Consultant's services are subject to CivilCodeSection 2782.8, the above indemnity shall be limited, to the extent required by Civil Code Section 27$2.$, to claims that arise out of, pertain to, or relate to the negligence, recklessness, or willful misconduct of the Consultant. S. INTELLECTUAL PROPERTY INDEMNIFICATION Consultant shall defend and indemnify the City, its officers, agents, representatives, and employees against any and all liability, including costs, for infringement of any United States' letters patent; trademark, or copyright infringement; including costs, contained in the work product or documents provided by Consultant to the City pursuant to this Agreement.. 9. RECORDS Consultant shall keep records and invoices in connection with the work to be performed under this Agreement. Consultant shall maintain complete and accurate records with respect to the costs incurred under this Agreement and any services, expenditures, and disbursements charged to the City for a minimum period of three (3) years, or for any longer period required by law, from the date of final payment to Consultant under this Agreement. All such records and invoices shall be clearly identifiable. Consultant shall allow a representative of the City to examine, audit, and make transcripts or copies of such records and any other documents created pursuant to this Agreement during regular business hours. Consultant shall allow inspection of all work, data, documents, proceedings, and activities related to this Agreement for a period of three (3) years from the date of final payment to Consultant under this Agreement. Page 4of10 25F-6 10. CONFIDENTIALITY If Consultant receives from the City information which due to the nature of such information is reasonably understood to be confidential and/or proprietary, Consultant agrees that it shall not use or disclose such information except in the performance of this Agreement, and further agrees to exercise the same degree of care it uses to protect its own information of like importance, but in no event less than reasonable care. "Confidential Information" shall information, but also information transferred orally, visually, electronically, or by other means. Confidential information disclosed to either party by any subsidiary and/or agent of the other party is covered by this Agreement. The foregoing obligations of non-use and nondisclosure shall not apply to any information that (a) has been disclosed in publicly available sources; (b) is, through no fault of the Consultant disclosed in a publicly available source; (c) is in rightful possession of the Consultant without an obligation of confidentiality; (d) is required to be disclosed by operation of law; or (e) is independently developed by the Consultant without reference to information disclosed by the City. 11. CONFLICT OF INTEREST CLAUSE Consultant covenants that it presently has no interests and shall not have interests, direct or indirect, which would conflict in any manner with performance of services specified under this Agreement. 12. NOTICE Any notice, tender, demand, delivery, or other communication pursuant to this Agreement shall be in writing and shall be deemed to be properly given if delivered in person or mailed by first class or certified mail, postage prepaid, or sent by fax or other telegraphic communication in the manner provided in this Section, to the following persons: To City: Clerk of the City Council City of Santa Ana 20 Civic Center Plaza (M-30) P.O. Box '1988 Santa Ana, CA 92702-1988 Fax 714- 647-6956 With courtesy copies to: Executive Director — Gerardo Mouet Parks, Recreation and Community Services Agency City of Santa Ana 20 Civic Center Plaza (M=23) P.O. Box 1988 Page 5 of 10 25F-7 and Santa Ana, California 92702 Fax 714-647-4211 City Attorney City of Santa Ana 20 Civic Center Plaza (M-29) P.O. Box 1988 Santa Ana, California 92702 To Consultant; P1aceWorks, Inc. Attn: Isabelle Minn, Principal 3 MacArthur Place Suite 1100 Santa Ana, CA 92707 A party may change its address by giving notice in writing to the other party. Thereafter; any communication shall be addressed and transmitted to the new address. If sent by mall, communication shall be effective or deemed to have been given three (3) days after it has been deposited in the United States mail, duly registered or certified, with postage prepaid, and addressed as set forth above. If sent by fax, communication shall be effective or deemed to have been given twenty-four (24) hours after the time set forth on the transmission report issued by the transmitting facsimile machine, addressed as set forth above. For purposes of calculating these time frames, weekends, federal, state, County or City holidays shall be excluded. 13. EXCLUSIVITY AND AMENDMENT This Agreement represents the complete and exclusive statement between the City and Consultantregardingthe subject matter herein, and supersedes any and all other agreements, oral or written, between the parties. In the event of a conflict between the terms of this Agreement and any attachments hereto, the terms of this Agreement shall prevail. This Agreement may not be modified except by written instrument signed by the City and by an authorized representative of Consultant. The parties agree that any terms or conditions of any purchase order or other instrument that are inconsistent with, or in addition to, the terms and conditions hereof, shall not bind or obligate Consultant or the City. Each party to this Agreement acknowledges that no representations, inducements, promises or agreements, orally or otherwise, have been made by any party, or anyone acting on behalf of any party, which are not embodied herein.. 14. ASSIGNMENT Inasmuch as this Agreement is intended to secure the specialized services of Consultant, Consultant may not assign, transfer, delegate; or subcontract any interest herein without the prior written consent of the City and any such assignment, transfer, delegation or subcontract without the City's prior written consent shall be considered null and void. Nothing in this Agreement shall be construed to limit the City's ability to have any of the services which are the subject to this Agreement performed by City personnel or by other consultants retained by City. Page 6 of 10 25F-8 15. TERMINATION This Agreement may be terminated by the City upon thirty (30) days written notice of termination. In such event, Consultant shall be entitled to receive and the City shall pay Consultant compensation for all services per£orned by Consultant prior to receipt of such notice of termination, subject to the following conditions: a. As a condition of such payment, the Executive Director may require Consultant to such work product shall be the property of the City unless prohibited by law, and Consultant consents to the City's use thereof for such purposes as the City deems appropriate. b. Payment need not be made for work which fails to meet the standard of performance specified in the Recitals of this Agreement. 16. NON-DISCRIMINATION Consultant shall not discriminate because of race, color, creed, relation, sex, marital status, sexual orientation, age, national origin, ancestry, or disability, as defined and prohibited by applicable law, in the recruitment, selection, training, utilization, promotion, termination or other employment related activities or in connection with any activities under this Agreement. Consultant affirms that it is an equal opportunity employer and shall comply with all applicable federal, state and local laws and regulations. 17. JURISDICTION - VENUE This Agreement has been executed and delivered in the State of California and the validity, interpretation, performance, and enforcement of any of the clauses of this Agreement shall be determined and governed by the laws of the State of California. Both parties further agree that Orange County, California; shall be the venue for any action or proceeding that may be brought or arise out of, in cormection with or by reason of this Agreement. 18. PROFESSIONAL LICENSES Consultant shall, throughout the term of this Agreement, maintain all necessary licenses, permits, approvals, waivers, and exemptions necessary for the provision of the services hereunder and required by the laws and regulations of the United States, the State of California, the City of Santa Ana and all other governmental agencies. Consultant shall notify the City immediately and in writing of its inability to obtain or maintain such permits, licenses, approvals, waivers, and exemptions. Said inability shall be cause for termination of this Agreement. Page? of 10 25F-9 19. MISCELLANEOUS PROVISIONS a. Each undersigned represents and warrants that its signature herein below has the power, authority and right to bind their respective parties to each of the terms of this Agreement, and shall indemnify City fully, including reasonable costs and attorney's fees; for any injuries or damages to City in the event that such authority or power is not, in fact, held by the signatory or is withdrawn. LL � . _,__�� _� � All Rxlniliits refeieneerTHerein ancl�titiached-�refo shatlTie rncoi=porate�c as if fully set forth in the body of this Agreement. IN WITNESS WHEREOF, the parties hereto have executed this Agreement the date and year first above written. ATTEST: CITY OF SANTA ANA MARIA D. HUIZAR CYNTHIA J. KURTZ Clerk of the Council Interim City Manager APPROVED AS TO FORM: SONIA R. CARVALHO City Attorney By: k �%t,)i11� Laura A. Rossini Senior Assistant City Attorney RECOMMENDED FOR APPROVAL: CONSULTANT Gerardo Monet Executive Director Parks, Recreation and Community Services Agency By: Title: Page 8 of 10 25F-10 EXHIBIT A SCOPE OF SERVICES Page 9 of 10 25F-11 Exhibit A - Consultant Agreement with PlaceWorks, Inc. _._ Appendix ATTACHMENT SCOPE OF WORK CITY OF SANTA ANA REQUEST FOR PROPOSALS RFP NO.: 17-062 Fn r -r-0 de -66 -n -and a11aeV-and _.___ 11 _ ---- � _ —7-7--7-77-7 The City of Santa Ana is seeking Recreational Value Assessment in connection with a land conversion of City properties of various types for the purpose of converting available properties into recreational use sites. The City currently licenses city property of 2.6 acres at Centennial Park to Santa Ana College. The deed condition from the Department of the Interior indicates the property is to be used for recreational purposes. In order for the College to continue using the site under a license a land conversion needs to be approved by the National Park Service to remove the deed condition of the 2.6 acres and transfer it on to the three new vacant sites totaling 2.89 acres. Part of the requirement is to complete a recreational value assessment of the three new sites in comparison to the site at Centennial Park. New Park Sites Include: Site 1 710 E. 6111 Street, Santa Ana, CA 92701 (0:14 Acres) 714 E: 6th Street, Santa Ana, CA 92701 (0.14 Acres) 720 E. 6a' Street, Santa Ana, 'CA 92701 (0.14 Acres) Site 2 415 S. Raitt Street, Santa Ana, CA 92703 (0.45 Acres) 423 S, Raitt Street, Santa Ana, CA 92703 (0.64 Acres) Site 3 1128 S. Orange Avenue, Santa Ana, CA 92701 (0.24 Acres) 309 E. McFadden Avenue, Santa Ana, CA 92701 (0.17 Acres) 311 E. McFadden Avenue, Santa Ana, CA 92701 (0.18 Acres) 317 E. McFadden Avenue, Santa Ana, CA 92701 (0.27 Acres) 329 E. McFadden Avenue, Santa Ana, CA 92701 (0.19 Acres) 335 E. McFadden Avenue, Santa Ana, CA 92701 (0,33 Acres) Total: 2,89 Acres Site for change of use conversion: 2900 W. Edinger Avenue, Santa Ana, CA 92701 (2.60 Acres Description of Work The Consultant shall provide technical services under the direction, of the City staff. The Consultant will be expected to provide experienced and knowledgeable professional staff. The Consultant's Project Manager and staff shall be responsive and maintain excellent working relationships with the project applicant, property owners, developers and City staff. The Consultant shall be, committed to provide adequate staffing levels at all times in order to adhere to the established schedules. The Consultant shall be knowledgeable and very familiar with the federal, state and local regulations, policies and procedures as they pertain to the services provided. City of Santa Ana RFP 17-062 Page 10 25F-12 Consultant services may include attendance at appropriate City Commission, City Council and neighborhood meetings, preparation of studies and technical reports. Consultant Responsibilities: The selected firm shall perform all of the services necessary to prepare a Recreational Value Assessment and shall deliver five copies and 1 electronic copy (USB Flash Drive or equivalent) of a written report for each site toll _ . mer- _.�_. __�__ _�_ �-__ Fee Proposal: In addition, the fee schedule shall be structured to depict the hourly rates of each personnel category to be used on the project. Personnel hourly rates shall reflect all costs for office overhead, including phones, cellular phones, vehicles, mileage and other direct and indirect costs. This fee schedule shall reflect all anticipated fee increases. Additionally the Pee Proposal shall include a Nat -To -Exceed amount. Additional Information Aerial view of Centennial Park and concept plan of sites 1, 2, and 3 included on the following pages. City of Santa Ana RFP 17.062 Page 11 25F-13 Santa Ana College Centennial Education Center 25F-14 25F-15 r U CITY OF SANTA ANA 25F-16 T 25F-17 APPENDIX ATTACHMENT 3-6: TEAM EXP WEN E CPTX OF SANTA ANA REQUEST FOR PROPOSALS RFP NO.: 17-062 -Proposal sbalt include a profile of the firm's experience. include resumes of project teamAub-contractors that outline their technical and design expericnco. This should include the project ,manager/principal agent, organization chart identifying only those who will perform work for the proposed project and the percciitage of cath individual's time devoted to this project. Include this page as a cover for your response to this section. City of Santa Ana RFP 17-062 PROPOSAL FOR SERVICES i PLACEWORKS I I 25F-18 TEAM ORGANIZATION ISABELLE MINN, as.A, LE6a.AP Principal Bole., Princlpal-in-Charge C. C. LAGRANGE, Ass, Senior Associate EMILY KIEFER ASSOclate Rale: AsslstantProlect Manager Altuchrnen! 3-6Teclrn EXOPrience ROBERT MAZU R JESSICA SETIAWAN GIs Manager Project Planner Role: GIS Manager Rale: GIs Assistant TEAM MEMBER BIOGRAPHIES AND TIME COMMITMENT Following is abrief overview of our proposed staff as well as their time commitments to the project. Full resumes for each follow- ISABELLE MINN, ASIA, LEEO AP I Principal Time Commitment; 10 % Role: Principal -in -Charge Isabelle has nearly 15 years of experience in community-based design and planning. Her work has focused on landscape architecture and Urban design, with an emphasis on the protection of open space and natural resources, as well as improving and greening our urban areas. She has managed a wide range or, projects, from large, open space master plans to urban forestry plans and site planning and design. She has managed many trail planning and design projects, from large-scale trail master plans to construction documents, and she is an expert on the development of urban greening projects, including the planning, design, and development of urban agricultural facilities and community gardens. C.C. LAGRANGE, ASLA I Associate Time Commitment: 15 % Role: Project Manager C.C's passion for creating well -crafted public spaces extends from the comprehensive planning of new communities down to the smallestdetalls of construction materials, giving her projects a deep level of cohesiveness. She has successfully worked with a variety of public agencies, from small cities to large regulatory bodies. She was project manager for the award-winning Los Angeles County Comprehensive Parks and Recreation Needs Assessment, which collected and analyzed parks data from 188 study areas to determine and document park needs across the county, This work supported the passage of a countywide parks funding measure in 2016, and C.C. Is currently assistingwiththe Implementation, other recentwork Includes the Santa Ana River Parkway and Open Space Plan to create the vision fpr a mile -wide parloway along the length of the river, and the design and construction of several community parks. PROPOSAL FOR SERVICES I PLACEWORK5 13 25F-19 Allachrne;.nt 3-6:'recam Exf.3erlence3 EMILY KIEFER ( Associate Time Commitment: 30 % Role: Assistant Project Manager Emily is a parks and recreation planner and landscape designer with 10 years of experience, [ter focus is an public parks and park systems, including planning at the system scale and designing and preparing construction documents at the vIT1lAubl — l(dkiiy ae she understands systernwlde Issues of constructabIlity and maintainability, she creates functional, visually inspiring landscapes that are low maintenance and sustainable. Robert Mazur ( GIS Manager Time Commitment: 10. % Role: GIS Manager Rob has extensive experience creating maps and datasets for a range of planning projects. He specializes In all facets of geodatabase development, data management, web GIS, and spatial and tabular analyses for improved decision- making, information retrieval,. and cartography. Jessica Setiawan ( Project Planner Time Commitment: 10 Role; GIS Assistant Jessica specializes in complex projects Involving GIS analysis, data analysis, and comprehensive planning, She recently served as key staff on the Los Angeles County Parks Needs Assessment, which included a detailed analysis of 188 individual study areas across the county. 14 CITY OF SANTA ANA RFP NO, 17.062 1 RECREATIONAL VALUE ASSESSMENT 25F-20 ------_�-----�----Isabelle-harnearl}�3`syearsofexperrerrce•_n`communiigsbzseddesPgn-andplannlrrg----- EDLI:CATf(:iN----- -------- —"er or work has focused on landscape architecture and urban design, with an emphasis on the protection of open space and natural resources, as well as Improving and "NIS, Resource Ecotogy and greening our urban areas.. She has managed a wide range of projects, From large; Management,. University of open space master plans to urban forestry plans and site planning and design. She Michigan, Ann Arbor is recognized for her skills In project management, Including strategicthlnkingabout v Master of Landscape Architecture, processes, adherence to schedules and budgets, a commitment to high-quality University of Michigan, Ann Arbor graphic and written products, and a high level of responsiveness to clients.. » BS, Environmental and Resource Isabelle oversees projects that involve numerous forms of open space and Include Science, University of California, aspects of creating or restoring parks and open space amenities, from planning to Davis developing design documents. she strives to create a balance between protecting resources and increasing public access to open space, Isabelle has developed multi- REGISTRATIONS disciplinary studies addressing physical, biological, cultural, and policy issues that » California Licensed Landscape affect watersheds. She has also rnanaged many trail. planning and design projects, Architect No, 5248 from large-scale trail Master Plans to construction documents, and she is an expert on the development of urban greening projects, including the planning, design, and development of urban agricultural faciiitics and community gardens. CERTIFICATIONS » Leadership in Energy and HIGHLIGHTS OF EXPERIENCE Environmental Design Accredited Professional PARKS AND CIVIC LANDSCAPES n Master Plan for Sustainable Parks and Recreation, LA County CA AFFILIATIONS n Saratoga Quarry Park. Master Plan, Saratoga CA. a American Society of Landscape » Martial Cottle Park Master Plan, San Jose CA Architects » Trancas Crossing Park and Napa RiverTrall, Napa. CA » California Urban Forests Council, n Gold Bug Park Improvement Project, Placerville CA Board Member STREETSCAPE IMPROVEMENTS » Bey Area Trails Collaborative, a Santa Rosa Avenue Corridor Plan, Santa Rosa CA Member v Foothill Boulevard Streetscape Design Project, Oakland CA » Bay Clarke-Weol<s-Pulgas Avenue Conceptual Plan, East Palo Alto CA Team member since 2001 » North Broadway Neighborhood Plan, Bay Point CA OPEN SPACE AND TRAILS » San Vicente Redwoods Public Access Plan: Santa Cruz County CA • Supervisorial District 5 Trails Assessment and GIS Mapping, LA County CA » Cloverdale Ranches Alternatives Planning, Pescadero. CA r> La Honda Creek Open Space Preserve Master Plan,. La Honda CA >, Laguna de Santa Rosa Protected Lands Trail Plan, Sonoma County CA a Wavecrest Concept Zan, Half Moon Bay CA u Mori Point Trail Planning and Design, Pacifica CA URBAN AGRICULTURE AND URBAN FORESTRY n Salinas Urban Greening Plan, Salinas CA » Orovllle Urban Area Master Greening Plan, OrovlCe CA PLACEWORKS 15 25F-21 P Urban Farm and Garden Master Plan, Alameda CA a+ EI Monte Urban and Community Forestry Management Plan, EI Monte CA u Agricultural Park Consulting Services, Davis CA u Urban Farm Design Services, Treasure Island, San Francisco CA HABITAT RESTORATION AND RESOURCE PLANNING D Benicia Urban Waterfront Enhancement and Master Plan, Benicia CA u Lake Merritt Bird Island Enhancements, Oakland CA P Comanihe Creek Vegetation Management Plan, Chico CA I'll I a TrancasCrossingParkand-NapaRiverTrail,NapaCA ceworks.com o Breuner Marsh Restoration HIR, Richmond CA a Lower Peninsula, West Valley, and Guadalupe Watershed Stewardship Plans, Sam:a Clara County CA n St. John', Church Creek Study, Oakland CA u Windsor Gateway Creek Restoration and Permitting, Windsor CA SITE PLANNING AND DESIGN D Benicia Waterfront Restoration Pian, Benicia CA D San Leandro Boulevard -BART Pedestrian Interface Plan, San Leandro CA n Bay Clarke-Weeks-Pulgas Conceptual Plan, East Palo Alto CA n North Redwood Boulevard Planning Study, Novato CA. n Southwest Chico Neighborhood Plan, Chico CA n Sonoma Plaza Pedestrian Corridor and Land I)$a Study, Sonoma CA u Balinas Lagoon Preserve Conceptual Site. Plan, Bollnas CA +� North Broadway Neighborhood Plan, Bay Point CA +> Riverbank Ammunition Plant Specific Plan and CIR, Riverbank CA >+ Windsor Gateway Mixed -Use Development Project, Windsor CA PUBLIC PARTICIPATION AND COMMUNITY-BASED PLANNING P Ozone Working Group Meeting Facilitation, San Francisco Bay Area CA rr Livermore Vision Project, Livermore CA +z SMART Commulalty Outreach Project, Sonoma and Marin Counties CA » Mayfair Neighborhood Improvement Plan, San Jose CA n Truckee General Plan and EIR, Truckee CA D Napa County Community -Based Transportation Plan, Napa County CA u Ravenswood/Four Corners Specific Plan and El R, East Palo Alto CA SUSTAINABLE PLANNING AND DESIGN ++ StormwaterHandbook PlannngGuidelines,AlamedaCoontyCA e Rooftop Resources Assessment, Oakland CA PUBLICATIONS u "Stream Restoration and. Channel Daylighting"(co-author),InLandscape Architecture Graphic Standards, Let ed., Leonard J. Hopper led.), John Wiley & Sons,. 2006 SPEAKING ENGAGEMENTS 'Maximizing the Be refits of Urban 6moning', 2010 APA Call forms Chapter Conference, Carlsbad CA u "Parks as Resource Management Tools", 2009 APA California Chapter Conference, Squaw Valley CA AWARDS n Martial Cottle Park, San Jose CA +� California Chapter APA Award of Excellence, Innovation In Green Community PlanningAward, 2011 v Northern Section, California APA, Innovation in Greven Community Planning 16 Award, 2011 25F-22 „�..;: aa► � .; �^► ty tw: �, is ___ _ Cfs.'sy�assion for cLesLh gweI_ rafkadg planntog ofnew communtdes down to the snoanestdata rls of corrstructioh materteIs, giving her projects a deep level of cohesiveness, She has successfully worked with e Master of Landscape Architecture, a variety of public agencies, from small cedes to large regulatory bodies. She was Cal Poly Pomona ” BA, Biology, Grinnell College, Grinnell, project manager for the award-winning Los Angeles. County Comprehensive Parks owa and Recreation Needs Assessment, which collected and analyzed parks data from 188 study areas to determine and document park needs across the county. This work supported the passage of a countywide parks funding measure in 2016, and C.C, is REGISTRATIONS currently assisting the county with Implementation of this measure. Other recent » California Licensed Landscape work Includes the Santa Ana River Parkway and Open Space Plan, which will create Architect No. 6041 the vision for a mile -wide parkway along the length of the river, and the design and construction of several communih/ parks inamaster planned community inMade ra AFFILIATIQNS. County. HIGHLIGHTS OF EXPERIENCE » Santa Ana. River Parkway and Open Space Plan I San Bernardino, Riverside, and Orange counties CA » Community park design and construction documents, Tesoro Viejo Master Planned Community I Madera County CA » Los Angeles Countywide Park Needs Assessment I Los Angeles County CA +� Los Angeles County Master Plan for Sustainable Parks I Los Angeles County CA » Measure A Implementation I Los Angeles County CA PRIOR EXPERIENCE » Orange County Great Park l Irvine CA » Adventure Playground I Irvine CA Quell Hill Community Center l Irvine CA ». Villas at Playa Vista Apartment Homes I Los Angeles CA SPEAKING ENGAGEMENTS n "Mapping, Metrics, and Outreach: Assessing Park Need in America's. Most Populous County" 12016 APACA State Conference { Pasadena, CA AWARDS » 2016 Marketing and Communications Award of Excellence, California Parks and Recreation Society I Los Angeles County Comprehensive parks and Recreation Needs Assessment 25F-23 » American Society of Landscape. Architects Team member since 2015 PLACEWORKS A W II or experience. her incus is on punuc parts ano parrc syscerns, mcuaaig prdnnmg di „ Master of Lanscape ArchiteCt.Ure the system scale and designing and preparing construction documents at the site California State Polytechnic scale. Emily has a wide breadth of experience with public parks, and because she University,Pomona understands systemwide Issues of constructabilty and rnaintainabdity; she creates functional, visually Inspiring landscapes that are low maintenance and sustainable. » BS, Environmental Science She has also worked at the residential scale, providing landscape design and Chapman University, Orange, preparation of construction documents for a wide variety of residential projects California throughout Orange County. Before working In landscape design, Emily was a wetlands researcher with the CERTIFICATIONS Southern California Coastal Water Research Project, where she studied the effects x Certified Playground Safety Inspector of urban runoff in coastal wetlands, She also gained valuable experience working for the Bureau of Land Management, conducting environmental outreach and restoring Team member Since 7017 native piantcommunites. PRIOR EXPERIENCE MASTER PLANNING » Anaheim Urban Greeningand Connectivity Plan (Anaheim CA » Irvine Parks and Recreation Master Plan I Irvine CA n Madera County Parks and Recreation Reeds Assessment I Madera CA Rosemead Parks and Recreation Master Plan. i. Rosernead CA • La Palma Parks and Recreation Master Plan 1 La Palma CA » Desert Not Springs Parks and Recreation Master Plan IDesert HotSpringsCA » Crown Valley Community Park Needs Assessment I Laguna Niguel CA o Tehachapi Parks and Recreation Master Plan I Tehachapi CA » DVasco Urban Greening, Parks and Open Space Master Plan I Wasco CA PARIS DESIGN n Bakersfield Mesa Marin Sports Complex, Phase I and Phase III Bakersfield CA » Veterans Sports Park at Tustin Legacy I Tustin CA » Pine Avenue Streetscape Improvements I Long Beach CA » Westlake Village Community Park I Westlake Village CA la Palma Central Park I La Palma CA » Indic, Central Park I Indic CA » Compton Creek Park I Compton CA » Alondra Community Regional Park I. Lawndale CA >, rl Monte Gateway Park I EI Monte CA s Paramount Dills Park I Paramount CA » California State University Fullerton, Student Recreation Center I Fullerton CA AWARDS x 2008Analy3ls and Plan ning Honor Award, ASLA I "Kids at the Creek: Planing the Seeds of Stewardship in Cho (las Creelc" 0 PLACEWORKS ,9 25F-24 PRIOR EXPERIENCE » FEMA Digital Flood Insurance Rate Map Production, FEMA Region IX » Sidewalk Inventory Project, Oakland CA » Sidewalk Inventory Project Seminar, Oakland CA )) Worldwide Defense Mapping for the National Imagery Mapping Association D Curb Ramp inventory, Oakland CA » True Green Land Carey San Jose CA SPEAKING ENGAGEMENTS 'Los Angeles County Trails Assessment", 203.5 Greater and Greener Conference, San Francisco CA "Oakland Citywide Sidewalk Condition/ADA Inventory', 2066 SSRI International User Conference, San Diego CA 25F-25 prOjOQs.Hespecializes in-aIttocats ofgeodatab asedevelopment,data management, web GIS, and spatial and tabular analyses for Improved declston,madng, Information v BA GeographgEdlnboroUniversity, retrieval, and cartography. His experience in a aide variety of planning projects, Edinboro, PA coupled with his expertlsa in GIS and field data collectlon, make him a key asset to any team. Rob excels at quantitative and spatial analysis, including buildout CERTIFICATIONS calculations, walkability, community health modeling, cartography, and land use » GIS Professional scenario modeling. He works directly with clients and staff to develop effective, efficient, and informative GIS processes. AFFILIATIONS n Bay Area Automated Mapping HIGHLIGHTS OF EXPERIENCE Association » Los Angeles County SDS Tralls, los Angeles CA n Los Angeles Couniy Sustainable Parks Master Plam Los Angeles CA Team member since 7,011 n Los Angeles Comprehensive COLIntywide Park Needs Assessment, Los Angeles CA a Vallejo Integrated Revitalization Program and. Comprehensive General Plan Update, Vallejo CA » Firsts CA, Montclair WeCare, Montclair CA n San Carlos GIS,: San Carlos. CA D Morgan Hill 2035 General Plan, Morgan Hill CA » Menlo Park Housing Element EA, Menlo Park CA » Upland General Plan Update and E[R, Upland CA n Vacaville General Plan Update, Climate Action Plan, and EIR, Vacaville CA » Butte County General Plan Update and EIR, Butte County CA. » Healthy High Desert, San Bernardino CA n Santa Cruz TOD, Santa Cruz CA A Walnut Creek BARTTransit Village Plan EIR, Walnut Creek CA PRIOR EXPERIENCE » FEMA Digital Flood Insurance Rate Map Production, FEMA Region IX » Sidewalk Inventory Project, Oakland CA » Sidewalk Inventory Project Seminar, Oakland CA )) Worldwide Defense Mapping for the National Imagery Mapping Association D Curb Ramp inventory, Oakland CA » True Green Land Carey San Jose CA SPEAKING ENGAGEMENTS 'Los Angeles County Trails Assessment", 203.5 Greater and Greener Conference, San Francisco CA "Oakland Citywide Sidewalk Condition/ADA Inventory', 2066 SSRI International User Conference, San Diego CA 25F-25 __doss ca allzes _92�np R Aest aysi�ng G.LS �.na ys sMslata auaLVs and _EDUC/kTlON------- _ coPnp�rWM Ir W6 glannlrg She has slght(icanR expurience conducting enVIronir7L'itta[ p BA, University of California San Diego, spatialanalyses with an emphasis In forest conservation and preservation, as well 2011 as urban greening. Jessica Is recognized for her strong analytical skills and abllity to evaluate large data sets and conduct sophisticated spatial analysis with an emphasis n Master of Urban and Regional _ in raster analysis. She is also known for creating high-quality graphics that display Planning, San Jose State University, both numerical and spatial data analysis results. 2013 Jessica recently served as key staff on the Los Angeles Cc unty Parks Needs Assessment Team member since 2015 for Los. Angeles County, which Included a detailed analysts of 138 Individual study areas across the County HIGHLIGHTS OF EXPERIENCE GIS/SPATIAL ANALYSIS » Los Angeles County Park Needs Assessment, Los Angeles County CA v Stockton General Plan Update, Stockton CA u Vallejo General Plan Update, Vallejo CA » Propel Vallejo EIA; Vallejo CA n San Leandro General Plan Update, San Leandro CA » Menlo Park General Plan Update, Menlo Park CA » Los Angeles County Trails Assessment, Los Angeles County CA PLANNING u AMBAG Sustainable Comm unities. Monterey Bay CA v Los Angeles. County Park Needs Assessment, Los Angeles County CA PRIOR EXPERIENCE EARTH INNOVATION INSTITUTE, RESEARCH ASSISTANT, 2014-2015 Researched and analyzed land use laws in Brazil to conduct a property -level compliance analysis of the Brazil Ferest Code, Helped create and manage a public online monitoring platform that displays deforestation, agricultural production, and greenhouse gas emissions activity of local Brazillan jurisdictions. CITY OF SAN JOSE ENVIRONMENTAL SERVICES, AIR COMPLIANCE INTERN, 2012-2013 Prepared permits for the Title V Program, engines, and fleet of the San lose/Santa Clara Water Pollution Control Plant. Conducted an Internal audit to ensure compliance of divisions and equipment to ensure a successful Third Party Greenhouse Gas Verification Audit. sYi EWOR 'A 23 25F-26 ProjeLt Planner jsetiawan @ p laceworks,com 26 SIERRA CLUB LOMA PRI ETA CHAPTER, SUSTAINABLE LAND USE INTERN, 2012 Facil ltated meetings for San lose environmental community group, wrote o p-eds and letters to Clty Council an sclu dons for sustainable land use. TIJUANA RIVER NATIONAL ESTUARINE RESEARCH RESERVE, WATERSHED INTERN, 2010-2011 Evaluated the lmplementabl lity of 56167, tracked the flow of waste t res for Tijua na 25F-27 APPENDIX ATTACHMENT 3-9: UNDERSTAND>r G or NEE CITY OP SANTA ANA RE QUEST FOR PROPOSALS RFP NO.: 17-062 -Proposal shall include an outline which demonstrates the firth understands the scope of work, 'Chis outline should include anticipated approach, tasks necessary for successful cam�letion, and sra� ions or special Include this page as a cover for your response to this section, City of Santa Ana RFP 17-062 PROPOSAL FOR SERVICES I PLACENORKS 35 25F-28 A f 1c.1chnierr13•8: Understanding of plead PROJECT UNDERSTANDING The City of Santa Ana leased approximately 2.6 acres within Centennial Park to the Rancho Santiago Community College District (RSCCD) for the purpose of building and operating a Career Education Center consistent with the park deed - - -- restr-Icdons The-orJginal 3G -year -agreement -expired and-because-RSGCD-did -- notfully satisfy its duties under the agreement, the National Park Service (NPS) agreed to extend the agreement for only 5 years, In order for the College to continue usingthe site in the future, a land conversion must be approved by the NPS to remove the deed condition of the 2.6 acres and transfer it to three vacant new park sites totaling 2.89 acres. The City is seeking the assistance of a qualified consulting firm to prepare a recreational value assessment of the three new sites in comparison to the site at Centennial Park. PlaceWorks has the unique experience of working with the City of Santa Ana on the previous. Recreational Value Report for the Centennial Park land conversion request submitted in 2012. Our background and knowledge in this process allows us to work both more efficiently and more effectively in preparing a thorough and thoughtful report. Our approach includes the following specific components. HOLISTIC TEAM MANAGEMENT The PlaceWorks team will wort with City staff to assure that the project process is clearly understood and inclusive. The project will begin with a kick-off meeting to discuss the .scope of services and define the implementation process. PlaceWorks will facilitate ongoing communication with City staff throughout the project to make sure that all questions are answered and that deliverables are received on schedule, An organized site visit will give City staff an opportunity to discuss any significant design details and/or planning discussions relevant to the project. The PlaceWorks team will prepare and distribute meeting notes to document any important issues that arise during the project. COMPREHENSIVE INVENTORY AND ASSESSMENT TOOLS PlaceWorks proposes to lead the inventory and assessment process by performing a thorough site analysis at each site. The team will utilize GIS analysis tools to provide a vivid illustration of existing levels of service, with consideration of demographic, socioeconomic, and othermetrics, to determine if the proposed park sites offer equal or greater recreational value. The team will look closely at programming opportunities for each site. Utilizing current planning documents and outreach findings, the team will assess the recreational needs in surrounding communities, The gathered information will be used to analyze the conceptual plans for the proposed park sites and the potential park programming at the Centennial Park site, FINAL PRODUCT The PlaceWorks team will then draft a clear, comprehensive report that distills the analysis and presents a. conclusion of the comparative recreational value for the Centennial Park site and the three proposed replacement properties. Our team prides itself on synthesizing multifaceted analyses into clear, concise graphic elements that capture the content of the materials. 36 CITY OF SANTA ANA RFP NO. 17-062 1 RECREATIONAL VALUE ASSESSMENT 25F-29 Atlaohment 3-E: Understanding of N", (J SUGGESTIONS/SPECIAL CONCERNS e Has there beencompletion of supporting documentssuchasCEQA,NEPAand site appraisals and are these readlly available to the selected consultant? Is there a reason why the previous land conversion request was not accepted? Have NPS requirements ch anged since the last submittal? PROPOSAL FOR SERVICES I PLACEWORKS 37 25F-30 APPENDIX ATTACIBIENT 3-9: `T`TL1^IEx.11' FUSCHEDULE CITY OF SANTA ALBA REQUEST FOR PROPOSALS RFP NO.: 17-062 -Proposal shall inctude a Scope of Services and Schedule which details the work phases to be completed, the tasks to be accomntished, the deliverables to be provided, and the schedule / timeline to cornatete the nrolect. m Include this page as a cover for your response to this section. City of Santa Ana RFP 17-062 PROPOSAL FOR SERVICES I PLACEWORK5 39 25F-31 AttcichrncsAf 3-9;'i'irr�e>Arte:ySei� d do SCOPE OF WORK PlaceWorks will conduct a Recreational Value Assessment comparing the three proposed park sites (6th Street, Raiff Street, and Orange/McFadden Ave.) to the Centennial Park site. The following describes the proposed scope oFservices to .�.�be-e©mple€ed-byehe-WaeaWo-rks-team-fer-the-Assessments------------------------�-- TASK 1. PROJECT INITIATION AND DATA COLLECTION Task 1.1 Kickoff Meeting The PlaceWorks team will conduct a Kick-off meeting with the Project Manager from the City and any other key staff. The goal of the initial meeting will be to review the project objectives, timeline, and schedule and to refine or make any needed changes to our scope. Assumptions: - City staff will arrange meeting location, time, and date, and invite mee;i ng attendees. Detiverabie(s): - Kick-off Meeting Agenda, Meeting Materials, and Summary Meeting Nates Task 1,2 Site visit The PlaceWorks team wilt too r the Centennial Park site a nd proposed park sites accompanied by a City staff representative. This will provide an opportunity to ensure proposed design elements are understood prior to analyzing the park. sites. City staff will provide informatlon on the development of the proposed park sites, including conceptual designs, environmental documents, planning documents, and public participation. The site visit will Ideally be scheduled Immediately following the kick-off meeting. Assumptions; - City will provide a tour of proposed park sites. City will provide project background Information. Task 1.3 Preliminary Consultation with National Park Service PlaceWorks will have a preliminary conversation with the National Park Service (NPS) to discuss the project and con'hrm assessment needs for their review. Should additional analysis or documentation be needed beyond what has been scoped, PlaceWorks will discuss these changes with City staff. Assumptions: - City staff will provide NPS contact Information. peilveroble(s); - Summary Discussion Notes Task 1.4 Ongoing Meetings and Project Management PlaceWorks will provide ongoing project managementto ensure an efficient process that meets all schedule requirements. PlaceWorks will conduct periodic meetings or conference calls with City staff to discuss project status and key deliverables. This will include up to two l n -person meetings with Cltystaff to review deliverabies, as well as bi-weekly conference calls to provide updates on project status. Deliverob)e(s); — 2 Meeting Agendas and Summaries, and Phone Call Action Item Emalls 40 CITY OF SANTA ANA RFP NO. 17-042 ( RECREATIONAL VALUE ASSESSMENT 25F-32 A'Itetc:hrnrer�i J -`a: Thrtelin�/Sc:h�dule:, TASK 2. PARK AND PROGRAM ANALYSIS Task 2.1 Site Analysis and Mapping PlaceWorks will review existing base maps for the proposed park sites and Centennial Park to evaluate site opportunities and constraints. issues such as ._...W.._...____.u... -safety ucllieS':°ptSPnts-o'f-cgp:nectroir"drama`6e"p'attEi715"d11Z1`iil`fY'a5'ti`tTctUre-cvili be -evaluated. The site analysis will also look at circulation patterns, adjacent properties, existing vegetation, and views to and from the site. PlaceWorks will utilize demographic, socioeconomic, and spatial analysis tools to determine If the proposed park sites offer an equal orgreater level of recreational value based on population needs. The analysis for each of the proposed park sites and the Centennial Park site will include the number of residents within a quarter mile and a half mile of each site (analyzed using a walkable network); the number of park acres per 1,000 residents in each sites service area; and an analysis of the population in each site's service area, which may include and is not limited to race/ethnicity, age, income/poverty levels, access to a vehicle, and education level. This information will be summarized In a memo and up to three maps per park site. Assumptions: _. Clty staff will provide any available GIS(CAo data and/or physical property maps. City staff will print any necessary hard copies of the memorandum and maps, City Staff will provide one set of consolidated, nonconFlicting comments. Deliveroble(s): — Site Analysis Memorandum In PDF format Task 2.2 Program Analysis PlaceWorks will utilize the City of Santa Ana General Plan, the Youth & Family Master Plan Assessment Phase I, and current outreach findings to assess the recreational needs in the surrounding communities, The team will gather and review the most current population data from the US Census, SCAG, City Planning Department, and State Finance Department to identify changing demographic trends that will Impact local park and recreation planning. Additionally, the team will research recreation patterns and trend information through resources such as American Demographics, Institute of the Future, California Park & Recreation Society(CPRS), National Recreation and Park Association (NRPA), Z015 California Department of Park and Recreation Statewide Comprehensive Outdoor Recreation Plan (SCORP), the CPRS Action Plan, Outdoor Industry Association Surveys, California Arts. Council and others to Identify changing recreation patterns that are pertinent to program needs for the park site. The gathered information will beused to analyze the conceptual plans for the proposed parte sites and the potential park programming at. the Centennial Park site, Assumpdor s: -- City staff will print any necessary hard copies of the memo, City staff will provide one set of consolidated, nonconflicting comments. Reliverable(s) - Program Analysis Memorandum in PDF forrnat PROPOSAL FOR SERVICES I PLA02WORKS 41 25F-33 Attrarhrrren 13,9: Timeline/Schedulo TASK 3. REPORT DEVELOPMENT Tasl(3.1 Draft Report PlaceWarks will prepare a draft Recreational Value Assessment Report incorporating the research, site analysis, and program findings. The report will "t3Y:t1iCY'ati'Gtt'dl"Vdl:q�:..fart __111 ®�......._.____...": Centennial Park site and the three proposed replacement properties. Assumptions: — Clty staff will print any necessary hard copies of the Draft Report. City staff will provide ones et of consolidated; noncondIcting comments. Defiverobfe(s), — Draft Report in PDF format Task 3.2 final Report Rased on City staff comments,. PlaceWorlcswill croatethe final Recreational Value Assessment Report. PlaceWorks will deliverfive paper copies and one electronic copy of the reportto the City Project Manager, The final report, along with other requirements, will be submitted to the National Pad(Service by the City. Assumptions: — The final report will be submitted to the NPS by the City. The City has/ will contractwith others to fulfill the other requirements forthe land exchange request (appraisals, environmental assessments, and title histories). oellveroble(s): -- 5 hard copies and 1 electronic copy of the Final Report ASSUMPTIONS PlaceWorks assumes that the City of Santa Ana has completed all required environmental work on the proposed sites, Including CEC)A and NEPA. PlaceWorks assumes that these reports are available to the selected consultantfor use during the preparation of the Recreational Value Assessment. If this assumption Is not correct, we are happy to modify this scope of work to include these services. PlaceWorks also assumes that the City of Santa Ana has completed any needed economic analyses, including site appraisals, and that thisinformation will be available to the selected consultant for use during the preparation of the Recreational Value Assessment: If this assumption is notcorrect, PlaceWorks can modify th Is scope of work to include these services, A2 CRY Of SANTA ANA RPP NO. 17.067 1 RECREATIONAL VALUE ASSESSMENT 25F-34 AEPachmeni 3-9: 1"irnsaline/Schedule SCHEDULE Place Works' proposed schedule for completion of the Recreational Value Assessment Is shown below. We anticipate that the project can be completed in three months. We believe this schedule Is In keeping with your needs, butwe are __hapay ------- Santa Santa Ana Recreational Value Assessment MOjNTHI MONTH2 _ MOjNTH3 01 02 j t73 04 01 02 03 10401 I�tl2 03 04 1.0 PROJECT INITIATION AND DATA COLLECTION 1.1 Kick-off Meeting ¢ 1.2 Site Visit __ 1.3 ..._... ............... ..... ........--------_ . Consultation with NPS ...... ..........._._...... 14 _......... . ..,. ., :. .............. Ongoing Meetings and Project Management 2.0 PARK AND PROGRAM ANALYSIS 2A S(ta Analysis and Mapping .......- ....__ 2.2 Program Analysts 3.0 REPORT DEVELOPMENT 3.1 Draft Report ',... 3.2 Final Report Meeting 0 DeNeroble 0 Draft Product 0 Hnol Product PROPOSAL MR SERVICES I PLACEWORKS 43 25F-35 FEE SCHEDULE (OR) RATES AND CHARGES Page 10 of 10 25F-36 Exhibit - Consultant Agreement with PlaceWorks, Inc. "PEI NDIX ATTACHMENT 3-10. FEE CITY OF SANTA ANA REQUEST FOR PROPOSALS RFP NO.: 17.062 -Proposal shall include a detailed fee schedule page as a eoverror yotu response to this seetion. _ __. _. City of Santa Ana_ RFP 17-0&2 PROPOSAL FOR SERVICES I PI,ACEWORKS 45 25F-37 Attachment 3-10: Fee As shown in the detailed budget on the following page, the estimated cost to complete the scope of work described In this proposal is $45,945. PlaceWorks recommends planning for a 5 to 10 percent contingency fund to cover any unforeseen out -of -scope work that might be necessary for the project. The -bi411ng iete�or each team -member is inclur�ed in this -budget. --- ---- PlaceWorks bills for its work on a time -and -materials basis with monthly Invoices. 46 CITY OF SANTA ANA RFP NO, M062 1 RECREATIONAL. VALUE .ASSESSMENT 25F-38 L*i A 25F-39 Att;achrmi ftt 3-IOi Fee PROPOSAL FOR SERVICES I PLACEWORKS 47 Aa -,ochment 3-10: Fee This page intentionally left blank. 48 CITY OF SANTA ANA RPP NO, 17.062 1 RECREATIONAL VALUE ASSESSMENT 25F-40