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25J - AGMT - SEWER SRVS
REQUEST FOR COUNCIL ACTION CITY COUNCIL MEETING DATE: AUGUST 15, 2017 CLERK OF COUNCIL USE ONLY: TITLE: APPROVED APPROVE! AN AGREEMENT WITH E] As Recommended ❑ As Amended HOUSTON & HARRIS PCS, INC., FOR ❑ Ordinance on 1" Reading CLOSED CIRCUIT TELEVISION ❑ Ordinance on 2nd Reading INSPECTION OF SANITARY SEWER El Implementing Resolution ❑ Set Public Hearing For SERVICES (NONGENERAL FUND) {STRATEGIC PLAN NO. 6, 1C & 1 } CONTINUED TO IT 7; r ? FILE NUMBER RECOMMENDED ACTION Authorize the City Manager and Clerk of the Council to execute an agreement with Houston & Harris PCS, Inc., subject to nonsubstantive changes approved by the City Manager and City Attorney, to provide closed circuit television inspections of sanitary sewer services, for a three- year period beginning August 16, 2017, and expiring August 15, 2020, with a provision for one two-year renewal option exercisable by the City Manager and City Attorney, in an amount not to exceed $400,000 per year. DISCUSSION The City of Santa Ana sanitary sewer collection system is comprised of approximately 390 miles of sewer main, 2 sewer lift stations, 48,500 sewer laterals, and 8,000 sewer manholes that are used to convey all sewer effluent from the city into the Orange County Sanitation District system. In accordance with the City's Sewer System Management Plan and the State's Waste Discharge Requirements, the City must inspect assets and maintain the sanitary sewer system in good repair. Closed circuit television (CCTV) technology is used to assess the condition of sewer main and sewer manholes, and identify infrastructure system deficiencies. In the past, the City has utilized consulting firms to provide CCTV inspection of sanitary sewer services. The proposed contract for sewer CCN inspection will provide inspection of approximately 71 miles of pipeline per year. A Request for Proposals for CCTV inspection of sanitary sewer services was advertised on May 25, 2017, on the City's online bid management and publication system. Six proposals were received and evaluated by a selection committee. All firms scored above the minimum acceptable score of 70. Listed below are the responding firms, and their respective scores. 25J-1 Agreement with August 15, 2017 Page 2 Rank Houston & Harris PCS, Inc. 1 Houston & Harris PCS, Inc. 2 Innerline Engineering 3 Professional Pipe Services 4 Empire Pipe Cleaning Equipment Inc. 5 National Plant Services 6 Downstream Services Inc. Location Total Score Grand Terrace 92.73 Corona 86.88 Walnut 84.43 Orange 80.60 Long Beach 80.53 Escondido 71.63 Houston & Harris PCS, Inc., was selected as the top-rated firm. Their proposal was complete and includes all the work required to clean and inspect sewer mains and sewer manholes. Their work includes traffic control, diversion of sewage flow where needed, root cutting where required, disposal of sewage -cleaning waste, and data processing to provide and meet the City's requirements. The bid pricing was based on cost per linear feet of sewer (300,000), and per manhole (1,000) inspection. Staff recommends that Houston & Harris PCS, Inc., be retained for this project. This firm is well qualified and reputable, and possesses vast experience on similar types of projects. STRATEGIC PLAN ALIGNMENT Approval of this item supports the City's efforts to meet Goal #6 Community Facilities & Infrastructure, Objective #1 (establish and maintain a Community Investment Plan for all City assets), Strategy C (invest resources and technology to extend the service life of existing infrastructure to protect the City's investment and support a high quality of life standard) and Strategy F (perform periodic measurements to monitor and update each asset's condition and ensure adequate funding for repair and/or replacement costs for in future budgets). ENVIRONMENTAL IMPACT There is no environmental impact associated with this action. FISCAL IMPACT Funds in the amount of $400,000 are budgeted and available for FY 2017/18 in the Sanitary Sewer Service Fund (Account No. 05617640-62300) and will be similarly budgeted in future fiscal years as follows: Accounting Unit Sanitary Sewer Service (No. 05617640-62300) FY 17-18 FY 18-19 FY 19-20 FY 20-21 FY 21-22 $400,000 $400,000 $400,000 $400,000 $400,000 25J-2 Agreement with Houston & Harris PCS, Inc. August 15, 2017 Page 3 Ft4d Mo6savipour Executive Director Public Works FM/NS/RR/KR APPROVED AS TO FUNDS AND ACCOUNTS: Francisco Gutierrez Executive Director il Finance and Management Services Agency Exhibits: 1. Agreement with Houston & Harris PCS, Inc. 2. Houston & Harris PCS, Inc., Proposal 25J-3 25J-4 AGREEMENT TO PROVIDE CLOSED CIRCUIT TELEVISION INSPECTIONS OF SANITARY SEWER SERVICES THIS AGREEMENT is made and entered into this day of August, 2017 by and between Houston & Harris PCS, Inc., a California corporation, ("Consultant"), and the City of Santa Ana, a charter city and municipal corporation organized and existing under the Constitution and laws of the State of California ("City"). RECITALS A. The City desires to retain a consultant having special skill and knowledge in the field of cleaning, inspecting and videotaping sanitary sewer mains. On May 25, 2017, the City issued Request for Proposal 17-055, by which it sought Consultants to provide these services being completed by the City of Santa Ana Public Works Agency. B. Consultant represents that Consultant is able and willing to provide such services to the City and submitted a responsive proposal selected by the City as described in the scope of work that was included in RFP No. 17-055 and attached as Exhibit A to this Agreement. C. In undertaking the performance of this Agreement, Consultant represents that it is knowledgeable in its field and that any services performed by Consultant under this Agreement will be performed in compliance with such standards as may reasonably be expected from a professional consulting firm in the field. NOW THEREFORE, in consideration of the mutual and respective promises, and subject to the terms and conditions hereinafter set forth, the parties agree as follows: SCOPE OF SERVICES Consultant shall perforin during the tent of this Agreement, the tasks and obligations including all labor, materials, tools, equipment, and incidental customary work required to fully and adequately complete the services described and set forth in Scope of Services - Exhibit A, attached hereto and incorporated by reference. Consultant's proposal is incorporated by reference as though fully set forth herein. 2. COMPENSATION a. City agrees to pay, and Consultant agrees to accept as total payment for its services for City, the rates and charges identified in Compensation - Exhibit B. The total sum to be expended under the term of this Agreement shall not exceed $400,000 during each year of the Agreement, including during any renewal period as provided in Section 3. b, Payment by City shall be made within 45 days (forty-five) days following receipt of proper invoice evidencing work performed, subject to City accounting procedures. Payment need not be made for work which fails to meet the standards of performance set forth in the Recitals which may reasonably be expected by City. Page I of 8 2993it t - 3. TERM This Agreement shall commence on the date first written above and continue through August 15, 2020, unless terminated earlier in accordance with Section 16, below. The tern of this Agreement may be extended for one additional two (2) year renewal period from August 16, 2020 through August 15, 2022, exercisable by a writing by the City Manager and the City Attorney, 4. PREVAILING WAGES Consultant is aware of the requirements of California Labor Code Section 1720, et seq., and 1770, et seq., as well as California Code of Regulations, Title 8, Section 16000, et seq., ("Prevailing Wage Laws"), which require the payment of prevailing wage rates and the performance of other requirements on "public works" and "maintenance" projects. Ifthe services being performed are part of an applicable "public works" or "maintenance" project, as defined by the Prevailing Wage Laws, and the total compensation is $1,000 or snore, Consultant agrees to fully comply with such Prevailing Wage Laws. Consultant shall defend, indemnify and hold the City, its elected officials, officers, employees and agents free and harmless from any claim or liability arising out of any failure or alleged failure to comply with the Prevailing Wage Laws. S. INDEPENDENT CONTRACTOR Consultant shall, during the entire term of this Agreernent, be construed to be an independent contractor and not an employee of the City, This Agreement is not intended nor shall it be construed to create an employer-employee relationship, a joint venture relationship, or to allow the City to exercise discretion or control over the professional manner in which Consultant performs the services which are the subject matter of this Agreement; however, the services to be provided by Consultant shall be provided in a manner consistent with all applicable standards and regulations governing such services. Consultant shall pay all salaries and wages, employer's social. security taxes, unemployment insurance and similar taxes relating to employees and shall be responsible for all applicable withholding taxes. 6. OWNERSHIP OF MATERIALS This Agreement creates a non-exclusive and perpetual license for City to copy, use, modify, reuse, or sublicense any and all copyrights, designs, and other intellectual property embodied in plans, specifications, studies, drawings, estimates, and other documents or works of authorship fixed in any tangible medium of expression, including but not limited to, physical drawings or data magnetically or otherwise recorded on computer diskettes, which are prepared or caused to be prepared by Consultant under this Agreement C'Documents & Data"). Consultant shall require all subcontractors to agree in writing that City is granted a non-exclusive and perpetual license for any Documents & Data the subcontractor prepares under this Agreement. Consultant represents and warrants that Consultant has the legal right to license any and all Documents & Data. Consultant makes no such representation and warranty in regard to Documents & Data which were provided to Consultant by the City. City shall not be limited in any way in its use of the Documents and Data at any tune, provided that any such use not within the purposes intended by this Agreement shall be at City's sole risk. Page 2 of 8 Exhibit 1 25J-6 7. INSURANCE Prior to undertaking performance of work under this Agreement, Consultant shall maintain and shall require its subcontractors, if any, to obtain and maintain insurance as described below: a, Commercial General Liability Insurance. Consultant shall maintain commercial general liability insurance naming the City, its officers, employees, agents, volunteers and representatives as additional insured(s) and shall include, but not be limited to protection against claims arising from bodily and personal injury, including death resulting therefrom and damage to property, resulting from any act or occurrence arising oat of Consultant's operations in the performance of this Agreement, including, without limitation, acts involving vehicles. The amounts of insurance shall be not less than the following: single limit coverage applying to bodily and personal injury, including death resulting therefrom, and property damage, in the total amount of $1,000,000 per occurrence, with $2,000,000 in the aggregate. Such insurance shall (a) name the City, its officers, employees, agents, and representatives as additional insured(s); (b) be primary and not contributory with respect to insurance or self-insurance programs maintained by the City; and (c) contain standard separation of insureds provisions, b. Business automobile liability insurance, or equivalent form, with a combined single limit of not less than $1,000,000 per occurrence. Such insurance shall include coverage for owned, hired and non -owned automobiles. C. Worker's Compensation Insurance. In accordance with the provisions of Section 3700 of the Labor Code, Consultant, if Consultant has any employees, is required. to be insured against liability for worker's compensation or to undertake self- insurance. Prior to commencing the performance of the work under this Agreement, Consultant agrees to obtain and maintain any employer's liability insurance with limits not less than $1,000,000 per accident. d. If Consultant is or employs a licensed professional such as an architect or engineer: Professional liability (errors and omissions) insurance, with a combined single limit of not less than $1,000,000 per claim with $2,000,000 in the aggregate. e. The following requirements apply to the insurance to be provided by Consultant pursuant to this section: i. Consultant shall maintain all insurance required above in full force and effect for the entire period covered by this Agreement. ii. Certificates of insurance shall be furnished to the City upon execution of this Agreement and shall be approved by the City. iii. Certificates and policies shall state that the policies shall not be canceled or reduced in coverage or changed in any other material aspect without thirty (30) days prior written notice to the City. iv. Consultant shall supply City with a fully executed additional insured endorsement. If Consultant fails or refuses to produce or maintain the insurance required by this section or fails or refuses to furnish the City with required proof that insurance has been procured and is in force and paid for, the City shall have the right, at the City's election, to forthwith terminate this Agreement. Such termination shall not affect Consultant's right to be paid for its time and materials expended prior to notification Page 3 of 8 2t`J of termination. Consultant waives the right to receive compensation and agrees to indemnify the City for any work performed prior to approval of insurance by the City. 8. INDEMNIFICATION Consultant agrees to defend, and shall indemnify and hold harmless the City, its officers, agents, employees, contractors, special counsel, and representatives from liability: (1) for personal injury, damages, just compensation, restitution, judicial or equitable relief arising out of claims for personal injury, including death, and claims for property damage, which may arise from the negligent operations of the Consultant, its subcontractors, agents, employees, or other persons acting on its behalf which relates to the services described in section 1 of this Agreement; and (2) from any claim that personal injury, damages, just compensation, restitution, judicial or equitable relief is due by reason of the terms of or effects arising from this Agreement. This indemnity and hold harmless agreement applies to all claims for damages, just compensation, restitution, judicial or equitable relief suffered, or alleged to have been suffered, by reason of the events referred to in this Section or by reason of the terms of, or effects, arising from this Agreement. The Consultant further agrees to indemnify, hold harmless, and pay all costs for the defense of the City, including fees and costs for special counsel to be selected by the City, regarding any action by a third party challenging the validity of this Agreement, or asserting that personal injury, damages, just compensation, restitution, judicial or equitable relief due to personal or property rights arises by reason of the terms of, or effects arising from this Agreement. City may make all reasonable decisions with respect to its representation in any legal proceeding. Notwithstanding the foregoing, to the extent Consultant's services are subject to Civil Code Section 2782.8, the above indemnity shall be limited, to the extent required by Civil Code Section 2782.8, to claims that arise out of, pertain to, or relate to the negligence, recklessness, or willful misconduct of the Consultant, 9. INTELLECTUAL PROPERTY INDEMNIFICATION Consultant shall defend and indemnify the City, its officers, agents, representatives, and employees against any and all 'liability, including costs, for infringement of any United States' letters patent, trademark, or copyright infringement, including costs, contained in the work product or documents provided by Consultant to the City pursuant to this Agreement. 10, RECORDS Consultant shall keep records and invoices in connection with the work to be performed under this Agreement. Consultant shall maintain complete and accurate records with respect to the costs incurred under this Agreement and any services, expenditures, and disbursements charged to the City for a rnirumum period of three (3) yeas, or for any longer period required by law, from the date of final payment to Consultant under this Agreement. All such records and invoices shall be clearly identifiable. Consultant shall allow a representative of the City to examine, audit, and make transcripts or copies of such records and any other documents created pursuant to this Agreement during regular business horns. Consultant shall allow inspection of all. work, data, documents, proceedings, and activities related to this Agreement for a period of three (3) years from the date of final payment to Consultant under this Agreement. Page 4 of 8 Exhibit 1 25J-8 11. CONFIDENTIALITY If Consultant receives from the City information which due to the nature of such information is reasonably understood to be confidential and/or proprietary, Consultant agrees that it shall not use or disclose such information except in the performance of this Agreement, and further agrees to exercise the same degree of care it uses to protect its own information of like importance, but in no event less than reasonable care, "Confidential Information" shall include all nonpublic information. Confidential information includes not only written information, but also information transferred orally, visually, electronically, or by other means. Confidential information disclosed to either party by any subsidiary and/or agent of the other party is covered by this Agreement. The foregoing obligations of non-use and nondisclosure shall not apply to any information that (a) has been disclosed in publicly available sources; (b) is, through no fault of the Consultant disclosed in a publicly available source; (c) is in rightful possession of the Consultant without an obligation of confidentiality; (d) is required to be disclosed by operation of law; or (e) is independently developed by the Consultant without reference to information disclosed by the City. 12. CONFLICT OF INTEREST CLAUSE Consultant covenants that it presently has no interests and shall not have interests, direct or indirect, which would conflict in any manner with performance of services specified under this Agreement. 13, DISCRIMINATION Consultant shall not discriminate because of race, color, creed, religion, sex, marital status, sexual orientation, age, national origin, ancestry, or disability, as defined and prohibited by applicable law, in the recruitment, selection, training, utilization, promotion, termination or other employment related activities. Consultant affirms that it is an equal opportunity employer and shall comply with all applicable federal, state and local laws and regulations. 14. EXCLUSIVITY AND AMENDMENT This Agreement represents the complete and exclusive statement between the City and Consultant, on the subject matter herein, and supersedes any and all other agreements, oral or written, between the parties. In the event of a conflict between the terms of this Agreement and any attachments hereto, the terms of this Agreement shall prevail. This Agreement may not be modified except by written instrument signed by the City and by an authorized representative of Consultant. The parties agree that any terms or conditions of any purchase order or other instrument that are inconsistent with, or in addition to, the ten -ns and conditions hereof, shall not bind or obligate Consultant or the City. Each party to this Agreement acknowledges that no representations, inducements, promises or agreements, orally or otherwise, have been made by any party, or anyone acting on behalf of any party, which is not embodied herein. 15. ASSIGNMENT Inasmuch as this Agreement is intended to secure the specialized services of Consultant, Consultant may not assign, transfer, delegate, or subcontract any interest herein without the prior Page 5 of 8 2t3it J written consent of the City and any such assignment, transfer, delegation or subcontract without the City's prior written consent shall be considered null and void. Nothing in this Agreement shall be construed to limit the City's ability to have any of the servicos which are the subject to this Agreement performed by City personnel or by other consultants retained by City. 16, TERMINATION This Agreement may be terminated by the City upon thirty (30) days written notice of termination. In such event, Consultant shall be entitled to receive and the City shall pay Consultant compensation for all services performed by Consultant prior to receipt of such notice of termination, subject to the following conditions: a. As a condition of such payment, the Executive Director may require Consultant to deliver to the City all work product(s) completed as of such date, and in such case such work product shall be the property of the City unless prohibited by law, and Consultant consents to the City's use thereof for such purposes as the City deems appropriate. b. Payment need not be made for work which fails to meet the standard of performancc specified in the Recitals of this Agreement, 17, WAIVER No waiver of breach, failure of any condition, or any right or remedy contained in or granted by the provisions of this Agreement shall be effective unless it is in writing and signed by the party waiving the breach, failure, right or remedy. No waiver of any breach, failure or right, or remedy shall be deemed a waiver of any other breach, failure, right or remedy, whether or not similar, nor shall any waiver constitute a continuing waiver unless the writing so specifies. 1$. JURISDICTION - VENUE This Agreement has been executed and delivered in the State of California and the validity, interpretation, performance, and enforcement of any of the clauses of this Agreement shall be determined and governed by the laws of the State of California. Both parties further agree that Orange County, California, shall be the venue for any action or proceeding that may be brought or arise out of, in connection with or by reason of this Agreement, 19, PROFESSIONAL LICENSES Consultant shall, throughout the term of this Agreement, maintain all necessary licenses, permits, approvals, waivers, and exemptions necessary for the provision of the services hereunder and required by the laws and regulations of the United States, the State of California, the City of Santa Ana and all other governmental agencies. Consultant shall notify the City immediately and in writing of its inability to obtain or maintain such permits, licenses, approvals, waivers, and exemptions. Said inability shall be cause for termination of this Agreement. 20, MISCELLANEOUS PROVISIONS a. Each undersigned represents and warrants that its signature herein below has the power, authority and right to bind their respective parties to each of the terms of Page 6 of R Exhibit 1 25J-10 this Agreement, and shall indemnify City fully, including reasonable costs and attorney's fees, for any injuries or damages to City in the event that such authority or power is not, in fact, held by the signatory or is withdrawn. All Exhibits referenced herein and attached hereto shall be incorporated as if fully set forth in the body of this Agreement. 21. NOTICE Any notice, tender, demand, delivery, or other communication pursuant to this Agreement shall be in writing and shall be deemed to be properly given if delivered in person or mailed by first class or certified mail, postage prepaid, or sent by fax or other telegraphic communication in the manner provided in this Section, to the following persons: To City: Clerk of the City Council City of Santa Ana 20 Civic Center Plaza (M-30) P.O. Box 1988 Santa Ana, CA 92702-1988 Fax: 714- 647-6956 With courtesy copies to: Fred Mousavipour Executive Director, Public Works Agency City of Santa Ana 20 Civic Center Plaza (M-21) P.O. Box 1988 Santa Ana, California 92702 Fax: 714- 647-5635 To Consultant: Pamela Houston, President Houston & Harris PCS, Inc. 21831 Barton Road Grand Terrace, CA 92313 Fax: 909-422-0841 Sonia R. Carvalho City Attorney City of Santa Ana 20 Civic Center Plaza (M-29) P.O. Box 1988 Santa Ana, California 92702 Fax: 714- 647-6515 A party may change its address by giving notice in writing to the other party. Thereafter, any communication shall be addressed and transmitted to the new address. If sent by mail, communication shall be effective or deemed to have been given three (3) days after it has been deposited in the United States mail, duly registered or certified, with postage prepaid, and addressed as set forth above. If sent by fax, communication shall be effective or deemed to have been given twenty-four (24) hours after the time set forth on the transmission report issued by the transmitting facsimile machine, addressed as set forth above. For purposes of calculating these time frames, weekends, federal, state, County or City holidays shall be excluded. Page 7 of 8 x ibit 2 -'� 1 IN WITNESS WHEREOF, the parties hereto have executed this Agreement the date and year first above written, ATTEST: Maria D. Huizar Clerk of the Council APPROVED AS TO FORM: SONIA R. CARVALHO City Attorney By: —�C. A.......-...-.-. John 6611k Assistant City Attorney RECOMMENDED FOR APPROVAL: FRED MOUSAVIPOUR Executive Director Public Works Agency CITY OF SANTA ANA Cynthia Kurtz Interim City Manager HOUSTON & HARRIS PCS, INC. Pamcla Houston President Tax ID #46-0495452 Exhibit 1 25J-12 Page 8 of 8 Closed Circuit Television (CCTV) Inspection of Sanitary Sewers RFP NO.: 17®055 Due Date: June 20, 2017 Ma� MIM 2tP TABLE OF CONTENTS STATEMENT OF QUALIFICATIONS A. Cover Letter B. Agreement Statement C. Firm & Team Experience D. Understanding of Need E. Relevant Project Experience F. Schedule & References H. Fee SCOPE OF SERVICES & SCHEDULE CERTIFICATIONS Non -Collusion Affidavit Non -Lobbying Certification Non -Discrimination Certification ATTACHMENTS A. Organization Chart B. Resumes C. Participation Percentage of Individual Team Members ADDENDA SAMPLE WORK City of Santa Ana Closed Circuit Television (CCN) Inspection of Sanitary Sewers RFP NO.: 17.055 ;—� 21831 Barton Road { Grand Terrace, CA 82313 000-022.89�I'i� F CA#864162�r,/� 1 STATEMENT OF QUALIFICATIONS A. Cover Letter B. Agreement Statement C. Firm & Team Experience D. Understanding of Need • Anticipated Approach o Implementation Coordination o Ongoing Communication o Quality and Uniformity of Deliverables • Tasks Necessary for Successful Completion o Scope of Work Summary Overview o Sewer Main Inspections o Sewer Manhole Inspections o Sewer Lateral Inspections o Data Submission o Traffic Control o As -Needed Sewer CCTV Inspection and Sewer Cleaning • Suggestions or Special Concerns E. Relevant Project Experience F. Schedule G. References H. Fee City of Santa Ana Closed Circuit Television (CCN) Inspection of Sanitary Sewers RFP NO.: 17.055 - =-�.. 21831 Barton Road i Grand Terrace, CA 92313 909J122.399MttF -jam.- CA #884167 COVER LETTER Houston & Harris PCS, Inc. (Houston & Harris or H & H) is pleased to offer our proposal for RFP NO. 17, 055, Closed Circuit Television (CCN) Inspection of Sanitary Sewers for consideration by the City of Santa Ana's Public Works Agency. This proposal shall remain valid for a period of 120 days after the submission date, June 20, 2017, of said proposal. In conformance with Title 23 United States Code Section 112 and Public Contract Code 7106, this proposal is made without collusion or fraudulent intentions; rather it is proposed in good faith. H & H is aware of and will adhere to the City's budget and schedule. Established in June, 1988 and incorporated as an S Corp in June, 2002, H & H has grown to become one of the largest cleaning and video service corporations in the Western states. We are committed to staying abreast of new industry developments through long, ongoing relationships with our suppliers, trade shows and manufacturer demonstrations. Having five (6) Vactor combination cleaning units, one (1) Vector jetter, six (6) video units, one (1) manhole video inspection unit and one (1) lateral launch system all equipped with R. S. Technical or Envirosight camera systems, we are capable of completing a project of this magnitude. Houston & Harris has held this contract consecutively for the past 14 years; with this experience we are certain that we understand the needs of the City and can fulfill all the contract requirements. Houston & Harris has maintained longevity of staff, with the average experience and tenure of operators exceeding 10 years, Our operators are professionals who are committed to and appreciate the high standards of Houston & Harris. Additionally, we have an experienced Quality Control Department that has demonstrated the ability and expertise needed for long term project management. Safety for our personnel and for the citizenry of the City of Santa Ana is a high priority for Houston & Harris. Tailgate safety meetings are held bi-monthly and companywide safety meetings are held bi- annually. We are in total compliance with all Federal, State and Local regulations as well as Federal and State OSHA requirements. Our Workmen's Compensation Experience Mod is 93. All work is conducted with minimal impact to the citizens of Santa Ana. Larry Houston, Field Operations Manager, having worked with the City of Santa Ana the last 14 years, will be the point of contact and Project Manager for this project. Holding the following licenses and certifications, Houston & Harris is prepared to complete this project without incident or delay: California State Contractors License # 884167 A, C61, D38 DIR Registration # 1000003580 City of Santa Ana Business License # 322849 GIS Certified NASSCO PACP/MRCP/LACP Certified HAZWOPER Confined Space Entry Certified City of Santa Ana Closed Circuit Television (CCTV) Inspection of Sanitary Sewers RFP NO.: 17-055 _..... 21831 Barton Road �' Grand Terrace, CA 92313 vcs''�. 90942289 CA #88416 F 77,�� V COVER LETTER First Aid/CPR Certified Traffic Control Certified The following three people are authorized to sign proposals and negotiate for Houston & Harris: Pamela Houston — President phouston@houstonandharris.com Larry Houston — Field Operations Manager Ihouston@houstonandharris.com Elizabeth Butler — Office Manager ebutier@houstonandharris.com Houston & Harris acknowledges Addendum #1 and #2. We look forward to supporting the Santa Ana Public Works Agency by providing a full scope of services delivered on time and with the highest quality. Hence fulfilling Houston & Harris' mission statement: "to provide the highest quality hydro -washing, CCTV inspection and industry -related services. Using our skilled and professional personnel, we offer innovative solutions to unique problems with an authentic personal approach" I can be contacted by phone or email to discuss any questions you may have. Thank you for the opportunity to be of continued service to the City of Santa Ana. Sincerely, Pamela Houston President Houston & Harris PGS, Inc. City of Santa Ana Closed Circuit Television (CCN) Inspection of Sanitary Sewers.,_ .._... RFP NO.: 17.055 _ 21831 Barton Road Grand Terrace, CA 02313 9 P; $� 422 0841 P _.»��_ C _ r11 z/7 AGREEMENT STATEMENT Houston & Harris has reviewed the sample Standard Agreement and have no objections to anything contained within said Agreement. We are prepared to meet all requirements and agree to all aspects of the Agreement including but not limited to the Scope of Work, ownership of materials, confidentiality, insurance requirements, license requirements, termination and payment procedures. City of Santa Ana Closed Circuit Television (CCTV) Inspection of Sanitary Sewers __.. RFP M: 17-055 "" ---- 21831 Barton. Road U TON Grand Terrace, CA 52313 909422-89 �. CA 988416 Intentionally Blank City of Santa Ana Closed Circuit Television (CCN) Inspection of San RFP NO.: 17-055 --- " 21831 Barton Road Grand Terrace, CA 92313 RUR..,- CM4 9.422.0841 F FIRM AND TEAM EXPERIENCE Houston & Harris PCS, Inc. possesses qualifications as they relate to the scope of services and details of work phases to be completed, tasks to be accomplished and the expected deliverables of the RFP. With over 29 years of demonstrated industry knowledge and experience providing mainline cleaning services to municipalities, counties and contractors, including 14 years serving the City of Santa Ana, Houston & Harris is prepared to provide all elements outlined in the RFP. We are exceedingly familiar with the unique elements that each municipality may present and have demonstrated the ability to complete projects on time and within budget. Houston & Harris is a well -engineered corporation with all the elements necessary to successfully implement and complete this contract. Beginning as a hard working two-man partnership in 1988, we have grown to employ 26 full-time employees, including four (4) supervisory staff, fourteen (14) equipment operators, two (2) quality control staff, two (2) equipment support staff and four (4) administrative support staff; all working together as a team for the betterment of the company and the best interest of our clients. In the most difficult of economic times, Houston & Harris has maintained longevity of staff, with the average experience and tenure of operators exceeding 10 years. Our operators are professionals who are committed to, and appreciate, the high standards of Houston & Harris. In addition to our standard operations of hydro -washing and video inspection, H & H can offer the following services: i Potable waterline video inspection and cleaning with dedicated camera equipment and Vector hose and nozzles specifically for potable waterlines. CIPP (cured -in-place pipe) repairs using Source One Environmental lining materials. Can be used in pipe ranging from 6" to 24', larger sizes available with advance notice. • Above ground line locating to precisely locate a problem being seen from inside the pipe. • Potholing (hydro -excavation) to locate underground utilizes, etc. • Push Cameras for lines smaller than 4" with multiple turns and bends. • Emergency response services for spills and blockages. Team members involved with this project will be: Project Manager/Principal Agent/Contact Person Larry Houston Asst. Project Manager Brad Houston Asst. Project Manager Steve Douros IT Manager Sergio Mora Quality Control Technician Bryan Cortez City of Santa Ana Closed Circuit Television (CCTV) Inspection of Sanitary Sewers _... __. RFP NO,: 17-065 -- - -- �- �C; "., 21631 Barton Road Grand Terrace, CA 62313 ffiTON 909-422.69 1 F "'"' ; i ` CA #88416 FIRM AND TEAM EXPERIENCE Team members (continued) Contract Administrator Elizabeth Butler Prevailing Wage Payroll Administrator Shivon Constantine Video Camera Repair Technician Jack Wickman Safety Coordinator Bob Hillman Vector Operator Juan Machain Vactor Operator Juan Chavez Video Operator Angel Ornelas Video Operator Jeremy Avila All field personnel are Traffic Control, First-Aid/CPR, and Confined Space Entry certified. Cleaning operators are NASSCO Code of Practice approved and all video operators are NASSCO, PACP, MACP and LACP certified. Several of the field personnel are HAZWOPER certified and a number of the operators are qualified to perform both cleaning and video inspection operations. Please see Attachments for Houston & Harris' Organization Chart, Resumes and Participation Percentage of Individual Team Members. City of Santa Ana Closed Circuit Television (CCN) Inspection of Sanitary Sowers__. RFP NO.: 17-055 �%"` 21831 Barton Road W Grand Terrace, CA 92313 �, Y"".' 9 y4Q�P T-422-0841 F UNDERSTANDING OF NEED Houston & Harris has been providing sewer cleaning, sewer main television inspection, sewer manhole inspection, sewer lateral inspection, data submission, and as -needed service requests to the City of Santa Ana for 14 years. We have a complete understanding of the unique aspects of the City's wastewater system, the City's technology, and the City's expectations for excellence. We have assembled a team of professionals with the experience to deliver the City's desired results, and has a demonstrated track record of exceeding expectations. We have thoroughly examined all elements of the RFP and are not only familiar, but experienced with the services and responsibilities required. H & H has demonstrated the capacity to effectively and efficiently perform high quality work to achieve results and City objectives. Supporting the City of Santa Ana Public Works Agency, Houston & Harris will ensure all project timelines, tasks and outcomes associated with the proposed scope of services are not only met, but exceeded. Sewer cleaning, video inspection, lateral inspection, manhole inspection and data processing all fall into the scope of expertise of our operators and staff. Houston & Harris has the following fleet of equipment available for this project: 5 Vector combination cleaning trucks — 80 GPM @ 2,000PSI • 1 Vector j etti ng truck • 1 2,000 gallon water truck • Up to 1000 feet of one inch high pressure sewer cleaning hose • Debris tanks between 9 and 15 cubic yards • All trucks are outfitted with nozzles for sewer or storm drain lines from 6 inches through 24 inches • Wide variety of specialty nozzles for larger size lines when needed 6 Video inspection CCTV vans • 1 Manhole inspection van • 1 Lateral launch system • Camera cable reels with capacity to reach up to 2000 feet Wheel and track camera transporters • 1 Mobile safety truck 2 Trailer mounted arrow boards The average tenure of the Houston & Harris camera technicians is ten years of experience in televising sewer and storm drain lines. Our video operators are knowledgeable, detail -orientated, and have excellent communication skills. Every new video technician is trained by a senior operator for a minimum of two years before they are able to inspect pipe on their own. Each camera is properly serviced and maintained by our in-house certified RST technician. Cameras are calibrated using the industry standard City of Santa Ana Closed Circuit Television (CCN) Inspection of Sanitary Sewers RFP NO.: 17-055 21831 Barton Road 480USTONGrand Terrace, CA 92313 rr�,�ggpp CA #88488 3 JJL2 F UNDERSTANDING OF NEED Marconi color chart to ensure the picture you see is accurate and precise. This ensures the recorded digital video is crisp, clear and the best possible picture available. The cameras are pressure tested to make sure no leaks are found which can disrupt production or degrade the quality of the video. The CCTV vans all have pan and tilt high resolution cameras and a variety of transporters with both wheeled and tracks which can be used in lines from 4 inches through 120 inches. H & H uses WinCan sewer inspection software that will give the City a print out of the manhole to manhole inspection. A thumbnail and 3" x 3" picture are also included and a bird's eye view of the line segment with the observation and footage shown at each fault. The scope of work of outline is as follows and includes the anticipated approach, tasks necessary for successful completion, and suggestions based upon our past experience with the City: Anticipated Approach Implementation Coordination A kick off meeting will be held after the award of contract. Houston & Harris supervisors will meet with City personnel to discuss scope of services, implementation process, and all details needed to initiate a formal Notice to Proceed. On-going Communication Houston & Harris personnel will be available to City personnel to communicate progress, anticipate challenges, and coordinate accountability and outcome targets to ensure positive results. Quality and Uniformity of Deliverables Houston & Harris personnel will ensure deliverables are synchronized at the end of each workday at the City corporate yard facility. At the end of every assigned task, H & H will submit a hard drive with all the video, Win Can data base with PDF files and Jpegs to the City. All data will be provided to the City within 15 calendar days of task completion. Houston & Harris will maintain copies of all data. Digital reports will contain all of the City and RFP required information, with emphasis on quality and uniformity. Tasks Necessary for Successful Completion Scope of Work Summary Overview City of Santa Ana Closed Circuit Television (CCN) Inspection of Sanitary Sewers__._ RFP NO.: 17.056 _T 21591 Barton Road t MAt Grand Terrace, CA 92313 C�90.919K122.96d1 F Based on the results of the implementation kick off meeting(s), the sewer cleaning and video inspection will start on the task, area or block of footage the City provides. Cleaning of the sewer lines will start as per the specifications of the RFP. All sewers will be cleaned within 24 hours prior to CCTV inspection except as directed by City personnel. Cleaning shall include removal of grease, roots, debris, and other obstructions to facilitate the CCTV inspection. Our operator will use the appropriate nozzle or cutter head to accomplish the cleaning as required for each section of sewer, H & H has high velocity, water jet, root cutter, and a variety of other nozzles available to ensure the pipes are sufficiently cleaned to allow for the camera to pass and document structural and operational condition of each pipe. H & H is experienced with City supplied tablet PCs and infraMAP® software. These technologies will be used to record the location of the Gleaning operation and the conditions encountered for each section of cleaned sewer main, Being experienced and trained in the use of infraMAP® will ensure at the end of each day of work, database synchronization will occur at the City corporate yard facilities. Once a line is cleaned and within 24 hours, the video truck will do the video inspection of the line. Sewer main television video inspection will be done using WinCan software specifically designed for sewer inspection and video recording. The camera will have light sources to provide a clear picture of the entire pipe. At the end of each City assigned task, Houston & Harris will submit a hard drive with all the video, Win Can data base with PDF files and Jpegs. The operator will use the tablet with infraMAP® supplied by the City to record the location. Sewer Main Inspections An `accurate to within one foot per 1000 feet' cable footage counter will be used by Houston & Harris field personnel. This cable footage will be indicated on the monitor and recorded on the video. The date of the inspection, continuous forward and reverse readout of camera distance from referenced access hole, the upstream and downstream manhole with an arrow indicating flow direction, the size of the pipe, the name of the street, the iWaterlD, the time of day and the project location name as supplied by the City will be displayed continuously on the monitor and recorded on the video. The color overlay information will be adjusted to ensure legibility. The footage relative to the center of the manhole at the start of each run will be set to accurately reflect a center of manhole starting position of 0.00 regardless of where along the pipe and at what footage the run begins. The inspection will begin by recording with the view looking from street level down the manhole. Video recording will be uninterrupted until the completion of the inspection at the next manhole. Pipeline information will be displayed at the start of each run per the specifications. Video personnel will ensure prior approval before recording of video against the flow or passing through interim manholes. All H & H video operators exceed the two-year experience requirement. The pipeline section information will be displayed on screen and the operator will do a voice over at the start and end of each section information to record conditions. The audio narration will include identification of the sewer main location by street intersection location or street address, the City manhole number, inspection direction of upstream or City of Santa Ana Closed Circuit Television (CCTV) Inspection of Sanitary Sewers__.... __.... RFP NO.: 17.055 ,7f`^" 21831 Barton Road OUSTON Grand Terrace, CA 92313 909d2Z89g-p}�Qcgrpy�t 1 F -"` CA #88418L da/ �L downstream, and complete descriptions of the line conditions as they are encountered. H & H field personnel recording the audio will ensure the audio is free from background noise or any other interference that may impact the quality of the audio. The digital video will include locations of laterals, indicated infiltration, cracks, deflected joints, collapsed sections, exfiltration, misalignment, roots, deposits, and other conditions or data pertinent to the physical condition of the sewer. All defects shall be rated/scored and logged in accordance with NASSCO guidelines. If the camera is unable to complete a pipe section, the operator will do a reverse set up from the next manhole. If a grade five condition is found, the camera operator will contact the City's project manager with the manhole number (s) and iWaterlD. At all points within the sewer showing defects, laterals and sewer appurtenances, the Houston & Harris field personnel will stop the camera and tilt/rotate up to 360 degrees to ensure complete video coverage. H & H field personnel will stop and back up the camera to view unusual or uncommon conditions, focusing on high quality images at all times. As required, all traffic control will be done by Houston & Harris per the Work Area Traffic Control Handbook (WATCH) manual. Residential streets will be done using standard traffic control. Low traffic volume on arterial streets will be done during daytime off peak traffic hours. High traffic volume on arterial streets will be done at night. The City's project manager will be informed whenever night time work is scheduled. High flow volume pipes will be completed at night, usually between the hours of 10pm and 5am, as directed by the City. At the end of the working day, or as requested by the City, Houston & Harris field personnel will synchronize the data collected to the City provided PC tablet to ensure the most up to date information is saved. Sewer Manhole inspections Houston & Harris field personnel will perform all sewer manhole inspections using NASSCO standards by the Manhole Assessment Certification Program (MRCP) level 1 format. All defects will be detailed using MACP coding, with a minimum of three digital pictures provided looking down the manhole. The inspection will provide a depth measurement in inches from the top of the manhole to the bottom of the sewer channel to be included in the report. At the completion of a section or task of manhole inspections, a hard drive will be provided to the City. Sewer Latera/ Inspections As required by the City, Houston & Harris will provide inspection of sewer laterals via a main line launched camera. Sewer lateral inspections will be done using LACP, Lateral Assessment Certification Program coding as provided by NASSCO. Lateral inspection will be done at a speed no greater than 20 feet per minute. The City will determine the number of feet up the lateral to include in the inspection. Options for inclusion are to the curb line, property line, or house cleanout. A specific footage can also be determined, City of Santa Ana Closed Circuit Television (CCTV) Inspection of Sanitary Sewers,_. RFP NO.: 17-055 --- "- - - 21831 Barton Road Grand Terrace, CA 92313 ARRM__ ,,. ..... W1 9�9.422.0841 F UNDERSTANDING OF NEED Data Submission Houston & Harris will visually inspect, digitally encode video, and provide digital logs of all inspected sewers using a format/software chosen by the City. Our Quality Control personnel will ensure video images are clear, focused and relatively free from roll, static or other image distortion qualities. Database elements will include inspection tables with run numbers, operator name, date, weather conditions, City supplied database number, address or intersection of the starting manhole, direction of the inspection in relation with the flow, sewer numbers as supplied by the City, pipe material, diameter, length of the sewer, starting manhole ID number and the ending manhole ID number. An assessment table will include the run number, starting and ending footage of every observation, applicable assessment code, assessment code translation, additional remarks, starting and ending clock positions of observation, where applicable. All formats will be approved by the City. A sequential numbering system will be used as specified by the City. All data will be provided to the City within 15 calendar days of task completion. Houston & Harris will maintain copies of all data. Digital reports will be in pdf format and contain all of the City and RFP required information, with emphasis on quality and uniformity. Traffic Control Houston & Harris field personnel conform to the WATCH protocols. Flashing arrow boards will be used on arterial streets. All vehicles and/or towed equipment will be identified by magnet signs as "City of Santa Ana Authorized Contractor". All federal, state and local rules, regulations, ordinances, and statutes will be followed at all times. Company personnel are experienced and professional, with a history of excellent customer service to city residents, businesses, government officials and City staff. As -Needed Sewer CCTV Inspection and Sewer Cleaning Houston & Harris will provide estimates for as -needed sewer CCTV inspection and/or sewer cleaning as requested by the City. We have the capacity to respond to special and/or emergency requests within 24 hours. Suggestions or Special Concerns After working closely with the City of Santa Ana for 14 years, Houston & Harris has established an outstanding working relationship with City personnel. Together our combined staff engage in professional communication which has resulted in continuous improvement of systems and processes and has ensured high performance. It is our hope to continue with this collaborative 21831 Barton Road Grand Terrace, CA 92313 909422.891 F r- CA 988416M M Intentionally Blank City of Santa Ana Closed Circuit Television (CCTV) Inspection of Sanitary Sewlerg_... _._.. RFP N0.: 17.055 -- .,.....__._._ 21831 Barton Road Grand Terrace, CA 82313 88 422-0841 F r CW —L RELEVANT PROJECT EXPERIENCE Houston & Harris PCS, Inc. Mission Statement: To provide the highest quality hydro -washing, CCTV inspection and industry -related services. Using our skilled and professional personnel, we offer innovative solutions to unique problems with an authentic personal approach. Houston & Harris has extensive experience successfully serving public agencies. The following is a list of relevant projects completed within the past five years along with a brief project description, year completed, client name, and contract contact information. Cleaning and closed circuit television inspection of sanitary sewer mains and related support services • City of San Bernardino: 3'/2 years on-going - clean and video approx. 869,000 LF Contact: Mike Ellison; 951-259-2621 • City of Buena Park: 5 years yr. to yr. contract - clean and video approx. 490,000 LF Contact: Jeff Townsend; 714-562-3670 • City of Running Springs: yr. to yr. contract - clean and video approx. 92,000 LF Contact: Isaiah Hall; 909-744-7149 • City of Santa Ana: 14 years - clean and video approximately 3,600,000 LF Contact: Rudy Rosas; 714-647-3379 • Coachella Valley Water District: 1 year contract - cleaning 889,900 LF - video 175,000 LF Contact: Juan Martinez, 760-398-2651 Ext. 3629 • City of Beaumont: Year 1 of a 5 year contract - clean 144,000 LF - video 36,000 LF Contact: Joe Shaw; 951-769-8520 Ext. 324 • City of Placentia: Year 1 of a 3 year contract - clean 396,000 LF - video 50,000 LF Contact: Joel Cardenas; 714-993-8134 • City of Orange: Year 1 of a 5 year contract - clean approx. 186,870 LF - video as requested Contact: Ruben Hernandez; 714-532-6480 Cleaning only of sanitary sewer mains and related support services + Edgemont Community Services District: 14 years on-going - clean 90,000 LF Webb Associates contact: Sinnaro Yos; 951-320-6033 • Home Gardens Community Services District: 13 years on-going — clean 90,000 LF Contact: Janey Gress; 951-735-2368 City of Santa Ana Closed Circuit Television (CCN) Inspection of Sanitary Sewers_.... RFP NO.: 17-655 21831 Barton Road Grand Terrace, CA 923311333 $ 909422-897{1�L1 F 10 _ CA 088416 J RELEVANT PROJECT EXPERIENCE Closed circuit television inspection only of sanitary sewer mains and related support services • City of Chino: 6 years - video 240,000 LF Contact: Joe Cavalier; 760-559-4878 • City of Newport Beach: Year 4 of a 10 year contract - video 733,000 LF Contact: Mike Lynch; 949-279-8323 • City of Corona: Year 1 of a 5 year contract - video 332,000 LF Contact: Gene Silvas; 951-903-9039 • Santa Ana Watershed Project Authority: 3 years on-call Contact: Carlos Quintero; 951-354-4234 • City of Big Bear Lake: on-going — video 25,000 LF — 330 lateral launches Contact: Joseph A. Cylwik; 909-866-5831 Ext. 127 City of Santa Ana Closed Circuit Television (CCN) Inspection of Sanitary Sewers, __.. RFP No.: 17-055 ----- - --- �^A 21831 Barton Road iflu Grand Terrace, CA 92313 B�Q422.0841 F SCHEDULE Based on the assigned tasks being of various sizes, Houston & Harris PCS, Inc. will adhere to the following procedure: Upon receipt of assigned task, Houston & Harris will begin cleaning and video inspection within five (5) working days. Once started, we will be onsite Monday through Friday from 7:00 AM until 3:30 PM daily until the task is completed. To complete the yearly assigned footage and allow for a smooth transition from one task to the next, we offer the following suggestion: Houston & Harris averages between 3,200 and 3,500 LF of cleaning and video inspection per day. Using these figures and based on the size of the task presented, the number of days can be estimated from the beginning of one task until the next task will need to be issued. For example, if a new task has 80,000 LF and it is divided by 3,200 LF per day, it would take roughly 25 working days to complete. Therefore, the City could anticipate the need for the next assigned task in approximately 5 weeks. The scheduling of operators and equipment for a task would be determined by the size of the task, pipe size and if the City is requiring the task to be completed in a specific time -frame. With advance notice, we have the capability to complete any task the City may present. Houston & Harris has personnel for emergency work 24/7 on-call for cleaning and video. The on-call operators and equipment can also be utilized for storm drain and overflow situations where the City may need additional manpower and equipment. Current Workload and Accommodation for This Contract Presently Houston & Harris has fourteen (14) on-going contracts. Four (4) of these will reach completion soon. Of the remaining contracts four (4) are cleaning and video, three (3) are cleaning, and three (3) are video inspection. In addition to the on-going contracts we also have short-term contracts and daily work throughout the year. This work is scheduled based on the manpower and equipment required, the need of the client, and our contract schedule. On-going contracts always take priority. The equipment & personnel currently assigned to the existing City of Santa Ana contract would remain the same as well as the prioritized scheduling. Please see Scope of Services and Schedule for complete details on work phases, the tasks to be accomplished and the provided deliverables. City of Santa Ana Closed Circuit Television (CCTV) Inspection of Sanitary Sewers,. RFP NO.: 17-055 21631 Barton Road JOUSTON Grand Terrace, CA 92313 �"''` 999-422-89 ((gg����1 F .�""_"`"-""_""' - CA#96416IS"V Intentionally Blank City of Santa Ana Closed Circuit Television (CCN) Inspection of Sanitary S RFP NO.: 18955 --- -' 21831 Barton Road W TOM Grand Terrace, CA 92313 RIn es.: 899 9 •422A841 F ~" A 1 CA, REFERENCES Houston & Harris PCS, Inc. is pleased to provide the following three (3) public entities as references: City of Buena Park Contact: Jeff Townsend; 714-562-3670 Cleaning and Video Inspection —12 years annual on-going contract City of San Bernardino Contact: Mike Ellison; 951-259-2621 Cleaning and Video Inspection — 3.5 years annual contract with scheduled completion of June 30, 2017 Home Gardens Sanitary District Contact: Janey Gress; 951-735-2368 Cleaning with as -needed Video Inspection —13 years annual on-going contract City of Santa Ana Closed Circuit Television (CCN) Inspection of Sanitary Sewers RFP NO.: 17.055 —" 21831 Barren Road Grand Terrace, CA 92313 909-02281 F ":� "' CA#8841qM_JL Intentionally Blank City of Santa Ana Closed Circuit Television (CCN) Inspection of Sanitary Sewers. RFP NO.: 17.055 _. 21831 Barton Road +ON Grand Terrace, CA 92313 422.0841 F Please see Fee Proposal in separate sealed envelope City of Santa Ana Closed Circuit Television (CCN) Inspection of Sanitary Sewers.. RFP NO.: 17.085 ..._ _- .,... ..-- _ . —.� --- .'—�:� 21831 Barton Road Grand Terrace, CA 82313 '� "` 909 -422 -BM 10 41 F Intentionally Blank City of Santa Ana Closed Circuit Television (CCTV) Inspection of Sanitary Sewers.... _.. _.. RFP NO.: 17.055 _. , .:,.^:. .... 21831 Barton Road O jGrand Terrace, CA 92313 xY 00�99a22-08A1 F SCOPE OF SERVICES Houston & Harris PGS, Inc. proposes the following phases, tasks to be completed and deliverables for this project: Phase 1— Implementation After the Standard Agreement is fully executed and all required documents received, including the payment information packet, the terms of the Agreement will begin. A kick-off meeting will be held with the City personnel and Houston & Harris team in attendance. Introductions will be made and the following Scope of Services will be discussed. At this time any questions or concerns will be addressed and the first task along with corresponding maps will be presented for completion. Houston & Harris will await the Notice to Proceed before beginning the first task. The following phases will be repeated as new tasks are presented throughout the contract. Phase 2 — Cleaning/Video Inspection — per Statement of Qualifications, Understanding of Need A standard work day consist of: Sewer Mainline Cleanino 1. Arrive at the City yard at 6:30 A.M. 2. The operator(s) will do a 'vehicle walk around safety inspection', check the fluids and equipment to be used. 3. The cleaner and video operators review the area and lines to be cleaned and inspected. 4. After filling the truck with water, the cleaner will drive to the first manhole to be cleaned. Operator will set up appropriate traffic control based on location and W.A.T.C.H. Manual. 5. Before opening the manhole the operator will use a gas detector to check for any hazardous gas that may be present. 6. Once gases have been monitored and deemed safe, he will remove the manhole cover, select the appropriate nozzle and skid for the pipe size and lower the nozzle into the upstream portion of the pipe. 7. The operator will increase the water pressure, as necessary to propel the nozzle and hose forward. Depending on the distance from manhole to manhole the operator will overlap the upstream manhole by a distance of 10 feet to ensure no debris is left in the pipe or invert of the upstream manhole. 8. Once the nozzle has reached the upstream manhole plus 10 feet, the operator will reduce the water pressure and begin the retrieval at a rate no more than 3 feet per second. Any debris in the City of Santa Ana Closed Circuit Television (CCTV) Inspection of Sanitary Sewers RFP N0.: 17.055 Py'"\ 21831 Barton Road Grand Terrace, CA 92313 909.422.89 JBIBi F r. CA #118416 �� SCOPE OF SERVICES line will be brought back and vacuumed up by the vacuum system on the truck at the downstream manhole. 9. After completion of the cleaning, the operator will replace the manhole cover, retrieve traffic control items and continuing to the next manhole using the same steps, 4 - 9. 10. Once a line is cleaned, video inspection occurs with 24 hours. 11. When the cleaning truck is full of debris, the H & H Project Manager will notify OCSD and schedule a time for the disposal of the debris. Sewer Mainline Video Inspections 1. Arrive at the City yard at 6:30 A.M. 2. The operator(s) will do a 'vehicle walk around safety inspection', check the fluids and equipment to be used. 3. The cleaner and video operators review the area and lines to be cleaned and video inspected. 4. Arriving at the manhole, the video Operator will set up appropriate traffic control based on location and W.A.T.C.H. Manual. 5. Before opening the manhole, the operator will use a gas detector to check for any hazardous gas that may be present. 6. Once gases have been monitored and deemed safe, the operator will remove the manhole cover. 7. Video inspection will be done using WinCan software. 8. The inspection will begin by recording with the view looking from street level down the manhole. Video recording will be uninterrupted until the completion of the inspection at the next manhole. Pipeline information will be displayed on the video at the start of each run per the specifications. A running screen will be on the video showing M/H to M/H, pipe size, pipe type, date and time. 9. The footage will be onscreen at all time showing the footage from the manhole to the cameras location in the pipe. 10. The pipeline section information will be displayed on screen and the operator will do a voice over at the start and end of each section information. 11. The camera will stop at all laterals, infiltration, cracks, deflected joints, misalignment and other conditions or data pertinent to the condition of the pipe. All defects shall be rated/scored and logged in accordance with NASSCO guidelines. If the camera is unable to complete a pipe section, the operator will do a reverse set up from the next manhole. City of Santa Ana Closed Circuit Television (CCN) Inspection of Sanitary Sewers....,._ RFP NO.: 17.555 at i DU TON xxa,: 21831 Barton Road Grand Terrace, CA 92313 9O C=tJf42U841 F SCOPE OF SERVICES 12. If a grade 5 condition is found, the camera operator will contract the City's project manager with the Manhole(s) number and iWater I.D. 13. If any discrepancies are found on the City maps or infraMap software, H & H operator will promptly notify the City's project manager. 14. Upon completion of each run, the manhole cover is replaced, traffic control items are retrieved and the truck moves on to the next manhole, using steps 4 —14. 15. At the end of the working day, or as requested by the City, we will synchronize the data collected from the City provided PC tablet to the City computer in the city yard. 16. As required, all traffic control will be done by Houston & Harris per the W.A.T.C,H. manual. Residential streets will be done using standard traffic control. Low traffic volume on arterial streets will be done during daytime off peak traffic hours. High traffic volume on arterial streets will be done at night. The City's project manager will be informed whenever night time work is scheduled. 17. At the end of each City assigned task, Houston & Harris will submit a hard drive with all the video and WinCan data base with PDF files and Jpegs. The operator will use the tablet with infraMAP supplied by the city to record the location. Sewer Manhole Inspections The manhole inspection will be completed as per the above Sewer Mainline Video Inspection procedure with the following exceptions: 1. All manhole inspection will be done in MACP level 1 format. 2. Any defect will be detailed using MACP coding. 3. A minimum of 3 digital pictures will be provided looking down the manhole. 4. A measurement from the top of the manhole to the bottom of the sewer channel will be included in the report. The measurement will be done in inches. 5. At the completion of a section or task of manhole inspections, a hard drive will be provided to the City. Sewer Lateral Inspections The lateral inspections will be completed as per the above Sewer Mainline Video Inspection procedure with the following exceptions: 1. All sewer lateral inspections will be done using LACP format. City of Santa Ana Closed Circuit Television (CCN) Inspection of Sanitary Sewers ................ RFP NO.: 17.055 -- -. 21831 Barton Road Grand Terrace, CA 92313 '`''�` 989-022.89n-�7rm�.c�Iplry', r�1�p E .. CA #884111 SCOPE OF SERVICES 2. Lateral inspections will be done at a speed no greater than 20 feet per minute. Phase 3 — Deliverables Every inspected line segment is reviewed by our Quality Control Department. We have a dedicated full- time NASSCO PACP Certified Quality Control technician who ensures every video inspection meets our stringent standards. Houston & Harris' Quality Control procedure 1. At the end of each working day our video operator turns in a digital hard drive to our QC Department for review. 2. All data entered in the database is checked for accuracy. The data is compared to the City's map and to an Excel spreadsheet supplied by the City, which includes all line segments for the entire sewer system. During this process wash logs checked and cross referenced with the data provided by the City to ensure all information is accurate. 3. Once data has been reviewed for accuracy our QC technician will view each video in its entirety. The recorded video will be checked for quality and audio will be checked it is free from electrical interference, feedback, hum, and background noise. The recorded video must be clear, free of distortion and interference. If the video is deemed to be of poor quality due to interference, feedback, etc. or the line needs to be re -cleaned, it will be re -inspected and/or re -cleaned and re- inspected at no cost to the City. 4. During the QC process all lines are reviewed for proper logging of each defect. All defects must be accurately coded using NASSCO's Pipeline Assessment Certification Program. If, during the QC process, the line is determined to be unsatisfactory, the line is rejected and re -inspected at no cost to the City. 5. Once the lines have passed the QC process, the data is backed up on multiple hard drives to ensure no information is lost if the working hard drive should fail. 6. All line segments will be logged on an Excel spreadsheet for billing purposes. This would include all video and wash data. The spreadsheet also allows us to track the current task and to view any past tasks up to five (5) years prior. The following 4 -step process is completed prior to delivering data to the City: 1, Breaking down the current task into folders with unique database numbers which are provided by the City. Each folder will contain subfolders with the following data: WMV Videos, Jpegs, (1) Microsoft Access Database (MDB) and Electronic Reports PDF). City of Santa Ana Closed Circuit Television (CCN) Inspection of Sanitary Beware_._ RFP No.: 17-055 1 21831 Barton Road Grand Terrace, CA 92313 90M.422A841 F .a C SCOPE OF SERVICES 2. The Microsoft Access Database (MDB) will be 'cleaned up." All blank and empty spaces within the data base will be eliminated to ensure proper implementation into the City's GIS System. 3. Print out hard copy reports, along with a summary report for each line segment. This summary report includes the operator, date, from/to manhole numbers, pipe size, material and length inspected, During this process, a PDF report is generated for pipe segment that was inspected. 4. Convert all MPEG Videos to WMV (Windows Media Video). This ensures the City's specs are met. During this process, the original video size will be reduced by about 40% of the original size, while still providing a high quality video. The digital media delivered to the City will be labeled with the following information: Street name or location Date of inspection Contractor name Video technician name Pipe size, material and total length The City designated start and ending manhole numbers Direction of inspection Data base number NASSCO rating scores Observation, comments, lateral references with footage and video clock Pipe line segment using iWater ID Each data base will have run numbers in sequential order starting with one (1) Once completed, all data (including WMV Videos and Jpegs, Microsoft Access Database and Electronic Reports) will be downloaded to a USB 3.0 External Hard Drive and delivered to the City within 15 calendar days of the video inspection. Scheduling Based on the assigned tasks of varying footage totals, Houston & Harris PCS, Inc. will adhere to the following procedure: Upon receipt of assigned task, Houston & Harris will begin cleaning and video inspection within five (5) working days. Once started, we will be onsite Monday through Friday from 7:00 AM until 3:30 PM daily until the task is completed and will follow the cleaning and video inspection procedure as set forth above in Phase 2 and Phase 3. To complete the yearly assigned footage and allow for a smooth transition from one task to the next, we offer the following suggestion: Houston & Harris averages between 3,200 and 3,500 LF of cleaning and video inspection per day. Using these figures and based on the size of the task presented, the number of days can be estimated City of Santa Ana Closed Circuit Television (CCN) Inspection of Sanitary Sewers_,_. RFP NO.: 17-055 r:-�`�; 21831 Barton Road Grand Terrace, CA 92313 909-422.89={k' 061 F `� CA #8841 -LLQ} SCOPE OF SERVICES from the beginning of one task until the next task will need to be issued. For example, if a new task has 80,000 LF and it is divided by 3,200 LF per day, it would take roughly 25 working days to complete. Therefore, the City could anticipate the need for the next assigned task in approximately 5 weeks. The scheduling of operators and equipment for a task would be determined by the task size, pipe size and if the City is requiring the task be completed in a specific time -frame. With advance notice, we have the capability to complete any task the City may present. Houston & Harris has personnel for emergency work 24(7 on-call for cleaning and video. The on-call operators and equipment can also be utilized for storm drain and overflow situations where the City may need additional manpower and equipment. Current Workload and Accommodation for This Contract Presently Houston & Harris has fourteen (14) on-going contracts. Four (4) of these will reach completion soon. Of the remaining contracts four (4) are clean and video, three (3) are cleaning contracts and three (3) are video inspection contracts. In addition to the on-going contracts we also have short-term contracts and daily work throughout the year. This work is scheduled based on the manpower and equipment required, the need of the client and our contract schedule. On-going contracts always take priority. Regarding accommodating this project, the equipment & personnel currently assigned to the existing contract would remain the same as well as the prioritized scheduling. City of Santa Ana Closed Circuit Television (CCN) Inspection of Sanitary Sewers__. RFP NO.: 17-055 f 21031. Barton Road M<s Grand Terrace, CA 02313 90 (� 0�gg•422.0841 F CERTIFICATIONS A. Non -Collusion Affidavit B. Non -Lobbying Certification C. Non -Discrimination Certification City of Santa Ana Closed Circuit Television (CCTV) Inspection of Sanitary Sewers _._. RFP NO.: 17055 ---_ 1' 21831 Barton Road ' Grand Terrace, CA 92313 CA #88 .86M,-412 F CA 118841 NON -COLLUSION AFFIDAVIT (Title 23 United States Code Section 112 and Public Contract Code Section 7106) In conformance with Title 23 United States Code Section 112 and Public Contract Code 7106 the BIDDER declares that the bid is not made in the interest of, or on behalf of, any undisclosed person, partnership, company, association, organization, or corporation; that the bid is genuine and not collusive or sham; that the BIDDER has not directly or indirectly induced or solicited any other BIDDER to put in a false or sham bid, and has not directly or indirectly colluded, conspired, connived, or agreed with any BIDDER or anyone else to put in a sham bid, or that anyone shall refrain from bidding; that the BIDDER has not in any manner, directly or indirectly, sought by agreement, communication, or conference with anyone to fix the bid price of the BIDDER or any other BIDDER, or to fix any overhead, profit, or cost element of the bid price, or of that of any other BIDDER, or to secure any advantage against the public body awarding the contract of anyone interested in the proposed contract; that all statements contained in the bid are true; and, further, that the BIDDER has not, directly or indirectly, submitted his or her bid price or any breakdown thereof, or the contents thereof, or divulged information or data relative thereto, or paid, and will not pay, any fee to any corporation, partnership, company association, organization, bid depository, or to any member or agent thereof to effectuate a collusive or sham bid. Note: The above Non -collusion Affidavit is part of the Proposal. BIDDERS are cautioned that making a false certification may subject the certifier to criminal prosecution. Signed State of Cal' rnia County of '&�W 0 Subscribed and sworn to f(or affirmed) before me on this 16�ay of by � P %%P�l 7_011 , proved to me on the basis of satisfac be the persono who appeared before me .1ARPREET KA ky , k9Lv- Notar Public Signature My Notary Public Seal 20 ence to Page I of I The prospective participant certifies, by signing and submitting this bid or proposal, to the best of his or her knowledge and belief, that: (1) No Federal appropriated funds have been paid or will be paid, by or on behalf of the undersigned, to any person for influencing or attempting to influence an officer or employee of any Federal agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with the awarding of any Federal contract, the making of any Federal grant, the making of any Federal loan, the entering into of any cooperative agreement, and the extension, continuation, renewal, amendment, or modification of any Federal contract, grant, loan, or cooperative agreement. (2) If any funds other than Federal appropriated funds have been paid or will be paid to any person for influencing or attempting to influence an officer or employee of any Federal agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with this Federal contract, grant, loan, or cooperative agreement, the undersigned shall complete and submit Standard Form -LLL, "Disclosure of Lobbying Activities," in conformance with its instructions. This certification is a material representation of fact upon which reliance was placed when this transaction was made or entered into. Submission of this certification is a prerequisite for making or entering into this transaction imposed by Section 1352, Title 31, U.S. Code. Any person who fails to file the required certification shall be subject to a civil penalty of not less than $10,000 and not more than $100,000 for each such failure. The prospective participant also agrees by submitting his or her bid or proposal that he or she shall require that the language of this certification be included in all lower tier subcontracts, which exceed $100,000 and that all such subrecipients shall certify and disclose accordingly. Signed:y� e� / Title: President Firm: Houston & Harris PCS, Inc. Date: June 19, 2017 cfJlb44 Page t of t NON-DISCRIMINATION CERTIFICATION The undersigned consultant or corporate officer, during the performance of this contract, certifies as follows: 1. The Consultant shall not discriminate against any employee or applicant for employment because of race, color, religion, sex, or national origin. The Consultant shall take affirmative action to ensure that applicants are employed, and that employees are treated during employment without, regard to their race, color, religion, sex, or national origin. Such action shall include, but not be limited to, the following: employment, upgrading, demotion, or transfer; recruitment or recruitment advertising; layoff or termination; rates of pay or other forms of compensation; and selection for training, including apprenticeship. The Consultant agrees to post in conspicuous places, available to employees and applicants for employment, notices to be provided setting forth the provisions of this nondiscrimination clause. 2. The Consultant shall, in all solicitations or advertisements for employees placed by or on behalf of the Consultant, state that all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, or national origin. 3. The Consultant shall send to each labor union or representative of workers with which he/she has a collective bargaining agreement or other contract or understanding, a notice to be provided advising the said labor union or workers' representatives of the Consultant's commitments under this section, and shall post copies of the notice in conspicuous places available to employees and applicants for employment. 4. The Consultant shall comply with all provisions of Executive Order 11246 of September 24, 1965, and of the rules, regulations, and relevant orders of the Secretary of Labor. 5. The Consultant shall furnish all information and reports required by Executive Order 11246 of September 24, 1965, and by rules, regulations, and orders of the Secretary of Labor, or pursuant thereto, and will permit access to his/her books, records, and accounts by the administering agency and the Secretary of Labor for purposes of investigation, to ascertain compliance with such rules, regulations, and orders. 6. In the event of the Consultant's non-compliance with the nondiscrimination clauses of this contract or with any of the said rules, regulations, or orders, the contract may be canceled, terminated, or suspended in whole or in part and the Consultant may be declared ineligible for further Government contracts or federally assisted construction contracts in accordance with procedures authorized in Execution Order 11246 of September 24, 1965, and such other sanctions may be imposed and remedies invoked as provided in Executive Order 11246 of September 24, 1965, or by rule, regulations, or order of the Secretary of Labor, or as otherwise provided by law. 50-46 Page 1 oft The Consultant shall include the portion of the sentence immediately preceding paragraph (1) and the provisions of paragraphs (1) through (7) in every subcontract or purchase order unless exempted by rules, regulations, or orders of the Secretary of Labor issued pursuant to Section 204 of Executive Order 11246 of September 24, 1965, so that such provisions will be binding upon each subcontract or purchase order as the administering agency may direct as means of enforcing such provisions, including sanctions for noncompliance; provided, however, that in the event the Consultant becomes involved in, or is threatened with, litigation with a subconsultant or vendor as a result of such direction by the administering agency, the Consultant may request that the United States enter into such litigation to protect the interests of the United States. 8. Pursuant to California Labor Code Section 1735, as added by Chapter 643 Stats. 1939, and as amended, no discrimination shall be made in the employment of persons upon public works because of race, religious creed, color, national origin, ancestry, physical handicaps, mental condition, marital status, or sex of such persons, except as provided in Section 1420, and any consultant of public works violating this Section is subject to all the penalties imposed for a violation of the Chapter. Signed: 1 u J fir, w Title: President Firm: Houston & Harris PCS, fro. Date: June 19, 2017 446 Page 2 of 2 ATTACHMENTS A. Organization Chart B. Resumes C. Participation Percentage of Individual Team Members City of Santa Ana Closed Circuit Television (CCN) Inspection of sanitary Sewers RFP NO.; 17-055 - —� ,. 21639 Barton Road Grand Terrace, CA 92313 f CA 88 -tiY�y(3 41 P CA #8341 #8841&31 | d0 ©� 2 R�*; � � /\ f& 2 \ 7 $. ƒ2 a. ».: L E CLCo — \ \ ƒ ?m~ . c |�0 § \/� o «± | d0 ©� 2 R�*; � � /\ f& 2 \ 7 $. ƒ2 a. | d0 ©� 2 R�*; � TEAM MEMBER Pamela Houston — President Over 40 years of work experience in office management and accounting, with over 29 of those years in the wastewater industry. Holds a Bachelor's degree in Office Administration. Integral in building and implementing company's organizational mission, goals, and image to ensure success. Well versed in contract management, human resources, and professional development. Driven to maintain business vision. Responsibilities Oversee daily organizational operations Review and Approval of Contracts, Loans, Leases, Capital Purchases and Insurance Develop Occupational Safety and Safe Work Practices Develop Work Plans and Schedules using Standardized Processes Monitor Compliance with Federal and State Statutes Oversee All Aspects of Financial Reporting including Sales, Costs, Expenses and Profits Ensure Maximum Organizational Potential through Customer Satisfaction Evaluate Organizational Performance Monitor Cash Flow and Operational Expenses City of Santa Ana Closed Circuit Television (CCTV) Inspection of Sanitary Sewers_., _ RFP NO.: 17-055 _ _._.. 21931 Barton Road Grand Terrace, CA 92313 CA #8841 y(y�§41 F TPik IC�i. Larry Houston - Project Manager Over 30 years of work experience in the construction and wastewater industries. Principal contracting experience includes sewer, water line, and other pipeline systems, grading, trenching, paving and surfacing, and related cement and concrete work. Responsibilities Oversees Daily Field Operations Conducts Site Reconnaissance Liaison on Municipal Contracts Vector and Video Inspection Training Participates in Capital Investment Process Participates in Contract Bidding Process Certifications and Licenses California Class A Commercial Driver's License California Contractors License A- General Engineering, C-61 - Specialty, D -38 -Sand and Water Blasting Hazwoper Certified NASSCO Certified Confined Space Entry - Operations/Rescue Certified CPR/First Aid Certified Traffic Control and Flagger Certified City of Santa Ana Closed Circuit Television (CCTV) Inspection of Sanitary Sewers._, RFP NO.: 17-055 21631 Darien Road TON xas Grand Terrace, CA 92313 CA 884'I� d�41 F HAMINAM40W Steve Douros —Assistant Project Manager In excess of 40 years of work experience in the wastewater industry including background with both cleaning and video inspection of sewer and water lines in addition to retail sales knowledge of all sewer industry related equipment. Attended Saddleback College Management School. Responsibilities Assists in Overseeing Field Operation Liaison on Municipal Contracts Contract and Special Project Estimator Conducts Site Reconnaissance Vector and Video Inspection Training Certifications and Licenses California Class B Driver's License NASSCO Certified Confined Space Entry — Operations/Rescue Certified CPR/First Aid Certified Traffic Control and Flagger Certified City of Santa Ana Closed Circuit Television (CCTV) Inspection of Sanitary Sewers RFP NO.: V-055 --- �,* 21831 Barton Road Grand Terrace, CA 92313 YOUAR,o„� 909-422yx,+,� Al F �.-...... CA #884 'd TEAM MEMBERS Bryan Cortez— Quality Control Technician 13 years of work experience in the wastewater CCTV industry. Detail oriented and excels in quality control with driven concentration skills, Knowledge of requirements of individual contracts and ensures these requirements are being met. Knows NASSCO Coding. Attended Crafton Hills College. Responsibilities Ensure all video data is correct, accurate, and done specifically to the requirements of each contract Certifies quality of CCTV video and audio is free of distortion, humming, or any interference Confirm all inspected pipe has been coded according to NASSCO'S Pipeline Assessment Certification Program Report all unacceptable inspected segments to IT Manager immediately for review Prepare final report for IT Manager when all video has passed quality assurance and backed up on multiple hard drives Ensures all work is on time and without error Certifications NASSCO Certified TEAM MEMBERS Jeremiah Avila — Video Inspection and Vactor Operator Over 7 years work experience as CCTV video inspection and Vactor operator. Displays excellent operational and detail -oriented skills. Outstanding communication skills with customers and administrative staff. Troubleshooting and minor repair capabilities. California Class B Driver's License. Responsibilities Assume lead role on clean & video projects Read and comprehend client -provided maps Provide accurate, error -free video inspection for municipal contracts, engineering firms and private contractors per NASSCO PACP coding Follow all specific contract guidelines and requirements Daily synchronization of City infraMap with City software Complete all required documentation for each specific task including work orders and daily time sheets Provide excellent customer service to all clients, acting in a professional manner Troubleshoot and make minor repairs when needed Comply with all safety procedures and practices regulated by the Federal, State and Local governments Comply with all Federal and State OSHA regulations Comply with Houston & Harris Company Handbook Maintain safe accident -free driving record Certifications CA Class B Driver's License NASSCO Certified Confined Space Entry — Operations/Rescue Certified CPR/First Aid Certified Traffic Control and Flagger Certified Sample Work Experience 21831 Barton Road Grand Terrace, CA 92313 90942M 1 F CA #88416 Angel Ornelas — Video Inspection and Vactor Operator Over 15 years of work experience as CCTV video inspection and Vector operator. Displays excellent operational and detail -oriented skills. Outstanding communication skills with customers and administrative staff. Troubleshooting and minor repair capabilities. California Class B Driver's License. Resoonsibilities Assume lead role on clean & video projects Read and comprehend client -provided maps Provide accurate, error -free video inspection for municipal contracts, engineering firms and private contractors per NASSCO PACP coding Follow all specific contract guidelines and requirements Daily synchronization of City infraMap with City software Complete all required documentation for each specific task including work orders and daily time sheets Provide excellent customer service to all clients, acting in a professional manner Troubleshoot and make minor repairs when needed Comply with all safety procedures and practices regulated by the Federal, State and Local governments Comply with all Federal and State OSHA regulations Comply with Houston & Harris Company Handbook Maintain safe accident -free driving record Certifications CA Class B Driver's License NASSCO Certified Confined Space Entry — Operations/Rescue Certified CPR/First Aid Certified Traffic Control and Flagger Certified Sample Work Experience City of Santa Ana — Clean and Video contract City of Santa Ana Closed Circuit Television (CCTV) Inspection of Sanitary_ Sewers_.... _.. RFP NO.: 17.055 21831 Barton Road Grand Terrace, CA 92313 _"" 98912289 1 F CA #88416 ff Ili Ii Juan Chavez— Vector Operator Over 12 years of work experience as Vector combination cleaning unit operator, Principal work experience includes ability to read city maps, operate Vector unit, utilize appropriate nozzle and determine most efficient approach to cleaning specific sewer lines, storm drain lines, water lines, tanks, culverts, wet wells, etc. Responsibilities Clean to facilitate sewer lines, storm drain lines, water lines, wet wells, culverts, etc. Perform hydro -excavating with accuracy in regards to location and depth Ability to read and comprehend client -provided maps Follow all specific contract guidelines and requirements Complete all required documentation including but not limited to daily cleaning logs, work orders and daily time sheets Provide excellent customer service to all clients, acting in a professional manner Provide troubleshooting and minor repairs when needed Comply with all safety procedures and practices regulated by the Federal, State and Local governments Comply with all Federal and State OSHA regulations Comply with Houston & Harris Company Handbook Maintain safe accident -free driving record Certifications CA Class B Driver's License Confined Space Entry-- Operations/Rescue Certified CPR/First Aid Certified Traffic Control and Flagger Certified Sample Work Experience City of Buena Park — Clean and Video — completed Oct., 2016 $100,000. City of Santa Ana Closed Circuit Television (CCTV) Inspection of Sanitary Servers ,. _ ,_... _..... _. RFP NO.: 17-055 ---- -- -'-"^^�; 21831 Barton Road Grand Terrace, CA 92313 909-422.89�? 1 F CA ti88416 3tg A Juan Machain — Vector Operator Over 11 years of work experience as Vector combination cleaning unit operator. Principal work experience includes ability to read city maps, operate Vector unit, utilize appropriate nozzle and determine most efficient approach to cleaning specific sewer lines, storm drain lines, water lines, tanks, culverts, wet wells, etc. Bi -lingual Spanish and English. Responsibilities Clean to facilitate sewer lines, storm drain lines, water lines, wet wells, culverts, etc. Perform hydro -excavating with accuracy in regards to location and depth Ability to read and comprehend client -provided maps Follow all specific contract guidelines and requirements Complete all required documentation including but not limited to daily cleaning logs, work orders and daily time sheets Provide excellent customer service to all clients, acting in a professional manner Provide troubleshooting and minor repairs when needed Comply with all safety procedures and practices regulated by the Federal, State and Local governments Comply with all Federal and State OSHA regulations Comply with Houston & Harris Company Handbook Maintain safe accident -free driving record Certifications CA Class B Driver's License Confined Space Entry— Operations/Rescue Certified CPR/First Aid Certified Traffic Control and Flagger Certified Sample Work Experience City of Santa Ana -- Clean and Video — completed Oct., 2016 $400,000. Elizabeth Butler— Office Manager Over 25 years of work experience in accounting and office administration. Principal work experience in office management, human resources, accounting, and computer software. Emphasis in accounts receivable, accounts payable, and contract tracking. Responsibilities Oversee daily office operations Ensure communication between office and field staff Process account data, including bank transactions and reconciliation Monitor contract progress for billing purposes Establish policies and procedures to ensure compliance with Generally Acceptable Accounting Principles Prepare financial reports Communicate with insurance brokers and ensure appropriate coverage meeting contract and organizational requirements Provide professional development, as needed, to ensure staff are informed of billing requirements Monitor bid preparation and oversee all aspects of bid timelines Communicate with customers to provide quote information as well as ensure customer satisfaction Supervise and evaluate assigned staff — assistant office personnel and Payroll/Human Resource Administrator Certifications Post -secondary coursework in accounting and computer programs. City of Sauta Ana Closed Circuit Television (CCTV) Inspection of Sanitary Servers RFP NO.: 17-055 -- _ ,✓ 21831 Barton Road. Grand Terrace, CA 92313 s _ 909422-8 2jtjPL8j41 F CAit8841 IIII A1LY, Iiv, 1:4IT, 1 4 Shivon Constantine — Payroll and Human Resources Over 15 years work experience in the payroll and human resources field. Principal work experience includes weekly corporate payroll, Prevailing Wage computation, documentation and DIR reporting, all aspects of human resources including benefits, insurances, retirement funds and PTO (Paid Time Off). Excellent communication and counseling skills. Bachelor's Degree in Psychology from Hayward University. Responsibilities Computing and reporting weekly corporate payroll to outsourced payroll company Maintain Prevailing Wage documentation and provide DIR reporting Review all health insurance and Workmen's Compensation policies Confers with outsourced Labor Management Company regarding updating company handbook Develops hiring practices and creates job descriptions Participates in the interviewing process and assures all labor laws are obeyed Responsible for Safety Coordinator position and his/her job performance Certifications CPR1First Aid Post -secondary coursework in Prevailing Wage Payroll and Human Resources City of Santa Ana Closed Circuit Television (CCTV) inspection of sanitary servers RFP NO,: 17-055 —..'. ------ ,�'"'� , 21831 Barton Road Grand Terrace, CA 92313 Ju 909-022.8 . V V%gi F CA 88841 1-IIUMi�i� Jack Wickman — Camera Repair Technician Over 25 years work experience as an electronic and mechanical technician in the wastewater CCTV industry. Principal work experience includes repair and maintenance of video cameras, transporters and other electronic equipment. Research and development including fabrication. Extensive knowledge in the electronics field. Troubleshooting electrical malfunctions. FCC Licensed Broadcast Engineer. Training received from R S Technical Services, camera manufacturer, Responsibilities Repair and maintain all R S Technical video cameras, transporters, line locators, etc. Purchase all necessary parts to repair and maintain video and electronic equipment Troubleshoot electrical issues with various equipment and vehicles Design and fabricate equipment for special projects Certifications FCC Licensed Broadcast Engineer R S Technical Training Confined Space Entry — Operations/Rescue Certified CPR/First Aid Certified City of Santa Ana Closed Circuit Television (CCTV) inspection of Sanitary Sewers RFP NO.: 17.055 ,. .... -- „r`<4, 21831 Barton (toad IN J? MON Grand Terrace, CA 92313 909.422.8�° `}�Qb1 F CA #8841 Robert Hillman — Safety Coordinator Three years' work experience in all aspects of corporate safety program. Develops safety practices, assures compliance with Federal, State and Local safety regulations and Federal and State OSHA requirements, conducts safety meetings, procurement of safety equipment and supplies. Heavy equipment operator. Associates degree Grossmont Junior College, Responsibilities Maintain company and individual employee safety records Develop safety practices Ensure compliance with Federal, State and Local safety regulations Ensure compliance with Federal and State OSHA requirements Conduct new hire safety orientation and issue company safety bags Conduct tailgate safety meetings bi-weekly Conduct bi-annual company safety meetings Investigate and recommend new safety equipment Purchase and stock all required employee safety gear Schedule in-house safety training classes for employees -- CPR/First Aid, Confined Space Entry — Operations/Rescue, Traffic Control and Flagger Maintain vehicle safety records Certifications Confined Space Entry — Operations/Rescue Certified CPR/First Aid Certified Traffic Control and Flagger Certified Cal OSHA Compliancy Course City or Santa Ana Closed Circnit'relevision (CCTV) Inspection of Sanitary Sewers RFA NO.: 17-055 21831 Barton Road �' TON Grand Terrace, CA 92313 ecs.:c ._ 999.0.22.BY&Pi 1 F .. u .��' CA #8841V. PERCENTAGE OF DEVOTED TIME FOR EACH KEY PERSONNEL Team Members Responsibility % of Devoted, Time Larry Houston Project Manager Reconnaissance and Mapping Scheduling/Traffic Control Project Meetings Sergio Mora IT Manager Data Processing Quality Control Management Deliverables Bryan Cortez Quality Control Technician QC All Data Elizabeth Butler Office Manager Contract Tracking Invoicing Shivon Constantine Payroll Administrator Payroll DIR Reporting Jack Wickman Camera Repair Technician Camera Repair and Maintenance Bob Hillman Safety Coordinator Safety Meetings Safety Inspections Juan Machain/ Vector Operator Juan Chavez Hydrowashing Daily Cleaning Spreadsheet/Log Synchronization of City infraMap Angel Ornelas/ Video Operator Jeremy Avila Video Inspection Daily Inspection Spreadsheet/Log Synchronization of City infraMap City of Santa Ana Closed Circuit Television (CCTV) Inspection of Sanitary Sewers............ RFP NO.: 17.055 21831 Barton Road Grand Terrace, CA 92313 909422-80flKh41 F ,..... ., s% `. CA#0841 *J 4 40% 30% 30% 20% 20%c 15% 10% 100% 100% MAYOR Miguel A. Pulido MAYOR PRO TEM Michele Martinez COUNCILMEMBERS P. David Benavides Vicente Sarmiento Jose Solorlo Sal Theism Juan Villages May 26, 2017 � � _ 1110WI QOXi01[19 220 S. Daisy Ave. Santa Ana, CA 92703 714-647.3320 wWwsanta•ana.erg INTERIM CITY MANAGER Cynthia J. Kurtz CITY ATTORNEY Sonia R. Carvalho CLERK OF THE COUNCIL Maria D. Huizar SUBJECT: RFP# 17.055: Closed Circuit Television Inspection of Sanitary Sewers The following changes/clarifications have been made to the request for proposal of the subject project: PREVAILING WAGE REQUIREMENTS The Contractor is aware of the requirements of California Labor Code Section 1720, et seq., and 1770, et seq., as well as California Code of Regulations, Title 8, Section 16000, et seq., ('Prevailing Wage Laws'), which require the payment of prevailing wage rates and the performance of other requirements on "public works" and "maintenance" projects. Since the Services are being performed as part of an applicable "public works" or "maintenance" project, as defined by the Prevailing Wage laws, and if the total compensation is $1,000 or more, Contractor agrees to fully comply with such Prevailing Wage Laws. Contractor shall make copies of the prevailing rates of per diem wages for each craft, classification or type of worker needed to execute the Services available to interested parties upon request, and shall post copies at the Contractor's principal place of business and at the project site. Contractor shall defend, indemnify and hold the City, its elected officials, officers, employees and agents free and harmless from any claim or liability arising out of any failure or alleged failure to comply with the Prevailing Wage Laws. All contractors bidding shall register with the Department of Industrial Relations (DIR) at: http://www.dir.ca.gov/Publie-Works/PublioWorks.html All other terms and conditions remain the same. FOR THE CITY OF SANTA ANA Rodolfo Rosas, P.E. Senior Civil Engineer SANTA ANA CITY COUNCIL Miguel A- Purido t Sal Tnapro i Vincent F_Sarmiento i M,hele MwW. 1 Aagd,u ANe '. i P. Nand 6anamde8 Roman Reyna Mayor ! Mayor Pro Tem Wartl6 Ward ak�d1 Ward3 I Ward4 i Wa,dS bl%II d SaaMa.ane brq t y`Tina p{q( sgnla-pn0 / i V.Aa@ti2nlO P(iSBNa-dnd ol9 RR-Vn� Wama 010 MAYOR Miguel A. Pulido MAYOR PRO TEM Michele Martinez COUNCILMEMBERS P. David Benavides Vicente Sarmiento Jose Solorio Sal Tnajero Juan Villegas June 14, 2017 ADDENDUM NO. TWO CITY OF SANTA ANA 220 S. Daisy Ave., M-85 Santa Ana, California 92703 Mww.santa-ana.ora SUBJECT: RFP# 17-059: Closed Circuit Television Inspection of Sanitary Sewers INTERIM CITY MANAGER Cynthia J. Kurtz CITY ATTORNEY Sonia R. Carvalho CLERK OF THE COUNCIL Maria D. Huizar The following changes/clarifications have been made to the request for proposal of the subject project: 1. Question: Can you provide pipe sizes and corresponding footage amounts for the cleaning and inspection portions of this RFP? Response: Footage approximations have been provided on Exhibit "B" of the RFP, please reference page 10. Pipe sizes within the City range from 6" to 24" diameter range. This contract is for citywide inspection services, no specific areas of pipes have been identified at this time. 2. Question: Can you provide maps of the sewer lines and manholes intended to be cleaned and inspected? Response: Maps and electronic files are going to be provided to the winning vendor when the work is assigned. It can be expected that work will be assigned throughout the City. 3. Question: if maps can't be provided, can you state how many lines or feet of the project are located in easements? Response: The majority of the work occurs within City streets. Very few work occurs within City sewer easements, which are readily accessible. 4, Question: Will any of the work/traffic control fall under Cal Trans enforced roads? Response: No. SANTA ANA CITY CODUNCCIL. ' Miguel A. Puldo Michea Mart:oex vlre,leSarmiento � SQ PROM Eid,wdes Juan Villegas 8.1 Ti mero Mayor Muyar Pro T.M. Ward 2 Ward J Ward4 Wadi .5 Wald6 Dabd0,®8antaan301" mim3rinaYfai63nl& AnB_Mq vsarduml. )sapla llna.aN i¢a1Wp3)3N9a en'+_o,a tlCanamd@S.hSAdla-ana Ja rvinanasaDSania a vv sono , ni: nom--ana arm RPF 417-055 Addendum No. Two June 14, 2017 5, Question: Upon review of the specifications for RFP No. 17-055, Closed Circuit Television (CCTV) Inspection of Sanitary Sewers, I do not find any requirements for a bid bond to be submitted with our proposal. Can you please confirm? Response: A bid bond is not required. 6. Question: How will the City issue the work load? Response: Please see RPF's Scope of Work for details. 7. Question: Will we get all of the footage at the beginning? Response: No, footage will be assigned throughout the tenure of the contract. 8. Question: Will the pipe be consolidated in a specific drainage area or broken up over the city? Response: Per task deployment area will generally be in a consolidated area; overall it is city-wide. 9. Question: What software is your current CCTV contractor using to submit their data? Response: WinCan 10. Question: Is this project subject to State Prevailing Wages (it says funded with Water Enterprise Funds)? Response: Please refer to Addendum #1. 11. Question: What type of contractor's license does the City require for work within the right - of -way? Response: City business license and appropriate certification to perform sewer CCTV inspection (NASSCO), 12. Question: Is there an engineer's estimate for the annual services'? Response: No 13. Question: Can the City make available maps of sewer lines and manholes prior to submittal of proposal? R�i1a RPF #17-055 Addendum No. Two June 14, 2017 14. Question: In Attachment 1 scope of work page 4 --15: is it within 2 working days or 5 working days? It says both. Response: Attachment 1: Scope of Work, Section B. SEWER MAIN TELEVISION INSPECTION, No. 15 amended to read as follows: 15, In five (5) working days after being notified to inspect a particular section of sewer main, the Contractor shall begin CCTV inspection, and shall diligently pursue that work to completion. 15. Question: Which areas if any will require traffic control permits to be submitted? Response: All traffic control shall conform to WATCH Handbook. 16. Question: Attachment 1 scope of work page 2., section B-2, states that start of inspection will be in center of manhole, per NASSCO start of inspection is at mouth of Pipe? Please confirm whether inspections will be per NASSCO-PACP? Response: All contractors must follow NASSCO guidelines, with the exception that the start of the inspection begins at the center of the manhole. 17. Question: Attachment 1 scope of work page 2, B-2: please clarify the intent of the "reverse read out of camera distance"? Response: Please reference Scope of Work Section B.2. The appropriate phrase for your consideration, in its entirety, is: "forward and reverse readout of camera distance from referenced access hole". In other words, the net distance traveled to the point of observation; i.e. forward distance minus reverse distance yields the net distance traveled. FOR THE CITY OF SANTA ANA Rodolfo Rosas, P.E. Senior Civil Engineer z5j -169 City: Santa Ana Ilm Ston & W, k PCS, Inc. 218]19 ion ft6 y _ Grand Tante C4 92913 Te( 909 (22.8990 - n,999-422-0847 Enroll tl. li tn,iantlnanis.aom Defect Grade Description Project Typo: Task Name: City: Data: Houston & Harris Sample Work Tack 002019 Santa Ana 8190@017 Excellent Condition Minor Defects. Failure unlikley in the foreseeable future 2. Good Condition Defects that have not begun to deteriorate. Pipe unlikely to fall for at least 20 years. Fair Condition Moderate defects that will continue to deteriorate. Pipe may fall in 10.20 years. 4. Poor Condition Severe Defects that will become Grade 5 defects within the foerseeable future. Pipe will probably fall in 5.10 years Immediate Attention Defects require immediate attention- Pipe has failed or will likely fail within the next 5 years or sooner. .Mauston & Harris Sample Work 11 Page:1 Ckv: Santa Ana _ Hou t o & thills AOS, Inc. 21831 0 rton Rd. Grand Tenece, CA 92313 xxx 1'a1909 422-0990 rF,v. 909422.0941 E -moll.' f I I ou tanentlM1sms.cJm _ Inspection Report Dale P/C. No, Weather Surveyors Name IWatorl D: Section No, 8f26f2016 dry Skylar 6646 1 Certificate No. Survey cuBkomer System Center Deto Cleaned Pre -Cleaning Task Name: U314-06020850 Houston & Harris PCS, In Santa Ana 8I261201fi Jetting Task 062016 Sheet Park Usa of Sewer Sanitary Upstream MH Cleanout City Santa Ana Drainage gran Dowstream MH NOB -026 Loc. details Flow Conlrat Not Controlled Dir. of Survey Upstream Location Code Langth surveyed 326.94 it Section Length 326.94 it Purpose of Survey Maintenance Related Joint Length Year laid UladHeighl 6 M11eh Year Rehabilitated Material Concrete Pipe (non -reinforced) Tape I Media No, Lining Method Add. Intonation; 1:450 Position Code Observation Grade 0.00 AMH Downstream Manhole, Survey Begins / N08-026 08.02$ 0100 MWL Water Level, 5 %of cross sectional area y� 9.43 TFC Tap Factory Made Capped, at 10 o'clock, within 8 inches of joint: YES, 4" 11-79 TFC Tap Factory Made Capped, at 02 o'clock, within 8 inches of joint: YES, 4" " re 14.67 FL Fracture Longitudinal, at 02 o'clock, within 8 S3 inches of joint: YES 29.82 B Broken, from 02 to 04 nbfoek, within 8Inehes of S5 -�' joint: YES 14.86 FT TFC Tap Factory Made Capped, at 10 o'clock, -, �r t54.28 within 8 inches ofjoint YES, 4" �'=s {t{ TFC Tap Factory Made Capped, at 02 o'clock, , fh within 8 inches of joint: YES, 4" 89.03 TB Tap Break -In, at 10 o'clock, -, within 8 Inches of joint: YES 4" €96AN TFC 'rap Factory Made Capped, at 10 o'clock, -, 29,82 FT within 8 inches of joint: YES, 4" 98.94 TFC Tap Factory Made Capped, at 02 o'clock, •, ..3: within 8 inches of joint: YES, 4" 4 TFC Tap Factory Mado Capped, at 10 o'clock,within C�1481..207 8 Inches ofjoint: YES, 4" TFC Tap Factory Made Capped, of 02 o'clock, -, within 8 Inches of joint: YES, 4" 219.01 FT •' 181.09 TFC Tap Factory Made Capped, at 10 o'clock,-, t-'. within.8 Inches of Chi: YES, 4" 183.64 TFC Tap Factory Made Capped, at 02 o'clock, within 8 inches ofjoint YES, 4" 288.43 FT Houston & Harris Sample Work It Page: 2 2FgJ%J"` City: Santa Ana Houston B Harris Sample Work II Page;.3 Housf &Herts POs, Inc, 21661 a on Rd, t _ GredT .C'A 9261.1 axaa v?.=, — 09 422-8900 F01: 900422-00411 Email: Infofalausionnndlranls,com Inspection Report Data: (Water ID: Weather: Operator: Section No: Task Name: 0126/2016 6648 Dry Skylar t Task082018 Street Nemo: Pipe Materiel: Pipe Shape: Pipe Size: Upstream MH: Downtream MW: Park onerete Pipe (nomrelnf Circular 6inch Cleanout NOB -026 1:450 Position Code Observation Rate j{{55 4.'. 219.01 FC Fracture. Circumferential, from 12 to 12 o'clock, 82 within 8 inches of joint: YES 25.92 TFC Tap Factory Made Capped, at 10 o'clock, -, within 8 inches of joint: YES, 4", 4" 28.59 TFC Tap Factory Made Capped, at 02 o'clock, -, within 8 inches of joint: YES, 4" 268.47 TFC Tap Factory Made Capped, at 10 o'clock, -, within S Inches ofjoint; YES, 4" 4" 271,04 TFC Tap Factory Made Capped, at 02 o'clock, -, within 6 Inches of joint YES, 4" 288.43 FM Fracture Multlple, from 09 to 04 o'clock, within 8 84 I= inches of joint: YES j 326.88 DSGV Deposits Settled Gravel, 90 %of cross sectional Nil 5 area, from 02 to 10 o'clock, , within fl inches of [eatto joint: YES 326.04 ACOM Cleanout Mainline/Cleanout OSR SPR IaPR OPa SPR( Nona OPRI .��-5141-�� _Q_M1tR 510U � 14 6 19 3.5 5 a.fl Houston B Harris Sample Work II Page;.3 _ -� Hnustnn&H sPC51nC 21821 aanon red 6rond Te reca CA 92513 To 999922ieco Fe"984 4120841 City: I Street: I Date: IWater 10: ISection No: Photo: Cleanout-N08-026.8262016-0.104856.JPG OFT, Water Level, 5 %of cross sectional area Photo: Cleanout-N08-026.8262016-14.865-105032.JPG 14.86FT, Fracture Longitudinal, 2t 02 o'clock, within 8 inches of joint: VES A Harris Bnmofn Work 11 P.eoe• A 4 04 -66 aass 8@ a° Hou t n B Hdrrk PGS Inc. 21631 B to so Grard . CA 9 913 TO......... —= Fax: 909422009/ F City: Streak Date: iWater 10. Section No Santa Ana I Park 812612016 _ 6646 1 Photo: CleanouLN08.026-8262016.29.8185-105152.JPG 29.82FT, Broken, from 02 to 04 o'clock, within 8 inches ofjcint: YES Photo: Claanout-NO8-026-8262016-219.0089-110918.JPG 219.01 FT, Fracture Circumferential, from 12 to 12 o'clock, within 8 inches of joint: YES nmial.a R H."is S.rnnl. WeM< 11 Pau.: h Inspection photos Date a Hnoston 8 Hurn. nf$ Inc. 21831'or'r" Rd Gronl Temacn OA 02313 TO 90V_""_8.. 09 A22 890 Pe: 900922.0841 0.mvi n n1n, Nnnm,invtln.nm Inspection photos Date a k 1�3L� AT ,11 D$ 5 £ � d< a h°OSG 08 26 P � 6ceD288 �#3 ECA �3 IS t i 1 f } em �s i, r 'tr Ta a ztu sus � .. •., 13 SDb:�A ` 3Q18 tib-dG' n t°'��`t`d #�?�n.. ]29.91 Et Houston & Harris Sample Work 11 Page; 6 ROM Cit : Santa Ana Houst n S H oris POs; Inc. 21831 B dmi Rd 5} ©.an I T a CA 92313 ia1.909 422.6990 q� Fax 909 4220891 Frt,efc,n! hc.tor.rdhnrrla.aom Inspection Report Data RIO. No, Weather Surveyor's Name IWatar ID: Section No. iZlD2016 Dry Jerry 7038 2 Certificate Ro. Survey customer System Owner Date Cleaned Pre -Cleaning Task Name: U-21 3-1 6 61 9 Houston & Harris PCS, In City of Santa Ana 12f712016 Jetting Task 062016 Street Segorstrom Ave Uso of Sewer Sanitary Upstream MH �w Pont City Santa Ana Drainage Area. Deanneam MH P08-018 Lac. details Flow Control Not Controlled Dir, of Survey Downstream Location Code Length surveyed 260.83. it Section Length 260.63 it Purpose of Survey Routine Assossmeot Joint Length Year Laid Oia./Height 8 inch Year Rehabilitated Material Vitrified Clay Pipe Tape I Media No, Lining Method Add. Information: 1:630 Position Code Observation Grade gl� h % 0.00 AMH Upstream Manhole, Survey Begins f P08-020 0.00 MWL Water Level, 5 %of cross sectional area 0 FT -_ 1.45 CM Crack Multiple, from 08 to Qi o clock, within 8 83 inches of jaunt YES ' 8.91 CM Crack Multiple, from 12 to 03 o'clock, within 8 S3 -inches of joint: YES �R 1269 DAE Deposits Attached Encrustation, 5 %of cross M 2 ` sectional area, from 11 to 04 o'clock, , within 8 1 A FT inches ofjolnt YES (� .57.12 S1 DAE Deposits. Attached Encrustation, 5 %of cross M 2 sectional area, from 08 to 04 o'clock, ,within 0 i inches of foinh YES, Start l At Joints 6p 51 IR Infiltration Runner, at 12 o'clock, within 8 inches M 4 ofjonV, YES Ai ,. 6245 F1 DAE Deposits Attached Encrustation, 5 %of cross M 2 �.- sectional area, from 08 to 04 o'clock., , within 8 Inches ofjoint: YES, Finish 8.91 FT (' 62.45 S2 MWL.S Water Level, Sag In pipe, 55 %of cross sectional 34 I area, Start 96.53 F2 hJWLS Water Level, Sag In pipe, 55 °Icor cross sectional S4 area, Finish k-� 125,48 S3 DAE Deposits Attached Encrustation, 5 °loaf cross M 2 ep sectional area, from 09 to 03 o'clock, , within 8 inches of joint: YES, Start I At Joints 132.35 P3 AAE Deposits Attached Encrustation, 5 %of crass M 2 -,_ X249 FT area, from 00 to 03 o'clock, , within 8 Inches of joint: YES, Rush 228.20 MWL Water Level, 25 %of cross sectional area 260.63 AMH Downstream Manhole, Survey Ends / P08-020 q8-01, 57.12 FT 4SR owuPR MFlft ePR aPRI Mir, OPRI M1]32 4123 5} 10 44 3.7a 2.5 d.36 Houston & Harris Sample Work N Page'7 M42 -� Ho I &N I PCS, Inc. t 2fORl aorta Rtl. t5 A� Ga tliertaco 9c Tol, BOB d22 .0 0090 �, - F 80942208d1 ---, Inspection photos City: Strooi; Oate: ,Wateric) Secllon No: Photo: P08-020-PO8-018-1272016-0-110514.JPG OFT, Water Levet, 5 %of cross sectional area Photo: POS-020-PO8-018-1272016-1.4523-110550,JPG 1.45FT, Crack Multiple, from 08 to 04 o'clock, within 8 inches of Joint: YES 2.%Xjbta O Gra Itl T 22-a 929tH i' ti^s" Tel. 909 425 8900 Fo909400di 0 FinaIL n(n�Fo,wlnnanA arntmm City: Street: Date: (Water ID: Section Na: Ranter Ana Secerstrom Ave 121712016 1 7038 1 2 Photo: P08-020•P08-018.1272010-8.9072-110637.JPG 8.91FT, Crack Multiple, from 12 to 03 o'clock, within 8 inches of joint: YES Photo: P08,020 -P08-018 1272016-12.4895-110715.JPG 12.49FT, Deposits Attached Encrustation, 5 %of cross sectional area, from 11 to 04 o'clock, , within D inches of joint: YES ftj M s"H°^�, Holmd 8 arcs nc. 218919oHon i 9 Gard 7 n 9231) 42 -8 TO, 909 -422-8990 Fax, 009 d22 -9!]Q1 .r E,sar rdoliou mnmrdhenls.Com Inspection photos My: Street: Dale: IWater lD: Soct*n We Santa Ana Seas stroln Ave 1217/2016 7038 _ 2 Photo: P06-020-P08-018-1272018-57.1224-110913.JPG 57, 12FT, Deposits Attached Encrustation, 5 %of cross sectional area, from 08 to 04 o clock, , within 8 inches of joint YES, Start Photo: P08 -020-P08-018.1272016-60.511-1 t0950.JPG 60.51 FT, Infiltration Runner, at 12 o'clock, within 8 inches of joint: YES Hnustnn 8 Harris 2 oJ11-L7 $$pp _ �uu z18318anan Fd �V GMrd Two rB CA 92313 Tel 909-422,0090 Fa.r909-4220841 F.—I Int RilhnuslottandAarnacom Inspection photos � CilyStreet: Dete: IWaler l0:7—section No: Photo: POB-020-POO-018-1272016-62.4473-111030.JPG 62.45FT, Water Level, Sag In pipe, 55 -/,of cross sectional area, Start Photo: P08-020-PO8-018-1272016.125.4750-111345.JPG 125.48FT, Deposits Attached Encrustation, 5 % of cross sectional area, from 09 to 03 o'clock,. ,. within 8 inches of joint: YES, Start Hmiston R Harris Sam. to /_101911 Hou f n 8 "i rY PCS, Inc, �$ 2183, sedan R0. 9a Gtad7w.'e CA 92313 Tet 9Je i22 9990 ->mx = Fx-B99 V2299i1 Ww C--, mrnFlnn mrnnnnAFnm'e nnm Dots Water Level, Sag in pipe, 75 %of cross Sectional PID. No. Wo area, Start Surveyors Nama "WeID: Broken, from 08 to 04 o'clock, within 8 inches of Secfcn No, t21Bl20'18 joint: YES Dry Water Level, Seg In pipe, 75 %of cross sectional Jerry 7709 area, Finish 3 Cedlflcale No. Crack Multiple, kaon 01 to 05 o'clock, within 8 Survey Customer System Owner Dale Cleaned Pre -Cleaning LL Task Name: U-213-06619 AMH 11H.Uston & Harris PCS, to Santa Ana 121812016 Jetting Task 062016 Sheet Bristol Center Easement Use of Sewer Sanitary Upstream MH 308-010 City Seats Ana Drainage Area Dowstream im 500-011 Loc. details Flow Control Not Controlled Dir. of Survey Downstream Location Coda Length surveyed 107.37 It Section Length 107.37 It Purpose of Survey Routine Assessment Joint Length Year Lald Dia.ateight Slnch Year Rehatelitakod Material Vitrified Clay Pipe Tape I Media No. Lining Method Add, Information; 1:270 Position Code Observation Grade AMH Upstream Manhole, Survey Begins /S08 -01O MWL Water Level, 5 %of crass sectional area CM Crack MuRlpie, Prom 07 to i1 o'clock, within 8 mchas of joint: YES TF Tap Factory Made, at 02 o'clock, -, within 8 inches of joint: YES, 4" S9 81 MWLS Water Level, Sag in pipe, 75 %of cross Sectional 84 area, Start B Broken, from 08 to 04 o'clock, within 8 inches of S5 joint: YES F1 MWLS Water Level, Seg In pipe, 75 %of cross sectional 84 area, Finish CM Crack Multiple, kaon 01 to 05 o'clock, within 8 53 Inches of joint YES LL Alignment Left, 15 % M 2 AMH Downstream Manhole, Survey Ends / GOS-01'I MPR OPI7 2 � 33 Horns Sample Work 11 Page: 12 '-'-re 2831 aatl .Rd �,. `� G IA Te' ate CA 92313 Tol. 909 422 8958 Inspection photos photos City: Streef: Date: iW."'lD: Section No: Santa Ana Bristol Center Easemsnt 1218!2016 7709 3 Photo: S08-010-S08-011-1282016-0-065547.JPG OFT, Water Leval, 5 %of cross sectional area Photo: S08-010-SO8-011-1282016.4.4536-065642.JPG 4,45FT, Crack Multiple, from 07 to 11 o'clock, within 8 inches of joint: YES 4J� 1 8 ,� 21899 Ba 90 Rd .. _ G d Tatre CA 92393 7a1909 4220990 F..:909422 :909422 0041 �` - F -mail mloGDhnuffianmieldnms.ro,n Ana MM "M Photo: SOB-010-SO8-011-1282016-80.9395-070002.JPG 80.94PT, Water Level, Sag in pipe, 75 %of Cross sectional area, Start Photo: S08-010-SO8-011-1282016-85.7804-070104.JPG 85.78FT, Broken, from 08 to 04 o'clock, within 8 Inches of joink YES 4�I7§ M6fl [O ANJYY6YW II1 P. ^� fdre H dQ2 F G Intl ie eca CA 92313 c -.mea. TO 909 422 c...,. Fax . 900-4222.0841 0841 Inspection photos City: Stat Date: - [Water ID Section No Santa Ana Bristol Center Easement 12/0/2010 - 7709 -... 3 Photo: S08-010-SO8-011-1282016-106.3057-070512JPG 106,31PT, Crack Multiple, from 01 to 05 o'clock, within 8Inehes of joint: YES nousmn a n@p'ls aompie worrc 11 raga: 10 Surveyed By ABARAHAM BARTON Certificate Number Date f Time 2/1/201711:22 Owner Customer Sheet Plumber PO Number Is Imperial Purpose Maintenance related Category Comments Inspection Status Traffic Drainage Area Manhole Number C11-050 Manhole Use Weather (Ground Street Conditions) City Santa Ana Location Details Location Code Light Highway Additional Info Rim To Invert Grade To Invert Rim To Grade Year Built Year Renewed Pre -Cleaning Date Cleaned Evidence of Surcharge Additional Component Media Label Information Surface Type Yes Asphalt Surface Type No Concrete Collar Surface Type Gravel No Potential For Runoff Step Number 6 Cover Shape Circular Cover Material Cast Iron Cover Type Vented No Cover Type Bolted No U -i014-06022532 Santa Ana True Sanitary Old Grand No Surface Type Concrete Pavement N° Surface Type Grass No Dirt Surface Type Other No Access Type Manliote Sten Material Metal Cover Size 25 Cover Type Solid Yes Cover Type NO Gasketed Cover Type Inner No Cover Cover Type Locking No Cover Size Width C, G161 Cover Bearing Hole Number Cover Frame Fit Surface Diameter Insert Condition Cover Condition Poorly Fitting Cover Condition Sound Yes Cracked Cover Condition Insert Condition Cover Condition Broken No Corroded Cover Condition Missing Cover Condition Bolts Missing No Missing Cover Bearing Cover insert Type None Surface Diameter Width Hole Diameter Insert Condition Sound Insert Condition Cracked Insert Condition Insert Fell Adjustment Ring Type Ring Condition Sound Ring Condition Broken Ring Condition Leaking Adjustment Ring Material Frame Material Frame Bearing Surface Depth Frame Condition Sound Frame Condition Broken Frame Condition Corroded > 1/2 inch (13cmn) <= 1 Hole Number inch (25mrn) Surface Width Insert Condition No Poorly Fitting Insert Condition No Leaking Insert Condition No Corroded Good No No No 5 No No No Nona Adjustment Ring Height No Ring Condition No Cracked No Ring Condition No Corroded Ring Condition Poor No Install No 2�`Jh i- Frame Bearing Cast Iron Surface Width Frame Clear Open Diameter Frame Condition Yes No Cracked Frame Condition No No Missing Frame Condition No No Coated 2�`Jh i- Frame Offset 0 Frame Seal Inflow Infil Dripper Distance Frame Depth Seal Condition Yes Bench Lining Sound Seal Condition Seal Condition Cracked NO Loose No Seal Condition OffsetNo Seal Condition No PressureValue Missing Chimney Material 1 Concrete(non-reinforced) Chimney Material 2 Chimney In! InfdDripper Chimney Clear Custom 4 Opening Chimney Depth Chimney Lining Custom 8 Interior Chimney Lining Exterior Gone Type Conical off centered Cone Depth Cone Lining Exterior Cone Material Concrete (non-reirrforced) Cone Lining Interior Wall Diameter Wall By Size Wall Material Concrete (non -reinforced) Wall Depth Wall Lining Interior Wall Lining Exterior Bench Present Yes Bench Material Bench Lining Channel installed Channel Material Channel Type Channel Exposure Work Order Project Santa Ana PressureValue Kmmm� Custom 1 Custom 2 Custom 3 Custom 4 Custom 5 Custom 6 Custom 7 Custom 8 Custom 9 Custom 10 OWN Concrete (non-rcinforeed) Yes Cover Type Hatch No Cover Type Hatch No Single Double Cover Type No Lamphole Cover Condition No Restraint Missing Cover Condition No Restraint Defective Created with the " report generator *K Project: Santa Ana Date /Time: 2/1!2017 11:22:00 AM Asset ID: Drainage Area: Manhole Number: C11-050 Distance: 0 End ID: Run Number: Flow Direction: Asset Size: Asset Type: *W Project Santa Ana Date /Time: 2!112017 11:22:00 AM Asset ID: Drainage Area: Manhole Number: C11-050 Distance: 0 End ID: Run Number: Flow Direction: Asset Size: Asset Type: (0.0) C - Connection - Position: 12 (0.0) C - Connection - Position: 3 Total Distance: 0 ID Number: C11-050 (0.0) C - Connection - Position: 6 ID Number: Created with the ' report generator Manhole Inspection Header Form Level 1 & Level 2 Inspections Surveyed By (1) Certificate Number (2) Owner (3) Customer (4) ABARAHAM BARTON U-1014-06022532__ Santa Ana __J — Drainage Area (5) Sheet Number (6) PO Number (7) Date (8) Time (9) Street (No. & Name) (10) City(11) Location Details (12) 2/1/2017 11:22 Old Grand _� _ Santa Ana Manhole Number (13) Rim to Invert (14) C11-050 �1 ��®�r. Grade to Invert (15) Rim to Grade (16) MH Use (17) Year Built (18) Sanitary I IF— Year Renewed (19) Media Label (20) Purpose (21) Category (22) Pre -Cleaning (23) Date Cleaned (24) Maintenancerelated��-���--��r-^� Weather (25)Location Code (26) Additional Info (27) Surface Type (28) _ �_ Light Highway Jr Potential for Runoff (29) Access Type (30) __ 1 Northing (31) Surfac0 Type Asphalt Easting (32) _ 1 Manhole _��1 Elevation (33) Coordinate System (34) GPS Accuracy (35) Inspection Status (36) Evidence of Surcharge Inspection Level (38) (37) No ��et 1 Manhole Inspection Header Form Level 1 & Level 2 Inspections Cover Shape Cover Size (41) Cover Size Cover Material Cover Type (44) Hole Diameter (40) Width (49) (43) (45) 'cover Type _. ' 1/2 Inch Cov Circular 25 Cast Iron cov (13mm) < 1 L9oltinch 25mm Holes Number Cover Bearing Cover Bearing (46) Surface Dia. Surface Dia (41) Width (48) Cover Frame Fit Cover Condition Cover Insert (49) (50) Type (51) Cover 5 Good Condition None Sound Cover Insert Adjustment Adjustment Ring Ring Condition Adjustment Ring Frame Material Condition (52) Ring Type (53) Material (54) (55) Height (56) (57) NoneE== E== E===Cast Iron Frame Bearing Frame Bearing Frame Clear Surface Width Surf Depth (59) Opening Dia (58) (60) Frame Condition Frame Seal Frame Offset (61) Condition (62) Distance (63) Frame Seal Condition Condition Sound 0 Sound Frame Seal Frame Depth Chimney Chimney Clear Chimney Depth Inflow (64) (65) Material (66) Chimney 1/1 (67) Opening (68) (69) Infil Dr er Concrete (non- Infil Dri er reinforced —- 2�J'b$� Chimney Lining Chimney Lining Cone Type (72) Cone Material Cone Depth (74) Cone Lining ��Interior (70) Exterior (71) (66) Interior (75) I_1 Conical off Concrete (non - centered I reinforced Cone Lining Wall Diameter Wall By Size Exterior (76) (77) gthNVidth) (Width) 77a Wall Material Wall Lining (78) Wall Depth (79} Interior (80) te (non- ==1.—I=eiinfoced) L____ ----JE== Wall Lining Bench Present Bench Material Bench Lining Channel Installed Channel Material Exterior (81) (82) (83) (84) (85) (86) lConcrete eiinfor ed(non- reinforced) non- Channel Type Channel Step Number Step Material (87) Exposure (88) (89) (90) E�C=© Meta( Grade Structural O&M Overall S 0 O 0 4 0 0 0 3 0 0 0 2 0 0 0 1 0 0 0 Overall_ 0 0 0 Number of Defects 0 0 0 Pi e Ratino 0000 0000 0000 Pl Je Ratings Index 0 0 0 Distance Video Ref Code Cont Defect Value Joint Circumferential Location Dvnension %Prom At / To 1st 2nd 0 C - Connection 8 6 0 C - Connection 8 12 0 C - Connection 8 3 Created with thevPOSM1w report generator Project: Santa Ant -___------- Date /Time: 2/1/2017 11:22:00 AM Asset ID: Drainage Area: Manhole Number: C11-050 Distance: 0 End ID: Run Number: Flow Direction: Asset Size: Asset Type: Pos Dir Material 6 Our -- 12 i In 3 i In Position: 12 Direction: In Position: 6 Direction: Out Size 3 Shape Depth Position: 3 Direction: In Type Force Main Force Main Force Main Created with the w report generator 2k4IIL8 Remarks/ID Brad Houston — Assistant Project Manager Over 10 years' experience as video inspection and Vactor operator. Skilled in daily scheduling, customer communication, computer and map reading, and overseeing field personnel. Expertise in CIPP (cured -in-place) pipe installation. Responsibilities Daily Schedule of personnel and equipment for all contracts and other projects CIPP Installation Conducts Site Reconnaissance Participates in Contract Bidding Process Vector and Video Inspection Operator Certifications and Licenses California Class B Driver's License Hazwoper Certified NASSCO Certified Confined Space Entry._ Operations/Rescue Certified CPR/First Aid Certified Traffic Control and Flagger Certified City of Santa Ana Closed Circuit Television (CCN) Inspection of Sanitary.S RFP NO.: 17-055 __ .......... 21831 Barton Road Grand Terrace, CA 92313 999.422.8 1 F Sergio Mora — Information Technology Manager Approximately 15 years of work experience in the wastewater industry, with an emphasis on information management and technology, Experience with all aspects of employee software training, data base processing, and quality control for deliverables regarding sewer, water line, and pipeline video inspection and cleaning services. Knowledgeable in technical assistance and management of hardware and software. Bilingual in Spanish and English. Holds Associates degree in Information Technology from ITT Technical Institute and GIS Certification from San Bernardino Valley College. Responsibilities Ensure all data is correct prior to delivery to any client Report quality of work and progress of contracts to Project Managers Ensure all data is checked for quality, accurateness and meets the required standards of each contract Provide daily tracking sheets of all projects sent to the QC Department to Field Operations Manager Ensure all work turned in is on time, on budget and without error Maintain all company computers and software to ensure all equipment is fully operational Responsible for upgrading all software and licensing Provide training to all new and current employees on proper use/operation of the computer systems currently in place. Microsoft Office Suite, Windows Systems, Data Authoring/Burning Software, Sewer Inspection Software and NASSCO Coding Refresher classes Develop conversations for deliverables Monitor common network risks and entrance points including internal and external risks and implement the tools to neutralize the risks Certifications Information Technology — Electronics and Computer Science Associates Degree — ITT Technical Institute GIS Certification — San Bernardino Valley College NASSCO Certified A+ Certified City of Santa Ana Closed Circuit Television (CCN) Inspection of Sanitary Sewers ,... RFP NO.: 17-055 -- 4. 21531 Barton Road Grand Terrace, CA 92313 .909-422-8 41 r 25J-92