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HomeMy WebLinkAbout25H - AGMT - AV EQUIPMENTREQUEST FOR COUNCIL ACTION CITY COUNCIL MEETING DATE: AUGUST 15, 2017 TITLE: APPROVED AN AGREEMENT WITH DIGITAL NETWORKS GROUP, INC. FOR THE PURCHASE AND INSTALLATION OF AUDIOIVIDEO EQUIPMENT AT THE ROOSEVELT -WALKER COMMUNITY CENTER (STRATEGIC PLAN NO. 2,3D) CITYMANAGER RECOMMENDED ACTION CLERK OF COUNCIL USE ONLY: APPROVED ❑ As Recommended ❑ As Amended ❑ Ordinance on 1" Reading ❑ Ordinance on 2nd Reading ❑ Implementing Resolution ❑ Set Public Hearing For_ CONTINUED TO FILE NUMBER Authorize the City Manager and Clerk of the Council to execute an agreement with Digital Networks Group, Inc. to provide and install audio/visual equipment in an amount not to exceed $96,396, which includes a 10% contingency, for a term from August 16, 2017 through June 30, 2018, subject to non -substantive changes approved by the City Manager and City Attorney. DISCUSSION On June 20, 2011 the City Council adopted a resolution authorizing staff to apply for a Proposition 84 "Safe Drinking Water, Water Quality and Supply, Flood Control, River and Coastal Protection Bond Act" grant. The City was awarded the grant in the amount of $5 million to develop park improvements at Roosevelt Elementary School. Part of the funding is to construct a new community center. Fully -equipped, the center will provide services to students and residents with access to professionally equipped computer labs where patrons will learn about video production, editing, broadcast. In addition, the center will assist in the production of essential content for Santa Ana's Government TV station CTV-3. On May 25, 2017, the Parks, Recreation and Community Services Agency (PRCSA) issued a Request for Proposal (RFP) for the purchase and installation of audio/visual equipment for the Roosevelt/Walker Community Center. An evaluation committee consisting of one representative from PRCSA-Administrative Services, two from PRCSA-Library, one from PRCSA-Recreation and one from Information Technology, reviewed and rated the proposals. The proposals were evaluated according to the criteria listed 25H-1 Agreement with Digital Equipment August 15, 2017 Page 2 Networks Group, Inc. for the Purchase and Installation of Audio/Visual in the RFP, which included Background/Experience, Project Coordination/Implementation, Timeline of Project and Project Pricing. The results of the RFP evaluation were as follows Vendors Score (500 Max) Digital Networks Group, Inc. 441 EIDIM Group 412 JEC Integration 363 Golden Star Technology, Inc. 360 Time & Alarm Systems 351 Inter -Pacific, Inc. 320 The City proposes to enter into an agreement with Digital Networks Group, Inc for the purchase and installation of audio/visual equipment at the Roosevelt/Walker Community Center. STRATEGIC PLAN ALIGNMENT Approval of this item allows the City to meet Goal #2 — Youth, Education, Recreation, Objective #3 (Expand use of technology as a tool for communication and education in the community), Strategy D (Leverage the Roosevelt/Walker Prop 84 funding to ensure the new community center also serves as a Library with a focus on electronic media such as eBooks, Internet, and remote check-out services from the Main Library). FISCAL IMPACT Funds are available in the following account for the specified year: Accounting Unit CATV Capital Support (PEG) (no. 02113200-66400) i `/ Gerardo Mouet Executive Director Parks, Recreation and Community Services Agency EXHIBIT: 1. Agreement FY17/18 APPROVED AS TO FUNDS AND ACCOUNT: h Francisco Gutierrez J Executive Director Finance and Management Services Agency 25H-2 AGREEMENT FOR PURCHASE AND INSTALLATION OF AUDIO-VISUAL EQUIPMENT THIS AGREEMENT is made and entered into this 15th day of August, 2017 by and between Digital Networks Group, Inc., a California corporation ("Contractor"), and the City of Santa Ana, a charter city and municipal corporation organized and existing under the Constitution and laws of the State of California ("City"). RECITALS A. On May 25, 2017, the City issued Request for Proposal ("RFP") No. 17-061, by which it sought proposals from qualified firms for the purchase and installation of audio-visual equipment at the RooseveltiWalker Community Center. B. Contractor submitted a responsive proposal that was selected by the City. Contractor represents that it is able and willing to provide such services to the City described in the attached scope of work that is attached to this Agreement and identified as Exhibit A. C. In undertaking the performance of this Agreement, Contractor represents that it is knowledgeable in its field and that any services performed by Contractor under this Agreement will be performed in compliance with such standards as may reasonably be expected from a professional firm in the field NOW THEREFORE, in consideration of the mutual and respective promises, and subject to the terms and conditions hereinafter set forth, the parties agree as follows: 1. SCOPE OF SERVICES Contractor shall perform during the term of this Agreement, the tasks and obligations including all labor, materials, tools, equipment, and incidental customary work required to fully and adequately complete installation of the purchased audio-visual equipment described and set forth in Scope of Services - Exhibit A, attached hereto and incorporated by reference. 2. COMPENSATION a. City agrees to pay, and Consultant agrees to accept as total payment for its services, the rates and charges identified in Exhibit S and incorporated by reference to this Agreement. The total slur to be expended under this Agreement shall not exceed $96,396 during the term of this Agreement. This amount is comprised o£(1) the sum of $87,632 and (2) a 10% contingency of tip to $8,764 for services as may be performed by the Consultant at the sole discretion of the City. b. Payment by City shall be made within 45 days ('forty-five) days following receipt of proper invoice evidencing work performed, subject to City accounting procedures. Payment need not be made for work which fails to tneet the standards of performance set forth in the Recitals which may reasonably be expected by City. Page I of 11 25H-3 3. TERM This Agreement shall commence on August 16, 2017 and terminate on June 30, 2018 unless terminated earlier in accordance with Section 16, below. 4. PREVAILING WAGES Contractor is aware of the requirements of California Labor Code Section 1720, et seq., and 1770, ct seq., as well as California Code of Regulations, Title 8, Section 16000, et seq., ("Prevailing Wage Laws'), which require the payment of prevailing wage rates and the performance of other requirements on "public works" and "maintenance" projects. If the services being performed are part of an applicable "public works" or "maintenance" project, as defined by the Prevailing Wage Laws, and the total compensation is $1,000 or more, Contractor agrees to fully comply with such Prevailing Wage Laws. Contractor shall defend, indemnify and hold the City, its elected officials, officers, employees and agents free and harmless from any claim or liability arising out of any failure or alleged failure to comply with the Prevailing Wage Laws. 5. INDEPENDENT CONTRACTOR Contractor shall, during the entire tern of this Agreement, be construed to be an independent contractor and not an employee of the City. This Agreement is not intended nor shall it be construed to create an employer-employee relationship, a joint venture relationship, or to allow the City to exercise discretion or control over the professional manner in which Contractor perforans the services which are the subject matter of this Agreement; however, the services to be provided by Contractor shall be provided in a manner consistent with all applicable standards and regulations governing such services. Contractor shall pay all salaries and wages, employer's social security taxes, unemployment insurance and similar taxes relating to employees and shall be responsible for all applicable withholding taxes. 6, OWNERSHIP OF MATERIALS This Agreement creates a non-exclusive and perpetual license for City to copy, use, modify, reuse, or sublicense any and all copyrights, designs, and other intellectual property embodied in plans, specifications, studies, drawings, estimates, and other documents or works of authorship fixed in any tangible mediurn of expression, including but not limited to, physical drawings or data magnetically or otherwise recorded on computer diskettes, which are prepared or caused to be prepared by Contractor trader this Agreement ("Documents & Data"). Contractor shall require all subcontractors to agree in writing that City is granted a non-exclusive and perpetual license for any Documents & Data the subcontractor prepares under this Agreement. Contractor represents and warrants that Contractor has the legal right to license any and all Documents & Data. Contractor makes no such representation and warranty in regard to Documents & Data which were provided to Contractor by the City. City shall not be limited in any way in its use of the Documents and Data at any time, provided that any such use not within the purposes intended by this Agreement shall be at City's sole risk. Page 2 of 11 25H-4 7. INSURANCE Prior to undertaking performance of work under this Agreement, Contractor shall maintain and shall require its subcontractors, if any, to obtain and maintain insurance as described below: a. Cormnercial General Liability Insurance. Contractor shall maintain commercial general liability insurance naming the City, its officers, employees, agents, volunteers and representatives as additional insured(s) and shall include, but not be limited to protection against claims arising fiom bodily and personal injury, including death resulting therefrom and damage to property, resulting from any act or occurrence arising out of Contractor's operations in the performance of this Agreement, including, without limitation, acts involving vehicles. The arnounts of insurance shall be not less than the following: single limit coverage applying to bodily and personal injury, including death resulting therefrom, and property damage, in the total amount of $1,000,000 per occurrence, with $2,000,000 in the aggregate. Such insurance shall (a) name the City, its officers, employees, agents, and representatives as additional insured(s); (b) be primary and not contributory with respect to insurance or self-insurance programs maintained by the City; and (c) contain standard separation of insureds provisions. b. Business automobile liability insurance, or equivalent form, with a combined single limit of not less than $1,000,000 ,per occurrence. Such insurance shall include coverage for owned, hired and non -owned automobiles. C. Worker's Compensation Insurance. In accordance with the provisions of Section 3700 of the Labor Code, Contractor, if Contractor has any employees, is required to be insured against liability for worker's compensation or to undertake self- insurance. Prior to commencing the performance of the work under this Agreement, Contractor agrees to obtain and maintain any employer's liability insurance with limits not less than $1,000,000 per accident. d. If Contractor is or employs a licensed professional such as an architect or engineer: Professional liability (errors and omissions) insurance, with a combined single limit of not less than $1,000,000 per claim with $2,000,000 in the aggregate. e. The following requirements apply to the insurance to be provided by Contractor pursuant to this section: i. Contractor shall maintain all insurance required above in full force and effect for the entire period covered by this Agreement. ii. Certificates of insurance shall be furnished to the City upon execution of this Agreement and shall be approved by the City. iii. Certificates and policies shall state that the policies shall not be canceled or reduced in coverage or changed in any other material aspect without thirty (30) days prior written notice to the City. iv. Contractor shall supply City with a fully executed additional insured endorsement. f. If Contractor fails or refuses to ,produce or maintain the insurance required by this section or fails or refuses to fla nish the City with required proof that insurance has been procured and is in force and paid for, the City shall have the right, at the City's Page 3 of 11 25H-5 election, to forthwith terminate this Agreement. Such termination shall not affect Contractor's right to be paid for its time and materials expended prior to notification of termination. Contractor waives the right to receive compensation and agrees to indemnify the City for any work performed prior to approval of insurance by the City. S. INDEMNIFICATION Contractor agrees to defend, and shall indemnify and hold harmless the City, its officers, agents, employees, contractors, special counsel, and representatives from liability: (1) for personal injury, damages, just compensation, restitution, judicial or equitable relief arising out of claims for personal injury, including death, and claims for property damage, which may arise from the negligent operations of the Contractor, its subcontractors, agents, employees, or other persons acting on its behalf which relates to the services described in section 1 of this Agreement; and (2) from any claim that personal injury, damages, just compensation, restitution, judicial or equitable relief is due by reason of the terms of or effects arising from this Agreement. This indemnity and hold harmless agreement applies to all claims for damages, just compensation, restitution, judicial or equitable relief suffered, or alleged to have been suffered, by reason of the events referred to in this Section or by reason of the terms of, or effects, arising from this Agreement. The Contractor further agrees to indemnify, hold harmless, and pay all costs for the defense of the City, including fees and costs for special counsel to be selected by the City, regarding any action by a third party challenging the validity of this Agreement, or asserting that personal injury, damages, just compensation, restitution, judicial or equitable relief due to personal or property rights arises by reason of the tennis of, or effects arising from this Agreement, City may make all reasonable decisions with respect to its representation in any legal proceeding. Notwithstanding the foregoing, to the extent Contractor's services are subject to Civil Code Section 2782.8, the above indemnity shall be limited, to the extent required by Civil Code Section 2782.8, to claims that arise out of, pertain to, or relate to the negligence, recklessness, or willful misconduct of the Contractor. 9. INTELLECTUAL PROPERTY INDEMNIFICATION Contractor shall defend and indemnify the City, its officers, agents, representatives, and employees against any and all liability, including costs, for inflingement of any United States' letters patent, trademark, or copyright infringement, including costs, contained in the work product or documents provided by Contractor to the City pursuant to this Agreement. 10. RECORDS Contractor shall keep records and invoices in connection with the work to be performed under this Agreement. Contractor shall maintain complete and accurate records with respect to the costs incurred under this Agreement and any services, expenditures, and disbursements charged to the City for a minimum period of three (3) years, or for any longer period required by law, from the date of final payment to Contractor tinder this Agreement. All such records and invoices shall be clearly identifiable. Contractor shall allow a representative of the City to examine, audit, and make transcripts or copies of such records and any other documents created pursuant to this Agreement during regular business hours. Contractor shall allow inspection of all Page 4 of 11 25H-6 work, data, documents, proceedings, and activities related to this Agreement for a period of three (3) years from the date of final payment to Contractor under this Agreement. 11. CONFIDENTIALITY If Contractor receives from the City information which due to the nature of such information is reasonably understood to be confidential and/or proprietary, Contractor agrees that it shall not use or disclose such information except in the performance of this Agreement, and further agrees to exercise the same degree of care it uses to protect its own information of like importance, but in no event less than reasonable care. "Confidential Information" shall include all nonpublic information. Confidential information includes not only written information, but also information transferred orally, visually, electronically, or by other means. Confidential information disclosed to either party by any subsidiary and/or agent of the other party is covered by this Agreement. The foregoing obligations of non-use and nondisclosure shall not apply to any information that (a) has been disclosed in publicly available sources; (b) is, through no fault of the Contractor disclosed in a publicly available source; (c) is in rightfi l possession of the Contractor without an obligation of confidentiality; (d) is required to be disclosed by operation of law; or (e) is independently developed by the Contractor without reference to information disclosed by the City. 12. CONFLICT OF INTEREST CLAUSE Contractor covenants that it presently has no interests and shall not have interests, direct or indirect, which would conflict in any maimer with performance of services specified under this Agreement. 13. DISCRIMINATION Contractor shall not discriminate because of race, color, creed, religion, sex, rmarital status, sexual orientation, age, national origin, ancestry, or disability, as defined and prohibited by applicable law, in the recruitment, selection, training, utilization, promotion, termination or other employment related activities. Contractor affirms that it is an equal opportunity employer and shall comply with all applicable federal, state and local laws and regulations. 14. EXCLUSIVITY AND AMENDMENT This Agreement represents the complete and exclusive statement between the City and Contractor, and supersedes any and all other agreements, oral or written, between the parties. In the event of a conflict between the terms of this Agreement and any attachments hereto, the terms of this Agreement shall prevail. This Agreement may not be modified except by written instrument signed by the City and by an authorized representative of Contractor. The parties agree that any terms or conditions of any purchase order or other instrument that are inconsistent with, or in addition to, the terms and conditions hereof, shall not bind or obligate Contractor or the City. Each party to this Agreement acknowledges that no representations, inducements, promises or agreements, orally or otherwise, have been made by any party, or anyone acting on behalf of any party, which is not embodied herein. Page 5 of I 1 25H-7 15. ASSIGNMENT Inasmuch as this Agreement is intended to secure the specialized services of Contractor, Contractor may not assign, transfer, delegate, or subcontract any interest herein without the prior written consent of the City and any such assignment, transfer, delegation or subcontract without the City's prior written consent shall be considered null and void. Nothing in this Agreement shall be construed to limit the City's ability to have any of the services which are the subject to this Agreement performed by City personnel or by other contractors retained by City. 16. TERMINATION This Agreement may be terminated by the City upon thirty (30) days written notice of termination. In such event, Contractor shall be entitled to receive and the City shall pay Contractor compensation for all services performed by Contractor prior to receipt of such notice of termination, subject to the following conditions: a. As a condition of such payment, the Executive Director may require Contractor to deliver to the City all work product(s) completed as of such date, and in such case such work product shall be the property of the City unless prohibited by law, and Contractor consents to the City's use thereof for such purposes as the City deems appropriate. b. Payment need not be made for work which fails to meet the standard of performance specified in the Recitals of this Agreement. 17. WAIVER. No waiver of breach, failure of any condition, or any right or remedy contained in or granted by the provisions of this Agreement shall be effective unless it is in writing and signed by the party waiving the breach, failure, right or remedy. No waiver of any breach, failure or right, or remedy shall be deetned a waiver of any other breach, failure, right or remedy, whether or not similar, nor shall any waiver constitute a continuing waiver unless the writing so specifies. 18. JURISDICTION -VENUE This Agreement has been executed and delivered in the State of California and the validity, interpretation, performance, and enforcement of any of the clauses of this Agreement shall be determined and governed by the laws of the State of California. Both parties further agree that Orange County, California, shall be the venue for any action or proceeding that may be brought or arise out of, in connection with or by reason of this Agreement. 19, PROCESSIONAL LICENSES Contractor shall, throughout the term of this Agreement, maintain all necessary licenses, permits, approvals, waivers, and exemptions necessary for the provision of the services hereunder and required by the laws and regulations of the United States, the State of California, the City of Santa Ana and all other governmental agencies. Contractor shall notify the City immediately and Page 6 of 11 25H-8 in writing of its inability to obtain or maintain such permits, licenses, approvals, waivers, and exemptions. Said inability shall because for termination of this Agreement. 20. MISCELLANEOUS PROVISIONS a. Each undersigned represents and warrants that its signature herein below has the power, authority and right to bind their respective parties to each of the terms of this Agreement, and shall indemnify City fully, including reasonable costs and attorney's fees, for any injuries or damages to City in the event that such authority or power is not, in fact, held by the signatory or is withdrawn. b. All Exhibits referenced herein and attached hereto shall be incorporated as if fully set forth in the body of this Agreement. 21, NOTICE Any notice, tender, demand, delivery, or other communication pursuant to this Agreement shall be in writing and shall be deemed to be properly given if delivered in person or mailed by first class or certified mail, postage prepaid, or sent by fax or other telegraphic communication in the manner provided in this Section, to the following persons: To City: Clerk of the City Council City of Santa Ana 20 Civic Center Plaza (M-30) P.O. Box 1988 Santa Ana, CA 92702-1988 Fax: 714- 647-6956 With courtesy copies to: Gerardo Monet Executive Director, Parks, Recreation and Community Services Agency City of Santa Ana 20 Civic Center Plaza (M-23) P.O. Box 1988 Santa Ana, California 92702 Fax 714- 647-4211 And City Attorney City of Santa Ana 20 Civic Center Plaza (M-29) P.O. Box 1988 25H-9 Page 7 of 11 Santa Ana, California 92702 Fax 714- 647-6515 To Contractor: Digital Networks Group, Inc. - President 20382 Hermana Cir. Lake Forest, CA 92630 Fax: 949-428-6334 A party may change its address by giving notice in writing to the other party. Thereafter, any communication shall be addressed and transmitted to the now address. If sent by mail, communication shall be effective or deemed to have been given three (3) days after it has been deposited in the United States mail, duly registered or certified, with postage prepaid, and addressed as set forth above. If sent by fax, communication shall be effective or deemed to have been given twenty-four (24) hours after the time set forth on the transmission report issued by the transmitting facsimile machine, addressed as set forth above. For purposes of calculating these time frames, weekends, federal, state, County or City holidays shall be excluded. --remainder of'page left intentionally blank; signature page to follow -- Pate 8 or 11 25H-10 IN WITNESS WHEREOF, the parties hereto have executed this Agreement the date and year first above written. ATTEST: Maria D. Huizar Clerk of the Council APPROVED AS TO FORM: SONIA R. CARVALHO City Attorney By:CZ p, h (c .►-t t Laura A. Rossini Senior Assistant City Attorney RECOMMENDED FOR APPROVAL: GERARDO MOUET Executive Director, Parks, Recreation and Community Services Agency CITY OF SANTA ANA Cynthia Kurtz Interim City Manager DIGITAL NETWORKS GROUP, INC.: By: Title: Tax ID# Page 9 of I I 25H-11 EXHIBIT A SCOPE OF SERVICES 25H-12 Exhibit A - Consultant Agreement with Digital Networks Group, Inc. Appendix ATTACHMENT 1 SCOPE OF WORK CITY OF SANTA ANA REQUEST FOR PROPOSALS RFP NO,: 17-061 Introduction and Background The City of Santa Ana is requesting proposals from a qualified firm, to install an audiovisual system in to Roosevelt/Walker Community Center. The Contractor shall provide, install, and program a functionally complete audiovisual system per Manufacturer's guidelines, codes, described, and these specifications. The new center will feature various activities for the community. Such as a computer lab, teen morn, c -library, and multipurpose room. The outdoors amenities are the following: a community garden, and tot lot, and a multi- use court for basketball & volleyball. One of the main goals of this new center is to provide recreational and learning experiences for the community. The children will be able to learn about technology, by learning programs that will enrich their education. The combination of technology and physical activity is will be well received. The adults will be also taking fitness classes that are within walking distance to their homes. Building specs: 10000 SQ FT building see Exhibit A and Exhibit B Computer Lab: 580 SQ, FT. Teen Room: 638 SQ. FT. Multipurpose Area: Is divided in three sections E -library — 715 SQ. FT. / Fitness area — 695 SQ. FT. / Fitness Area — 680 SQ. FT. Description of Work The company will be responsible to furnish and install a audiovisual management system for the Roosevelt/Walker Community center. The project is a new installation and will include all conduits and raceways provided by other. Flat Panels, Projector, Projection Screen, Cabling, cart and racks shall all be provided by the company that is selected. Computer Lab: a. 70" or 75" flat panel display b. Dual input Digital WALL Vault System with IPLyne control processor and HDMI / VGA wall plate with wall controller. System includes two ceiling speakers. c. Hardware / software wireless presentation system. Ipad will be provided by others. d. Bluctooth receiver. c. Apple TV f Three-year maintenance included in base pricing 2. Teen Room: a. Provide and install (1) 70" or'75"flat panel display. b. Dual input Digital wall Vault System with IPLync control processor and HDIvII / VGA wall plate with wall controller. System includes two ceiling speakers. City of Santa Ana RFP 17-060 Page 10 25H-13 c. Hardware / software wireless presentation system. Ipad will be provided by others. d. Bluetooth audio receiver e. Apple TV £ Three-year maintenance included in base pricing. 3. Multi-purpose Room (MPR) a. Provide and install (1) 165" wall mounted electric projection screen. b. Provide and install mid throw projector to display on screen. Projector shall include ceiling mount and support. c. Provide and install wall mounted TouchLink control panel with Lyric license for I -pad / wireless control. Ipad will be provided by others d, Wireless presentation system e. Provide and install QTY (2) wall input plates that support HDMI / VGA connections along with 12' input patch cables for each. f. Provide a rack enclosure system in the chair storage area with the following components: 1. IPLync control processor ii. System switeher with distribution output for mobile cart system iii. Apple TV iv. A wireless presentation hardware software solution or something similar for a wireless presentation v. Available input for DVD / Blue Ray devices. vi, Stereo ampli&or vii. Bluetooth Wireless audio receiver 4. Provide and install (1) 70" flat panel on cart along with wireless HDMI receiver from the above switching system for overflow display. Cart will support HDMI and VGA local inputs. a. Provide QTY (6) ceiling mounted pendant speakers for program audio. b. Provide and install QTY (1) wireless combo microphone system. c. Provide and install QTY (1) head worn wireless microphone system. 5. Three-year maintenance included in base pricing 6. Power to the projector and screen locations are to be provided by others. ***Project plan has been included in Attachment 4*** City of Santa Ana RFP 17-060 Page 11 25H-14 'MFM=- El Jcg e Ype 25H-15 FLCMF�LAN KeYWTVS FLOOR PLANSYM9qLF_,_,_ R Iq 0 2 APPENDIX --- AT I AGHM NT 3- 7. PI2OJ CT , 00, )IIVA.TI(j N/IMVL1kMk-NTWT1 N CITY OF SANTA ANA REQUEST FOR PROPOSALS RFP NO.: 17-061 Objective: This task defines the coordination of the project, resources, equipment and information to ensure that city needs are met as the project evolves. 1. Project Coordinator who will run, administer and organize all project activities in cooperation with and udder the direction of the Project Manager, to ensure proper execution of the project. 2. Monitor and tract( project progress and handle any issues that arise 3. Handle at appropriate legal paperwork, permits, etc. 4. Work with the Network division, if nceded S. "Vendor will provide training in accordance with approved training plan provided. Include this page as a cover for your response to tills section. Page 25H-16 This discussion typifies the project management process Digital Networks Group employs for all major projects, This outline follows a Ton -Step process whereby in. the first two steps, Digital Networks Group Plans the Work. The subsequent eight steps describe how Digital Networks Group actually Works the Plan. Step 9: Define the Work Before the main work on a project begins, a number of items need to be in place. US • Client gives approval to begin planning, Implicit approval — i.e. Notification 0 of Intent to Award Provided i 2, CO • Project is defined. This is documented in the Project Definition, which contains objectives, scope, assumptions, deliverables, budget, etc. • Project Work plan is created. Prepare a work plan to manage the project UJ° effort. This includes checkpoints, or milestones, when the project can be evaluated to ensure that it is appropriate to continue. ' • Client gives approval to begin project. This is signified through a signed, approved Project Definition. The Client must sign the document to ensure a agreement. • Project Management Procedures are defined and approved, Procedures must be in place to describe how the project will manage issues, communication, risks, quality, scope, etc. • Project team resources are assigned, Assign the right people to staff and w o, < execute the project. Iri Step 2: Build the Work Plan ° a • Create Activity/ Task Numbers Tasks shall be sequentially numbered. 4 The activity will reflect optional dependency information, • Activity Define the activity of each task • Estimated Start Date: When should the work begin? 'o E • Estimated End Date: When should the work end? :a U • Estimated Effort: What is the estimated effort for each activity? a is • Actual Start Date: When did the activity actually begin? • Actual End Date: When did the work actually end? 'e'D'I'GITAL NETWORKS G R O U P, I N C lar a,.,, .n e.,rven �M1 ,nue vuon www.dig Odinofworksgroup.com 25H-17 • Actual Effort Hours (Optional): Update with the effort hours to complete if i they are being tracked, • Actual Cost (Optional): Update with actual costs if they are tracked. • Current Status: Usually 'Pending'/'OnHold'/ 'In Progress' /'Complete' • Dependency (Optional): Enter the activity number of the activity that must be completed before this one can start. Stop 3: Manage the Work Man • Review the work plan on a weekly basis. • Identify activities that have been completed during the previous week and update the work plan to show they are finished, • Determine whether there are any other activities that should be completed, but are not, if an activity is behind schedule, work with the Individuals who are assigned to see what Is going on. Determine how much additional effort and duration will be needed to complete the work and update the work plan accordingly. • Evaluate the remaining work to see if the project will be completed within the original effort, cost and duration. • Adjust the work plan so that it reflects how the remaining work will be completed. • If the original budget or deadline estimates cannot be met, new estimates need to be prepared and communicated to management and to the client. Step 4: Manage Issues Solicit potential Issues from any project stakeholders, including the project team, clients, replaces, etc. The Issue can be surfaced through verbal or written means, but it must be formally documented using an Issues Form. • Enter the Issue into the Issues Log. • Assign the issue to a project team member for investigation, • The various alternatives and impact on schedule and budget are documented on the Issues Form. Take the Issue, alternatives and project impact on the Issues Form to the Project Manager and other appropriate stakeholders for a resolution. 25H-18 DICaIaAL NETWORKS www.digifulnetworksgroup.com • If resolving the Issue will Involve changing the scope of the project, close the issue and use the scope change management procedures instead to manage the resolution. • Document the resolution or course of action on the Issues Form. • Document the issue resolution briefly on the Issues Log. • Make the appropriate adjustments to the work plan and project budget, if necessary. • If the resolution of an issue causes the budget, effort or duration of the project to change, the current Project Definition should be updated. • Communicate issue status and resolutions to project team members and other appropriate stakeholders through the Manage Communication process, including the Project Status Report, Step 5: Manage Scope • Solicit potential scope change requests from any project stakeholders, Including the project team, clients, replaces, etc. • Enter the request Into the Scope Change Log. Assign the scope change to a project team member for investigation. The team member will investigate the impact on budget and schedule for various viable options. The team member will first determine how much time it will take to investigate the scope change request. If the time required to perform the analysis will cause deliverable dates to slip, the request must first be taken to the Project Manager to determine whether the request should be investigated or not. If the Project Manager gives the initial approval to proceed, the work plan and budget may need to be updated to reflect this new work. The options are documented on the Scope Change Request Form. If the Project Manager does not agree to investigate the change request, then the request should be placed closed as 'not approved' on the Scope Change Log. (Optional). If the impact on project cost, effort and duration falls below a threshold (say less than 20 hours) and the project will still be completed within the agreed upon cost, effort and duration, the project manager and client manager may approve the scope change request. This threshold needs to be identified and approved in advance. The purpose Is to keep from surfacing many small changes to the Project Manager for approval. See the techniques section for other ways to handle small requests. • Take the scope change request, alternatives and project impact on the Scope Change Request Form to the Project Manager for a resolution. 25H-19 DIGITAL NETWORKS G k b ll 4 I N C 1. aq+.r .a rnry+. ucr u,x1 .un.. www.digitcilnetworksgroup.com I© • Document the resolution or course of action on the Scope Change Request Form. • Document the resolution briefly on the Scope Change Log. If the Project Manager does not agree to the change request, then the request should be closed as 'not approved' on the Scope Change Log. • If the resolution is agreed upon, the appropriate activities are added to the work plan to ensure the change is implemented. The project budget should also be updated, if necessary, if the resolution Is not approved, note it as closed on the Scope Change Log. • If an approved scope change results in a substantial change to the project, the original Project Definition should be updated. • Communicate scope change status and resolution to project team members and other appropriate stakeholders through the Manage Communication process, including the Project Status Report, Step 6: Manage Communication • Determine the project stakeholders. • Determine the communication needs for each stakeholder breaking this down to three general areas: Mandatory: This Information is pushed to recipients. • Project Status Reports • Regular voicemail updates (of status) • Status meetings • Meetings with steering committee • Regular conference calls and videoconferences with remote stakeholders • Government required reports and other information Informational: This is Information people want to know or that they may need for their jobs. This information Is made available for people to read, but requires them to take the initiative, or pull the communication. • Awareness building sessions that people are Invited to attend. (These are not meant as training, just to build awareness.) • Project paper-based deliverables placed in a common repository, directory or library that people can access Marketing: These are designed to build buy -in and enthusiasm for the project and its deliverables. This type of communication is also pushed to the readers, • Project newsletters with positive marketing spin • Meeting one-on-one with key stakeholders on an ongoing basis 25H-20 M tf biGto• ALNETWORKS Irak�I na..nn www.digitalnelworksgroup.com co co cJ a a LL m CN N <r O; V Hai Testimonials from others where value was provided Project countdown till live date Informal walking around to talk up the project to team members, users and stakeholders Celebrations to bring visibility to the completion of major milestones Publicizing accomplishments Step 1: Manage Risks For every high and medium risk where the project manager is creating a risk mitigation plan, a contingency plan shall be created to document the consequences to the project if the risk plan fails and the risk actually occurs. For instance, If the consequence of a potential risk Occurring is that the project will need to be stopped; this should be a strong indication that the risk plan must be aggressive and comprehensive to ensure that the risk is managed successfully. Step 8: Manage Documents A Document Repository shall be established for this project. All project documents shall be orderly stored in a project folder including CAD diagrams, project notes, correspondences, BFI's and internal and/or external change orders. Step 9: Manage Quality Digital Networks Group shall provide an internal set of metrics that will provide insight into how the project is progressing, and how the deliverable creation process is working. The project manager will be capturing overall financial and duration metrics on a daily basis, These are the areas where quality is being/will be managed by Digital Networks Group: • Are actual work timelines in line with estimated deliverables? • Is client satisfied with the project teams communication? • What is the amount of rework required due to faulty up -front analysis? • Are there excessive resolution issues? • Number of major errors uncovered during testing • Capture project metrics on a daily basis. le. Labor hours, freight, travel costs, etc, Step 94: Manage Metrics The following list provides metrics that Digital Networks Group tracks on all Major Projects: 25H-21 1GITAL NETWORKS www.digitainetworksgroup.com '. Business Metrics Category Cost . Actual cost vs. budget (variance) for project, for phase, for activity, eta Effort • Actual effort vs. budget (variance) •_Amount �. of project manager time vs. overall effort hours Duration Actual duration vs, budget (variance _____ Productivity • Effort hours per unit of work/function point • Number of process improvement ideas implemented • Number of hours/dollars saved from process Improvements Quality of • Number of defects discovered after initial acceptance Deliverables • Percentage of deliverables that comply 100% with Digital Networks Group standards • Number of client change requests to revise scope • Number of hours of rework to previously completed deilverables • Number of risks that were successfully mitigated Client Overall client satisfaction with deliverables in terms of. Satisfaction (survey) with o Reliability Deliverables o Defects o Usability o Response time o Ease of use o Availability o Flexibility o Intuitiveness o Security o Meets client needs o Easy to understand messages o User documentation Client Overall client satisfaction with the project team In terms of: Satisfaction (survey) with Project o Responsiveness Team o Competence o Accessibility o Courteous o Communication o Credibility o Business knowledge o Reliability / follow through o Professionalism o Training o Overall client satisfaction -Average time required to resolve Issues 25H-22 0) i DIGITAL hIEr%A G R O V P, 1 r4 c www.digitainetwotksgroup.com APr EIYDIX7777777777 `,'AT I ACNAEN 13 8. TItYl[EI1yE of PROJECT CITY OF SANTA ANA REQUEST I+OR PR01 ins RFP NO.: 17-061 Objective: This task lays out all key dates for the project. It states dates for the tasks and deliverables. l, Proposal shall include a timeline (week 1, week 2, etc. , .) from implementation to completion. Indicate the lead time needed from award notification to implementation start date, Include this page as a cover for your response to this section. City of 8aiita Ana RFP 17.060 Page 28 25H-23 25H-24 EXHIBIT B COMPENSATION Pee Proposal including hourly rates if applicable Page 1 I of It 25H-25 Exhibit B - Contractor Agreement with Digital Networks Group APPERYDIX �'— A G 7'ACRMENT 3'It07E� P 2XCI1�iCr CITY OF SANTA ANA RRQUFST FOR PROPOSALS RFP NO.: 17-061 Objective: This task defines the Proposer's fee which shall be submitted concurrently with the technical proposal to allow for evaluation of budget, cost, and value. 1. Detailed line item pricing for individual equipment pieces and labor shall be provided with the submittal, 2. In addition, the fee schedule shall be structured to depict the hourly rates of each personnel category to be used on the project. Personnel hourly rates shall reflect all costs for office overhead, including phones, cellularphones, vehicles, mileage and.other direct and indirect costs. This fee schedule shall reflect all anticipated fee increases. Additionally the Fee Proposal shall include allot -To -Exceed amount, Include this page as a covet for your response to this section. City of Santa Ana RFP i7 -b60 Page 29 25H-26 DNGDigital Nctvv(:)rks Group hV x„d I i t*yab ray, Ora=: gfat,,ril All labor, including Engineering and Design, Assembly, Software Programming, Installation, Testing and Adjustment, Acceptance Testing, Training and Warranty specified In the bid documents, shall be provided as part of the contract for the work. We propose to complete this project for the amount of $87,832.00 (eighty seven thousand six hundred thirty two & 001100). Digital Networks Group, Inc. hourly rates: Field Labor Prevailing Wage, 15' Shift $104.29 per hour Electrical Field Labor Prevailing Wage, 1'' Shift $131.43 per hour CAD & Engineering $125.00 per hour Programming $120.00 per hour g g $120.00 per hour riSr—R' � 20382 Hormana Circle Lake Forest, CA 92630 "B&C—siI Office (949) 4286333 FaX (649) 428-6334 MEMBER yYWPV. kl4Vok$i1ro UJ>._C o in 25H-27 xxa,� Omni IntMk4.!C*MM01 W1 In04kkMa"On, lac' Digital Notworils Groul'� -it,t r H q., - City of Santa Ana Hiram Uribe 26 Civic Center Plaza, 2nd Floor Santa Ana, CA 92701 Tel: 714-571-4252 Quote 6/21/2017 Project Number: AB# 25265PC Roosevelt - PC Lab Bob Crallin Ship To: Networks Group will provide the following swops of work (60W) for the PC Lab at the Roosevelt 70" flat panel display Dust Input Digital WALL Vault System with iPLync control processor and HDMI / VGA wall plate with wall controller. System includes two riling speakers. Merslve hardware / software wireless presentation system. pad is not included In this proposal. Dannon Biustooth receiver. Apple TV A 3 Year Basic Maintenance/Service contract Is Included In this proposal for the maintenance and upkeep of this room's system. Power to the projector and screen locations are to be Is not part of this Mfr -Part No. qty Description Unit Price Extended j :I}iaf-XTM1U 1 Micro -Adjust Tilt Wall Mount, X -Large 240.74 240.74 Shiel-FCAl12 i FUSION SECURE CPU/MEDIA PLAYER ADAPTOR 69.68 59.68 SHARP LC70LE661U 1 70" DISPLAY 2,104.71 2,104.71 SHARP WARRANTY 'f 4 YEAR EXTENDED WARRANTY 174.12 174..12 EXTRON 42.207-0064 1 TWO INPUT VAULT SYSTEM 5,112.94 5,li2.94 Digital PoleVault Classroom Details CITY Model 1 FF 120 1 SPK 18 cable -35' 1 TLP 350MV I IPL250 1 UTP23.4/50 1 MLC IR/RS-232-50- i MLC PW/RS-232NC-50' 1 PVS 405D 1 HDMI Mioro/3 1 PCM 340 1 PMK 560 1 UPB 25 1 PVT SW HDMI ROB D 1 XTP DTP 24P/35' 1 HDMI Ultra/12 1 MVOA-AM-M/12 MERSIVE STXSOLAI 1 MERSIVE SOLSTICE BUNDLE 1,704.71 1,704.71 DENNON ON-200BR i BLUETOOTH RECEIVER 116.47 116.47 APPLE APPLETV 1 APPLETV 176.46 176.46 EXTRON 70.563.03 1 PMK150 88,24 88.24 DNG4000 1 MISC.CABLE TIES AND SUPPORT 100.00 100.00 Equipment Sub -Total 9,878.07 Created on 3/3112017 Page 'I of 2 Printed on 6/21/2017 Digital Networks Group, Inc. Project: 25265PC 20382 Hermana Cir. 0 Lake Forest, CA 92630 a Phone (949) 428-6333 o Fax (949) 428.6334 www.dlgltainetworkagrotip.com California Contractors License If 822511 L3iCSi ri S E: R hirgeomm `INTrrMOrtOOAr 25H-28 Installation Sub Total Pricing Summary This Quote is Valid for 30 Days. DNG PWC/DIR # 1000001928 7,187,80 Shipping & Handling; $ 345.73 CA Local Tax $ 765.55 Lump Surn Project Total: $ 18,177,15 DIR PROJECT ID # Terms Net 30 Design Criteria / Assumptions: 1. Conduits/Electrical Work: ' All conduit Is usable and free of obstructions ' Conduit, backboxes and sleeves provided by others ' 110 VAC outlets and circuits not Included ' Core drilling not Included, unless otherwise noted ' Power Supplies, surge suppressors, UPS not Included ` Site shall be accessible during scheduled work hours §ystem Maintenance Offerings: 2. Pricing: All Pricing Is confidential 3. Quality Assurance: All cabling complies with EIA-TIA 568/6698 Standards 'All work shall comply with applicable Building Codes Changes to contract must be approved In writing Ask about ONG's other comprehensive preventative Maintenance and Support Services programs Intended to supplement manufacturar's limited equipment warranties, provide ongoing technical support, prioritized emergency site response repairs, and periodic, system training sessions. All of these recurring preventative maintenance features will help protect your AV system and financial Investment. Please take advantage of these programs and contact your Account Manager or ONG's Serves Group for coverage options basic Maintenance package,_ Preventative Maintenance Visit, System Status Reports, Help Desk Support, Emergency Response priority, User Refresh Traning, Extended Equipment Warranty, Labor, Free Shipping and Supplies Discounts. Notice to Proceed a^.- w.�enWyx gram xiuu:xiu.a�m�..: a This document may serve as a Notice to Proceed to Digital Networks Group (DNG) In advance of a customary Purchase Order or Contract. Alternatively, this document may serve as a formal Purchase Order to DNG only in the event the Customer does not or cannot generate a formal Purchase Order or Contract to DNG, In either event, tills agreement creates a binding contract between Digital Networks Group and the customer. By signing this document the Customer Is approving DNG to procure materials and to provide the Installation services as specified without reservation, and the customer agrees to pay the Total Project Cost within 1116 terms stated above, DNG is acting in good faith that the Individual signing this document on behalf of the Customer Is duly authorized to enter Into this binding agreement. Cancellation; If for any reason the customer provides a written Notice of Cancellation to terminate a portion of this project or the entire project, the customer agrees to pay DNG for pronated services rendered and products purchased and received which may not be returned to the factory, or In the event product may be returned, the customer agrees to pay DNG applicable vendor, restocking charges up to the date of cancellation. Account Manager: Customer: Created on 3/31/2017 Page 2 of 2 Printed on 6/21/2017 Digital Networks Group, Inc. Project: 25265PC 20382 Hermana Cir. o Lake Forest, CA 92630 • Phone (949) 428.6333 a Fax (949) 428.6334 wvvw.dlgltalnetwo rkagro up. com 3iCi1 California Contractors License # 822511 rl wryet�lmrin a rAT r®r tro A AT 25H-29 Quote 6/2112017 DNG1 t���)rt*�: ,r,r�s rar.>I:(r Project Number: AB# 25265TEEN 1 �' ' ' "'` ""` Roosevelt • Teen Roam Bob Crellin City of Santa Ana Ship To: Hiram Uribe 26 Civic Center Plaza, 2nd Floor Santa Ana, CA 92701 Tel: 714-571.4252 Digital a wor cs Group will provide the following scope of work (SOW) for the Teen Room at the Roosavalt Community Confer: ' Provide and Install (1) 70" flat panel display. ° Provide and install mid throw projector to display on screen. Projector shall include calling mount and support. ' Dual Input Digital wall Vault System with IPLyno control processor and HDMI /VGA wall plate with wall controller. System includes two ceiling speakers, * Mersive hardware /software wireless presentation system. Ipad Is not Included In this proposal. * Dennon Bluetooth audio receiver Apple TV ° A 3 Year Basle Maintenanos/Servica contract Is Included In this proposal for the maintenance and upkeep of this room's system. Power to the projector and screen locations are to be provided by others and is not part of this proposal. Mfr -Part No. tatty Description Unit Price Extendetl )hlof.X'fMiU 1 Micro -Adjust Tilt Wall Mount, X -Largo 240,74 240,74 Chlef-FCAt12 1 FUSION SECURE CPU/MEDIA PLAYER ADAPTOR 59.68 59.68 SHARP LC70LE681U 1 70'DISPLAY 2,104,71 210471 1 SHARP WARRANTYI4 YEAR EXTENDED WARRANTY 174.12 174.12 EXTRON 42.207.0064 1 TWO INPUT VAULT SYSTEM 51101.18 5,101.18 Digital PoloVault Classroom Details QTY Model 1 SPK 18 cable -35' 1 TLP 350MV 1 IPL 250 1 UTP23-4/50 'I MLC IR/RS-232.50' 1 MLC PW1RS-232ND-50' 1 PVS 405D 1 HDMI M1cro/3 1 PCM 340 1 PMK 560 1 UPS 25 1 PVT SW I-IDMI ROB D 1 X'I'P DTP 24P/35' 1 HDMI Ultra/12 1 MVGA-AM-M/12 MERSIVF.BTXSOLAI 1 MERSIVE SOLSTICE BUNDLE 1,763.53 1,763.63 DENNON DN-200BR 1 BLUETOOTH RECEIVER 116,47 116,47 APPLE APPLE1'V 1 APPLETV 176.46 176.46 EXTRON 70.563-03 1 PMK150 88.24 88.24 DNG4000 1 MISC CABLE TIES AND SUPPORT 100.00 100.00 DNG4000 1 MISC CABLE TIES AND SUPPORT 100.00 100.00 Created on Page 1 of 2 Printed on 6/21/2017 Digital Networks Group, Inc. Project: 25265TEEN 20382 Hermana Cir. a Lake Forest, CA 92630 • Phone (949) 428.6333 • Fax(949) 428.6334 www.digitalnetworksgroup.com California Contractors License # 822511 w ^ IAT 41 a A 117NAr 25H-30 Equipment Sub -Total Installation_ Sub Total.. BELOW OPTIONAL MIQRROPHONE IS NOT INCLUDED IN TOTAL PRICE 1 EXTRON 42.139,221HANDHELD & PENDANT MIC WITH 1,056.25 CHARGER Pricing Summary This Quote is Valid for 30 Days. DNG PWC/DIR # 1000001928 16,626.13 - -6,666.36 - Shipping & Handling: $ 344,79 CA Local Tax $ 763.45 Lump Sum Project Total: $ 17,819.75 DIR PROJECT ID It Terms Net 30 Design Criteria / Assumptions: Conduits/Efectrical Work: " All conduit is usable and free of obstructions ` Conduit, backboxes and sleeves provided by others " 110 VAC outlets and circuits not included ' Core drilling not Included, unless otherwise noted Power Supplies, surge suppressors, UPS not Included ` Site shall be accessible during scheduled work hours 2. Pricing: ' All Pricing Is confidential 3. Quality Assurance: ' All cabling compiles with EIA-TIA 568/5696 Standards " All work shall comply with applicable Building Codes ' Changes to contract must be approved In writing stem Maintenance Offerings: Ask about DNG's other comprehensive preventative Matntonance and Support Services programs intended to supplement manufacturer's limited equipment warranties, provide ongoing technical support, prioritized emergency site response repairs, and periodic system training sessions. All of these recurring preventative maintenance features will help protect your AV system and financial Investment. Please take advantage of these programs and contact your Account Manager or DNG's Service Group for coverage options - Baslc MaInto nanas Packanei Preventative Maintenance Visit, System Status Reports, Help Desk Support, Emergency Response priority, User Refresh Tranmg, Extended Equipment Warranty, Labor, Free Shipping and Supplies Discounts. Notice to Proceed This document may serve as a Notice to Proceed to Digital Networks Group (DNG) in advance of a customary Purchase Order or Contract. Alternatively, this document may serve as a formal Purchase Order to DNG only in the event the Customer does not or cannot generate a formai Purchase Order or Contract to DNG. In either event, this agreement creates a binding contract between Digital Networks Group and the Customer. By signing this document the Customer is approving DNG to procure materials and to provide the Installation services as specified without reservation, and the customer agrees to pay the Total Project Cost within the terms stated above. DNG is acting In good faith that the Individual signing this document on behalf of the Customer is duty authorized to enter into this binding agreement. Cancellation: If for any reason the customer provides a written Notice of Cancellation to terminate a portion of this project or the entire project, the customer agrees to pay DNG for pro -rated services rendered and products purchased and received which may not be returned to the factory, or in the event product may be returned, the customer agrees to pay DNG applicable vendor restocking charges up to the date of cancellation. Account Manager: Customer: Created on 3/31/2017 Page 2 of 2 Printed on 6/21/2017 Digital Networks Group, Inc. Project: 25265TEEN 20382.Hermena Cir. • Lake Forest, CA 92630 o Phone (949) 428-6333 • Fax (949) 428.6334 www. digitainetworkagroup.com California Contractors License It 822511 aWiv n R 1,#rtf1�r`Klti191ti c INTVINArlt)(ty 25H-31 r~y p G i n ighn'i7u[tnirxSCtroti) 0l,��i 1 City of Santa Ana Hiram Uribe 26 Civic Center Plaza, 2nd Floor Santa Ana, CA 92701 Tel: 714-571.4252 ulguat Networks Group will Quote 6/21/2017 Proiect Number: AB# 25265MPR Roosevelt - MPR Bob Creliin Ship To: scope of work (SOW) for the MPR room at the Roosevelt Community ` Provide and Install (1)165" wail mounted Tanga series electric projection screen. ' Provide and Install mid throw projector to display on screen. Projector shall include calling mount and support. ` Provide and Install well mounted Touch Link control panel with Lync license for i -pad / wireless control. ]pad Is not included In this proposal. ` Provide and Install QTY (2) wall Input plates that support HDMI! VGA connections along with 12' input patch cables for each. ' Provide a rack enclosure system in the chair storage area with the following components: • IPLync control processor - System switeher with distribution output for mobile cart system Apple TV • Marelve wireless presentation hardware software solution Available Input for DVD /Blue Ray devices. NOTE: BLUE RAY IS NOT INCLUDED IN THIS PROPOSAL. -Stereo amplifier • Dannon BtueTooth Wireless audio receiver Provide and Install (1) 70" fiat panel on cart along with wireless HDMI receiver from the above switching system for overflow display. Cart will jpport HDMI and VGA local Inputs. Provide QTY (0) calling mounted pendant speakers for program audio. ` Provide and install OTY (1) wireless combo microphone system. ' provide and Install QTY (1) head worn wireless microphone system. A3Year Basic Maintenance/Service contract is included In this proposal for the maintenance and upkeep of this room's system, " Power to the projector and screen locations are to be provided by others and Is not part of this proposal, Mfr -Part No. Qty Description Unit Price Extended s... Draper, 1-116371 1 Targs, 165,16:10, Matt White XT1000E, 110V 803.53 .803.53 Draper, 1-121057 1 LVC-III a LVC-S, 110 V 172.94 172.94 ONG5000 1 SUPPORT HARDWARE FOR $GREEN 88.24 88.24 EPSON PRO L11000 1 6000 LUMEN W UXGA PROJECTOR 5,671.76 5,671.76 TBD i LENS FOR ABOVE 2,005.88 21005.88 Chis6CMA340 1 SUPPORTBRACKET AND GABLE ASSY 134.12 134.12 Chief-CMA395 1 ANGLED CEILINGADAPTER 38,89 39,89 Chiaf•CM50305 1 ADJ. PIPE 36 TO 60 102.60 102.60 Chief-RPAU i UNIVERSAL RPA 142.16 142.16 DNG5000 1 HARDWARE SUPPORT FOR PROJECTOR 41.18 41,18 Exlron-60-1429.OIA 1 W Link Pro Control Processor w/LfnkLicense 1,400.00 1,400.00 User Interfaces Upgrade Extron-60-1165.02 1 5 Wall Mount TouchUnk Pro Touchpanel 935.29 935.29 Extron-60.1233.01 1 XTP Power Injector 170.59 170,59 Extron-60.1366-13 2 Two Input DTP Transmitter for HDMI and VGA - 641.16 11282.36 Audio Embedding - Decorator -Style Waliplate, White - 230 feet (70 m) Created on 3/31/2017 Page 1 of 3 Printed on 6/21/2017 Digital Networks Group, Inc. Project: 25265MPR 20382 Hermana Cir. a Lake Forest, CA 92630 a Phone (949) 428-6333 a Fax (949) 428.6334 wwwAlgl italnetwo rks g roup,com California Contractors License 4 822511 -0 al a�a%r��omm r AT r 19 A 7110 A 25H-32 Extron-60-1238.71 Extron-22.236-03 Extron-101.005.02 Extron-60.1490.02 cMron.60-1490.03 APPLE APPLE TV MERSIVE BTXSOLAI DENNON DN -2006P Extron-60.604-02 DNG4000 JBL-C60PS/T-WI I JBL-C65P/f Extron-60-842-01 Extron-60.563-02 SHURE, I N-SLX124185/SM58-G5 SHURE, IN-SLX14/93-G5 SHURE, IN-UA221 ,IHURE, IN-UA860 SHURE, IN-UABIAST-US SHURE, IN-UA864US Middle Atlantic-DWR-24.26PD Middle Atlantic -PD -9158 DNG5000 1 Eight Input HDCP-Comptlant Scaling Presentation Switcher with DTP Extension, HDHasaTQOtpu1__. 0.5 Shielded Digital Twisted Pair Cable for XTP & DTP products - Non -Plenum, 1000' (305 m) spool 1 XTP DTP 24 Plug, Package of 10 1 Wireless Transmitter for HOMI (US) 1 Wireless Receiver for HDMI (LIS) 1 APPLE TV 1 MERSIVE SOLSTICE BUNDLE 1 BLUETOOTH RECEIVER 2 1 U 0.5 Deep Basic Rack Shelf I MISC PATCH CABLES AND CONNECTIONS 2 C60 PENDANT SUBWOOFER - White subwoofer with built -In passive crossover for up to four satellite speakers. 200 mm (6 in) long-excurslon driver. 8 ohm (150 Watt) and 70V/1 OOV If 00 Watt) operation. Hanging hardware with 4.5 m (16 foot) galvanized steel cable and easy to adjust clamp. S 6 Compact Full -Range Pendant Spkr w 5.1/4 5-1/4" (130 mm) LF & silk dome HF, RBI Radiation Boundary intagratork teohnology with 120 degree conical coverage, true coax, 76W at 8 ohms, plus 10W 70V/100V mulf-tap transformer, redundant suspension cable system included (priced as each sold In pairs 1 Surround Sound Processor 2 Four Channel Amplifier - 200 Watts Per Channel 1 Includes SLX4 Diversity Receiver, SLXi Bodypack Transmitter, Mlcroflex#WL185 Cardioid Leveller Microphone, SLX2/SM58 Handhold Transmitter with SM58 Microphone 1 Includes SLXi and WL93 Omnidirectional Micro-Lavalier Microphone 1 Passive Antenna Splitter/Combiner Kit. Includes TWO Splitter/Combiners, Four Coaxial Cables, and Attaching Hardware 2 50' UHF Remote Antenna Extension Cable, BNC-BNC, RG8X/U Type 2 In-line adapter. Supplies 12V DC bias power over coaxial BNC cable, includes PS23US 2 Wall -Mounted Wideband Antenna 1 24SPI260 WALLRK W/PLEXI 248 DEEP EQUIP., 13LACK FINISH 2 9OUT,15A,RCKMNT POWER CEN PROTECTED RACKMOUNT POWER DISTRIBUTION W/9' CORD, BLACK POWDERCOAT FINISH I MISC RACK HARDWARE AND BLANKS SHARP LC70EQIOU 1 70" LED TV Chiefd-PAUB 1 Large FUSION Cart Manual Adjustable, SIX Chlet-FCA510 i SMALL MEDIA PLAYER ENCLOSURE Chlef-PAC770 1 51HEAVY DUTY CASTERS (4) Chief-FCA612B 1 LARGE SHELF BLACK DNG4000 1 MISC CABLE TIES AND SUPPORT Equipment Sub-Tabd Installation Sub Total 2,052.94 700.00 29.41 323.53 347.06 176.46 1,704.71 116.47 35.29 629.41 292.94 165,88 1,052.94 994.12 743.53 500.00 118.62 81.18 64.71 351.76 970.20 88.96 264.71 1,994.12 770.22 102.60 83.62 239.40 441.18 2,052.94 350.00 29.41 323.53 347.06 176,46 1,704.71 116.47 70.58 529.41 585.88 995.28 1,052.94 1,988.24 743.53 500,00 118.82 162.36 129.42 703.52 970.20 177.92 264.71 1,994.12 779.22 102.60 63.82 239.40 441.18 30,723.27 17,455.36 Created on 9/31/2017 Page 2 of 3 Printed on 6/21/2017 Digital Networks Group, Inc. Project: 25265MPR 20382 Hermana Cir, ® Lake Forest, CA 92630 • .Phone(949)428-63330 Fax(949)428-6334 www. di gitaln etworksg ro up. com California Contractors License 4 822511 yam C/�y�°lytllitM n, =ienternoesr 25H-33 Pricing Summary This Quote is Valid for 30 Days. DNG PWC/DIR If 1000001928 Terms Net 30 Design Criteria /Assumptions: 1, Conduits/Electrical Work: All conduit is usable and free of obstructions " Conduit, backboxes and sleeves provided by others " 110 VAC outlets and circuits not Included Core drilling not included, unless otherAise noted ° Power Supplies, surge suppressors, UPS not included ° Site shall be accessible during scheduled work hours S stem Maintenance Offerin s: Shipping & Handling: $ 1,075.31 CA Local Tax $ 2,3B1.O5 Lump Sum Project Total: $ 51,634.99 DIR PROJECT ID 2. Pricing: All Pricing is confidential 3. Quality Assurance: • All cabling complies with EIA-TIA 666/5698 Standards ` All work shall comply with applicable Building Codes ° Changes to contract must be approved in writing Ask about DNG's other comprehensive Preventative Maintenance and Support Services programs intended to supplement manufacturer's limiter( equipment warranties, provide ongoing technical support, prioritized emergency site response repairs, and periodic system training sessions. All of these recurring preventative maintenance features will help protect your AV system and financial investment. Please take advantage of these programs and contact your Account Manager or DNG's Service Group for coverage options - Basic Maintenance Packaue: Preventative Maintenance Visit, System Status Reports, Help Desk Support, Emergency Response Priority, User Refresh Traning, Extended Equipment Warranty, Labor, Free Shipping and Supplies Discounts. Notice to Proceed This document may serve as a Notice to Proceed to Digital Networks Group (DNG) in advance of customary Purchase Order or Contract. Alternatively, this document may serve as a forms[ Purchase Order to DNG only In the event the Customer does not or cannot generate a formal Purchase Order or Contract to DNG. in either event, this agreement creates a binding contract between Digital Networks Group and the Customer. By signing this document the Customer is approving DNG to procure materials and to provide the installation services as specified without reservation, and the customer agrees to pay the Total Project Cost within the terms stated above. DNG Is acting In good faith that the individual signing this document on behalf of the Customer is duly authorized to enter Into this binding agreement. Cancellation: If for any reason the customer provides a written Notice of Cancellation to terminate a portion of this project or the entire project, the customer agrees to pay DNG for pro -rated services rendered and products purchased and received which may not be returned to the factory, or in the event product may be returned, the customer agrees to pay DNG applicable vendor restocking charges up to the date of cancellation. Account Manager: Customer: Created on 3/31/2017 Page 3 of 3 Printed on 6/21/2017 Digital Networks Group, Inc. Project: 25265MPR 20382 Hermana Cir. • Lake Forest, CA.92630 • Phone (949) 428-6333 s Fax (949) 428.6334 Ink www.digitalnetworksgroup.com California Contractors License R 822511 9aiCSi MC erar�qComm 111M MrrroMr:r 25H-34