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Home My WebLink About08-28-17 PC MINUTESMINUTES OF THE REGULAR MEETING OF THE PLANNING COMMISSION OF THE CITY OF SANTA ANA, CALIFORNIA CALLED TO ORDER ATTENDANCE PLEDGE OF ALLEGIANCE AUGUST 28, 2017 COUNCIL CHAMBER 22 CIVIC CENTER PLAZA SANTA ANA, CALIFORNIA 5:32 P.M. COMMISSIONERS Present: LYNNETTE VERINO, Chair MARK MCLOUGHLIN, Vice Chair ERIC ALDERETE PHIL BACERRA CYNTHIA CONTRERAS-LEO (5:37 pm) BEATRIZ MENDOZA COMMISSIONERS Absent: KENNETH NGUYEN STAFF Present: CANDIDA NEAL, Acting Executive Director RYAN HODGE, Assistant City Attorney VINCE FREGOSO, Principal Planner JILL ARABE, Senior Planner ROSA BARELA, Acting Recording Secretary Chairperson Verino PUBLIC COMMENTS (on non -agenda items) - None CONSENT CALENDAR MOTION: Approve staff recommendation on Consent Calendar Items A -B. MOTION: McLoughlin SECOND: Mendoza VOTE: AYES: Alderete, Bacerra, McLoughlin, Mendoza, Verino (5) NOES: None (0) ABSTAIN: None (0) ABSENT: Contreras -Leo, Nguyen (2) A. MINUTES FROM THE REGULAR MEETING OF JULY 24, 2017 Item carried forward due to the cancellation of the August 14, 2017 meeting. MOTION: Approve Minutes. B. EXCUSED ABSENCES MOTION: Excuse absent commission member: Nguyen. * * * END OF CONSENT CALENDAR * * * BUSINESS CALENDAR ITEMS PLANNING COMMISSION MINUTES 1 AUGUST 28, 2017 PUBLIC HEARINGS 1 PAI 3. VARIANCE NO. 2017-01 (Applicant: GCF Bristol LLC representing Smart and Final) Legal notice published in the Orange County Reporter on August 18, 2017, and notices mailed on August 18, 2017. Senior Planner Arabe provided a presentation which included a project description, site description, site and floor plan, and project analysis. Ms. Arabe noted recommendation to delete Condition No. 3 since it is covered under Condition No. 1. Warner LeMenager, applicant, spoke in support of the matter and answered questions. Chair Verino opened the public hearing. There were no additional speakers and the public hearing was closed. MOTION: Adopt Resolution No. 2017-27 approving Variance No. 2071-01 as conditioned with the deletion of Condition No. 3. MOTION: Bacerra SECOND: McLoughlin VOTE: AYES: Alderete, Bacerra, Contreras -Leo, McLoughlin, Mendoza, Verino (6) NOES: None (0) ABSTAIN: None (0) ABSENT: Nguyen (1) VARIANCE NO. 2017-02 (Applicant: Mark Turpin representing Orange County School of the Arts) Legal notice published in the Orange County Reporter on August 18, 2017, and notices mailed on August 18, 2017. Principal Planner Vince Fregoso provided a presentation which included a project description, site description, site and floor plan, elevations and project analysis. Discussion ensued on lighting in the public right of way and historic designations. Chair Verino opened the public hearing. There were no speakers and the public hearing was closed. MOTION: Adopt Resolution No. 2017-28 approving Variance No. 2071-02 as conditioned. MOTION: Alderete SECOND: Contreras -Leo VOTE: AYES: Alderete, Bacerra, Contreras -Leo, McLoughlin, Mendoza, Verino (6) NOES: None (0) ABSTAIN: None (0) ABSENT: Nguyen (1) ADMINISTRATIVE MATTERS AMEND SECTION 12(b) OF THE PLANNING COMMISSION BYLAWS Consideration of the matter continued from the July 24, 2017 meeting. PLANNING COMMISSION MINUTES 2 AUGUST 28, 2017 Acting Executive Director Candida Neal spoke on minor proposed amendment to bylaws to be in conformance with the Brown Act. Discussion ensued regarding language in the Brown Act related to placing a matter of business on a future agenda and making the proposed language clearer. Staff will bring back to Commission at the next meeting. MOTION: Continue to matter the September 11, 2017 meeting. MOTION: McLoughlin SECOND: Bacerra VOTE: AYES: Alderete, Bacerra, Contreras -Leo, McLoughlin, Mendoza, Verino (6) NOES: None (0) ABSTAIN: None (0) ABSENT: Nguyen (1) 4. ELECTION OF OFFICERS FOR THE 2017-2018 TERM Consideration of the matter continued from the July 24, 2017 meeting. Recommended Action: 1. Elect a Chairperson of the Planning Commission for the 2017-2018 term. 2. Elect a Vice Chairperson of the Planning Commission for the 2017-2018 term. 3. Elect a Representative from the Planning Commission to the Historic Resources Commission for the 2017-2018 term. Chairperson Verino called for nominations for Chairperson. Commissioner Alderete nominated Commissioner McLoughlin as Chairperson and the nomination was accepted. Hearing no further nominations, the nominations were closed without objection. MOTION: Elect Commissioner McLoughlin as Chairperson for the Planning Commission for the 2017-2018 term. MOTION: Alderete SECOND: Bacerra VOTE: AYES: Alderete, Bacerra, Contreras -Leo, McLoughlin, Mendoza, Verino (6) NOES: None (0) ABSTAIN: None (0) ABSENT: Nguyen (1) Chairperson Verino called for nominations for Vice Chairperson. Commissioner Alderete nominated Commissioner Contreras -Leo as Vice Chairperson. Commissioner Mendoza nominated Commissioner Bacerra as Vice Chairperson. Hearing no further nominations, the nominations were closed. MOTION: Elect Commissioner Contreras -Leo as Vice Chairperson for the Planning Commission for the 2017-2018 term. MOTION: Alderete SECOND: Verino VOTE: AYES: Alderete, Contreras -Leo, Verino (3) NOES: Bacerra, McLoughlin, Mendoza (3) ABSTAIN: None (0) ABSENT: Nguyen (1) Motion failed by a 3-3 vote. PLANNING COMMISSION MINUTES 3 AUGUST 28, 2017 W_ I:1 MOTION: Elect Commissioner Bacerra as Vice Chairperson for the Planning Commission for the 2017-2018 term. MOTION: Mendoza SECOND: McLoughlin VOTE: AYES: Bacerra, McLoughlin, Mendoza (3) NOES: Alderete, Contreras -Leo, Verino (3) ABSTAIN: None (0) ABSENT: Nguyen (1) Motion failed by a 3-3 vote. Election of Vice Chairperson will be brought back to the next meeting. MOTION: Motion by Vice Chair McLoughlin and seconded by Commissioner Bacerra to elect Commissioner Contreras -Leo as Planning Commission representative to the Historic Resources Commission for the 2017-2018 term. Commissioner Contreras -Leo declined nomination. MOTION: Commissioner Contreras -Leo nominated Commissioner Nguyen as representative to the Historic Resources Commission for the 2017-2018 term. MOTION: Contreras -Leo SECOND: Verino VOTE: AYES: Alderete, Bacerra, Contreras -Leo, McLoughlin, Mendoza, Verino (6) NOES: None (0) ABSTAIN: None (0) ABSENT: Nguyen (1) COMMENTS STAFF COMMENTS Acting Executive Director Neal: • General Plan Update — Reported there was no General Plan Advisory Group meeting in August and will start meetings up again in September. • Announced General Plan and Zoning Ordinance Advisory Subcommittee meetings will be scheduled in the fall to discuss amendments to tattooing, bee keeping, accessory dwelling units and small lot subdivisions. PLANNING COMMISSION MEMBER COMMENTS Commissioner Mendoza: • Wished everyone a Happy Labor Day weekend. Commissioner Bacerra: • Congratulated Vice Chair McLoughlin on his appointment as Chairperson. Commissioner Contreras -Leo: • Apologized for arriving late to meeting. Commissioner Alderete: • Noted he was glad to attend meeting in person. PLANNING COMMISSION MINUTES 4 AUGUST 28, 2017 Vice Chair McLoughlin: Thanked everyone for their support on appointment of Chairperson and looks forward to doing the best he can. Chairperson Verino: Congratulated Vice Chair McLoughlin. Thanked everyone for their support and patience in her tenure as Chairperson adding it was a great experience, appreciates the guidance and also thanked staff. Wished everyone a Happy Labor Day. ADJOURNED 6:07 P.M. - The next meeting of the Planning Commission is scheduled for Monday, September 11, 2017 at 5:30 p.m. in the Council Chamber, 22 Civic Center Plaza, Santa Ana, California. Rosa Barela Acting Recording Secretary PLANNING COMMISSION MINUTES 5 AUGUST 28, 2017