HomeMy WebLinkAbout25E - AGMT - 2ND AMND WORK COMP SOFTWAREREQUEST FOR
COUNCIL ACTION
CITY COUNCIL MEETING DATE:
SEPTEMBER 19, 2017
TITLE:
APPROVE SECOND AMENDMENT TO
AGREEMENT WITH AON ESOLUTIONS
FOR WORKERS' COMPENSATION AND
LIABILITY CLAIMS SOFTWARE
(STRATEGIC PLAN NO. 4, 3)
MANAGE
RECOMMENDED ACTION
CLERK OF COUNCIL USE ONLY:
APPROVED
❑ As Recommended
❑ As Amended
❑ Ordinance on 1" Reading
❑ Ordinance on 2nd Reading
❑ Implementing Resolution
❑ Set Public Hearing For
CONTINUED TO
FILE NUMBER
Authorize the City Manager and Clerk of the Council to execute a second amendment to the
agreement with Ventiv Technology, Inc., f/k/a AON eSolutions, Inc. to extend the term of the
agreement for one year, ending on September 30, 2018, and to add an additional $43,124.49 to
the agreement for a total not to exceed amount of $194,195.44, which includes the original
compensation and the additional compensation provided by the first amendment to the
agreement.
DISCUSSION
The City has utilized the services of Ventiv Technology Inc., f/k/a AON eSolutions, Inc. since
March 16, 1999 for the processing of workers' compensation and liability claims. The agreement
with AON expires September 30, 2017. This amendment extends the term of said agreement to
September 30, 2018 and reaffirms the amount of annual maintenance fees, hourly rate of
professional services, data conversion, custom development and training.
Staff will conduct a Request for Proposals (RFP) during the term of the extension. This will allow
sufficient time to solicit bids. If a new vendor is selected this will allow transition time to implement
new software.
STRATEGIC PLAN ALIGNMENT
Approval of this item allows the City to meet Goal #4 - City Financial Stability; Objective #3
(Maintain a structurally balanced budget with appropriate reserve levels).
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Workers' Compensation
September 19, 2017
Page 2
FISCAL IMPACT
and Liability Claims Software Agreement
Funds are budgeted in the 2017-18 Liability & Property account (account no. 08009051-62300)
$97,097.72 and Workers' Compensation account (account no. 08209054-62300) $97,097.72.
40,vt ( l
dward Raya
Executive Director
Personnel Services
APPROVED AS TO FUNDS AND ACCOUNTS:
Francisco Gutierrez
Executive Director
Finance & Management Services Agency
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SECOND AMENDMENT TO AGREEMENT BETWEEN CITY OF SANTA ANA
AND VENTIV TECHNOLOGY INC.
THIS SECOND AMENDMENT to the above -referenced agreement is entered into on September
19, 2017 by and between Ventiv Technology Inc. fWa Aon eSolutions, Inc. (hereinafter
"Consultant") and the City of Santa Ana, a charter city and municipal corporation (hereinafter
"City").
RECITALS
A. The parties entered into Agreement #A-2014-241 dated September 16, 2014 ("Agreement"),
by which Consultant agreed to provide continued upgrades, maintenance and support of the
City's Personnel Services Agency's workers' compensation liability claims software
program for a two (2) year period. The total compensation was not to exceed fifty-five
thousand dollars ($55,000.00) per year during the initial term of this Agreement and a rate
equal to the initial tern rate or at an increase not to exceed five (5%) during any extension
period.
B. The parties subsequently entered into a First Amendment to the Agreement (#A-2016-304)
on September 30, 2016 to increase the total amount of the Agreement by $41,070.95 and
extend the term for an additional one (1) year period through September 30, 2017.
C. In accordance with the terms and conditions of the Agreement, the parties wish to further
amend the Agreement to extend the term of the Agreement and provide additional
compensation to the Consultant for those continued services.
Now, therefore, in consideration of the mutual and respective promises, and subject to the terms
and conditions of said Agreement, except those amended in the First Amendment to the
Agreement, and except as herein modified, the parties agree as follows:
Section 2(a), Compensation, shall be amended to add an additional—$,43,124.49 to the
Agreement, such that the total sum to be expended shall not exceed $194,195.44 during the
term of the Agreement which includes the original compensation and the additional
compensation provided by the First Amendment to the Agreement.
2. Section 3, Term, shall be amended to extend the term of the Agreement for one (1) year until
September 30, 2018.
3. Except as hereinabove modified in this Second Amendment, the terms of said Agreement and
First Amendment shall remain in full force and effect. In the event of any conflict between the
terns of this Second Amendment and the terms of said Agreement and First Amendment, the
terms of this Second Amendment shall control.
[Signature Page to Follow]
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IN WITNESS WHEREOF, the parties hereto have executed this Second Amendment to the
Agreement on the date and year first written above.
ATTEST
MARIA D. HUIZAR
Clerk of the Council
APPROVED AS TO FORM
CITY OF SANTA ANA
SONIA R. CARVALHO
City Attorney
�K19�'lX1-i-
LAURA A. ROSSINI
Senior Assistant City Attorney
RECOMMENDED FOR APPROVAL:
Ed Raya
Executive Director of Personnel Services
CITY OF SANTA ANA
CYNTHIA J. KURTZ
Interim City Manager
VENTIV TECHNOLOGY INC.
By:
Douglas Wilson
Title: VP, Operations & Admin
TIN#68-0331363
25E-4