HomeMy WebLinkAbout22B - SPEC - 3 STARS SITE PORTABLE RESTROOMSREQUEST FOR
COUNCIL ACTION
CITY COUNCIL MEETING DATE:
OCTOBER 3, 2017
TITLE:
AWARD BLANKET PURCHASE ORDER
CONTRACT TO 3 STARS SITE SERVICES,
LLC FOR PORTABLE RESTROOM AND
HAND WASH STATION RENTALS
(SPEC. NO. 17-095)
(ST GIC PLAN NO. 5, 4)
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CI MANAGER
RECOMMENDED ACTION
CLERK OF COUNCIL USE ONLY:
❑ As Recommended
❑ As Amended
❑ Ordinance on 1� Reading
❑ Ordinance on 2ntl Reading
❑ Implementing Resolution
❑ Set Public Hearing For
CONTINUED TO
FILE NUMBER
Award a blanket purchase order contract to 3 Stars Site Services, LLC for portable restroom and
hand wash station rentals for a two-year period expiring September 30, 2019, with provisions for
a one-year renewal in an annual amount of $27,000 plus a contingency of $3,000 for a total
amount not to exceed $30,000, subject to non -substantive changes approved by the City
Manager and City Attorney.
DISCUSSION
The City establishes annual blanket order contracts with vendors that provide services and
materials required by City departments and agencies on a recurring basis. The City currently
provides portable restrooms at various sites. Approval of this contract will allow the City to
provide two ADA accessible restrooms and a hand wash station in the Civic Center area. The
restrooms will be serviced daily and the hand wash station three times a week.
This action will accommodate the immediate sanitary need in the Civic Center. The goal is to
transition those experiencing homelessness to shelters and/or permanent housing which will
better serve their needs. Funding for this initiative is funded in collaboration with the County of
Orange through the Civic Center Joint Powers Authority.
The notice inviting bids was advertised on August 21 2017, on the City's online bid management
and publication system. A summary of the bid invitations and bids received is as follows:
156 Vendors were notified
6 Vendors downloaded the bid packet
3 Bids received
1 Bid received from Santa Ana vendor
Three bids were received and opened on September 5„2017 and evaluated. The results are as
follows:
2213-1
Contract Award for Portable Restroom and Hand Wash Station Rentals
October 3, 2017
Page 2
Vendor
United Site Services of California, Inc.
3 Stars Site Services, LLC
A -Throne Co. Inc.
Location
Amount
EI Monte
$48,776.00
Santa Ana
$26,988.00
Long Beach
$32,493.76
The bid received from 3 Stars Site Services, LLC, a Santa Ana vendor, is responsive to the
specifications and meets the City's requirements. To allow for unanticipated services, a
contingency amount of $3,000 has been added to the award amount. The initial term of the
agreement is for two years, with a 30 days cancellation clause option for the City.
STRATEGIC PLAN ALIGNMENT
Approval of this item supports the City's efforts to meet Strategic Plan Goal #5 — Community
Health, Livability, Engagement & Sustainability, Objective #4 (support neighborhood vitality and
livability).
FISCAL IMPACT
Funds are available in FY 2017-18 as follows (Fund 74 is the Civic Center Regular Maintenance
account that is funded by the County of Orange and the City of Santa Ana):
Accounting unit r T LU 11- I O t Vul. Lu 1 1 - Ju110 - -1
Recreation & Community Services account (01113230-62300) $ 3,000
Park Maintenance account (01113250-62320) $ 5,000
Civic Center Regular Maintenance account (07413250-62320) $12,250
Total 'PLL,uuu
If needed, subsequent funding for the second year of the contract and the one-year renewal
period will be budgeted and made available in FY 2018-19 to FY 2020-21 as follows:
ACcounting unit rY Lino-iti to r /U [U -/U Wu1V CU 19—UU1IV cVcv
Recreation & Community Services account (01113230-62300) $ 4,000
Park Maintenance account (01113250-62320) $ 7,000
Civic Center Regular Maintenance account (07413250-62320) $16,000
Contingency (other City agencies) $ 3,000
Total $30.000
Recreation & Community Services account (01113230-62300) $ 1,000
Park Maintenance account (01113250-62320) $ 2,000
Civic Center Regular Maintenance account (07413250-62320) $ 3,750
Total
228-2
$ 71500
Contract Award for Portable Restroom and Hand Wash Station Rentals
October 3, 2017
Page 3
r Gerardo Mouet
Executive Director
Parks, Recreation and Community
Services Agency
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APPROVED AS TO FUNDS AND ACCOUNTS:
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Francisco Gutierrez .�Q`
Executive Director :�^
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Finance & Management Services Agency
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