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Home My WebLink AboutROADRUNNER FOOTBALL BOOSTERS - 2017INSURANCE NOT REQUIRED %N/M eertv �%QOP.FFR [:U Ott ;+;Il_ i)! OE: 3 1 201T O: CMO (J) Julie Castro -Cardenas PARTIES AND DATE CITY OF SANTA ANA DONATION AGREEMENT WITH ROADRUNNER FOOTBALL BOOSTERS N-2017-212-03 This Donation Agreement ("Agreement") is entered into on SEPTEMBER 19, 2017 by and between the City of Santa Ana, a municipal corporation ("City") and ROADRUNNER FOOTBALL BOOSTERS, a California 501(c) 3 NON-PROFIT ORGANIZATION ("Recipient"). City and Recipient are sometimes individually referred to as "Party" and collectively as "Parties" in this Agreement. 2. RECITALS 2.1 Community Benefit. The City wishes to provide Recipient with funding to assist Recipient in PROVIDING SUPPORT FOR ON-GOING SERVICES TO THE SADDLEBACK HIGH SCHOOL FOOTBALL TEAM, WHICH PROMOTES HEALTH, FITNESS, AND ACADEMICS. ("Community Benefit"), The Parties wish to enter into this Agreement to establish the terms and conditions under which the City will provide funding. 2.2 Public Purpose. The City, by recommendation of COUNCILMEMBER TINAJERO, believes there is a public purpose in supporting the Community Benefit because it will provide YOUTH AND FAMILIES WITH A SENSE OF COMMUNITY PRIDE, FITNESS, HEALTH. The foregoing is a general description of the public purpose, and is not necessarily the only public purpose to be gained from the Community Benefit. 3. TERMS AND CONDPCIONS 3.1 Use of Funds. The City has chosen to provide Recipient with a one-time payment of TWO THOUSAND FIVE HUNDRED DOLLARS ($2,500), because the City has detcnnined that there is a public purpose to be served in supporting the Community Benefit. In executing this Agreement and receiving the fiords, Recipient agrees to use the funds only for the purpose described and subject to the terms and conditions provided for in this Agreement. Should Recipient fail to use the funds for such purpose or otherwise comply fully with the terms of this Agreement, City shall have the right to terminate this Agreement and demand the return of the fiends pursuant to Section 3.2 below. 3.2 Term; Termination of Agreement. This Agreement shall take effect on the date first above written and remain in effect through Recipient's hill expenditure of the funds. The City has the right to terminate this Agreement upon one day's notice, with or without cause. Should the City terininate this Agreement, it shall also have the right to demand the immediate return of all funds provided to Recipient pursuant to this Agreement, as well as interest at the rate of ten percent (10° o) per annum. Notwithstanding the foregoing, the indemnification provisions of this Agreement shall survive any expiration or termination of this Agreement. 3.3 Waivers, Insurance or Other Obligations. For purposes of the City's protection, if the City determines that the funds will be used for a purpose which may cause a significant risk of injury, the City may, in its sole discretion, require Recipient to provide certain insurance and participant waiver/release protections. This right shall be on-going and may be implemented by the City at any time, and all insurance and waiver/release forms shall be provided on forms, in amounts and with provisions acceptable to City. 3.4 No Oversight it by City. Nothing in this Agreement shall be implied or interpreted as City establishing or providing oversight, control or approval of the Community Benefit or any activities conducted by the Recipient. 3.5 Indemnification. Recipient understands, acknowledges and agrees that Recipient shall assume all risks associated with the Community Benefit, including, but not limited to, the possibility of death or serious trauma or injury. To this end, therefore, Recipient shall defend, indemnify and hold City and its officials, officers, employees, agents and volunteers free and harmless from and against any and all claims, demands, causes of action, costs, expenses, liabilities, losses, damages or injuries, in law or equity, to property or persons, including wrongful death, in any manner arising out of or incident to any and all acts, omissions, willful misconduct or other activities of the Recipient or its officials, officers, employees, agents, guests, participants attendees, and contractors, including the performance of the Community Benefit or this Agreement, including without limitation the payment of all consequential damages and attorneys fees and other related costs and expenses. The only exception to the Recipient's obligations hereunder shall be for claims, demands, causes of action, costs, expenses, liabilities, losses, damages or injuries caused by the sole negligence, sole willful misconduct or sole active negligence of the City. Recipient shall defend, at Recipient's own cost, expense and risk, any and all such aforesaid suits, actions or other legal proceedings of every kind that may be brought or instituted against the City, its officials, officers, employees, agents, or volunteers. Recipient shall pay and satisfy any judgment, award or decree that may be rendered against the City or its officials, officers, employees, agents, or volunteers, in any such suit, action or other legal proceeding. Recipient shall reimburse City and its officials, officers, employees, agents, and/or volunteers, for any and all legal expenses and costs incurred by each of them in connection therewith or in enforcing the indemnity herein provided. Recipient's obligation to indemnify shall not be restricted or limited by insurance proceeds, if any, received by the City, its officials, officers, employers, agents or volunteers. The indemnification provisions of this Agreement shall survive any expiration or termination of this Agreement. 3.6 Entire Contract/Modification. This Agreement contains the entire agreement of the Parties with respect to the subject matter hereof, and supersedes all prior negotiations, understandings or agreements. The terms and conditions of this Agreement may be altered, modified or amended only by written agreement signed by both Parties. 3.7 Authority to Enter Agreement. The person executing below on behalf of Recipient represents and warrants that the Recipient has all requisite power and authority to conduct its business and to execute, deliver and perform this Agreement. Each Party warrants that the individuals who have signed this Agreement have the legal power, right and authority to make this Agreement bind each respective Party. EXHIBIT 7 CITY OF SANTA ANA By: ynthia J. Kurtz Interim City Manager . Maria D. Huizar Clerk of the Council Approved as to Form: Sonia R. Carvalho City Attorney By:hn MM. r �P M. Funk Assistant City Attorney ROADRUNNER FOOTBALL BOOSTERS, a 5Q �oK'j Heb a—oy Name Ia-c 5 Title 4 �. ON N City f � Donation City Manager's Office — M-31 20 Civic Center plaza RO. Box 1988 Santa Ana, CA 92702 (714) 847.5209 Contact Information Name: John Herpy Title: President Address: 8632 Masters Drive, Suite 1000 C(ty,state,zip: Huntington Beach Ernst; jherpy@ix,netcom.com Phone: 562.221.7145 '.Fax: 'Organization Name. Roadrunner Football Boosters Tax -Exempt Status: Is your organization a non-profit or public tax-exempt organization as Select One: f t defined under Section 501(5)(3) of the Internal Revenue Code? I J P Yes ❑ No If No, you will only qualify for a credit for Cily-related costs for your request (i.e. permit fees, staff time. rental rates for facilities or equipment, etc.). Casts for City services vary and if If Yes, approved, credit may or may not cover full cost of requested City services. Tax ID x: D. .Request City Amount e Credit $ Date Needed:' Fall 2017 Ma or/Counciimember. Tina ero Amounk Requested; Y 1 Direct payment Amount Requested: $2500.00 Event Date: Fall 2017 :Event Time: Event Location: Saddleback High School, 2802 South Flower St, Santa Ana, CA 92707 Address. Chy, State, Zip Description of Saddleback High School Varsity Football Team support. Event/Purpose: PROVIDING SUPPORT FOR ON-GOING SERVICES TO THE SADDLEBACK HIGH Community Benefit: SCHOOL FOOTBALL TEAM, WHICH PROMOTES HEALTH, FITNESS, AND ACADEMICS, Applicant Signature: state: 09/05/2017 Mall: City Manager's Office—M-31 small: donationrequest@wnta-ana.org 20 Civic Center Plaza Fax: (714) $47.8994 P.O, Box 1988 Santa Ana, CA 92702 Donation Rau _ DR, 1 71. �. Council Meeting Date: SEPTEMBER 19, 2017 Eligibility Mei; YES i NO YES City 141a-r7ager Sirgnatura: Approvod Amount: $2,500 EXHIBIT 3 Date: Revised 0110612017