HomeMy WebLinkAboutCALIFORNIA, STATE OF - DEPARTMENT OF TRANSPORTATION (CALTRANS)A-2015-179-05
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t P OGRAM SUPPLEMENT NO. Q06
to
ADMINISTERING AGENCY -STATE AGREEMENT
FOR STATE FUNDED PROJECTS NO 00289S
Adv Project ID Date: October 13. 2017
1217000091 Location: 12-ORA-0-SA
Project Number: ATPLNI-5063(185)
E.A. Number:
Locode: 5063
This Program Supplement, effective 05/18/2017, hereby adopts and incorporates into the Administering Agency -State
Agreement No. 00289S for State Funded Projects which was entered into between the ADMINISTERING AGENCY and
the STATE with an effective date of 01/19/10 and is subject to all the terms and conditions thereof. This PROGRAM
SUPPLEMENT is executed in accordance with Article I of the aforementioned Master Agreement under authority of
Resolution No. 0) , ()q' ' approved by the ADMINISTERING AGENCY on yt Z85See copy
attached).
The ADMINISTERING AGENCY further stipulates that as a condition to the payment by the State of any funds derived
from sources noted below encumbered to this project, Administering Agency accepts and will comply with the Special
Covenants and remarks set forth on the following pages.
PROJECT LOCATION:
Throughout the City of Santa Ana
TYPE OF WORK: Develop and implement a Safe Routes to Schools Plan
Estimated Cost
State Funds
Matching Funds
$615,000.00
STATE $615,000.00
LOCAL
$0.0c
OTHER
$0.0(
CITY O S AA A Ai STATE OF CALIFORNIA
Departm t of Transport tion
By By -
Title xEcuTrv� Pr¢�noK Pul'x tc cad (Chief, Office of Project Implementation
to
_ h Division of Local Assistance
ynthia J• `7
Ma
Y >. st 2 7
MariaD. utzar Interim City Manager Date �11��ti"(`� t-/_
Clerk of the Council -
I hereby certify upon my p( tat knowle _ e t at budgeted funds are available for this encumbrance:
Accounting Office E ` T. Date NI-1 1 ! 1 $615,000.00
Chapter
St ute
Item
Year
Program
BC
Category
Fund Source
AMOUNT
Program Supplement 00-289S-Q06- SERIAL Page 1 of 3
Please return an original
executed agreement to our
office (M-30/Tl1).
M
STATE OF CALIFORNIA. DEPARTMENT OF TRANSPORTATION
PROGRAM SUPPLMENT AND CERTIFICATION FORM
PSCF(REV V12010)
Page'._t_Of 1_
Clairns.Audits 18/1612617'
330.1 "C" Street, Rm 404 REQUISITION. NUMBER! CONTRACT NUMBER'
Sacramento, CA 95816 RQ5# t21BID00D0081
FROM:
Department of Transportation
SUBJECT,
Encumbrance Document
CITY OF SANTA ANA
CONTRAGT AMOUNT'
ADA NOtlr For individuals with sensory tlisablGties,lhis dooumeal is available in alternate formats. For information. call (916) 064-6410 oFTDD (916) -Aaa0 or write
.Records and Forms Management 1190 N. Street, MS-39, Sacramento, CA 95ST4,
12-ORA-6- A
ATPLN1-5063(1.85)
SPECIAL COVENANTS OR REMARKS
10/13/2017
A. This PROJECT will be administered in accordance with the applicable CTC STI.P
guidelines and the Active Transportation Program guidelines'as adopted or amended, the
Local Assistance Procedures Manual (LAPM),.the Local Assistance Program Guidelines
(LAPG), and this PROGRAM SUPPLEMENT.
B. This PROJECT is programmed to receive State funds from the Active Transportation
Program (ATP). Funning may be provided under one or more components. A
component(s) specific fund allocation is required, in addition to other requirements, before
reimbursable work can occur for the component(s) identified. Each allocation will be
assigned an effecfive date and identify the amount of funds .allocated per component(s).
This PROGRAM SUPPLEMENT has been prepared to allow reimbursement of eligible
PROJECT expenditures for the component(s) allocated. Unless otherwisee determined,
the. effective date of the component specific allocation will constitute the .start of
reimbursable expenditures.
C. STATE and. ADMINISTERING AGENCY agree that any additional funds made
available byfuture allocations. will be encumbered on this PROJECT by use of a. STATE -
approved Allocation Letter and STATE Finance Letter. ADMINISTERING AGENCY
agrees that STATE funds available for reirribursernent will be limited to the amount
allocated by the California Transportation Commission (CTC.) and/or the STATE.
D. Upon ADMINISTERING AGENCY request, the CTC 'and/or STATE may a,pproye
supplementary allocations,. time extensions, and fund transfers between .components.
Funds transferred between allocated project:components. ts. retain their original timely yse of
funds deadlines, but.an approved time extension will revise the timely use of funds criteria
for the component(s) and,allocation(s.) requested.. Approved supplementary allocations,
time extensions,, and fund transfers between components made after the execution of this
PROGRAM SUPPLEMENT will be documented and considered subject to the terms and
conditions thereof: Documentation will consist of a STATE approved Allocation. Letter,
Fund Transfer Letter, Time Extension Letter, and Finance Letter, as appropriate.
E. This PROJECT is subject :to the timely use of funds provisions enacted.by the Active.
Transportation Program guidelines, as adopted or amended, and by approved CTC and
.State procedures as outlined below.
Funds allocated for the environmental & permits (E&P),. plan specifications & estimate
(PS&)=),.and right-of-way.components are available for expenditure until the end of the
second fiscal yearfollowing the year inwhich_the funds were allocated.
Funds allocated for the construction component are subject to an award deadline. and
contract completion deadline. ADMINISTERING AGENCY agrees to award the contract,
Within 6 months ,of :the construction fund allocation .and to complete andaccept the
construction within 36 months of award.
F. Award information shall be submitted by the ADMINISTERING AGENCY to the District
Program. SuPplemetlt 00.289E-006- SERIAL Page '2 of 3
12-OkA-0-SA
ATPLNI-5063(185)
:SPECIAL COVENANTS OR REMARKS
101�2W
Local Assistance Engineer immediately after project contract award and prior to the
submittal o , f the ADMINISTERING AGENCY'S first invoice for the construction contract.
.Failure to do,8;.o will cause a delay in the -State processing of invoices for the construction
phase.
G. The ADMINISTERING AGENCY shall invoice STATE for environmental & permits
(E&P).1 1, plans,specifications & estimate (PS&E�,.jand right-of-way costs. no later than 80
days after the end of last eligible fiscal year of expenditure.. For construction costs, the
ADMINISTERING AGENCY has 180 days after project.completion or contract acceptance
to makethefinal payment to the contractor prepare the. final Report -of Eko.enditures and
final invoice, and submit to STATE for verification and payment.
H. ADMINISTERING AGENCY agrees to submit the final report documents that
collectively constitute a "Report :of Expenditures'.' within one hundred eighty (180) days of
PROJECT completion. Failure of ADMINISTERING AGENCY to submit a "Final Report
of Expenditures" within 180. days of PROJECT completion Will result in %STATE imposing
sanctions upon ADMINISTERING AGENCY in accordance: with the. current LAPM and the
Active Transportation Program (ATP) Guidelines,
I. ADMINISTERING AGENCY agrees to comply with. Office of Management and Budget
(OMB) Circular A-87, Cost Principles for State. -and Local Governments, and 49 CFR,
Part 18., Uniform Administrative Requirements for Grants arid. Cooperative Agreements to
State and Local Governments. Notwithstanding the: foregoing, ADMINISTERING
AGENCY will not. be :required to comply with 49 CFR, Part 18.36 (1), subsections (3), (4),
(5), (6) , , (B.), (9), (12), and (.13).
J. By executing this PROGRAM SUPPLEMENT, ADMINISTERING AGENCY agrees.to
comply with all reporting requirements in accordance with the Active Transportation
Program guidelines, as adooteo or amended.
Program Supplement 66-289
S-000- SERIAL Paige 3 of 3
6124116 LS
RESOLUTION NO. 2015-043
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
SANTA ANA AUTHORIZING THE EXECUTIVE DIRECTOR
OF THE PUBLIC WORKS AGENCY TO EXECUTE ALL
PROGRAM SUPPLEMENT AGREEMENTS REQUIRED BY
ADMINISTERING AGENCY -STATE MASTER
AGREEMENT FOR STATE FUNDED PROJECTS
BETWEEN THE CITY OF SANTA ANA AND THE STATE
OF CALIFORNIA DEPARTMENT OF TRANSPORTATION
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SANTA ANA, AS
FOLLOWS:
Section 1; The City Council of the City of Santa Ana hereby finds, determines and
declares as follows:
A. The Legislature of the State of California has enacted legislation by which
certain State funds are made available for use on local transportation
related projects of public entitles qualified to act as recipients of these
State funds.
B. The City of Santa Ana ("City") has an existing Administering Agency -State
Master Agreement No, 00289S ("Master Agreement") with the California
Department of Transportation ("CalTrans") that was revised on January
19, 2010. This Agreement provides for the City to receive reimbursement
for such State funded projects.
C. During the term of the Master Agreement, program supplement
agreements are required in order for the City to receive and administer the
reimbursement of funding for State funded projects.
D. The execution of this resolution authorizing the Executive Director of the
Public Works Agency to execute all program supplements is necessary in
order for the City to receive and administer the reimbursement of funding
for State funded projects.
Section 2: The City Council hereby authorizes the Executive Director of the Public
Works Agency to execute all program supplements agreements required by the
Administering Agency -State Agreement for State Funded Projects,
Section 3: This Resolution shall take effect Immediately upon its adoption by the
City Council, and the Clerk of the Council shall attest to and certify the vote adopting
this Resolution.
Resolution No, 2015.043
Page 1of 2
ADOPTED this 4" day of August, 2015
for Miguel A.
APPROVED AS TO FORM:
Sonia R. Carvaiho, City Attorney
By.
LisaC�Stto�rck
Assistant City Attorney
AYES: Councilmembers: Amezcua Benavides, Revna, Sarmiento (4)
NOES: Councilmembers: None (0)
ABSTAIN: Councilmembers: None (0)
NOT PRESENT: Councilmembers: Martinez Pulido Tinalero (3)
CERTIFICATE OF ATTESTATION AND ORIGINALITY
I, MARIA D. HUIZAR, Clerk of the Council, do hereby attest to and certify the attached
Resolution No. 2015-043 to be the original resolution adopted by the City Council of the
City of Santa Ana on August 4, 2015. /7
Date: O2 - l —
Clerk of the Council
City of Santa Ana
Resolution No. 2015-043
Page 2 of 2