HomeMy WebLinkAbout22A - SPEC - REPLACEMENT LIGHTS PARKSREQUEST FOR
COUNCIL ACTION
CITY COUNCIL MEETING DATE:
NOVEMBER 7, 2017
TITLE:
APPROVE PURCHASE ORDER
AMENDMENT TO ACM LIGHTING
SERVICES FOR REPLACEMENT OF
SPORTS LIGHTING AT VARIOUS PARKS
(SPEC. NO. 17-070)
(STRATEGIC PLAN NO. 6, 1B)
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RECOMMENDED ACTION
CLERK OF COUNCIL USE ONLY:
-;• v
❑ As Recommended
❑ As Amended
❑ Ordinance on 1s' Reading
❑ Ordinance on 2ntl Reading
❑ Implementing Resolution
❑ Set Public Hearing For
CONTINUED TO
FILE NUMBER
Authorize an amendment to the purchase order to ACM Lighting Services for the replacement of
sports -lighting at -various parks to increase the purchase order by $14,267 for a total -amount not
to exceed of $57,888, subject to non -substantive changes approved by the City Manager and City
Attorney.
DISCUSSION
On June 1 2017, a notice inviting bids was advertised to solicit bids for the replacement of sports
lighting at various city parks (Adams, EI Salvador, Jerome,_ Madison, Riverview, Thornton and the
Stadium). A contract was awarded to ACM Lighting Services on August 1, 2017 for $43,621.
The original scope of the contract was for ACM to replace lamps that were no longer functioning.
In providing the services, ACM had to perform additional troubleshooting at all the locations
(except for Thornton as this location is still pending) because some of the lights were still not
operational after the lamps were replaced. This required the contractor to use a boom lift to check
the system on top of the light pole to research the problem. In some cases, the contractor
discovered that ballasts, wiring and/or circuit breakers needed to be replaced in addition to the
lamps. PRCSA is seeking to increase the contract amount by $14,267 to provide funding for the
additional parts and labor needed to make the sports lights functional again.
In addition, the sports light lamps utilized at Thomton Park have been discontinued due to the
age of the system and are no longer available through the contractor. The City will purchase the
lamps separately and provide them to the contractor to install at the original labor price. Since the
contractor has not performed any service at this site, PRCSA is requesting $5,000, which is
included in the amount above, as a contingency to be used for troubleshooting and/or additional
part that may be needed once the contractor is able to inspect the system thoroughly.
22A-1
Contract Award Amendment for Replacement of Sports
Lighting at Various Parks
November 7, 2017
Page 2
STRATEGIC PLAN ALIGNMENT
Approval of this item allows the City to meet Goal #6 - Community Facilities & Infrastructure,
Objective #1 (Establish and maintain a Community Investment Plan for all City assets), Strategy
B (Equitably maintain existing streets and associated assets in a state of good repair so they are
clean, safe and aesthetically pleasing for all users).
FISCAL IMPACT
Funds are available in the following account for the specified year:
Unit
dium
PRCSA-Facilities Maintenance (no. 01113260-62320)
Gerardo Mouet
Executive Director
Parks, Recreation and Community Services
Agency
FY 17/18
$7,355
$6,912
APPROVED AS TO FUNDS AND ACCOUNTS:
Francisco Gutierrez
Executive Director 551'v
Finance and Management Services Agency
22A-2