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IMMIGRANT DEFENDERS LAW CENTER (6)
INSURANCE NOT ON FILE WORK MAY 0 PROCEED CLERK OF COUNdL A-2097.287 ® DATE.NOY O 2, 2017 CITY OF SANTA ANA GRANT FUNDING AGREEMENT FOR LEGAL SERVICES This Agreement is made and entered into by and between the City of Santa Ana, a charter city and municipal corporation organized and existing under the Constitution and laws of the state of California ("City") and Immigrant Defenders Law Center ("Grantee"), RECITALS A. The City desires to provide grant funding to Grantee for the provision of removal (deportation) defense services that contribute to the protection of families and the education and support of Santa Ana immigrant populations and that will contribute to the safety and quality of life in Santa Ana and surrounding areas, B. Pursuant to a separate agreement between Grantee and the Vera Institute of Justice, Grantee expects to receive additional grant funding in the amount of $100,000 from the Vera Institute to conduct these same services, C. Grantee represents to the City that it is qualified and capable to carry out these services as further described by Grantee's proposal, which is attached as Exhibit A. In consideration of the foregoing recitals, the parties agree as follows: I. PROGRAM OF LEGAL SERVICES Grantee shall conduct the program described in Exhibit A ("Program" or "Scope of Services"). 2. TERM OF AGREEMENT The Term of this Agreement shall connnence on November 1, 2017 and shall expire on October 31, 2018, unless extended by the City or unless sooner tammnated in accordance with the terms of this Agreement. 3, USE OF GRANT AWARD; PAYMENT a. City agrees to ,provide Grantee funding for those expenses associated with performing, overseeing and implementing the grant project described in Grantee's Proposal at Exhibit A, attached hereto and incorporated herein by this reference, in accordance with the project budget contained therein ("Budget"). The total amount of the grant funding from City to Grantee shall be $65,000 ("Graut Award"). b. Payment of the Grant Award shall be released to Grantee within forty-five (45) days of City's approval of this Agreement. e. Grantee shall undertake and complete the Program as described and set forth in Exhibit A. d. Grantee shall spend the Grant Award in accordance with the Budget in the attached Exhibit A. 4. MONITORING AND EVALUATION a. Grantee shall furnish., except where limited by attorney-client confidentiality, all data, statements, records, information, and reports necessary for the City to monitor, review slid evaluate the performance of the Scope of Services and its components. Grantee shall cooperate with the City in the conduct of any evaluation of Grantee's Services. Grantee shall further cooperate to incorporate minor modifications that may be discovered as necessary and appropriate as a result of feedback from the monitoring and evaluation process. b. Grantee shall share case -level data with the Vera Institute of Justice through the Vera SAFE Cities Database and participate in interviews with Vera staff to support the evaluation of the Project. The information gathered will be key for developing evidence regarding the impact of representation across the United States on a variety of measures and could be used to inform future efforts to secure funding for new and existing representation programs. 5. PROGRAM COORDINATION a. The City Manager or his or her designee shall monitor the Grantee's progress and performance of this .Agreement, b. Grantee shall assign a Program coordinator ("Grantee Coordinator") who shall have overall responsibility for the performance of this Agreement by Grantee. Should eircumstauces or conditions subsequent to the execution of this Agreement require a substitute Grantee Coordinator, Grantee shall notify City immediately of such occurrence. Grantee's staff shall cooperate fully with the City with respect to all matters related to this Agreement. C. Grantee's staff shall attend meetings as required or requested by City. G GRANTEE'S FISCAL REPONSIBILTIES; RETENTION OF MATERIALS a. General Fiscal Responsibilities of Grantee, Grantee shall: If applicable, appoint and submit to the City, the name of a fiscal agent, who shall be responsible for the financial and accounting activities of Grantee, including the receipt and disbursement of the Grant Award installments. ii. Establish and maintain a system of accounts for the Grant Award that shall be in conformance with generally accepted accounting principles. Such system of accounts shall be subject to review and approval of the City. iii. Document all costs by maintaining complete and accurate records of all financial transactions, including but not limited to contracts, invoices, time cards, cash receipts, vouchers, canceled checks, bank statements and/or other official documentation evidencing in proper detail the nature and propriety of all charges. iv. Submit to the City at suoh times and in such forms as the City may require, such statements, records, reports, data, and information pertaining to matters covered by this Agreement. b. Records of Grantee Grantee shall maintain records of all matters related to this Agreement including, but not limited to, books, financial records, supporting documents, statistical records, personnel records, property records, and all other pertinent records sufficient to reflect properly: (A) All direct and indirect costs of whatever nature claimed to have been incurred and anticipated to be incurred in performance of this Agreement. (B) All other matters covered by this Agreement . ii. Grantee shall preserve and snake available its records: (A) For the period of three (3) years from the date of expiration or sooner termination of Agreement; or (B) For such longer period, if any, as may be required by applicable law. c. Examination of Records. At any time during normal business hours, and as often as may be deemed necessary, Grantee agrees that the City, and/or any of its authorized representatives shall have access to and the right to examine its plants, offices, and facilities engaged in performance of this Agreement wad all its records with respect to all matters covered by this Agreement. d. Audits. hr the event that the City determines, from inspection of records, or any other source, that there is a problem or discrepancy regarding Grantee's compliance with the terms and. conditions of this Agreement, including but not limited to the Project Budget, then the City shall, in its sole discretion, have the right to require an audit by an independent auditor at City's sole expense relating to the Scope of Services and Grantee's compliance hereunder. Notwithstanding the foregoing, the City shall have the right for any reason whatsoever to perform, or cause to be performed an independent audit, Such audits may cover programmatic as well as fiscal matters. ASSIGNMENT Graitee shall not assign any rights or duties under this Agreement to a third party without the express prior written consent of City. Grantee agrees that the City shall have the right to approve any and all subcontractors and subconsultants to be used by Grantee in the performance of this Agreement before Grantee contracts with or otherwise engages any such subcontractors or subconsultants. 8. RELATIONSHIP OF PARTIES It is understood and agreed by and between the parties that Grantee in the performance of this Agreement, shall not act nor is it at any time authorized to act, as the agent or representative of the City in any matter. Grantee further agrees that it will not in any manner hold itself out as the agent or representative of the City or act in such a fashion as would give the impression to a reasonable person that Grantee is acting in such a capacity. 9. INDEMNITY Grantee shall, to the fullest extent permitted by law, indemnify, protect, defend and hold hanrrless City, and its employees, officials and agents ("Indemnified Parties") from all claims, demands, costs, or liability (including liability for claims, suits, actions, arbitration proceedings, administrative proceedings, regulatory proceedings, losses, expenses or costs of any kind, interest, defense costs, and expert witness fees), but only in proportion and to the extent that such elauns, demands, costs, or liabilities are caused by or result from the negligence, recklessness, or willful misconduct of Grantee, its officers, employees, agents or volunteers, in the performance of services under this Agreement, excepting only liability arising from the sole negligence, active negligence, or intentional misconduct of City. If there is a possible obligation to indemnify, Grantee's duty to defend exists regardless of whether it is ultimately determined that there is no obligation to indemnify. The existence or acceptance by City of the insurance policies or coverages described in this Agreement shall not affect or limit any of City's rights under this Section. This Section shall survive expiration or sooner termination of this Agreement. 10. INSURANCE REQUIREMENTS During the cntire term of this Agreement, Grantee shall maintain the insurance coverage described in this Section. It is understood and agreed by the Grantee that its liability to the City shall not in any way be limited to or affected by the amount of insurance coverage required or carried by the Grantee in connection with this Agreement. a. Commercial General Liability Insurance providing coverage on an occurrence basis for bodily injury, including death, of one or more persons, property damage, and personal injury, wising out of activities performed by or on behalf of the Grantee, its sub - consultants, and subcontractors, products and completed operations of Grantee, its sub -consultants, and subcontractors, and premises owned, leased, or used by Grantee, its sub -consultants, and subcontractors, with limits of not less than one million dollars $1,000,000 per occurrence, $2,000,000 in the aggregate. The policy shall provide contractual liability and products and completed operations coverage for the term of the policy. b. Automobile Liability Insurance providing coverage for bodily injury, including death, of one or more persons, property damage, and personal injury, with limits of not less than one million dollars ($1,000,000) per accident. The policy shall provide coverage for owned, .non -owned, and/or hired autos as appropriate to the operations of the Grantee. C. Workers' Compensation Insurance with statutory limits, and Employers' Liability Insurance with limits of not less than one million dollars ($1,000,000). The Workers' Compensation policy shall include a waiver of subrogation in favor of the City. d. I.f applicable, Professional Liability Insurance providing coverage on a claims made basis for errors, omissions, or malpractice with limits of not less than one million ($1,000,000) dollars. e. Additional Insured Covera >e i. Commercial General Liability Insurance: The City, its officials, employees, and volunteers shall be covered by policy tonxrs or endorsement as additional insureds as respects general liability arising out of, activities performed by or on behalf of Grantee, its sub- consultants, and subcontractors; products and completed operations of Grantee, its sub -consultants, and subcontractors; and premises owned, leased, or used by Grantee, its sub - consultants, and subcontractors, ii. Automobile Liability Insurance: The City, its officials, employees, and volunteers shall be covered by policy terms 5 or endorsement as additional insureds as respects auto liability. f Grantee shall require and verify that all sub -consultants and subcontractors maintain insurance coverage that meets the minimumscope and limits of insurance coverage specified in this Section above. 11. INDEPENDENT CONTRACTOR It is understood and agreed that Grantee (including Grantee's employees) is an independent contractor and that no relationship of employer-employee exists between the parties hereto for any purpose whatsoever, Neither Grantee nor Grantee's assigned personnel shall be entitled to any benefits payable to employees of City. City is not required to make any deductions or withholdings from the Grant Award, As an independent contractor, Grantee hereby agrees to indemnify and hold City harmless from. any and all claims that may be made against City based upon any contention by any of Grantee's employees or by any third party, including but not limited to any state or federal agency, that an employer-employee relationship or a substitute therefor exists for any purpose whatsoever by reason of this Agreement or by reason of the nature and/or performance of any services under this Agreement, 12. SUSPENSION ORTERMINATION City shall have the right at any time to temporarily suspend Grantee's performance hereunder, in whole or in part, by giving a written thirty -day notice of suspension to Grantee. If City gives such notice of suspension, Grantee shall immediately suspend its activities under this Agreement, as specified in such notice. Nothing in this Agreement shall be deemed to be a waiver of the City's right to recover from Grantee any portion of the Grant Award that has not been spent in accordance with this Agreement or that has not been spent as of the date of notice under this subsection. 13. FUNDING AVAILABILITY It is understood and agrees] that funding is contingent on there being sufficient funds within the City's budget. If the City lacks funding within its budget, the Agreoment shall have no further force and affect, If there is a lack of funding or should funds beeanse unavailable after the effective date of the Agreement, the City shall have no liability to pay any funds to the Grantee or to furnish other consideration under this Agreement and the Grantee shall not be obligated to continue to perform any services under the provisions of this Agreement. It is also understood that funds for the Grant Prograul must be appropriated and approved by City Council. City Council has the authority to reducc or eliminate finding of this Grant Program, without cause or justification, with no liability occurring to the City, 14. STANDARD OF PERFORMANCE Grantee shall perform all services performed under this Agreement in the manner and according to the standards currently observed by a competent practitioner of Grantee's profession. Grantee shall assign only competent personnel to perform services under this Agreement. Grantee shall notify City in writing of any changes in Grantee's staff assigned to perforin the services under this Agreement prior to any such performance. 15. CONFLICTS OF INTEREST Grantee covenants that neither it, nor any officer or principal of its corporation, has or shall acquire any interest, directly or indirectly, that would hinder Grantee's performance of services under this Agreement. Grantee further covenants that in the performance of this Agreement, no person having any such interest shall be employed by it as am officer, ernployee, agent or subcontractor, without the written consent of City. Grantee agrees to avoid conflicts of interest or the appearance of any conflicts of interest with the interests of City at all times during the performance of this Agreement. 16. MISCELLANEOUS a. Entire Agreement, This Agreement, including all Exhibits, contains the entire agreement between the parties and supersedes whatever oral or written understanding the parties may have had prior to the execution of this Agreement. b. Modification. No modification or change to the terms of this Agreement will be binding on a party nmless in writing and signed by authorized representatives of the parties. C. Cornpharrce with Laws. Grantee shall perform all services described herein in compliance with all applicable federal, state and local laws, rules, regulations, and ordinances, including but not limited to, (i) the Americans with Disabilities Act of 1990 (42 U.S.C. 12101, et sen.) ("ADA"), and any regulations and guidelines issued pursuant to the ADA; and (ii) Labor Code sections 1.720, et seq., which require prevailing wages (in accordance with DIR determinations at www.dir.ca.gov) be paid to any employee performing work covered by Labor Code sections 1720 et seq. d. Non-discrimination. Except as permitted by law, Grantee shall not, because of the race, religious creed, color, national origin, ancestry, physical disability, mental disability, medical condition, genetic information, marital status, sex, gender, gender identity, gender expression, age, sexual orientation, or military and veteran status of any person, refuse to hire or employ the person or refuse to select the person for a training program leading to employment, or bar or discharge the person from employment or frons a training program leading to employment, or discriminate against the person in cornponsation or in terms, conditions, or privileges of employment. C. Governing Law: Venue. This Agreement shall be governed, construed, and enforced in accordance with the laws of the State of California. Venue of any litigation arising out of or connected with this Agreement shall lie exclusively in the superior court it, Orange County in the State of California, and th,eparties consent to jurisdiction over their persons and overthe subject matter of any such litigation in such court, and consent to service of process issued by such court. Waiver of Rights. Any grant award or acceptance by City of any service performed by Grantee under this Agreement, any waiver by City of any default, breach or condition precedent, shall not be construed as a waiver of any provision of this Agreement by City, nor as a waiver of .any other default, breach or condition precedent or any other right bercurider. g. Successor and. Assi%ms. Grantee bind's itself, its partners, successors, legal representatives and assigns to City With respect to all promises and agreements contained herein. It, Authority to Sigh. The signers of this Agreement have the capacity and are authorized to execute this Agreement as the representatives of their respective parties, and to bind said patties to the terms hereof. This Agreement is subject to the approval by each party's governing body. IN WITNESS WHEREOF, the parties have executed this Agreement as of the day and year first herein above set forth. ATTEST: CITY OF SANTA ANA MARIA D. HUIZAR HIA J TZ Clerk of the Council Interim Cit Manager APPROVED AS TO FORM SONIA R. CARVALHO City Attorney IF i By: J1/1 e _ o nM . Funk. ssistant City Attorney RECOMMENDED FOR APPROVAL ROBE C R. Deputy CityMan GRANTEE wane: Title. xe �, a Ive EXHIBIT A Santa Ana/SAFE Cities Proposal Cover Sheet i• Organization Name: Immigrant Defenders Law Center • Street Address: 634 S. Spring Street, 30th Floor • City: Los Angeles • State: CA • Zip Code: 90026 • Primary Contact Name: Lindsay Toczylowski • Primary Contact Title: Executive Director • Primary Contact Telephone Number: (213) 634-7181 • Primary Contact Fax Number: (213) 282-3133 • Primary Contact Email: Lindsav@immdef.ors 1 25B-17 Program Operation Plan Describe, generally, your organization's qualifications as outlined in the Evaluation Criteria above. In particular, please detail your organization's experience representing immigrants In removal proceedings for the last three years. The numbers in the following table represent new cases accepted for each of the past three calendar years, In total, ImmDef NQRP program represents 122 individuals who are non -detained and 27 individuals who are currently detained. Adults Year Detained Non -detained 2015 44 (Adelanto) 11 (Los Angeles) 2016 4 (Los Angeles) 310 (Los Angeles) 2016 11 (Adelanto) 6 (Los Angeles) 7 (Los Angeles) January -June 14 (Adelanto) 12 (Los Angeles) 2017 4 (Los Angeles) Unaccompanied Minors Year Detained Non -detained 2015 23 (Los Angeles) 120 (Los Angeles) 2016 32 (Los Angeles) 310 (Los Angeles) January -June 2017 47 (Los Angeles) 125 (Los Angeles) Immigrant Defenders Law Center (ImmDef) is a next -generation social justice law firm that defends immigrant communities against systemic injustices in the legal system. Founded in 2015 by a group of experienced public interest immigration lawyers, ImmDef provides direct representation based on a universal representation model. This means that ImmDef does not screen clients based on eligibility for legal relief nor do we exclude clients who are otherwise eligible for our services based on criminal history or other adverse factors. At ImmDef we believe that the right to counsel in immigration court is a necessary step towards ensuring due process for all, and our model of representation is built on this principle. It is our long-term goal to ensure that no immigrant is forced to go to court alone. ImmDef has steadily grown to be the largest non-profit, pro bono provider of deportation defense in Southern California. Our team of 25 attorneys and 22 support staff members provide full-scale deportation defense and legal education classes to approximately 1900 adults and children in Southern California annually. Our current service area includes the counties of Los Angeles, Orange, Riverside, San Bernardino, 25B-18 Ventura, Kern and Santa Barbara. ImmDefs headquarters are located in downtown Los Angeles and we have a satellite office in Riverside. Our current programs defend the most marginalized groups in our community, including unaccompanied immigrant children, community members targeted by increased ICE enforcement, and detained adults with serious mental health conditions. Without ImmDefs intervention, these individuals would be forced appear alone and defend themselves against a highly -trained ICE attorney before an immigration judge. Because of ImmDeYs unique model of universal representation, we do not waste resources on screening out clients; rather, by working more efficiently, we increase the total number of individuals who can receive representation. ImmDeYs Children's Representation Project provides legal representation to nearly 600 children each year, Including refugees, unaccompanied children and foster youth, and is one of the largest programs in the country. Our representation includes advocacy before the immigration courts, U.S. Citizenship and Immigration Services, and California state courts. This project is complemented by our Detained Youth Empowerment Project, which conducts "Know Your Rights" classes and legal screenings for nearly 1300 children detained in immigration detention shelters in the greater L.A. area. ImmDefs Adult Representation Project represents over 150 detained and recently released adults who are deemed incompetentto represent themselves and entitled to court- appointed counsel pursuant to the class action settlement in Franco -Gonzalez v. Holder ("Franco"). Over the past year, ImmDef has expanded its work to include representation of individuals seeking post -conviction relief so that they may avoid suffering immigration consequences of criminal convictions. With the support of the California Bar Foundation, the California Community Foundation and the Weingart Foundation, ImmDef has added two staff attorneys dedicated solely to rapidly responding to ICE enforcement in our communities. Through this expansion, ImmDef has been able to extend our services to underserved immigrant populations, including those living in the Inland Empire. Describe your plan for intaking clients. Be specific as to how you will come into contact with clients for the first time. Organizations should propose options consistent with the principle of universal representation of those eligible under this contract. Like all our representation programs, ImmDef will run our intake system on a universal representation model. Potential clients will be screened for eligibility based solely on contract guidelines. ImmDef will identify prospective clients through partnerships with organizations currently serving individuals detained in Orange County immigration detention facilities. Because of the time and funding limits of the contract, ImmDef will focus its efforts to represent Santa Ana residents, or other Orange County residents, detained in Orange County at the Musick and Theo Lacy facilities. Based on our experience, Orange County detention facilities include a high number of Santa Ana/O.C. residents 25B-19 who do not have access to counsel. Additionally, without the added cost of travel from Orange County to Adelanto, ImmDef will be able to guarantee representation to more individuals if representation is focused solely on those detained at Musick and Theo Lacy, Nevertheless, ImmDef will continue to assist Orange County residents at the Adelanto Facility through our Rapids Raid Response attorneys. Within the first month of receiving the grant, ImmDef will set up a referral system where partner organizations can refer prospective clients. These partner organizations include current legal service providers conducting informal Legal Orientation Programs (LOP) at Musick and Theo Lacy, as well as community based organizations serving the needs of immigrant communities living in Santa Ana or surrounding areas. ImmDef will request that LOP providers refer all pro se detainees identified as Santa Ana/O.C. residents to ImmDef for screening for representation. ImmDef will simultaneously accept referrals of Santa Ana/O.C. residents detained at Theo Lacy or Musick from Orange County -community based organizations. Upon receipt of a referral, ImmDef's Orange County -based staff attorney will conduct further screening of the client to ensure eligibility. If the client is eligible under the contract, the attorney will offer representation on the spot. Priority will be given to Santa Ana residents but if Santa Ana residents have not been identified or decline representation, then ImmDef will represent other O.C. residents. ImmDef anticipates that our O.C.-based staff attorney will spend 2 to 4 days per month to follow-up on referrals and screen clients. We anticipate that we will accept approximately 4-6 new cases for each month during the first half of the contract year. This number will of course vary according to the specific circumstances presented in each case. Describe your proposed program model for representing detained Immigrants. Please specify how you plan to serve eligible clients and what, if any, prior relationships you have with area detention centers that will help facilitate your program. Describe how your organization will provide competent and effective representation for the entire scope of the case, including for cases that may be pending beyond the current grant year. Estimate how many people you plan to serve through your proposed program model. Please identify estimated case costs, metrics, and expected outcomes. Proposed Program Model: ImmDef's representation model is based on a universal model of representation. ImmDef has never denied representation to anyone based on their lack of eligibility for relief, complexity of issues, or for any other reason. Because of ImmDef's universal representation model, ImmDef staff have extensive experience representing detained individuals in removal proceedings. ImmDef attorneys are in immigration court on a near -daily basis and are adept at handling all types of cases, including working with clients who have extremely complex immigration and criminal histories. Additionally, ImmDef is very familiar with the realities and constraints of representing individuals detained at Musick and Theo Lacy because some of our clients are currently detained at these facilities. Given ImmDef's experience in deportation defense, ImmDef is well - 0 25B-20 positioned to replicate Its universal representation program for Santa Ana residents, or other Orange County residents, detained in O.C. and facing imminent deportation. Estimated Numbers of Clients to be Served: Based on ImmDefs proposed budget, ImmDef seeks to serve an additional 35-40 clients in O.C. with these funds. The actual number served will depend on factors beyond our control such as: the number of individuals who have no relief available to them or who seek voluntary departure, the number of individuals whose cases proceed to a trial (merits hearing) while detained versus clients released on bond, and the level of cooperation from EOIR or ICE in assisting with client accessibility and case calendaring. We intend to "front load" acceptance of clients during the first 7 months of the contract to minimize the numbers of cases that could last beyond the funding year. Nevertheless, we expect and understand that many cases will require representation beyond the contract year because of the immigration court backlog for individuals who are released from detention but whose cases are still pending final adjudication. For these clients, ImmDef is committed to continue our representation of them beyond the contract year and until final adjudication. Given our budget of $165,000, the proposed metrics leave us with a case cost of $4125-$4714. Expansion of ImmDefs existing Direct Representation Programs: ImmDef currently represents approximately 700 Immigrants in removal proceedings at any given time, including over 100 adult clients who are either detained in or recently released from the Theo Lacy, Musick or Adelanto Detention Facilities. Our Adult Representation Project primarily serves individuals designated as Franco class members; however, through recent funding, we have expanded our services to include individuals unfairly targeted by ICE's increased enforcement efforts. Funding for our Children's Representation Program is limited to minors and young adults designated as unaccompanied children by the Department of Homeland Security. With the support of the City of Santa Ana and Vera's Safe Cities initiative, ImmDef will be able to further our mission and expand our services to underserved detained populations including O.C. residents at Theo Lacy and Musick. Unlike at the Adelanto Detention facilitythat has an EOIR-funded LOP program, individuals detained at Theo Lacy and Musick do not have regular access to legal service providers, making representation services even more imperative. Additionally, and equally important, ImmDef also expects to expand its physical presence in Orange County. Even though ImmDef has already been representing Santa Ana and O.C. residents, this opportunity will allow ImmDef to establish Itself physically in Orange County through a satellite office in Santa Ana. While we would only have one attorney based in the office to start, we would look to expand this office through additional state and local funding available to us in the future. ImmDef firmly believes in the importance of engaging with the local community and building relationships with the communities we are serving. As such, ImmDef has already 25B-21 begun to inquire with Santa Ana -based immigrant rights organizations that may be interested in hosting our satellite office during our first year. Substantively, the services provided will be identical to the quality and extent of representation services that ImmDef currently provides. We intend to provide full- scale removal defense to clients served underthis grant and will represent them through final adjudication of their immigration case, which includes all EOIR hearings (detained and released), bond, USCIS applications and a limited number of BIA appeals. To expand our capacity for this project, ImmDef will either internally promote or hire an experienced removal defense attorney to be our managing attorney working under the supervision of our experienced leadership team. This managing attorney will be responsible for supervising the staff attorney who will either internally transfer or who will be hired from a pool of new applicants. To complete our Orange County team, we will transfer 25% of the time of our senior paralegal, Nadia Montenegro, onto this contract. Nadia is one of our most experienced staff members and will add greatly to the efficiency of starting this new initiative. Nadia will focus on data collection and providing legal support to our managing and staff attorney. Supervision Model: ImmDef will follow its supervision model that is used in our other representation programs. Our assigned staff attorney and senior paralegal will be closely supervised by the managing attorney, where they will have weekly one-on-one meetings and in- person check -ins to address any issues with their workloads. These meetings will contain periodic trainings and peer-to-peer presentations on current law trends and issues, including discussion of relevant case law updates, In addition, directing and managing attorneys will be available to discuss case strategy and substantive law questions. The meetings will also be opportunities for case review in a group setting with other attorneys engaged in detained removal defense, which maximizes resources and saves time. Our managing attorney will in turn be directly supervised by our directing attorney, Meeth Soni, who oversees all of ImmDef's adult removal defense programs. Meeth is also very familiar with Orange County where she worked for seven years as a staff attorney at the Public Law Center (PLC). At PLC, Meeth established and oversaw a detained deportation defense practice that focused primarily on torture survivors detained in Orange County. Meeth was also responsible for running the informal LOP at Musick which she transferred to Public Counsel upon her departure from PLC. Anticipated outcomes and Impact of Services: ImmDef expects our high-quality representation to have a profound effect on the clients we serve. In our other representation programs, ImmDef attorneys routinely utilize new, creative options to defend our clients from deportation and we have high rates of success. Even in cases where we are unable to secure immigration relief for 25B-22 community members, our attorneys play an important role by showing our clients and their families that they are not alone through this process. The impact of this project will be most concretely evident in the number of clients served through the program, and the impact of representation on the outcome of those clients' cases. We will be able to measure this impact by the sheer numbers of clients receiving representation, but also by comparing the outcomes of cases of those clients who receive representation with the outcomes of unrepresented detainees. This data will be readily available through our internal case management software and government -maintained immigration court data. Another Important indicator of the project's impact will be the number of Orange County area residents who receive an intake screening even if ultimately, they are unable to receive representation through the project due to financial or residency factors. The screening in and of itself is an important benefit to a potential client as we will be able to use it to orient the detainee to the Immigration removal process and offer them options outside of our services such as referrals to reputable private attorneys. In addition to the sheer number of clients served under the project and the outcome of the cases, it will be important to measure the qualitative impact of these services on our clients, their families and our communities. We will measure this impact through follow-up surveys of clients, asking about the effect the representation services had on their ability to return to their communities. Through a post -services survey or questionnaire, we will best be able to identify clients who are successfully reintegrating into our communities and highlight this for local media and Santa Ana elected officials. This will ultimately enable us to build support for continuing funding for removal defense in Orange County. ImmDef would also be interested in facilitating meetings between clients whose cases are successfully completed and the Santa Ana City Councilmember whose district they live in so that we may directly show elected officials the Impact of the program on their constituents. Please use the table below to estimate of the number of hours spent, by position, on each type of case. Please note, for the table below, we gathered this hourly data from an analysis of our billing for our NQRP cases over the past year. For the supervising attorney we have only included the data as if the supervising attorney is supporting a case assigned to a staff attorney, not if the case is assigned to them. Of course, for cases assigned to the supervising attorney, the amount of hours spent on the case would be closer to the hours spent by a staff attorney on a similar cases. Additionally, this chart only reflects work that under our NQRP program is billed specifically to an individual client for the merits of their case, but not for the associated bond hearings. Since bond hearings are separate proceedings that require preparation 25B-23 and hearings, they often times can add another 35-45 hours to a case. Additionally, this chart does not reflect general case review sessions which we do with all attorneys weekly, related administrative or attorney training time, or other non -client specific activities that prepare our legal team to competently represent our clients. What is your staffing plan for each type (i.e., by application type) of case, by position, including all relevant members of the legal team? ImmDef does not differentiate our staffing plans by case type, as the activities each staff member is responsible for do not change dependent on the type of relief we are seeking. However, we do have general guidelines for staff that delineate what types of activities each position on our legal team is responsible for in a deportation defense case. Please see the list below for general information on what activities each legal team member engages in for our cases: Managing Attorney (for cases where they are not the primary attorney): • Review of legal filings and briefs; • Support with development of case strategy; • Support with preparation for trials; • Monitoring workloads to ensure competency of representation; • Overall responsibility for ensuring that data collection and submission protocols are being followed. Staff Attorney: • Client screening and intake; • Development of case theory and strategy; 25B-24 Supervising Senior Staff Legal Total Number of Attorney Staff Attorney Assistant Hours Attorney # hours # hours # hours # hours Sum of hours LPR 60 N/A 240 42 321 cancellation Non-LPR 32.5 NIA 130 51 213.5 cancellation Persecution 42.5 N/A 170 47 259.5 (all 1-589) Voluntary 5 N/A 20 6 31 departure only No relief 2.5 N/A 20 2.5 25 application What is your staffing plan for each type (i.e., by application type) of case, by position, including all relevant members of the legal team? ImmDef does not differentiate our staffing plans by case type, as the activities each staff member is responsible for do not change dependent on the type of relief we are seeking. However, we do have general guidelines for staff that delineate what types of activities each position on our legal team is responsible for in a deportation defense case. Please see the list below for general information on what activities each legal team member engages in for our cases: Managing Attorney (for cases where they are not the primary attorney): • Review of legal filings and briefs; • Support with development of case strategy; • Support with preparation for trials; • Monitoring workloads to ensure competency of representation; • Overall responsibility for ensuring that data collection and submission protocols are being followed. Staff Attorney: • Client screening and intake; • Development of case theory and strategy; 25B-24 • Keeping case notes and other case related data current; • Preparing declarations and gathering evidence for cases; • Preparing forms for legal filings with USCIS and EOIR; • Writing legal briefs for immigration court; • Preparing clients and families for immigration court; • Appearing at all hearings for clients; • Preparing and submitting any related appeals. Paralegal: • Initial creation of client in case management system and creation of physical file; • Assisting with calendaring and keeping communal calendars; • Requesting criminal, immigration and other vital records; • Filling out first drafts of immigration forms; • As needed, assisting with declarations, particularly of family members; • Ensuring all data is up-to-date and complete for all cases under a contract. Describe your organization's plan for complying with data reporting requirements. Specifically address your organization's capabilities to continue to report on all cases represented by your organization under this grant through the ultimate dispositions of those cases, some of which will inevitably continue long after the end date of the subcontract. Tracking Caseloads and Data: ImmDef utilizes a case management software, Cerenade, that allows us to keep track of vital data on our cases including client biographic information, case milestone data, hearings, outcomes and filings. The Cerenade system allows our attorneys to input case notes, and we train attorneys to enter a note for every event on a case from phone calls to hearings. Our supervisors can review these case notes or data anytime to ensure that a given attorney's caseload is moving along properly, and to offer support for staff attorneys whose filing goals are not being met. In preparation for ane -on -one check -ins with supervisees, our managing attorneys review the attorney's caseload by printing reports from Cerenade, and then address any questions or discrepancies they have observed. ImmDef staff are adept at tracking outcome data for our federal contracts, and tracking data related to this new project's intakes, case development, time spent on tasks, filings, hearings and outcomes will be easily implemented. We already collect much of this quantitative data on all of our cases through our case management software, Cerenade. Additionally, all of our staff are accustomed to Vera's data collection methods and we do not anticipate any issue with submission of data related to cases accepted under this contract. Lastly, we would have no issue continuing to 25B-25 provide this data through the conclusion of each case regardless of whether that conclusion is reached during the contract year. Share additional information as you see fit, including any additional funding available to your organization to support the proposed services. Support for this Program: While ImmDef does not have additional funds to use specifically to supplement representation work in Orange County at this time, ImmDef is committed to utilizing our other resources to support this program. Specifically, ImmDef intends to utilize our two Raids Rapid Response (RRR) Attorneys to respond to issues of increased ICE enforcement targeting Orange County residents as needed. Our RRR Attorneys can also provide support to the OC -based staff attorney to maximize the impact of their direct representation and ensure that we can accept as many cases as possible under the contract, It should be noted that ImmDef estimates that our actual costs for this program will be between $175, 000 to $180,000 (dependent on salaries offered to staff), not $165,000. To keep the program within the $165,000 budget allocated, we have eliminated or reduced costs such as salaries, IT equipment, interpreters for non - Spanish speaking clients, and lowered our G & A rate to 12% from our standard 13%. ImmDef is committed to providing the services for $165,000 by cutting costs where possible (for example, seeking in-kind donations for office and IT equipment) and supplementing from our reserve funds as needed during this pilot year. We hope to use these funds to launch a permanent ImmDef presence in Santa Ana that can be supplemented with funding from the State of California in the future. Staffing Note: Attached you will find the resumes for our executive director, Lindsay Toczylowski, and our directing attorney, Meeth Soni. Both are experienced immigration law attorneys who would be responsible for the overall vision and management of our Orange County initiative. However, we do have other key staff who may be considered for lateral transfers or promotions into managing attorney or staff attorney positions within this initiative should we be granted the contract. You will find bins for these key staff pasted below. Ailin Buigues, Managing Attorney (SBN 291790) Ailin is a founding member and a Managing Attorney of the Children's Representation Project (CRP) at ImmDef, Her practice focuses on detained and released children facing deportation, and her broad knowledge of Special Immigrant Juvenile Status (SIJS) cases and asylum law informs her work as a principal supervisor of the CRP team. Previously, Ailin was staff attorney at Esperanza Immigrant Rights Project, where she represented children and adults seeking humanitarian and survivor -based visas. She also provided "Know Your Rights" presentations to adults and children in immigration detention. She 10 25B-26 earned her Juris Doctor from Loyola Law School in Los Angeles, California and is a member of the State Bar of California. During law school, Ailin advocated on behalf of several underrepresented communities in Southern California as a law clerk at CARECEN, Loyola Law School's Juvenile Justice Clinic, and Esperanza Immigrant Rights Project. Ailin is a member of the American Immigration Lawyers Association. Alin was born in Buenos Aires, Argentina and credits her hard-working immigrant parents for her commitment to social justice for marginalized communities. Amanda Schuft, Staff Attorney (SBN 299004) Amanda Is a staff attorney with ImmDef, working in the Adult Representation Project (ARP) where she manages a caseload of recently released and detained immigrants with mental health issues. Amanda is a specialist in complex deportation defense cases, including those complicated by criminal convictions, complicated immigration histories and asylum. Amanda represented clients who are detained at the Adelanto, Theo Lacy and Musick detention facilities. Previously, Amanda represented unaccompanied children in deportation proceedings with Esperanza Immigrant Rights Project. Amanda graduated from Universityof Oregon School of Lawand received a Post -Graduate Public Interest Fellowship and the Nicole Richardson Outstanding Public Interest Award. While in law school, Amanda worked with the Florence Immigrant and Refugee Rights Project, the Civil Liberties Defense Center in Eugene, Oregon, and Catholic Charities Immigration Legal Services in Portland, Oregon. Amanda earned her B.A. from Lewis and Clark College in Portland, Oregon. Kayleen Hartman, Pro Bono Coordinator (SBN 802631) Kayleen Hartman is the Pro Bono Coordinator for the Children's Representation Project (CRP) at ImmDef. She represents unaccompanied minors facing deportation and recruits, trains, and mentors volunteer attorneys to increase CRP's capacity. Kayleen is a member of the American Immigration Lawyers Association (AILA). Kayleen came to ImmDef from Ayuda, a Washington D.C. immigration organization, where she worked with unaccompanied minors. Prior to that, she worked as policy counsel for human trafficking issues at Shared Hope International, and as an Adjunct Professor of Law at Georgetown University. She was a fellow at Georgetown's Human Rights Institute, where she worked on a school -to -prison pipeline project. She also created an advocacy project on human trafficking and business transparency. She represented asylum applicants in a law school clinic, worked on human rights and human trafficking litigation at Human Rights USA and International Rights Advocates, and advocated for human rights issues at other organizations domestically and internationally. Kayleen received her B.A. from Davidson College and herJuris Doctor and Certificate in Refugee and Humanitarian Emergencies from Georgetown University Law Center. She is a 2011 recipient of Georgetown Law's Bettina Prukmayer Award for Human Rights. Mayra Gamez, Staff Attorney (SBN 297298) Mayra Gamez is a Staff Attorney at ImmDef with the Adult Representation Project where she handles a caseload of complex detained and released deportation defense 11 25B-27 clients. Prior to joining ImmDef, Mayra worked at the Immigration Center for Women and Children ("ICWC") In Los Angeles, where she served as appointed counsel under Franco -Gonzalez v. Holder for individuals in removal proceedings who are found incompetent to represent themselves. She received her J.D. from Pennsylvania State University, Dickinson School of Law and her B.A. from Colgate University, 12 25B-28 13 25B-29 25B-30 O 0 0 a m vi CS ui c; 'j gi .4 r.: gi n 0 n ce a n " rl m m rl co m m s n 00 m N m N Do w rq m Iz O I S. LU Ln 0 N r� O 'i O.4 0 C 0 m 0 0 0 0 E E mm tz R ct R E rl 00 w �j Im E Ln I'm m E E + m ,w 0, + 00+ CO W w 0 w E C' W E N tw o E + > tLo 12 m= n o o ;r o H ;E Elm > 0 w m ,w m n IL vii :43 E O 41 IL LIJ coof 'WMM 0 w C3 w w m M CL 0 w t: a LO: 0 0 0 0 X F- a LD 25B-30 Name of Organization_ Immigrant Defenders Law Center Date 9/7/17 Budget Narrative PERSONNEL EXPENSES: SALARIES (by staff member, Including title and FTE) FRINGE COSTS (please specify how they are calculated): Fringe Benefit Costs: The fringe benefit costs for ImmDef are calculated by dividing the sum of all the fringe costs for our staff by the total of the salaries of all of ImmDefs staff. The fringe costs include 100% coverage of employee medical, dental and vision benefits, 75% coverage for dependents, anticipated matching contributions to our current 401K plans, life insurance, and other employee benefits Including generous vacation/leave packages. OTHER THAN PERSONNEL EXPENSES (OTPE): Overhead (rent, utilities, etc— you can also break out each Item) RENT & OCCUPANCY This covers our rent in Los Angeles, Riverside, and Santa Ana security, janitorial services and utilities: $19,221 monthly total Scheduled rent increase during second six months of OY2: $2,216.88 Additionally, we pay for parking at our building for all staff: $3600 monthly total These costs have been proportionally allocated to this budget by the percentage of our total FTE, 1.75 out of 47 staff = 3.7% of our total staff 2017 -SAFE Cities Contract 25B-31 n Annual Annual Salary Staff Name Position %FTE Total Salary +Fringe Managin TSD 0.50 $ 41,875.00 Attorney 67,000.00 3,750.00 TBD 1.00 $ 2,500.00 Attorney 8,000.00 2,500.00 Nadia Montenegro 0.25 $ 14,375.00 paralegal 6,000.00 57,500.00 FRINGE COSTS (please specify how they are calculated): Fringe Benefit Costs: The fringe benefit costs for ImmDef are calculated by dividing the sum of all the fringe costs for our staff by the total of the salaries of all of ImmDefs staff. The fringe costs include 100% coverage of employee medical, dental and vision benefits, 75% coverage for dependents, anticipated matching contributions to our current 401K plans, life insurance, and other employee benefits Including generous vacation/leave packages. OTHER THAN PERSONNEL EXPENSES (OTPE): Overhead (rent, utilities, etc— you can also break out each Item) RENT & OCCUPANCY This covers our rent in Los Angeles, Riverside, and Santa Ana security, janitorial services and utilities: $19,221 monthly total Scheduled rent increase during second six months of OY2: $2,216.88 Additionally, we pay for parking at our building for all staff: $3600 monthly total These costs have been proportionally allocated to this budget by the percentage of our total FTE, 1.75 out of 47 staff = 3.7% of our total staff 2017 -SAFE Cities Contract 25B-31 Name of Organization Immigrant Defenders Law Center Date 9/7/17 Budget Narrative LOCAL TRAVEL ImmDef uses the federal mileage rate when reimbursing our staff for local travel. For this project, ImmDef expects our staff attorney to drive from an office In Santa Ana to our main office in downtown Los Angeles once a week, from Santa Ana to the James A. Musick Facility once per month, and from Santa Ana to immigration court in downtown Los Angeles an additional twice per month. Additionally, we expect our Supervising Attorney to need to travel from our DTLA office to the ImmDeYs Santa Ana office space twice per month, and from the DTLA office to the James M. Musick Facility twice per month. Mileage rate: $0.54/mile ImmDef uses the federal rate. Roundtrip mileage for each trip from Santa Ana office: *To ImmDef Office: 66 miles + Parking in DTLA *To James A. Musick Facility: 30 miles *To Immigration Court In downtown Los Angeles: 68 miles + Parking in DTLA Total Cost: ((66*52) *0.54 + (7*52) + (30*12)*0.54 + (68*24)*0.54 + (7*24)) + ((66*24)*0.54 + (7*24) + (30*24)*0.54)) _ $4,873.12 SUPPLIES ImmDeYs office supply costs are $8,500 per year. This cost has been proportionally allocated to this budget by the percentage of our total FTE, 1.75 out of 47 staff = 3.7% of our total staff. PRINTING & COPYING ImmDeYs printing and copying costs (which include maintenance of equipment, toner, ink and paper) are $7,500 per year. This cost has been proportionally allocated to this budget by the percentage of our total FTE, 1.75 out of 47 staff = 3.7% of our total staff. POSTAGE/SHIPPING ImmDef's postage costs are $9,000 per year. This cost has been proportionally allocated to this budget by the percentage of our total FTE, 1.75 out of 47 staff = 3.7% of our total staff. TELEPHONE The cost of our phone (both office phone, fax and cell phone stipends to staff) which Is $1464.32 per month has been proportionally allocated to this budget by the percentage of our total FTE, 1.75 out of 47 staff = 3.7% of our total staff. INTERNET The cost of our internet through Time Warner Cable which is $559 per month has been proportionally allocated to this budget by the percentage of our total FTE, 1.75 out of 47 staff= 3.7% of our total staff. 2017 -SAFE Cities Contract 25B-32 Name of organization Immigrant Defenders Law Center Date 9/7/17 Budget Narrative DATABASE/CASE MANAGEMENT SOFTWARE ImmDef utilizes an online server/database system through Microsoft Office 365 and Sharepoint. The cost of this system Is $340.55 per month which has been proportionally allocated to this budget by the percentage of our total FTE, 1.75 out of 47 staff = 3.7% of our total staff. GOVERNANCE AND ADMINISTRATION RATE (G&A Rate): ImmDef calculates this rate by dividing the costs listed below by ImmDef's total budget to get the % of the overall budget that these costs represent. This comes out to 14%. We have allocated this equally to each staff position as a percentage based on their base salary. This rate covers the following costs: • Executive and Administrative Support Salaries • Insurance of Various Types (Including malpractice) • Accounting • Audit • Payroll Processing • Taxes • Bank Fees • Legal Fees • Human Resources 2017 -SAFE Cities Contract 25B-33 Immigrant Defenders Law Center Page 1 BUDGET Immigrant.. 2017REVENUE I CONTRBUTED.SUPPORT et mom i INDIVIDUAL/ BUSINESS CONTRIBUTION Individual donations 0.9Y° $ - 35,000 Business- corporate contributions Other 0.0%'$ < 1 • ° .1 ' � r'1L'f..G1�4511k�1�1#�Q°];ar '�LA��t(�);.� , r � GRANTS - - - • _ CCF 12°/ i$ i•f :. :"' . ".' .' „50,000' USC 1.09A $._'; '._.-`-- ' ^i•.;40,000 California Bar Foundation •_ Weingad Foundation 1.9% $;',t' •;,;, >,_ _ . _ : 75,000 6i1-i[5i1 ,YD717fl(1 Md•71 int } it77 i lYoSC_1L6I°Lli 1IiUY1706i9,7 el•if. 1 ER ! EARNED REVENUE - CONTRACTS' _-, - „- VERAUAC-GLIM 3.37. $ 132753` VERA UAC-CLIN2 4.7%.$'.- •'_ _,188,646 VERAUAC-CLIN3_,2,427,482 VERA-NORP 25.1%.$ _ - -,: 7,014,998' CriBenton URM 1.5%'g „- .,.60,000, WWII OTHER REVENUE -SPECIAL EVENTS, Y Special event and other revenue 0.0°%�$ 1355 TOTALii, EXPENSES . 4,046,900 _ PERSONNEL:'' ; Salary. . Ben'etits', I - ,FTE Subtotal •Proram Staff 9 $ 2,180,340 $ 449,999 ° 77%r$ - 2,852,338 • I OTHER -PERSONNEL" EXPENSES' - ... g Accounting 8Aud0 1.4% -„-,- .52,500 HR (ind. Payroll) 0.7%'1$ . -- .. -_. _ .... -...24,984. Interpretation Services 0:2% $ ..... 5,900- Legal Expenses 0.0%, Litigation Contractors 1.2%$” "'-:,,,.� -_.�", 45,000 Research Services 0.1% $ - 4,184 Professional and Temp Services 0,1% - �$ _ ^ ' 4,705,. _ G �C it?A t!4' i SliW NON, -PERSONNEL ; Office Supplies Pp 0.6%$,, . -„, , 22,835 Telecommunicehons(Phone-Internet) 0.9°%�$: Annual Budget Pagel 25B-34 Immigrant Defenders Law Center Page 2 BUDGET Annual Budget Page 2 25B-35 Immigrant Defenders Law Center 19, t Postage - Budget .: Budget foffiscil. mlials % 0.3% $,:'.- . -.-::10,544 - - - '._ CourtFilings 0.2% $.:=`-' :-k - .,7,000 Equipment (Purchase, Service, Lease) 1.5°h-''53,651: Rent 6.6% $, '= .'245,324, periling @634 Spring 1.1% $ s=',.;: ...'`' -�_ ::42,300 Finance Charges l Interest Etc 0.0%$-, - - y�'?'d,000• Malpractice Insurance 0.3% $ - -11,965 Insurance 0.4% "$� .:'', "-.,.-_; :=.. _,A6;132- Attomey bar dues 0.2% $ Staff & Board Development 0.3%$."-9,925 Professional development/ Staff Training 1.0%'$,",; = 36,455 Software/Website/Dalabase 0.8% $ - ' : 30,652' Advertising& Promotion l Community support 0.3% $- - ;; 9,500 Memberships forABomeys 0.2% $ ; 5;700 Materials &Publications 0.1%'$ .- - '<,2,161.. Travel & Mileage & Parking outside DTLA 1.5% $ ::: 54,082 Conference and Meetings 0.1% $_.•- -- -..-2;700 Capital Purchases (Furniture) & Moving Expenses 0.1% $',. - .,:.,,2,500 Event Expense 0.3% Probono Support 0.3% •$ „ :, 2,000 Loan Repayment $ 93,255 0.3% $ _ 93,255 TOTAL EXPENSES Revenue ro- 00.0 $ 4.046900 Revenue for 2018 $ .354542 Annual Budget Page 2 25B-35 r '`� oe CERTIFICATE OF LIABILITY INSURANCE 07/09/2018TE ) 07/09/2o1e THIS CERTIFICATE IS ISSUED ASA MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder Is an ADDITIONAL INSURED, the pollcy(les) must be endorsed. If SUBROGATION IS WANED, subject to the terms and conditions of We policy, certain policies may require an endorsement A statement on this certificate does not confer rights to the certificate holder In lieu of such endorsement(s). PRODUCER Bettie Insurance Services, Inc. 1725 S. Gaffey Street Second Floor San Pedro CA 90731 CONTACT NAME: Jim Roberta oNE (310) 521-4480 ArC No: (3ro) 521-0111 ADDRESS: INSURE a AFFORMNG.COVERAGE NAIC0 INWRERA:Non Profits Ins Alliance of CA INSURED O:onmigrant Defenders Law Center 634 South Spring St., 10th Flr Los Angeles, CA 90014 INSURERS: INSURERC: INsuRER D: /SURER E: WSURERF: [H•T7�:7_Te]�a�•l�aily[He\i�:Uh'd-)�: :1a'IF9L•]:B�PLYI=1�:� THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT W TH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. LIR L TYPE OF INSURANCE TYPE 0 euB POLICY NUMBER PMOODNYY PouO E%P LIMITS A GENERAL LIABILITY X 017 -4892e -NPO 8/31/2017 0/31/2018 EACH OCCURRENCE $ 1,000,000 PREMISES IS. ooenenm S 500,000 X COMMERCIAL GENERAL LABILITY CLAMS E OCCUR MED EXP (My one Person) $ 20,000 PERSONAL &ADV INJURY S 1,000,000 X Contractual Liability GENERALAGGREGATE $ 2,000,000 BEN. AGGREGATE OMIT APPLIES PER: PRODUCTS -COMPMP AGG S 2,000,000 POLICY PRO- LOC JFCT $ A AUTOMOBILE LIABILITY017-4892 X -NPO08/31/2017 08/31/2018 COMBINEDIT Ee awIdenl $ 1,000,000 BODILY INJURY (Per Person) 5 ANY AUTO A�OSVNED SCHEDULED BODILY INJURY (Per&xfflmQ 5 PROPERtt GE 5 Per aoddenfl X HIREDAUTOS NON -OWNED AUTOS 5 A X UMBRELUI UAB SUR 017-48920-UNe-NP0 8/31/2017 8/31/2018 EACH OCCURRENCE 3 1,000,000 AGGREGATE $ 1,000,000 EXCESS UAB CAMS -MADE OED I I RETENTION S S WORKERS COMPENSATION TMORYOTATU- T ANDEMPLOYERS'UASUITY YIN ANYPROPRIETORIPARTNERIaECNIVE F EACH ACCIDENT S OFFICERIMEMSEREXCLUDED7 EJ NIA E.L DISEASE - EA EMPLOYEE S (Mandatary In NH) IT yes, desmb4 under DESCRIPTION OF OPERARONS below EJ- DISEASE -POLICY LIMIT S A Improper Sexual X 017 -48928 -NPO 8/31/2017 8/31/2018 am asunence 1,000,000 Misconduct GmerMANnept. 2,000,000 DESCRIPTION OF OPERATIONS I LOCATIONS IVEHICLES (Attach ACORD 101, AdeMonel Remedw Sahodal•, amore apnea Is required) The city of Santa Ana, its officials, agents, employees and representatives are named as additional insured as per additional insured endorsement CG2026 0413 where required by written contract with the named inaured subject to the terms and conditions met forth in the policy. CEKTIFICATE KULDEK CANCELLATION SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THE OF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE I ICY PROVISIONS. City of Santa Ana 20 Civic Center Plaza UTHORaJS3PRESE TIVE Banta Ana CA 92701 I ACORD 25 (2010105) m 1988.2010 ACORD CORPORATION. All rights reserved. INS026 Roim5pi The ACORD name and logo are registered marks of ACORD POLICY NUMBER: 2017-48928 Named Insured: Immigrant Defenders Law Center COMMERCIAL GENERAL LIABILITY CG 20 26 04 13 THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY. ADDITIONAL INSURED - DESIGNATED PERSON OR ORGANIZATION This endorsement modifies insurance provided under the following: COMMERCIAL GENERAL LIABILITY COVERAGE PART SCHEDULE Name Of Additional Insured Person(s) Or Organization(s): Any person or organization that you are required to add as an additional insured on this policy, under a written contract or agreement currently In effect, or becoming effective during the term of this policy. The additional insured status will not be afforded with respect to liability arising out of or related to your activities as a real estate manager for that person or organization. Information required to complete this Schedule, If not shown above, will be shown In the Declarations. A. Section II —Who Is An Insured is amended to Include as an additional Insured the person(s) or organization(s) shown in the Schedule, but only with respect to liability for "bodily injury", "property damage" or "personal and advertising injury" caused, in whole or In part, by your acts or omissions or the acts or omissions of those acting on your behalf: 1. In the performance of your ongoing operations; or 2. In connection with your premises owned by or rented to you. However: 1. The insurance afforded to such additional Insured only applies to the extent permitted by law; and 2. If coverage provided to the additional insured Is required by a contract or agreement, the Insurance afforded to such additional insured will not be broader than that which you are required by the contract or agreement to provide for such additional insured. B. With respect to the insurance afforded to these additional insureds, the following is added to Section III — Limits Of Insurance: If coverage provided to the additional insured is required by a contract or agreement, the most we will pay on behalf of the additional insured is the amount of insurance: 1. Required by the contractor agreement; or 2. Available under the applicable Limits of Insurance shown in the Declarations; whichever is less. This endorsement shall not increase the applicable Limits of Insurance shown in the Declarations. CG 20 26 0413 © Insurance Services Office, Inc., 2012 Page 1 of 1 ]1509890 Wesco Insurance Company _ A Stock Insurance Company 874 Walker Rd, Suite C Dover, DE 19904 WORKERS COMPENSATION WC990001 C AND EMPLOYERS LIABILITY INSURANCE POLICY INFORMATION PAGE Ncci Code: 26135 1. Insured: Policy Number: W WC3292936 Immigrant Defenders Law Center (A Corp) 634 S Spring St. 10th Floor Los Angeles, CA 90014 Individual Partnership Other workplaces not shown above: X Corporation or See Extension of Information Page Federal Tax ID: 474473312 Producer: Risk ID: AmTrust North America, Inc. Renewal of: TWC3567891 c/o Paychex Insurance Agency, Inc. (B) 150 Sawgrass Drive - Rochester, NY 14620 2. The policy period is from 8/1/2017 to 8/1/2018 12:01 a.m. at the insured's mailing address. 3. A. Workers Compensation Insurance: Part One of the policy applies to the Workers Compensation Law of the states listed here: California B. Employers Liability Insurance: Part Two of the policy applies to work in each stated listed in item 3.A. The limits of our liability under Part Two are: State Bodily Injury by Accident Bodily Injury by Disease Bodily Injury by Disease $ 1,000,000 each accident ✓ $1,000,000 policy limit $1,000,000 each employee C. Other States Insurance: Part Three of the policy applies to the states, if any, listed here: All states except ND, OH, WA, WY and State(s) Designated in Item 3A. D. This policy includes these endorsements and schedules: See Extension of Information Page 4. The premium for this policy will be determined by our Manuals of Rules, Classifications, Rates and Rating Plans. All information required below is subject to verification and change by audit. See Extension of Information Page TOTAL ESTIMATED ANNUAL PREMIUM 13,351 STATE ASSESSMENT 416 TOTAL ESTIMATED COST 13,767 Minimum Premium 500 Deposit Premium 13,767 Issue Date: 6/27/2017 Countersigned By: Authorized Representative Servicing/Issuing Office: Cleveland L'� �eo NLADA 11AAp Insurance Program /I LeavittGroup NATIONAL LEGAL AID DEFENDER ASSOCIATION RISK -PURCHASING GROUP BINDER This certifies that AIX Specialty Insurance Company is hereby binding the coverage described as follows: Insured: Immigrant Defenders Law Center 634 S. Spring St., 10th floor Los Angeles, CA 90014 Attn: Susan Alva Producer: The Leavitt Group Administrator: NLADA Service Corporation 1901 Pennsylvania Ave. NW, Suite 500 Washington, DC 20006 Tel: 800-725-4513 Please be advised that AIX Specialty Insurance Company is a Surplus Lines Insurer and payment of taxes and fees is the responsibility of the Insured or Insurance Broker. The Policy Premium does not include any applicable taxes and/or fees. It is expressly stipulated that, except as otherwise provided herein, the coverage provided by this binder is subject to all of the terms and conditions provided in the policy form noted below as issued by AIX Specialty Insurance Company. If prior to the effective date of the policy the Insured's professional services change or new claims are made against the Insured, then this binder is of no force and effect. We may be willing to revise your quotation based on new underwriting information. Please contact the NLADA Service Corporation immediately. Policy Number: LIAA687864 02 Policy Period: 12:01 AM 7/20/2017 to 12:01 AM 7/20/2018 Binder Period: 12:01 AM 7/20/2017 to 12:01 AM 8/20/2017 Coverages / Limits Deductibles Lawyers Professional Liability: $1,000,000 each claim and $2,000,000 in the aggregate Retroactive Date: 7/20/2015 $5,000 Annual Aggregate (Does not apply to Defense Costs) Management Liability Errors and Omissions Endorsement: No Coverage 99999-CT/22.7 Page 1 of 4 Premium $11,594.00 No Coverage Date Printed: 7/19/2017