HomeMy WebLinkAbout19F - BYLAWS FOR YOUTH COMMITTEEREQUEST FOR
COUNCIL ACTION
CITY COUNCIL MEETING DATE:
NOVEMBER 21, 2017
TITLE:
RECEIVE AND FILE BYLAWS FOR THE
YOUTH, EDUCATION AND COMMUNITY
SERVICES COUNCIL COMMITTEE
(STRATEGIC PLAN NO. 5,,5C)
C Y MANAGER
RECOMMENDED ACTION
CLERK OF COUNCIL USE ONLY:
APPROVED
❑ As Recommended
❑ As Amended
❑ Ordinance on 151 Reading
❑ Ordinance on 2nd Reading
❑ Implementing Resolution
❑ Set Public Hearing For
CONTINUED TO
FILE NUMBER
Receive and file the amended Bylaws for the Youth, Education and Community Services Council
Committee.
YOUTH, EDUCATION AND COMMUNITY SERVICES COUNCIL COMMITTEE
At the regular Youth, Education and Community Services Council Committee meeting on October
23, 2017 the committee Members approved the amended bylaws by a vote of 2-0 (Benevides
arrived later) to amend the duties of the committee.
DISCUSSION
The attached bylaws (Exhibit 1) are amended to include City produced special events to the
policy matters that are to be considered by the committee. The committee shall be able to
receive input from staff, citizens, and other groups regarding City produced special events, as
well as, provide input and recommendations regarding the implementation of policy related to
such matters. As an example of this new scope for this committee, at their October 23 meeting
they provided feedback to staff regarding the Request for Proposal from private event producers
for the Fiestas Patrias 2018 event. As a follow up, the City Council has a request for council
action to release this RFP at their November 21, 2017 Council meeting.
STRATEGIC PLAN ALIGNMENT
Approval of this item allows the City to meet Goal #5 — Community Health, Livability, Engagement
& Sustainability, Objective #5 (Promote a strong arts and culture infrastructure), Strategy C
(Promote arts and culture by partnering with artist groups and merchants to hold events
celebrating art in public plazas, parks and other City -controlled open space.).
19F-1
Receive and File Bylaws for the Youth, Education and
Community Services Council Committee
November 21, 2017
Page 2
FISCAL IMPACT
There is no fiscal impact associated with this action.
Gerardo Mouet
Executive Direct r
Parks, Recreation and Community Services
Agency
Exhibit 1: Bylaws for the Youth, Education and Community Services Council Committee
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DRAFT
THE SANTA ANA CITY COUNCIL COMMITTEE ON
YOUTH, EDUCATION AND COMMUNITY SERVICES COUNCIL COMMITTEE
BY—LAWS
ARTICLE I — NAME
The Committee shall be known as the Santa Ana City Council Committee on Youth,
Education, and Community Services.
ARTICLE II - PURPOSE
The Committee shall consider policy matters related to parks, recreation, city produced
special events and education along with issues concerning youth, brought or referred by a
Committee member, the City Manager, or a City Department head.
ARTICLE III — POWERS AND DUTIES
The Committee shall receive input from staff, citizens, and other groups and interests in
the City in regards to policies or projects that affect parks, recreation, education, city
produced special events and youth related issues in the City of Santa Ana.
The Committee shall provide input and recommendations regarding the implementation
of policies related to parks, recreation, educationcity produced special events and youth.
The Committee will not provide direction in matters requiring discretionary approval of
City staff. Items requiring City Council direction shall be referred to the full City
Council.
ARTICLE IV — COMPOSITION OF THE COMMITTEE
SECTION A - Members
The Committee shall be composed of three sitting members of the Santa Ana
City Council.
SECTION B - Officers
The officers shall be a Chair and a Vice -Chair.
The Chair shall preside at all meetings of the Committee. The Chair shall report
at the next regular City Council meeting regarding items reviewed by the Committee.
SECTION C- Term
The officers shall be elected by a majority of the members during the January
meeting of the Committee and shall take office immediately. Nominations shall be made
from the floor.
SECTION D - Secre
A Secretary shall be appointed from staff. The secretary shall keep a true and
accurate record of all meetings of the Committee, shall issue notice of all regular and
special meetings, and shall perform such duties as are generally associated with that
office.
ARTICLE V —MEETINGS
SECTION A - Regular Meeting
The regular meeting shall be held at least quarterly, the date and hour to be set by
staff. The meeting place shall be City Hall Ross Annex, 1st Floor Conference Room
1600, 20 Civic Center Plaza, Santa Ana. In the event said meeting place is not available,
an alternate site will be selected by staff.
SECTION B - Special Meeting,
Special meetings may be called at the discretion of the Chair, or at the request of
two (2) members, for the transaction of business as stated in the call for the meeting.
SECTION C - Quorum
A quorum for the transaction of business at any meeting shall consist of a
majority of the currently appointed committee members.
SECTION D - Attendance
Excused absences shall be defined as any absence received by the Chair or
Secretary two hours before commencement of the meeting.
In as much as it is the desire of the Committee to have a full commitment from
each member, the Committee shall review, on a case by case basis, instances of two (2)
consecutive absences , excused or unexcused, during a calendar year.
ARTICLE VI — PARLIMENTARY AUTHORITY
The current edition of Robert's Rules of Order shall be the authority on all questions of
parliamentary law, unless in conflict with these bylaws, the Santa Ana Municipal Code,
or the laws of the State of California.
ARTICLE V —ADOPTION AND AMENDMENT OF BYLAWS
These Bylaws shall recommended by the Committee for City Council approval.
RECOMMENDED BY THE COMMITTEE: 3/27/17
Amendment proposed on: October 23, 2017.
EXHIBIT 1
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