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Home My WebLink About20C - AA CDBG ESG HIPPF CIP FY 17 18REQUEST FOR COUNCIL ACTION CITY COUNCIL MEETING DATE: NOVEMBER 21, 2017 TITLE: APPROVE APPROPRIATION ADJUSTMENT - COMMUNITY DEVELOPMENT BLOCK GRANT, EMERGENCY SOLUTIONS GRANT AND HOME INVESTMENT PARTNERSHIPS PROGRAM FUNDS AND AMENDMENT TO CAPITAL IMPROVEMENT PROGRAM FOR FISCAL YEAR 2017-2018 {STRATEGIC PLAN NO. 5,6) CLERK OF COUNCIL USE ONLY: APPROVED ❑ As Recommended ❑ As Amended ❑ Ordinance on 1� Reading ❑ Ordinance on 2nd Reading ❑ Implementing Resolution ❑ Set Public Hearing For CONTINUED TO ✓t � FILE NUMBER CI MANAGER RECOMMENDED ACTION . Approve an appropriation adjustment recognizing additional Community Development Block Grant funds in the amount of $156,564 and additional Emergency Solutions Grant funds in the amount of $1,383 in revenue account (no. 13518002-52000) and appropriating the same amounts to expenditure accounts (nos. 13518780 -various, 13518782 -various, 13518783 - various, and 13518785-69135). 2. Approve an appropriation adjustment recognizing additional HOME Investment Partnerships Program funds in the amount of $103,942 in revenue account (no. 13018002-52000) and appropriating the same amount to expenditure account (nos. 13018780 -various). 3. Approve an amendment to the Fiscal Year 2017-2018 Capital Improvement Program to add Community Development Block Grant Funds in the amount of $21,734 to the Pacific Electric Bike Trail Security Lighting Project (No. 18-7524) and $21,734 to the Residential Street Repair Program Project (No. 18-7526 and 18-7527). DISCUSSION Each year, the City of Santa Ana receives grant funding based upon a formula for three programs administered by the United States Department of Housing and Urban Development (HUD). These funds provide valuable services to the community for affordable and supportive housing, community development programs, public services, and economic development. The programs include Community Development Block Grant (CDBG), HOME Investment Partnerships Program (HOME), and Emergency Solutions Grants Program (ESG). In order to receive these funds, the 20C-1 Appropriation Adjustment — CDBG, ESG and HOME Funds November 21, 2017 Page 2 City is required to submit an Annual Action Plan that establishes a one-year investment plan outlining the intended use of resources in the forthcoming fiscal year. On April 18, 2017, the City Council approved and authorized the submission of the 2017-2018 Annual Action Plan to HUD with anticipated formula grant allocations. Because HUD had not yet released funding for the upcoming fiscal year, the City anticipated funds to be received based on past years allocations. Actual allocation amounts from HUD to Santa Ana for Program Year 2017-2018 are higher than anticipated and are shown in the table below: Program Anticipated Allocation Actual Allocation Difference CDBG $5,127,675 $5,284,239 $156,564 HOME $1,104,000 $1,207,942 $103,942 ESG $ 474,526 $ 475,909 $ 1,383 CDBG Program On April 18, 2017, City Council approved the Fiscal Year 2017-2018 CDBG Program with an estimated amount of $5,127,675 in Grant Year (GY) 2017 funding, subject to adjustment upon notification of the GY 2017 award from the HUD. The action authorized staff to adjust the allocations proportionately once the actual CDBG allocation for GY 2017 was received from HUD. This appropriation adjustment increases GY 2017 CDBG funding by 3.01%, in the amount of $156,564, proportionately to all CDBG programs including administration, code enforcement, economic development, public services, city capital improvements, and housing. Staff is requesting approval to appropriate these funds from the CDBG program and amend the FY 2017/18 Capital Improvement Program (CIP) accordingly (Exhibit). ESG Program The increased ESG allocation in the amount of $1,383 will be distributed to current ESG programs to provide homeless service providers additional funds. This will be presented to City Council in a separate action item as an amendment to agreements with subrecipients and memorandums of understanding with City agencies. HOME ProgramThe increased HOME allocation in the amount of $103,942 will be distributed to Affordable Rental Housing (75 percent), Community Housing Development Organizations set- aside (15 percent), and administration of the HOME program (10 percent). STRATEGIC PLAN ALIGNMENT Approval of this item supports the City's efforts to meet Goal #5 Community Health, Livability, Engagement & Sustainability, Objective #6, (Focus projects and programs on improving the health and wellness of all residents). 20Ci-2 Appropriation Adjustment — CDBG, ESG and HOME Funds November 21, 2017 Page 3 FISCAL IMPACT Approval of the appropriation adjustment will recognize $157,947 in revenue account (no. 13518002-52000), $103,942 in revenue account (no. 13018002-52000), and increase the FY 2017-18 expenditure accounts as follows: Account Number 13518780 -various 13518782 -various 13518783 -various 13518785-69135 13018780 -various Program Amount CDBG Administration $ 31,312 CDBG Housing $ 30,534 CDBG Projects $ 94,718 ESG $ 1,383 HOME $ 103,942 TOTAL: $ 261,889 The additional funds for the CDBG and ESG programs are anticipated to be fully expended in FY 17-18. The HOME program funds are anticipated to be expended in FY 18-19. APPROVED AS TO FUNDS AND ACCOUNT: .--Jb�— obert M. Zurchi i Francisco Gutierrez Interim Executiv ire r Executive Director Community Development Agency -✓L F- rte.. red Mousavipour Executive Director Public Works Agency Finance and Management Services Agency Exhibit: Amended FY 2017/18 CIP Project Sheets 20C-3 20C-4 EXHIBIT 1 Amendment FY 2017-18 CIP Project Sheets 20C-5 I s I + Heil; I J � JL ft�All `g3n A. w � w • 1 •+` o a a I yl e Favi F 'W Y LIW�]At a h _'I it a a I s Tu U!Af C y JUPed y I + Heil; I I � JL ft�All `g3n A. ° y6 1 •+` a I yl o tis11—' I LIW�]At r= I h _'I it i. + DR Tu U!Af C y JUPed y I + Heil; I I � JL ft�All `g3n A. y6 a Tu U!Af C y JUPed y I I � `g3n A. i LIW�]At o h _'I ;C,-. 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