HomeMy WebLinkAbout22A - AWARD PO CONTRACT FOR TIRESREQUEST FOR
COUNCIL ACTION
CITY COUNCIL MEETING DATE:
NOVEMBER 21, 2017
TITLE:
AWARD BLANKET PURCHASE ORDER
CONTRACTS FOR VEHICLE TIRES
(SPEC. NO. 17-096)
{STRATEGIC PLAN NO. 6,2)
C11Y MANAGER
RECOMMENDED ACTION
CLERK OF COUNCIL USE ONLY:
APPROVED
❑ As Recommended
❑ As Amended
❑ Ordinance on 1 n Reading
❑ Ordinance on 2nd Reading
❑ Implementing Resolution
❑ Set Public Hearing For
CONTINUED TO
FILE NUMBER
Award blanket purchase order contracts for vehicle tire purchases for a one-year period expiring
November 2, 2018, with provisions for four one-year renewals exercisable by the City Manager, in
an annual amount not to exceed $150,000, for a total aggregate amount of $662,500, subject to
non -substantive changes approved by the City Manager and City Attorney, with the following
vendors:
Vendor
Location
Allen Tire Company
Santa Ana
Bridgestone Americas Tire
Paramount
Daniels Tire Service
Santa Fe Springs
Parkhouse Tire, Inc.
Santa Ana
DISCUSSION
The Finance and Management Services Agency Facilities, Fleet Maintenance, and Central
Stores Division are responsible for the acquisition, maintenance, repair, and replacement of
vehicles, trucks, and maintenance equipment. The City has a total fleet of 656 vehicles and
equipment that require routine tire replacement to ensure driver safety and proper vehicle
upkeep.
The notice inviting bids was advertised on August 22, 2017, on the City's online bid management
and publication system. A summary of the bid invitations and bids received is as follows:
10 Vendors notified
2 Santa Ana vendors notified
10 Vendors downloaded the bid packet
4 Bids received
2 Bids received from Santa Ana vendors
22A-1
Contracts Award for Vehicle Tires
November 21, 2017
Page 2
The bids were opened on September 22, 2017 and evaluated (Exhibit 1). All four bids, two from
Santa Ana vendors, are responsive to the specifications and meet the City's requirements. Staff
recommends awarding contracts to all of the four vendors to allow for flexibility in scheduling and
provide a wide range of inventory to meet the City's needs.
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Approval of this item supports the City's effort to meet Strategic Goal #6 — Community Facilities &
Infrastructure, Objective #2, (address deferred maintenance on City buildings and equipment).
FISCAL IMPACT
Funds in the amount of $87,500 for the remainder of FY 2017-18 (Nov. 2017 — June 2018) are
available in the Equipment Maintenance—Garage Operation account (07510100-62322).
Subsequent funding for the remainder of the first year of the contract and the four one-year
renewal options, if exercised, will be budgeted and made available in FY 2018-19 to FY 2022-23
in the Equipment Maintenance -Garage Operation account (07510100-62322) as follows:
FISCAL YEAR
AMOUNT
FY 2018-19
$150,000
FY 2019-20
$150,000
FY 2020-21
$150,000
FY 2021-22
$150,000
FY 2022-23
$ 62,500 (July — October 2022)
APPROVED AS TO FUNDS AND ACCOUNT:
Francisco Gutierrez pb
Executive Director
Finance and Management Services Agency
CL/sp
Exhibit: 1. Abstract of Bids
22A-2
ABSTRACT OF BIDS
VEHICLE TIRES (17-096)
EXHIBIT 1
22A-3
Bid
Allen Tire
Bridgestone
Daniels Tire
Parkhouse Tire,
Item
Inventory
Company
Americas Tire
Service
Inc.
No.
Items
Santa Ana
Paramount
Santa Fe Springs
Santa Ana
1
64-1955
$161.25
$99.55
$128.00
$142.63
2
64-1960
$386.32
$339.90
$249.00
$265.10
3
64-1965
$600.00
$755.37
$533.00
$490.34
4
64-2190
$136.85
$123.43
$128.00
$128.84
5
64-2380
$275.00
$320.55
$291.00
$316.00
6
64-2384
$247.25
$313.22
$284.00
$299.00
7
64-2415
No Bid
$332.97
$240.00
$360.09
8
64-2603
$127.03
$117.94
$118.00
$116.94
9
64-2614
$56.63
$46.70
$60.00
$59.56
10
64-2616
$65.50
$57.29
$62.00
$59.91
11
64-2617
$55.00
$60.22
$44.73
$59.86
12
64-2618
$100.91
$170.35
$99.00
$96.85
13
64-2623
No Bid
$111.70
$105.00
$110.70
14
64-2675
$58.51
$52.40
$60.00
$70.86
15
64-2680
$74.96
$69.40
$75.76
$76.09
16
64-2686
$189.90
$228.08
$192.00
$196.00
17
64-2690
$125.23
$116.00
$125.00
$114.00
18
64-2716
$150.36
$129.94
$160.00
$137.56
19
64-2725
$135.00
$122.00
$130.00
$112.50
20
64-2827
$102.25
$55.47
$71.58
$83.71
21
64-2829
$118.60
$107.67
$118.00
$105.67
22
64-3155
$345.84
$285.00
$349.00
$337.00
23
64-3370
No Bid
$127.27
$120.00
$118.59
24
64-3380
No Bid
$134.88
$129.00
$122.44
Lowest
priced items
3
9
4
8
EXHIBIT 1
22A-3
22A-4